Grants:APG/Proposals/2013-2014 round1/Wikimedia Hong Kong/Letter of intent

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Purpose of this document[edit]

This document is the first critical step of the funds application process. Funds-seeking entities will fill out the top of this document a few months ahead of the application deadline (8 June for Round 1 and 8 November for Round 2) to indicate their interest in applying for funds in the upcoming round. WMF staff will use the checklist on the bottom half of this document to ensure that applicants are eligible to apply for FDC funds. Entities are responsible for meeting eligibility criteria before applying for FDC funds.

It is important to note that entities submitting letters of intent are now asked to include a dollar figure (or a figure in local currency). Entities will not be tied to these notional figures. The initial request amount will be used internally for FDC planning purposes.

Letter of intent[edit]

8th June 2013

To Whom It May Concern,

I am authorized by the borad of Wikimedia Hong Kong (WMHK) to inform you that WMHK intends to seek funding from the Funds Dissemination Committee(FDC) for support of specified programs or activities relating to our organization.

I recognize that seeking funds from the FDC is contingent upon compliance with the eligibility requirements outlined in the checklist below, and that to the best of my knowledge that WMHK has already been eligible based on these criteria since the previous round of fund dissemination. However, our funding request was unreasonably rejected at the previous round.

The costs of WMHK's previous projects highly relied on WMF grants. In order to have funding to continue WMHK's survival, and also to achieve our missions and visions. Therefore, we have to go through the proposal process again.

We currently plan to request funds in 2013/14 Round 1. At that time, we will submit our annual plan with full financials. We anticipate that our funding request may be approximately US$211,660.26.

Sincerely,
Rover T.F. Wong
President, Wikimedia Hong Kong




Eligibility checklist and rubric[edit]

To be completed by WMF staff

To be considered an "eligible entity," organizations should be in compliance with legal and contractual obligations, as outlined below:

Criteria Obligation Met obligation?
Affiliate Organization Recognized as an affiliate organization as defined in the Board Resolution dated March 31, 2012 Yes/No/NA
Track record of grant requests or successful campaigns

Has received at least two prior grants from WMF; OR
Has received at least one grant and participated in one fundraising campaign as a payment processor; OR
Has participated in at least two fundraising campaigns as a payment processor

Yes/No/NA
In compliance with Chapter Agreement Supplied a written activity and financial report in English at least once a year to the Foundation, within four months of entity's fiscal year end. Yes/No/NA
WMF has verified that Chapter adequately meets conditions of the Chapter Agreement Yes/No/NA
In compliance with WMF Grant Agreement (if applicable) Published a complete report on the funded activities within 3 months of the project end date Yes/No/NA
In compliance with local laws In compliance with all applicable laws governing organizations of their type in their country Yes/No/NA
In compliance with relevant U.S. laws Organization has the necessary controls and monitoring in place to know that the organization, its Board, senior management, key employees and any individuals or groups that it provides funding to are not on any terrorist watchlist, are not engaged in money laundering, and are using all donor funds for charitable, non-political purposes. Yes/No/NA