Community Resources and Partnerships/India Rapid Project/Wikipedia 25 Birthday Celebration (Wiki Club Tech India)
Applicant
[edit]- Main Wikimedia username. (required)
Hridyesh_Gupta
- Organization
N/A
- If you are a group or organization leader, board member, president, executive director, or staff member at any Wikimedia group, affiliate, or Wikimedia Foundation, you are required to self-identify and present all roles. (required)
N/A
- Describe all relevant roles with the name of the group or organization and description of the role. (required)
N/A
Project
[edit]- 1. Please state the title of your proposal. This will also be the Meta-Wiki page title.
Wikipedia 25 Birthday Celebration (Wiki Club Tech India)
- 2. and 3. Proposed start and end dates for the proposal.
2026-01-15 - 2025-01-30
- 4. Where will this proposal be implemented? (required)
India
- 5. Are your activities part of a Wikimedia movement campaign, project, or event? If so, please select the relevant project or campaign. (required)
Wikipedia Birthday or Anniversary
- 6. What is the change you are trying to bring? What are the main challenges or problems you are trying to solve? Describe this change or challenges, as well as main approaches to achieve it. (required)
Wiki Club Tech India: Campus Celebration, is designed to celebrate Wikipedia's 25th Birthday by leveraging our established network of 8+ student-led WikiClubs across various engineering colleges in India.
Instead of a single, centralized event, our project will empower these 8+ clubs to host simultaneous, localized birthday celebrations on their respective campuses. This "hub-and-spoke" model allows us to maximize our outreach, foster local community spirit, and introduce hundreds of new students to the Wikimedia movement, all while celebrating this historic milestone.
Our main activities will be standardized across all 8+locations and will include:
- The "Birthday Bash" Event: The core of our project. Each club will host a 2-3 hour on-campus event. This will include:
- A celebratory birthday cake and refreshments.
- Displaying the official Wikipedia 25 banner, which we will print and distribute.
- A group photo with the banner for our final report.
- Open source and Wikipedia Journey - speaker and Wikipedian led talk
- Distribution of official Wikipedia 25 swag to all attendees to build excitement and visibility.
- 7. What are the planned activities? (required) Please provide a list of main activities. You can also add a link to the public page for your project where details about your project can be found. Alternatively, you can upload a timeline document. When the activities include partnerships, include details about your partners and planned partnerships.
Our project has three primary goals:
- Celebrate & Appreciate: To honor Wikipedia's 25th birthday and foster a genuine sense of community appreciation among our 8+ student clubs.
- Strengthen Community: To use this shared, positive experience to boost morale, identity, and engagement within our existing campus clubs.
- Outreach & Recruitment: To leverage the excitement of a global celebration as a powerful tool to attract new students / dev to our technical contribution pipeline.
We will measure our success using the following quantitative and qualitative metrics: Quantitative Metrics:
- Reach: Successfully execute birthday celebrations at a minimum of 8 partner institutions.
- Attendance: Achieve a cumulative attendance of 500+ students across all 8+ events.
- Recruitment: Generate 100+ new member sign-ups for our local WikiClubs from students new to our community.
- Reporting (Grant Compliance):
- Upload a minimum of 50 high-quality photos and videos from all 7 events to the specified Wikimedia Commons category.
- Ensure all 8+ events are registered on the Events Calendar and use the Event Registration tool.
Qualitative Metrics:
- Reporting (Grant Compliance): Successful publication of a comprehensive Diff blog post summarizing the activities and impact across all campuses.
- Community Feedback: Positive feedback collected via a post-event survey from attendees and Wiki Envoys.
- 8. Describe your team. Please provide their roles, Wikimedia Usernames and other details. (required) Include more details of the team, including their roles, usernames, Wikimedia group, and whether they are salaried, volunteers, consultants/contractors, etc.
Our project is led by a dedicated core team, combining strategic leadership with deep technical and community-mentorship expertise.
- Hridyesh Gupta (Username: Hridyesh_Gupta) - Community Mentor & Open-Source: I am a core mentor and active open source developer. I take a hands on role in guiding the cohort, co lead technical workshops, mentor students on their first contributions, and help them navigate open source culture and tools like Phabricator.
- Ankit Kumar Verma (Username: Authorankit07) - Project Lead & Strategist: As a program Coordinator, he is responsible for the overall vision, strategy, and execution. His role involves building institutional partnerships, designing the curriculum, and managing the high-level planning and resource allocation to ensure our program is sustainable and scalable.
- Agamya Samuel (Username: Agamyasamuel) - Technical Expert & Community Mentor: Agamya is one of our key technical experts. He focuses on guiding students and Devs through more complex technical challenges, helping them understand MediaWiki's architecture, and debugging their code. He is a crucial guide for our "Advanced Track" participants and serves as a go-to expert for our community.
- 9. Who are the target participants and from which community? How will you engage participants before and during the activities? How will you follow up with participants after the activities? (required)
This project is for two main audiences:
- Primary Audience: The existing members of our 8+ campus WikiClubs, technical students. This event will serve as a celebration to thank them for their contributions and strengthen their community bond along focusing on technology
- Secondary Audience: The wider student body at our partner engineering/ Tech colleges. We are targeting students (primarily in tech and engineering) who are not yet familiar with the Wikimedia movement. The event is designed as a fun, low-barrier introduction to our community and a primary recruitment driver for our technical programs.
Our core mission is to bridge the gap between academia and open-source contribution, with a strong focus on students from Tier 2 and Tier 3 engineering colleges. We do this by establishing and mentoring student-led "WikiClubs" on campuses. These clubs are run by trained "Wiki Envoys" who host workshops, hackathons, and speaker sessions, all part of our flagship "Road to Wiki" program. Our goal is to upskill these students to become active, long-term contributors to MediaWiki and the broader open-source world. As required by the grant, we confirm our project will adhere to the Youth Safety Policy. Our existing "Road to Wiki" program framework already includes a robust code of conduct and safety protocols for engaging with student communities, which will be strictly enforced for these events. Relevant Links:
"Road to Wiki" Program (Meta-Wiki): [3]
- 9.1. If your project includes in-person activities, are there any international participants travelling to India for them? (required)
- No
- 9.1.1. List all countries of participation. (required)
- 9.2. Will the project be transferring funds to any international participants? (required)
- No
- 9.2.1. List all international participants receiving funding and their countries. (required)
N/A
- 10. Does your project involve work with children or youth? (required)
- No
- 10.1. Please provide a link to your Youth Safety Policy. (required) If the proposal indicates direct contact with children or youth, you are required to outline compliance with international and local laws for working with children and youth, and provide a youth safety policy aligned with these laws. Read more here.
N/A
- 11. How did you discuss the idea of your project with your community members and/or any relevant groups? Please describe steps taken and provide links to any on-wiki community discussion(s) about the proposal. (required) You need to inform the community and/or group, discuss the project with them, and involve them in planning this proposal. You also need to align the activities with other projects happening in the planned area of implementation to ensure collaboration within the community.
Our project proposal was developed through a multi-layered consultation process, ensuring alignment with both our student base (the beneficiaries) and the wider regional Wikimedia ecosystem. 1. Internal Consultation with Wiki Envoys Before drafting this proposal, we convened an "All-Hands Strategy Call" with the 7+ Student Wiki Envoys (leaders) who manage our campus chapters. The Discussion: We brainstormed how to celebrate Wikipedia's 25th birthday. The Envoys provided crucial feedback: rather than a single centralized event (which would limit attendance), they requested resources for localized celebrations on their respective campuses to maximize student reach. We also discussed with college partners so that it doesn't with exam timings and other necessary dates. The Outcome: This feedback directly shaped our "Coordinated Campus Celebration" model, where funds are distributed to support local cakes, banners, and outreach materials at each college. 2. Alignment with Regional Affiliates (Indic MWDUG) To ensure we are not duplicating efforts, we reached out to the leadership of the Indic MediaWiki Developers User Group (Indic MWDUG). We discussed our timeline to ensure our campus events do not clash with national events.
- 12. Does your proposal aim to work to bridge any of the content knowledge gaps (Knowledge Inequity)? Select one option that most apply to your work. (required)
Other Important Topics (topics considered to be of impact or important in the specific context)
- 13. Does your proposal include any of these areas or thematic focus? Select one option that most applies to your work. (required)
Open Technology
- 14. Will your work focus on involving participants from any underrepresented communities? Select one option that most apply to your work. (required)
Gender Identity
- 15. In what ways do you think your proposal most contributes to the Movement Strategy 2030 recommendations. Select one that most applies. (required)
Invest in Skills and Leadership Development
Metrics
[edit]- 17. What do you hope to learn from your work in this project or proposal? (required)
Our project has three primary goals:
- Celebrate & Appreciate: To honor Wikipedia's 25th birthday and foster a genuine sense of community appreciation among our 8+ student clubs.
- Strengthen Community: To use this shared, positive experience to boost morale, identity, and engagement within our existing campus clubs.
- Outreach & Recruitment: To leverage the excitement of a global celebration as a powerful tool to attract new students / dev to our technical contribution pipeline.
We will measure our success using the following quantitative and qualitative metrics:
Quantitative Metrics:
- Reach: Successfully execute birthday celebrations at a minimum of 8 partner institutions.
- Attendance: Achieve a cumulative attendance of 500+ students across all 8+ events.
- Recruitment: Generate 100+ new member sign-ups for our local WikiClubs from students new to our community.
- Reporting:
- Upload a minimum of 50 high-quality photos and videos from all 8 events to the specified Wikimedia Commons category.
- Ensure all 8+ events are registered on the Events Calendar and use the Event Registration tool.
Qualitative Metrics:
- Reporting: Successful publication of a comprehensive Diff blog post summarizing the activities and impact across all campuses.
- Community Feedback: Positive feedback collected via a post-event survey from attendees and Wiki Envoys.
- 18. What are your Wikimedia project targets in numbers (metrics)? (required)
| Other Metrics | Target | Optional description |
|---|---|---|
| Number of participants | 100 | Approximate 100 student developers participating in birthday celebration and speaker-led tech talk. |
| Number of editors | 20 | This involves mentors and contributors to the tech ecosystem. |
| Number of organizers | 8 | Eight colleges participating in Wiki birthday celebration superheaded by mentors, faculties and Wiki Envoy (Campus Leads). |
| Wikimedia project | Number of content created or improved |
|---|---|
| Wikipedia | |
| Wikimedia Commons | 40 |
| Wikidata | |
| Wiktionary | |
| Wikisource | |
| Wikimedia Incubator | |
| Translatewiki | |
| MediaWiki | 8 |
| Wikiquote | |
| Wikivoyage | |
| Wikibooks | |
| Wikiversity | |
| Wikinews | |
| Wikispecies | |
| Wikifunctions or Abstract Wikipedia |
- Optional description for content contributions.
Wikipedia birthday celebration will involve speaker-led tech talk and birthday celebration in 8+ colleges. Post event they will upload photos on Wikimedia Commons and write diff article.
- 19. Do you have any other project targets in numbers (metrics)? (optional)
No
| Main Open Metrics | Description | Target |
|---|---|---|
| N/A | N/A | N/A |
| N/A | N/A | N/A |
| N/A | N/A | N/A |
| N/A | N/A | N/A |
| N/A | N/A | N/A |
- 20. What tools would you use to measure each metrics? Please refer to the guide for a list of tools. You can also write that you are not sure and need support. (required)
We will use the following tools to rigorously track and measure our success metrics:
For Attendance & Participation (Metric: 500+ attendees):
Wikimedia Meta page: We will create specific event pages for each campus to track official registrations, as required by the guidelines.
For Content & Media (Metric: 50+ photos/videos):
Wikimedia Commons: We will use the Upload Wizard to upload all high-quality media. We will create a specific sub-category (e.g., Category:Wikipedia 25 celebrations by WikiClub Tech India) under the main Category:Wikipedia 25 to organize our media.
For Recruitment (Metric: 100+ new signups):
Google Forms: We will use a centralized "Join WikiClub Tech" form to capture data for new members joining the local clubs.
For Community Feedback (Qualitative Metric):
Google Forms: We will circulate a short post-event survey to attendees and Student Envoys to gather qualitative feedback on the event organization and impact.
For Social Media Reach:
Platform Analytics: We will use native insights from Instagram, LinkedIn, and Twitter to track engagement (likes, shares, impressions) on our coordinated campaign posts using the #Wikipedia25 hashtag.
We would be needing more support to measure metrics.
Budget
[edit]- 21. Please upload your budget for this proposal or indicate the link to it. (required)
https://docs.google.com/spreadsheets/d/1kDD8moG5Y8AVUnXXszaY2Ta2fDwYiqLsWMbdTGkTe-A/edit?usp=sharing
- 22. What is the amount you are requesting for this proposal? Please provide the amount in Indian Rupees. (required)
176400 INR
- 22.1. Convert the amount requested into USD using the Oanda converter. This is done to help you assess the USD equivalent of the requested amount. Your request should be between 500 - 5,000 USD. (required)
1987.36 USD
- By submitting this proposal request you agree with the Institutional Partner Privacy Policy, Application Privacy Statements, WMF Friendly Space Policy and Universal Code of Conduct.
Yes
This is an automatically generated Meta-Wiki page. The page was copied from Fluxx, the web service of Wikimedia Foundation Funds, where the user has submitted their application. Please do not make any changes to this page because all changes will be removed after the next update. Use the discussion page for your feedback. The page was created by CR-FluxxBot.