ESEAP Conference 2026/Program/Submissions

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Program Submission has closed

Conference Theme: "New Era of ESEAP: Pioneer the Future Together!"

Wikipedia has turned 25 and the ESEAP community is growing as well! New milestones include creating a regional hub and Community Connectors. These build upon past collaborations in the region. We are strengthening existing connections while creating a firm basis for new partnerships and new communities!

Wikimedians in the ESEAP region come from disparate backgrounds, speaking few shared languages and often separated by seas and oceans. Despite this, we have found ways to collaborate across such divides, seeking to create free and accessible knowledge that preserves this diversity and shares it with the world.

To this end, this conference represents a call for the wider community to join in this movement. We want you to bring your experiences, insight, ideas, and innovations. Together, we can pioneer the next 25 years, and beyond.

Session Formats

• Lectures: Presentation where one or two main speakers deliver information in 15-min blocks, ending with Q&A. (15 – 60 minutes, inclusive of Q&A)
• Panel discussion: Structured conversation where a small group of panellists share their insights on a specific topic guided by a self-appointed moderator. (30 – 60 minutes, inclusive of Q&A).
• Lightning talks: Lightning talks are short 5-minute presentations about a specific project or activity.
• Training and/or Workshop: Active session focused on collaboration, co-creating, collective thinking and working together on something related to Wikimedia projects and movement. (30 – 90 minutes)
• Roundtable: A thematic or topic-specific conversation, dialogues between stakeholders, gathering perspectives and viewpoints where all participants are actively involved in the discussion; doesn’t necessarily have predetermined desired outcomes. (30 – 90 minutes)
• Demonstration: An expert-led activity to build capacity, learn new skills, teach how to use a tool, transfer knowledge, or similar. These sessions should be led by someone who has previous experience in facilitating the proposed training. (15 – 30 minutes)
• Poster: A visual presentation of Wikimedia project/movement/affiliate related study, project, or idea. The poster may be printed in large format for the audience to look at in between breaks.
• Other: Please indicate the need for space, duration (in 15-minute blocks), and expected audiences.

Program Tracks

• Community Story: Sharing a story of an affiliate or a community member.
• Capacity Building: Improving skills and capabilities to contribute to the Wikimedia movement in many aspects (editing, photography, technical, etc).
• Open Data & Wikidata: Sharing research, best practices, how-tos, and all things related to Open Data & Wikidata.
• Technology: Sharing innovative and good practices of our tools of the trade (Toolforge, WMCS, userscripts, etc.), localisation of Mediawiki, features (Citoid, visual editor, etc), and AI related conversation.
• Diversity & Inclusion: Empowering more participation and representation from women, language minorities, and youth.
• Legal & Advocacy: Supporting and advocating for people’s right to free knowledge, which would include topics such as copyright, freedom of panorama, privacy, public policy, and digital safety.
• Governance: Designing better governance for the movement. Topics include but are not limited to Community Health, Hub, Board of Trustees, and User with Extended Rights.
• Outreach & Partnership: Building and strengthening partnerships with GLAM institutions, universities, Government, Educational Institutions or organisations, cross-border partnerships between affiliates in ESEAP or beyond.
• Knowledge Equity & Representation: Bridging knowledge gap in underrepresented languages, indigenous knowledge, oral history, and local heritage documentation.
• Wild Ideas & Other: Your session does not fit into any of the tracks above? Pick this track, and we will find a place for it.

Timeline

• 21 November 2025: Opening of Program Submission
• 21 December 2025: Closure of Program Submission
• 22 December 2025 - 30 January 2026: Review and selection of submissions
• 23 February 2026: Announcement of accepted submissions.

Submission Form

The call for submissions for the program has been opened. While you are considering a submission, we encourage you to prepare your submission by familiarizing yourself with the questions that will be asked in the submission form.

Personal Information

1. Name:
2. Username:
3. Email Address:
4. A short bio about yourself. (Maximum 150 words).
5. What is your experience in relation to your submission and if you have any experience in public speaking, leading workshops, or training, participating on a panel or delivering sessions? Please describe.
6. Co-speakers, co-facilitators, or panelists:

Details about the session

1. Title:
2. Session Format: (choose one, see Session Formats above)
3. Program Track: (choose one from the Program Tracks above)
4. Which Wikimedia project is this session about? (Select multiple: Wikipedia, Wikisource, Wikidata, Wiktionary, Wikivoyage, Wikiquote, Wikibooks, Wikiversity, Wikispecies, Wikinews, Wikidata, Wikifunctions, Commons, MediaWiki, Diff, WikiTech/Phabricator, or none)
5. Abstract. A brief description of your session. (Maximum 150 words.)
6. Description. A full description of your session, including aims and objectives. (Maximum 500 words.)
7. What is the experience level needed for the audience for your session? Choose between: - Everyone can participate in this session – Basic knowledge about Wikimedia projects or activities – Intermediate Level of experience – This session is for an experienced audience
8. If you say some experience is needed, please elaborate what kind of experience that the audience would need to have to attend the session?
9. Have you presented on this topic before or do you have any related references? If yes, please share a link.

Logistics

1. Language of your presentation: (choose one among five: English, Chinese, Indonesian, Korean, Japanese)
2. Preferred delivery method: You will be asked to confirm this closer to the date in case of changes to the format. - On-site in Kaohsiung, - Hybrid, with some speakers in Kaohsiung and others dialling in remotely, - Pre-recorded video followed by live on-site Q&A
3. Are there any other needs or requests for your session not mentioned elsewhere in this application (For example, All rooms have microphones and projectors but will you need flip-charts, markers, sticky notes, etc.?)

Attendance & Licensing

1. Have you applied for a scholarship to attend the ESEAP Conference from the organizer? (Yes or No)
2. Should your session be selected for the program, do you agree to release your session and supporting materials on-wiki and on the eventyay platform under CC BY-SA 4.0? (Yes, I agree or No, I don't agree.)