Community Resources and Partnerships/India General Support Project/Extension of WBG/Annual Plan in 2025/Final Report
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Part 1: Understanding your work
[edit]Per the recent update on the Wikimedia Foundation Affiliates Strategy process, Wikimedia Affiliates that are General Support Project applicants will fulfill their affiliate reporting requirements through their final project report.
If you are a Wikimedia Affiliate, you will use this form for your affiliate reporting and to address the affiliate health criteria. You do not need to submit a separate report to AffCom. Follow the guidance to report on how you met the corresponding affiliate health criteria.
If you are not a Wikimedia Affiliate, aligning your responses with the affiliate criteria is optional and not required.
1. Please share to what extent your programs, approaches, and strategies contributed to addressing the challenges you shared in your proposal. If they did not contribute as you believed they would, please share what obstacles you faced and what, if anything, you learned from them? (required)
For affiliates, use this space (Question 1.) to address Affiliate Health Criterion 1.1 (Goal delivery). Describe how you actively delivered on mission goals, e.g. content creation.
Wiki Docus – Our goal with this project was to document the cultural heritage and oral history of West Bengal. We sought to make the subjects as diverse as possible and to include local participants and subject-matter experts. For local volunteers, our strategy was to approach people interested in the respective topics, and that largely worked for us.
Wiki Documents Bengal Terracotta – Our goal was to photograph the terracotta panels of the temples of Bengal, individually and in groups, systematically, to document the socio-cultural events depicted in them. We experimented with different approaches and largely achieved our objectives. We have written a Diff post detailing our process. ''[1]
Wiki Museums – This project aimed to document museums in areas not covered by the Wiki Exploration projects. The plan was to visit several sites to document local museums. We successfully partnered with the Ghosaldanga Bishnubati Adibasi Trust, which gave us full access to meticulously document their Museum of Santal Culture in the village of Bishnubati. Museum artefacts were categorised, and Wikidata items were created.
Wiki Loves Monuments 2025 – We continually implement strategies to maximise the quality of submissions and photos of lesser-covered monuments. Awarding special prizes for the highest number of Quality Images and Featured Pictures, and placing less emphasis on popular monuments, helped us achieve the above. We also decided to bring in quality photographers from outside West Bengal to the team to introduce diverse perspectives.
Digitisation projects - We initiated digitisation programs with two libraries in Kolkata, namely Rammohun Library and Federation Hall Society Library, with a focus on scanning and uploading all copyright-free books and periodicals present there. We installed CZur ET18 Pro scanners in these libraries, trained and assigned individuals for these tasks. We also installed another scanner in collaboration with the Ghosaldanga Bishnubati Adibasi Trust, with the aim of relicensing and digitising contemporary literature from the region's indigenous communities.
2. Is there a plan to build on the key successes you had? If yes, please describe the plan and if no, please share the limitations to do so. For instance, did the activities lead to any new priorities, ideas for activities, or goals for the future? (required)
We plan to build on our partnership with the Ghosaldanga Bishnubati Adibasi Trust to document the traditional food, music, and festivals of one of India's largest indigenous tribal communities, the Santals.
Several of our projects related to Wikimedia Commons go beyond the primary goal of providing media files to other Wikimedia sister projects. They are rather self-contained projects. We plan to develop user interfaces or project dashboards to systematically present these media and view project-related statistics.
The digitisation projects, initiated in Kolkata and Bishnubati, are planned to continue in the upcoming year, as we have invested a considerable amount of resources to sustain them for multiple years.
3. Please provide a link to reports that detail the activities that took place in the last year. This can include an annual report, Meta pages, and websites. If there are no links available, briefly describe the implemented activities and programs below or upload any files. (required)
For affiliates, use this space (Question 3.) to address Affiliate Health Criteria 2.1 (Affiliate health & resilience), 4.1 (Internal engagement), 4.2 (Community connection), and 4.3 (Partnerships and collaboration):
- Describe your activities engaging new users, new members for your decision-making body(ies), and developing leaders and organizers (2.1).
- Describe your activities creating or hosting spaces to encourage greater collaboration and engagement among your members (4.1).
- Describe how you engage with the contributing community that you serve and/or support (4.2).
- Describe your partnerships with other affiliates or with non-Wikimedia entities (4.3).
The Activity Report of the User Group - ''[2]
[3]During this period, five new volunteers undertook important roles in several User Group projects, viz. Wiki Loves Monuments, Wiki Docus and Wiki Documents Bengal Terracotta.
Two meetups were held to discuss User Group projects, future plans, note suggestions and feedback, and clear wiki editing queries and doubts. Links to all the meetups and workshops are at the events page of the user group - [4]
GLAM project at the Rammohun Library and Free Reading Room - [5]
GLAM project at the Federation Hall Library - ''[7]
GLAM project with the Ghosaldanga Bishnubati Adibasi Trust - ''[8]
4. Are you interested in sharing what you achieved or learned this year with the wider community through different peer learning programs (e.g. Let's Connect program, Diff)? (optional)
Yes. We have written posts in Diff and the ‘This Month in GLAM’ newsletter. We plan to write more posts. Links to the posts -
- Wiki Documents Bengal Terracotta – Connecting Wikimedia Commons And The Researchers - Sumit Surai - Diff - 23 October 2025 - [9]
- Digitization starts at two more libraries in West Bengal - Bodhisattwa - Wikimedia Outreach - This Month in GLAM - August 2025 - [10]
- Living GLAM project on Santali culture continues in West Bengal - Bodhisattwa - Wikimedia Outreach - This Month in GLAM - December 2024 - [11] -
- Digitization starts at Rammohun Library and Free Reading Room - Bodhisattwa - Wikimedia Outreach - This Month in GLAM - November 2024 - [12]
- Digitization at the Museum of Santal Culture, Federation Hall Society Library - Sumit Surai - Wikimedia Outreach - This Month in GLAM - September 2024 - [13]
5. Did you collect feedback from your community or target groups on how the activities implemented impacted them? If yes, please attach/provide information on the results (e.g. community surveys, stories, impact booklets/reports, interviews with partner institutions, etc). Did you collect other impact-specific data? (required)
For affiliates, the response to Question 5. also partially addresses Affiliate Health Criteria 4.1 (Internal Engagement), 4.2 (Community Connection), or 4.3 (Partnerships & collaboration), where applicable.
Most of our projects start from our community requests. While the project is underway, we regularly discuss activities with our community during our meetups. We also write posts on Diff and GLAM newsletters and share details on our User Group channels.
6. During the fund period, did your efforts do any of the following? (required):
For affiliates, the response to Question 6. also partially addresses Affiliate Health Criterion 2.2 (Diversity balance).
- 6.1 Bring in participants from the following groups: women, indigenous groups , people from lower socioeconomic status, speakers of minority languages, underrepresented geographical regions (ESEAP, LATAM, SSA, MENA, SA)
- 6.2 Develop content about the following underrepresented topics or groups of people: indigenous groups, speakers of minority languages, underrepresented geographical regions (ESEAP, LATAM, SSA, MENA, SA)
- 6.3 Support the retention of: Editors, Organizers, Partnerships
7. What, if any, effective tactics or approaches can you share that worked well when dealing with the programs under points 6.1-6.3 that you selected? (optional)
We planned and designed our projects to focus on and tell the stories of the group of people mentioned in the above points.
Aiming to involve volunteers in projects that interest them helped us bring in new editors and organisers and keep them engaged and coming back.
8. If you developed partnerships, which of the following factors most helped you to build partnerships? Please pick a MAXIMUM of the three most relevant factors (optional):
Institutional support from the Wikimedia Foundation, Volunteers from our communities, Partners proactive interest
Part 2: Metrics
[edit]| Metrics name | Target | Result | Comments and tools used |
|---|---|---|---|
| Number of all participants | N/A | 154 | |
| Number of all editors | N/A | 135 | |
| Number of new editors | N/A | 25 | |
| Number of retained editors | N/A | 20 | |
| Number of all organizers | N/A | 6 | |
| Number of new organizers | N/A | 2 |
| Wikimedia project | Target - Number of created pages | Target - Number of improved pages | Result - Number of created pages | Result - Number of improved pages |
|---|---|---|---|---|
| Wikipedia | 1 | 8 | ||
| Wikimedia Commons | 8200 | 1500 | ||
| Wikidata | 25 | 5 | ||
| Wiktionary | ||||
| Wikisource | 250 | 0 | ||
| Wikimedia Incubator | ||||
| Translatewiki | ||||
| MediaWiki | ||||
| Wikiquote | ||||
| Wikivoyage | ||||
| Wikibooks | ||||
| Wikiversity | ||||
| Wikinews | ||||
| Wikispecies | ||||
| Wikifunctions or Abstract Wikipedia |
11. Did you set other quantitative and qualitative targets for your project (other metrics)? (required): No
11.1. Other Metrics.
In your application, you outlined some other open metrics that you would like to measure. Please fill out the achieved results for each of the open metrics you defined.
| Other Metrics name | Metrics Description | Target | Result | Tools and comments |
|---|---|---|---|---|
Part 3: Skill Development / Capacity Building
[edit]12. Reflecting on your programmatic (external) and organizational (internal) work, did your project support you to undergo any skill development that made a difference to your success? If yes, what skill was developed, and how did it lead to success? (e.g. received coaching on public speaking, attended training on nonviolent communication, hosted professional development conversations on leadership, learned and used a new tool for project management, etc.)? Can you share any materials? (required)
For affiliates, use this space (Question 12.) to address Affiliate Health Criteria 2.2 (Diversity balance) and 3.1 (Diverse, Skilled, and Accountable Leadership):
- Describe actions taken to prioritize gender balance in affiliate leadership, as well as any areas of diversity relevant to your affiliate's context (2.2).
- Describe the management, financial, or other leadership skills of your affiliate leaders. If you have a succession plan, please include it here (3.1).
- Describe any training or skill development (as outlined in the question above) (3.1).
- Incorporate into the annual report a disclosure of conflict of interests (if any) from the leadership (3.1).
We continually work to help community members develop skills relevant to our project. In the past years, we have done the following –
Editing – On our Wiki Docus project, we hired a video editor. Other team members learned basic video editing and colour grading from him, enabling us to edit videos for other user group projects.
Photography – During the photography-related project field trips, experienced team members help participants develop essential photography skills.
We also assist community members with any issues they encounter during our meetups.
13. What is one capacity/skill area that you would like to focus on for the next year? And how do you plan to achieve this capacity? (required)
We plan to focus on good quality mobile photography, as this would help volunteers without a camera document nearby places. We have experienced photographers in our community and plan to create video tutorials with their help. The video-editing skills we acquired will also be useful here.
14. If you have additional information or reflections that don’t fit into the above sections, please write them here. Use the space below to upload any additional documents that would be useful to understand your report.
For affiliates, also use this section (Question 14) to fulfill the Affiliate Health Criteria requirements.
- Describe and link to any public-facing documentation for affiliate governance, including affiliate leadership and membership with a breakdown of the demographics; how elections are conducted; how conflicts of interest are declared; and how decisions are made and communicated (2.2, 2.3, 3.1).
- Describe and link to any public-facing documentation for activities incorporating, promoting awareness about, or enforcing the Universal Code of Conduct in your affiliate's activities (3.3).
- Describe and link to any public-facing documentation for internal membership engagement, such as notes from your regular meetings and how you communicate to or involve your membership (4.1).
https://meta.wikimedia.org/wiki/West_Bengal_Wikimedians/Events
Part 4: Financial reporting
[edit]For affiliates, also use this section (Part 4: Financial reporting) to address Affiliate Health Criterion 3.2 (Financial & Legal Compliance).
| Description | Planned / received budget for this category () | Amount spent () |
|---|---|---|
| Personnel costs | 0 | 332212 |
| Operational costs | 0 | 40846 |
| Programmatic costs | 0 | 190379 |
| Total General Support Fund | 1067171.04 | 563437 |
| Other revenue | ||
| Remaining funds from General Support Fund | 348063 |
15. Please state the total amount spent from this fund in Indian Rupees. (required)
563437 INR
16. Please provide an overview of the amount spent from this fund in the following budget categories in Indian Rupees. (required)
- Operational costs: 40846 INR
- Programmatic costs: 332212 INR
- Staff and contractor costs: 190379 INR
17. Did you have any other revenue sources (e.g. other funding, membership contributions, donations)? (required): No
- 17.1. Provide the total amount received from other revenue sources in Indian Rupees. (required): INR
- 17.2. Provide the total amount spent from other revenue sources in Indian Rupees. (required): INR
18. Provide a financial report document which will provide the details of funds received and spent in Indian Rupees. (required)
We recommend you upload the final financial report that was signed by a registered chartered accountant. The same report that you submitted to the institutional partner.
- Upload Documents, Templates, and Files.
- Utilisation Certificate - Contractee 1.pdf
- Utilisation Certificate - Contractee 2.pdf
- Report funds received and spent, if template not used.
18.2. If you have not already done so in your financial spending report, provide information on changes in the budget in relation to your original proposal. (optional)
We could not complete all the activities in the proposal. We had less time as the extension period started late.
19. Do you have any unspent funds from this project?: Yes
- 19.1. Please list the amount of unspent funds in INR. (required)
- 348063
- 19.2. Explain why you did not use the amount. (required)
- We had less time as the extension period started late.
- 19.3. What are you planning to do with the underspent funds?
- N/A
- 19.4. Please provide details of hope to spend these funds.
20. Final confirmations (required)
- 20.1. Are you in compliance with the terms outlined in the fund agreement? You must be in compliance with relevant tax laws and regulations restricting the use of the Funds as outlined in the project agreement. In summary, this is to confirm that the funds were used in alignment with the Wikimedia Foundation mission and for charitable/nonprofit/educational purposes.
- Yes
- 20.2. Are you in compliance with all applicable laws and regulations as outlined in the project agreement?
- Yes
- 20.3. Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Funds as outlined in the project agreement? In summary, this is to confirm that the funds were used in alignment with the WMF mission and for charitable/nonprofit/educational purposes.
- Yes
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