Privacy of Personal Information
Collection and Retention of Personal Information
Upon a prospective member's application, Wikimedia Philippines, Inc. (hereinafter referred to as "the organization") may collect that person's contact information to the extent permitted by Philippine laws. These information may include, but is not limited to:
- Complete name;
- Place of residence;
- Date of birth;
- Occupation, employment and affiliations
- Phone number (residential, office and/or mobile); and
- E-mail address.
To such extent permitted by Philippine laws, the organization will collect and reserves the right to retain the least amount of personally identifiable information needed to fulfill the organization's operational needs.
Subject to Philippine laws and to the provisions of the succeeding sections of this policy, the organization also reserves the right to retain personal information of applicants whose applications have been declined, and members who have separated from the organization or whose membership has been terminated by the Board in accordance with the bylaws.
Access to Personal Information
Access to the roster of members, including their personal information, shall be restricted on a need-to-know basis. This access shall be granted to, but not limited to, the members of the Board of Trustees and the Chair of the Membership Committee. Beyond these persons, no other person shall be granted access to the roster of members and their personal information without the prior written authorization of the Secretary.
Access to the roster of members, not including their personal information, shall be granted to the regular members of the Membership Committee. Members of the organization shall have the right to request for access to the roster of members from the Chair of the Membership Committee, with the consent of the Secretary.
Disclosure of Members' Personal Information
Persons who have access to members' information (as enumerated in the previous section) shall not divulge or disclose any such information to other members or third parties without the consent of the said member, except:
- upon an order or subpoena by a court of law in the Philippines; or
- with prior authorization and with a resolution approved by the Board of Trustees.
Any section of this policy that is found to be conflicting with existing Philippine laws shall be rendered null and void, and shall accordingly be amended or repealed by the Board. The remaining sections of this policy not otherwise affected by the said conflict shall remain in full force.