WMF Metrics and activities meetings
The monthly Wikimedia Foundation metrics and activities meetings have taken place since October 2008 (originally called the "Report Card Meeting"). Usually they take place on the first Thursday of each month. The meetings have become increasingly open, with participation initially limited to on-site WMF staff, then expanded to remote staff and members of the internal-l mailing list. The meetings have been recorded on video since February 2012, and live streams and IRC participation are available since November 2012.
The YouTube stream URL is announced on IRC and on this wiki page when the meeting starts, as it is not pre-determined. Remote video participation via Hangout is possible, but limited to up to 8 invited participants -- if you would like to participate/present remotely, please contact Erik Möller at: erikwikimedia.org.
- Review of key metrics including the monthly report card, but also specialized reports and analytics
- Review of financials
- Welcoming recent hires
- Brief presentations on recent projects, with a focus on highest-priority initiatives
- Update and Q&A with the Executive Director, if available
The meeting is followed by a collaborative writing sprint to draft the first revision of the Wikimedia Foundation report.
Guidelines for presenters
- Data (what do the numbers tell us about whether what we're doing is working?)
- Key milestones (are we on track with what we said we'd do?)
- Mistakes and lessons learned (be honest about what went wrong)
- Don't assume your audience knows your domain - clarity is more important than density
- Introduce yourself and your colleagues by full name and role - new folks are joining all the time, and you'll be watched on video
- Stick to the time limit
- Keep the mic close enough that you can hear it working; nobody will hold it against you if you do a quick sound check
- If people ask questions without speaking into the mic, repeat the question for remote participants and video audience
- Engage the audience (questions etc.)
- If possible, work with a co-presenter to flip slides or demo stuff so you don't have to juggle
- Keep it light-hearted :-)
- If you have screenshots, make sure the words are very large
- Share them beforehand (e.g. as Google Docs), but in read only mode!
- Link them from the meeting agenda
- Upload them to Commons in PDF form (in the category "Presentation slides from the WMF Metrics and Activities Meetings"), so that they are archived in our own repository under a free license, and can be embedded directly in the monthly WMF report.
- For remote presenters: If you will be sharing your screen, do a 'test' run beforehand to make sure your slide deck (audio & video) behaves in all the expected ways when presented via a shared screen.
See Invitation template.
- We would prefer a free software solution, but we want to start with something that works now with limited effort. The likeliest way that a fully free/open alternative to Hangout will come about seems to be the WebRTC project, which is still in development. See also "The long journey towards good free video conferencing".