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ESEAP Strategy Summit 2025/Report/Diamantino Soares

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Diamatino Soares, Individual contributor for Wikipedia Tetum. First of all, I would like to convey my gratitude and thank the Wikimedia Foundation for granting me this scholarship to participate in the ESEAP Strategy Summit 2025, which was held in Manila, Philippines, from 23 to 25 June 2025. This is my first experience attending a regional conference for the ESEAP after missing the ESEAP Conference in Kota Kinabalu, Malaysia, 2024.

Pre-Summit

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After receiving the scholarship notification from ESEAP Strategy Summit 2025 and knowing that I will go alone to attend the conference to represent Wikipedia Tetum and Timor-Leste. I started to prepare all documents required during the trip, including applying for a visa as well. Besides that, I began to find tourism sites, delicious cuisines, and unique public transportation in the Philippines.

Things learned at the ESEAP Strategy Summit

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There is much information and experience that I have gained during three days of the ESEAP Strategy Summit. Those experiences were not only from the formal conference in the venue but also from informal conversation during breakfast time, which brought hope and trust. However, Kindly highlights key takeaways from participating in this Strategy Summit as follows:

Day 1 (22 May 2025)

  • HUB, Action! Designing Governance and Strategy Together

Review of ESEAP HUB Journey and the Progression

  • Five key areas in Annual Plan
  1. Translation and Interpretation: Simple English for source language, Glossary, Document translated ect.
  2. Newbie handbook: Background of Wikimedia Foundation, Workflow chart, Introducing all the projects briefly, Photos of real people involving the projects etc.
  3. Supporting for emerging communities: Knowing difficulties face by other communities, Customize on local needs, Avoid biting newbie community, Simple guide (Tiktok,Youtube etc)
  4. Training: Literacy Skills, Tech Skills, Conflict resolution training, Online and Offline training etc.
  5. Advocacy/Public Policy: Experience Base Research, Context Challenge, Education Sharing, Thematic Priorities, Coalition Building and Diversity/Inclusion
  • Finalizing: The Governance System

I Learned and understood about the definitions, responsibilities and qualifications of Liaison, Steering Committee(StC) and HUB Manager.

Day 2 (23 May 2025)

  • Connecting and Collaborating between Affiliates and Countries
  1. This session about shared successful and unsuccessful cross-border collaboration.
  2. Encouraged for the future collaboration within ESEAP Communities.
  • Strategic Tactics for Building External Partnerships

There are 6 tactics to approach External Partnership:

  1. Identify Partnership goals and draft a minimum viable Partnerships.
  2. Assess Potential Partners
  3. Approach, Convince and Outreach
  4. Partnership documentation and agreements
  5. Managing and sustaining Partnership
  6. Evaluation Impact
  • Global Trends Workshop (Breakout 2: Content and AI)

Discussion of AI users and Wikipedia articles users.

  • ESEAP Community Skills Mapping

This session provided insights about the basic skills that require to bring and contribute in organization.

  • Dinner, Chat and Karaoke at Bistro Remedios

Day 3 (24 May 2025)

  • Collective advocacy actions in ESEAP

The discussion highlighted opportunities to co-create knowledge, build meaningful partnership and address pressing issues through evidence-based research.

  • Global Resource Distribution Committee Update

The ESEAP was brought up-to-date on the guidelines and procedure for upcoming programs including seeking grants and opportunities.

  • Move into Future Conference in Kaohsiung, Taiwan May 15- May 17 2026
  • Travel to National Museum

Participation and Contribution during the Summit

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During the ESEAP Strategy Summit, I actively involved in various session through the group discussion and presentation. In the first day, I had opportunities to share some thoughts regarding Emerging community in annual plan session and in the second day, I talked about the the programmatic and basic skills require for the organization such as managing and conducting the project skills, monitoring and evaluation skills ect.

Plans after the summit

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There are several strategic plans that I would like to work on after the summit:

  1. Conduct seminars and weekly meetup with universities and Youth Groups in Timor-Leste to share the information and contribute on Wikipedia and Commons.
  2. Plan to apply to the Timor-Leste user group with active members.
  3. Apply for grants to establish wiki projects in Timor-Leste.
  4. Seeking national and international partnerships for the Wikipedia tetun community.

Comments and Suggestions

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I personally found this summit was well-organized, excited and insightful in terms of the accommodation, venue for the conference, time management and materials for the presentation which quite essential and interesting. For the suggestion, kindly expect that in the future could provide open learning space for newbies how to write an effective proposal for grants and the techniques of writing good articles on Wikipedia.

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