Community Resources and Partnerships/India General Support Project/Punjabi Wikimedians Annual Grant - 2025/Final Report
|
|
Part 1: Understanding your work
[edit]Per the recent update on the Wikimedia Foundation Affiliates Strategy process, Wikimedia Affiliates that are General Support Project applicants will fulfill their affiliate reporting requirements through their final project report.
If you are a Wikimedia Affiliate, you will use this form for your affiliate reporting and to address the affiliate health criteria. You do not need to submit a separate report to AffCom. Follow the guidance to report on how you met the corresponding affiliate health criteria.
If you are not a Wikimedia Affiliate, aligning your responses with the affiliate criteria is optional and not required.
1. Please share to what extent your programs, approaches, and strategies contributed to addressing the challenges you shared in your proposal. If they did not contribute as you believed they would, please share what obstacles you faced and what, if anything, you learned from them? (required)
For affiliates, use this space (Question 1.) to address Affiliate Health Criterion 1.1 (Goal delivery). Describe how you actively delivered on mission goals, e.g. content creation.
Over the past year (June 2025 – June 2026), the Punjabi Wikimedians User Group successfully executed its strategic Annual Plan 2025. Through a combination of targeted online community spaces, multi-day capacity-building initiatives, strategic localized outreach, and competitive content campaigns, the user group directly expanded content quality and contributor depth across Punjabi Wikipedia, Punjabi Wikisource, Wikimedia Commons, and Wikidata
1. Capacity Building: Trainings & Workshops
[edit]These high-impact, in-person technical events were designed to deepen active volunteer skills, introduce complex toolsets, and foster cross-community cooperation.
- Punjabi Wikisource Training 2025 (Patiala): A 2-day advanced, hands-on residency focusing on text digitization workflows, index navigation, structural templates, transclusion processes, and cross-project integration with Wikidata.
- Punjabi Wikipedia Birthday Connect 2025: Community gathering aimed at technical alignment, mapping annual targets, and onboarding support structures.
- Punjabi Wikipedia Workshop at Punjabi World Center Patiala: Focused on core article-building strategies, manual of style protocols, and citation reliability for mid-level editors.
- Punjabi Wikimedians Capacity Building Workshop 2026: Focused on scaling leadership skills, advanced technical tools, and programmatic event management within the core volunteer community.
2. Strategic Outreach & Awareness
[edit]Avenues dedicated to introducing the Wikimedia movement, open license policies, and free knowledge ecosystem to new institutional spaces and higher education departments.
- Dev Samaj College for Women, Ferozepur Outreach 2026: Targeted gender-gap bridging initiative to introduce college students to basic editing workflows and image contributions.
- Seminar on Punjabi Wikipedia at Kalanwali, Sirsa: Regional outreach to build contributor nodes outside the primary urban hubs.
- Introduction of Wikimedia Projects to Students of Religion Department, Punjabi University: Academic integration showcasing the value of Wikipedia and Wikisource in academic preservation.
- Introduction of Wikimedia Projects to Urdu Students of Bhasha Vibhag, Punjab: Cross-linguistic engagement designed to showcase the shared linguistic heritage and cross-wiki collaborative potential.
3. Online/Offline Meetings & Meetups
[edit]Regular touchpoints ensuring community retention, continuous annual plan evaluation, consensus-driven decisions, and decentralized governance.
- Monthly Community Meetings (Online):
- These sessions served as tracking checkpoints for deliverables, strategy alignment, and open community drop-ins.
- In-Person & Specialized Meetups:
- one day meetups for on specialized ocassion to stay connected with each other, sharing current experience, ideas and issues if someone facing while contributing. in these meetups wikimedians also brainstromed on upcoming activities who is interested to participate, document etc.
4. Contests & Campaigns
[edit]- Wiki Loves Punjab 2026: A photographic contest on Wikimedia Commons focusing on documenting the rural landscapes, public institutions, architecture, landmarks, and daily heritage of the villages of Punjab.
- Wikipedia 25×25 Punjabi Good Articles Campaign: A comprehensive
content campaign running in parallel with global anniversary efforts to structurally improve 25 high-priority articles on Punjabi Wikipedia. - Wikipedia 25×25 Punjabi Good Articles Improvathon: An intense sprint to elevate stub and mid-tier articles into verified "Good Articles" in celebration of Wikipedia's global milestone.
- Wikipedia Asian Month 2025: An editathon expanding the knowledge base regarding Asian cultures and geographies on Punjabi Wikipedia.
- Wikidata Thirteenth Birthday Datathon: A specialized technical data sprint aimed at cleaning up structural items, adding labels, and establishing proper item properties.
5. Special Collaborative & External Alignments
[edit]Strategic representation and exploratory thematic initiatives mapping onto regional and global movement alignments.
- Collaboration with OKI: we also collaborated with OKI (Open Knowledge Initiatives) Team at the IIIT Hyderabad for a capacity building workshop in Chandigarh where they provided the support for designing the program, planning strategies
- Wiki Loves Himalayas: Punjabi Community provided the support to new comers from himalayan region to introduce them to wikimedia world and also helped them to understand how a group of wikimedians or a specific community framework works in this world.
2. Is there a plan to build on the key successes you had? If yes, please describe the plan and if no, please share the limitations to do so. For instance, did the activities lead to any new priorities, ideas for activities, or goals for the future? (required)
Yes, we plan to build on our current successes. A major achievement was revitalizing experienced editors who had been inactive, leading to a more stable user group compared to last year. Moving forward, we will continue re-engaging these experienced contributors to help lead new initiatives. We will also expand our outreach through dedicated activities and follow-up meetups, both online and offline, to introduce newcomers to the ecosystem and convert them into active editors.
3. Please provide a link to reports that detail the activities that took place in the last year. This can include an annual report, Meta pages, and websites. If there are no links available, briefly describe the implemented activities and programs below or upload any files. (required)
For affiliates, use this space (Question 3.) to address Affiliate Health Criteria 2.1 (Affiliate health & resilience), 4.1 (Internal engagement), 4.2 (Community connection), and 4.3 (Partnerships and collaboration):
- Describe your activities engaging new users, new members for your decision-making body(ies), and developing leaders and organizers (2.1).
- Describe your activities creating or hosting spaces to encourage greater collaboration and engagement among your members (4.1).
- Describe how you engage with the contributing community that you serve and/or support (4.2).
- Describe your partnerships with other affiliates or with non-Wikimedia entities (4.3).
Punjabi wikimedians user group's detailed activities from 2025 to this project can be seen here
4. Are you interested in sharing what you achieved or learned this year with the wider community through different peer learning programs (e.g. Let's Connect program, Diff)? (optional)
Yes, we plan to publish our learnings, challenges, and success stories through a Diff blog post in the coming days. Once published, we will add the link to our Meta-Wiki activities report page.
5. Did you collect feedback from your community or target groups on how the activities implemented impacted them? If yes, please attach/provide information on the results (e.g. community surveys, stories, impact booklets/reports, interviews with partner institutions, etc). Did you collect other impact-specific data? (required)
For affiliates, the response to Question 5. also partially addresses Affiliate Health Criteria 4.1 (Internal Engagement), 4.2 (Community Connection), or 4.3 (Partnerships & collaboration), where applicable.
Yes, we regularly collect feedback from our community members during meetups and workshops, both through verbal discussions and written forms. The feedback collected from participants, along with the documented outcomes, can be viewed directly on the respective Meta-Wiki event pages.
6. During the fund period, did your efforts do any of the following? (required):
For affiliates, the response to Question 6. also partially addresses Affiliate Health Criterion 2.2 (Diversity balance).
- 6.1 Bring in participants from the following groups: women, indigenous groups , people from lower socioeconomic status, young people, speakers of minority languages
- 6.2 Develop content about the following underrepresented topics or groups of people: women, indigenous groups
- 6.3 Support the retention of: Editors, Organizers, Partnerships
7. What, if any, effective tactics or approaches can you share that worked well when dealing with the programs under points 6.1-6.3 that you selected? (optional)
Prioritizing gender diversity remained central to our strategy. By organizing skill development and capacity-building workshops, we successfully retained current editors and encouraged them to contribute to new Wikimedia projects. Additionally, these targeted training sessions provided a friendly, supportive environment for new and young Wikimedians to share their ideas and collaborate confidently.
8. If you developed partnerships, which of the following factors most helped you to build partnerships? Please pick a MAXIMUM of the three most relevant factors (optional):
N/A
Part 2: Metrics
[edit]| Metrics name | Target | Result | Comments and tools used |
|---|---|---|---|
| Number of all participants | 100 | 150 | this includes existing wikimedians and the people that participated in the outreach workshops |
| Number of all editors | 70 | 60 | |
| Number of new editors | 30 | 25 | |
| Number of retained editors | 20 | 35 | |
| Number of all organizers | 11 | 10 | |
| Number of new organizers | 5 | 5 |
| Wikimedia project | Target - Number of created pages | Target - Number of improved pages | Result - Number of created pages | Result - Number of improved pages |
|---|---|---|---|---|
| Wikipedia | 1000 | 2000 | 850 | 50 |
| Wikimedia Commons | 500 | 1950 | 0 | |
| Wikidata | 500 | 500 | 200 | 1200 |
| Wiktionary | ||||
| Wikisource | 1000 | 2000 | 5931 | 5184 |
| Wikimedia Incubator | ||||
| Translatewiki | ||||
| MediaWiki | ||||
| Wikiquote | ||||
| Wikivoyage | ||||
| Wikibooks | ||||
| Wikiversity | ||||
| Wikinews | ||||
| Wikispecies | ||||
| Wikifunctions or Abstract Wikipedia |
11. Did you set other quantitative and qualitative targets for your project (other metrics)? (required): Yes
11.1. Other Metrics.
In your application, you outlined some other open metrics that you would like to measure. Please fill out the achieved results for each of the open metrics you defined.
| Other Metrics name | Metrics Description | Target | Result | Tools and comments |
|---|---|---|---|---|
| Number of Campaigns | Wiki Loves Villages - 1Fairs and Festivals Photography Competition - 1 | 2 | 1 | |
| Number of Meetups | Wikimedia Commons - 1Wikipedia - 1Wikidata - 1Wikisource - 1 | 4 | 3 | |
| Number of Workshops | Wikimedia Commons - 1Wikipedia - 1Wikisource - 1 | 3 | 3 | |
Part 3: Skill Development / Capacity Building
[edit]12. Reflecting on your programmatic (external) and organizational (internal) work, did your project support you to undergo any skill development that made a difference to your success? If yes, what skill was developed, and how did it lead to success? (e.g. received coaching on public speaking, attended training on nonviolent communication, hosted professional development conversations on leadership, learned and used a new tool for project management, etc.)? Can you share any materials? (required)
For affiliates, use this space (Question 12.) to address Affiliate Health Criteria 2.2 (Diversity balance) and 3.1 (Diverse, Skilled, and Accountable Leadership):
- Describe actions taken to prioritize gender balance in affiliate leadership, as well as any areas of diversity relevant to your affiliate's context (2.2).
- Describe the management, financial, or other leadership skills of your affiliate leaders. If you have a succession plan, please include it here (3.1).
- Describe any training or skill development (as outlined in the question above) (3.1).
- Incorporate into the annual report a disclosure of conflict of interests (if any) from the leadership (3.1).
Yes. Leading this project developed my skills in inclusive community management and workshop facilitation. By intentionally designing our meetups for gender diversity and organizing capacity-building sessions for both new and experienced editors, I learned how to effectively manage diverse groups, which directly strengthened our volunteer base.
13. What is one capacity/skill area that you would like to focus on for the next year? And how do you plan to achieve this capacity? (required)
diverse and new leadership in the punjabi wikimedians. by dividing the different activities among the punjabi wikimedians to take them lead.
14. If you have additional information or reflections that don’t fit into the above sections, please write them here. Use the space below to upload any additional documents that would be useful to understand your report.
For affiliates, also use this section (Question 14) to fulfill the Affiliate Health Criteria requirements.
- Describe and link to any public-facing documentation for affiliate governance, including affiliate leadership and membership with a breakdown of the demographics; how elections are conducted; how conflicts of interest are declared; and how decisions are made and communicated (2.2, 2.3, 3.1).
- Describe and link to any public-facing documentation for activities incorporating, promoting awareness about, or enforcing the Universal Code of Conduct in your affiliate's activities (3.3).
- Describe and link to any public-facing documentation for internal membership engagement, such as notes from your regular meetings and how you communicate to or involve your membership (4.1).
Part 4: Financial reporting
[edit]For affiliates, also use this section (Part 4: Financial reporting) to address Affiliate Health Criterion 3.2 (Financial & Legal Compliance).
| Description | Planned / received budget for this category (INR) | Amount spent (INR) |
|---|---|---|
| Personnel costs | 480000 | 480000 |
| Operational costs | 180000 | 180000 |
| Programmatic costs | 640000 | 519686 |
| Total General Support Fund | 2307700 | 1526686 |
| Other revenue | ||
| Remaining funds from General Support Fund | 93314 |
15. Please state the total amount spent from this fund in Indian Rupees. (required)
1526686 INR
16. Please provide an overview of the amount spent from this fund in the following budget categories in Indian Rupees. (required)
- Operational costs: 180000 INR
- Programmatic costs: 480000 INR
- Staff and contractor costs: 519686 INR
17. Did you have any other revenue sources (e.g. other funding, membership contributions, donations)? (required): No
- 17.1. Provide the total amount received from other revenue sources in Indian Rupees. (required): INR
- 17.2. Provide the total amount spent from other revenue sources in Indian Rupees. (required): INR
18. Provide a financial report document which will provide the details of funds received and spent in Indian Rupees. (required)
We recommend you upload the final financial report that was signed by a registered chartered accountant. The same report that you submitted to the institutional partner.
- Upload Documents, Templates, and Files.
- Report funds received and spent, if template not used.
18.2. If you have not already done so in your financial spending report, provide information on changes in the budget in relation to your original proposal. (optional)
N/A
19. Do you have any unspent funds from this project?: Yes
- 19.1. Please list the amount of unspent funds in INR. (required)
- 93314
- 19.2. Explain why you did not use the amount. (required)
- The unspent amount is due to minor variations in event expenses across different cities. By optimizing our operational costs during these local activities, we completed the project slightly under budget.
- 19.3. What are you planning to do with the underspent funds?
- N/A
- 19.4. Please provide details of hope to spend these funds.
20. Final confirmations (required)
- 20.1. Are you in compliance with the terms outlined in the fund agreement? You must be in compliance with relevant tax laws and regulations restricting the use of the Funds as outlined in the project agreement. In summary, this is to confirm that the funds were used in alignment with the Wikimedia Foundation mission and for charitable/nonprofit/educational purposes.
- Yes
- 20.2. Are you in compliance with all applicable laws and regulations as outlined in the project agreement?
- Yes
- 20.3. Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Funds as outlined in the project agreement? In summary, this is to confirm that the funds were used in alignment with the WMF mission and for charitable/nonprofit/educational purposes.
- Yes
This is an automatically generated Meta-Wiki page. The page was copied from Fluxx, the web service of Wikimedia Foundation Funds, where the user has submitted their report. Please do not make any changes to this page because all changes will be removed after the next update. Use the discussion page for your feedback. The page was created by CR-FluxxBot.