Grants:APG/Proposals/2012-2013 round1/Wikimedia Sverige/Progress report form/Q2

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Purpose of the report[edit]

This form is for organizations receiving Annual Plan Grants to report on their results to date. For progress reports, the time period for this report will the first 6 months of each grant (e.g. 1 January - 30 June of the current year). For impact reports, the time period for this report will be the full 12 months of this grant, including the period already reported on in the progress report (e.g. 1 January - 31 December of the current year). This form includes four sections, addressing global metrics, program stories, financial information, and compliance. Please contact APG/FDC staff if you have questions about this form, or concerns submitting it by the deadline. After submitting the form, organizations will also meet with APG staff to discuss their progress.

Global metrics overview - all programs[edit]

We are trying to understand the overall outcomes of the work being funded across our grantees' programs. Please use the table below to let us know how your programs contributed to the Global Metrics. We understand not all Global Metrics will be relevant for all programs, so feel free to put "0" where necessary. For each program include the following table and

  1. Next to each required metric, list the outcome achieved for all of your programs included in your proposal.
  2. Where necessary, explain the context behind your outcome.
  3. In addition to the Global Metrics as measures of success for your programs, there is another table format in which you may report on any OTHER relevant measures of your programs success

For more information and a sample, see Global Metrics.

Overall[edit]

Metric Achieved outcome Explanation
1. # of active editors involved 134
2. # of new editors 878
3. # of individuals involved 2688
4. # of new images/media added to Wikimedia articles/pages 1015
5. # of articles added or improved on Wikimedia projects 1705 new articles + 3700 folois
6. Absolute value of bytes added to or deleted from Wikimedia projects 16.053MB


Kannada[edit]

Metric Achieved outcome Explanation
1. # of active editors involved 19
2. # of new editors 290
3. # of individuals involved 475
4. # of new images/media added to Wikimedia articles/pages 243
  • Category:Adyar Falls
  • Category:Unidentified Lepidoptera in Sammilan Shetty's Butterfly Park Belvai
  • Category:Interior of St. Aloysius Chapel, Mangalore
  • Category:Mangaladevi Temple
5. # of articles added or improved on Wikimedia projects 1180(folios)+ 928 new articles
6. Absolute value of bytes added to or deleted from Wikimedia projects 3.29MB
  • 2.45of data added
  • 0.84MB of data deleted for quality maintenance


Marathi[edit]

Metric Achieved outcome Explanation
1. # of active editors involved 12
2. # of new editors 51
3. # of individuals involved 712
4. # of new images/media added to Wikimedia articles/pages 30 Categories:Culture of Maharashtra,Villages in Maharashtra,Water conservation,Marathi Wikipedia Workshops in_Maharashtra
5. # of articles added or improved on Wikimedia projects 60
6. Absolute value of bytes added to or deleted from Wikimedia projects 0.4MB
  • 0.33MB of data added
  • 0.07MB of data deleted for quality maintenance


Odia[edit]

Metric Achieved outcome Explanation
1. # of active editors involved 26
2. # of new editors 57
3. # of individuals involved 122
4. # of new images/media added to Wikimedia articles/pages 592 List of articles without images. Articles marked with Y has been improved during Image-A-Thon, Wiki Loves Rathayatra
5. # of articles added or improved on Wikimedia projects 376
6. Absolute value of bytes added to or deleted from Wikimedia projects 1,991,114(1.99 MB)
  1. 1.90 MB of data were added to Wikimedia projects.
  2. 0.09 MB of data were deleted from Wikimedia projects as part of quality improvement measures.


Telugu[edit]

Metric Achieved outcome Explanation
1. # of active editors involved 24
2. # of new editors 72
3. # of individuals involved 635
4. # of new images/media added to Wikimedia articles/pages 130 We conducted an image-a-thon where many images already existed in commons added to Telugu wikipedia which don't have images
5. # of articles added or improved on Wikimedia projects 133+2216 folios Clearer calculation possible after analysis of entire cohort data
6. Absolute value of bytes added to or deleted from Wikimedia projects 5.53 MB


Other activites[edit]

Metric Achieved outcome Explanation
1. # of active editors involved 53
2. # of new editors 408
3. # of individuals involved 744
4. # of new images/media added to Wikimedia articles/pages 20
5. # of articles added or improved on Wikimedia projects 208 new articles + 304 follois
6. Absolute value of bytes added to or deleted from Wikimedia projects 5.043MB
  • 4.77MB added
  • 0.273MB deleted


Telling your program stories - all programs[edit]

Please tell the story of each of your programs included in your proposal. This is your chance to tell your story by using any additional metrics (beyond global metrics) that are relevant to your context, beyond the global metrics above. You should be reporting against the targets you set at the beginning of the year throughout the year. We have provided a template here below for you to report against your targets, but you are welcome to include this information in another way. Also, if you decided not to do a program that was included in your proposal or added a program not in the proposal, please explain this change. More resources for storytelling are at the end of this form. Here are some ways to tell your story.

  • We encourage you to share your successes and failures and what you are learning. Please also share why are these successes, failures, or learnings are important in your context. Reference learning patterns or other documentation.
  • Make clear connections between your offline activities and online results, as applicable. For example, explain how your education program activities is leading to quality content on Wikipedia.
  • We encourage you to tell your story in different ways by using videos, sound files, images (photos and infographics, e.g.), compelling quotes, and by linking directly to work you produce. You may highlight outcomes, learning, or metrics this way.
  • We encourage you to continue using dashboards, progress bars, and scorecards that you have used to illustrate your progress in the past, and to report consistently over time.
  • You are welcome to use the table below to report on any metrics or measures relevant to your program. These may or may not include the global metrics you put in the overview section above. You can also share your progress in another way if you do not find a table like this useful.
Target Last year (if applicable) Progress (at end of Q2) End of year (projected or actual) Comments
Example Example Example Example Example

Wikipedia Education Program[edit]

The ongoing Kannada Wikipedia Education Program at Christ University underwent a revamped strategy in its 2016-17 iteration. Training was provided to campus ambassadors who in turn provided training to the faculty and students. This new design of the programme allowed us to spend more time with the undergraduate students of various disciplines in Arts, Science and Commerce departments who are also part of the programme. This exercise resulted in improving the quality of the articles created by the students. So far, 218 second-year students have created 108 good quality articles in Kannada Wikipedia and 70 start class articles. The latter will need further improvement like adding images and citations. 20 of the articles are stub-start class articles, and 20 more are stubs of poor quality. The articles are still in the user sandboxes for evaluation and will soon be moved to the article namespace. Notably, the first-year students contributed to the project on digitising books on Kannada Wikisource by proofreading about 2000 folios from four books. While there are ongoing events and activities planned for the second half of the year, this strategy has enabled CIS-A2K to conduct multiple workshops by multiple facilitators. This was to ensure the program does not become monotonous. The appointment of campus ambassadors was useful for peer-to-peer learning. The sessions were not only interactive but also spaced evenly that allowed for the students to fo through a learning curve. In addition, faculty support and engagement was more proactive this time round. In addition to the ongoing Wikipedia Education Program at Christ University, other noteworthy outcomes have been listed below:

Representation at WikiConference India 2016[edit]

Christ University's Wikipedia in Education Program at WikiConference India 2016 by Punjabi Wikimedians and WikiConference India team.

Student representatives from Christ University took part in WikiConference India 2016. Their proposal to present was accepted by the organisers and the students laid out the ongoing activities at Christ University. The global community was witness to volunteer retention beyond the scope of the Wikipedia Education Program.

Certificate course[edit]

A certificate course was introduced to the students of Christ University, with the aim of training interested students in advanced editing in Wikipedia and other Wikimedia projects.

Policy pages[edit]

Christ University students have also taken active part in the framing of policy pages for Kannada Wikipedia, usually seen as a challenging administrative task. With the participation of community members, the students have been able to frame uniform guidelines in Kannada Wikipedia with basic policy pages like Deletion Policy, No Original Research, Article Title, Neutral Point of View etc. These were created and put up for review by the community. These localised policies were then accepted by the community.

Internships[edit]

In order to improve the quality of existing content on Kannada Wikipedia, CIS-A2K mentored 17 interns from Christ University, based on suggestions from the community. The students were asked to improve stub articles on Kannada Wikipedia. The students, while interning at CIS-A2K, edited and improved upon 2500 stub articles. Additionally, a list was made of articles that existed without images and references which were then improved by adding corresponding images and references. Around 300 articles were improved by the Christ University interns. This was widely appreciated by community members.

New Institutional Partners[edit]

Alva's College, Moodubidire is our newest collaborator, having signed MOUs with CIS-A2K and the Kannada Wikipedia community. There was enthusiastic participation from 18 faculty members chosen as coordinators from across different subjects taught at the institution. These faculty coordinators were given basic training in editing Wikipedia. These coordinators will guide the students in writing to Wikipedia. The training programme was also attended by student ambassadors who displayed a keen interest in the programme. Experienced Kannada Wikipedia community members also provided guidance at the event.

SDM College, Ujire is another key institutional partner of CIS-A2K. An orientation session was held in SDM college, where students and faculty took part. First-year students pursuing Bachelor of Arts degrees in Kannada language/literature were thought how to digitise the books on Kannada Wikisource; the faculty were taught basic editing on Wikipedia.

Edit-a-thons[edit]

On 15th December 2016, an edit-a-thon was conducted in Shivaji University for students and professors of the Political Science Department. Dr. Prakash Pawar, Head of the Department was curating the sessions. In all, 22 new editors began contributing to Wikipedia. This effort is the first step towards building a long term institutional partnership with Shivaji University where many courses are taught entirely in the Marathi language. Upon the successful completion of this event, we were approached by the Department of Mass Communication and the Department of Environmental Science of the University for conducting edit-a-thons for the students and teachers of their department. A significant problem we faced during the event was opening more than six Wikipedia user accounts from a single IP address. The event received media coverage from a leading Marathi language newspaper as well.

Following the success of the first edit-a-thon at Shivaji University, another edit-a-thon was conducted for the students and faculty of the Department of Environment Science, on 23rd December, 2016. Head of the Department, Dr. Prakash Raut was present for the sessions. This edit-a-thon was aimed at creating and editing Wikipedia pages related to environmental issues. A focused effort was also made to create and edit pages related to women environmental activists in India. Extensive discussions were conducted to develop the theme and basic concepts related to these environmental issues. Participants were unaware of Marathi Wikipedia to begin with. During the event, they were trained in basic editing skills and on how to search for concerned articles, categorisations and translations from other language Wikipedias. Majority of the time was devoted to Marathi typing and editing skills. The challenge we faced during this event was the lack of preparation regarding the content on environmental issues. The problem of opening more than six accounts from a single IP address, however, was resolved this time round. A timely request was raised on Phabricator five days prior to the event which made it possible for us to open 25 new user accounts on Marathi Wikipedia.

Skill building[edit]

Telugu Wikipedians Pranayraj1985 and Meena gayathri.s celebrating the completion of 100 Wikidays Challenge on Telugu Wikipedia Day
  • Training sessions in Hyderabad Wikipedia Meetups: As per the request of the Telugu Wikipedia community, CIS-A2K began small-scale training sessions in the Monthly Meetups in Hyderabad. Participants were trained in the use of citation templates and Wikipedia tools such as Twinkle, Wiki To-do, and PrepBio that would make their editing on Wikimedia projects much easier in general. By introducing these training sessions, the meetups have encouraged more new users in the region to attend.

GLAM[edit]

Ratha Yatra GLAM[edit]

Odia Rathajatra Edit-a-thon 2016 logo
The process of making wheel for the Rath or the Chariot, Video by Jagannath Dora

Ratha Yatra GLAM is an activity by WikiTungi Puri, where Wikimedians from Puri document the process of chariot for 22 days during the Ratha Yathra festival in the city. Chariot making is a major part of this centuries old festival and the community found the need to improve on photo and video documentation of this ritual on open access platforms. The Wikimedians spent over three weeks to document the important parts of this ancient festival at Rakha Khala where the chariots are made. This is the first GLAM activity conducted by Odia Wikipedians. Due to uncontrollable issues, the project was initially delayed by 15 days. The project started will likely take a year to be completed and will be one of the largest Open Knowledge resources available on Jagannath culture. Correspondingly, a month long edit-a-thon was organised where participants improved/ created 60 articles on Odia Wikipedia..

Goals and upcoming activities[edit]

  • Workshop in Indian Institute for Mass Communication, Dhenakanal
  • Follow up workshop with Sambalpur University
  • Women's History Month Edit-a-thon in KIIT University
  • 100 Women Edit-a-thon in collaboration with Eastern Media
  • QR code project with Bhubaneswar Development Authority
  • Phase-2 of Rathayatra GLAM
  • Phase-2 of Image-a-thon
  • Wikidatathon

Additionally, the following resourceful institutions are identified to bring valuable copyright free content into Wikimedia Commons and Wikisource. Ongoing activity with Maharashtra Granthottejak Sanstha (MGS) will also be continued. Other GLAMs include:

  • Rajwade Sanshodhan Mandal, Dhule
  • Deccan College,Pune
  • Bharatiy Sanskruti Mandal, Pune
  • Jnana Prabodhini, Pune
  • Pradnya Pathashala, Wai
  • Pakshi kosh by Maruti Chitampalli, Bhandara

Revenues received during this period (6 month for progress report, 12 months for impact report)[edit]

Please use the exchange rate in your APG proposal.

Table 2 Please report all spending in the currency of your grant unless US$ is requested.

  • Please also include any in-kind contributions or resources that you have received in this revenues table. This might include donated office space, services, prizes, food, etc. If you are to provide a monetary equivalent (e.g. $500 for food from Organization X for service Y), please include it in this table. Otherwise, please highlight the contribution, as well as the name of the partner, in the notes section.
Revenue source Currency Anticipated Q1 Q2 Q3 Q4 Cumulative Anticipated ($US)* Cumulative ($US)* Explanation of variances from plan
A B C D E F G H I J K

* Provide estimates in US Dollars


Spending during this period (6 month for progress report, 12 months for impact report)[edit]

Please use the exchange rate in your APG proposal.

Table 3 Please report all spending in the currency of your grant unless US$ is requested.

(The "budgeted" amount is the total planned for the year as submitted in your proposal form or your revised plan, and the "cumulative" column refers to the total spent to date this year. The "percentage spent to date" is the ratio of the cumulative amount spent over the budgeted amount.)
Expense Currency Budgeted Q1 Q2 Q3 Q4 Cumulative Budgeted ($US)* Cumulative ($US)* Percentage spent to date Explanation of variances from plan
A B C D E F G H I J J2 K
TOTAL B C D E F G H I J J2 N/A

* Provide estimates in US Dollars


Compliance[edit]

Is your organization compliant with the terms outlined in the grant agreement?[edit]

As required in the grant agreement, please report any deviations from your grant proposal here. Note that, among other things, any changes must be consistent with our WMF mission, must be for charitable purposes as defined in the grant agreement, and must otherwise comply with the grant agreement.

Are you in compliance with all applicable laws and regulations as outlined in the grant agreement? Please answer "Yes" or "No".

Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Grant funds as outlined in the grant agreement? Please answer "Yes" or "No".

Signature[edit]

Once complete, please sign below with the usual four tildes.

Resources[edit]

Resources to plan for measurement[edit]

Resources for storytelling[edit]


Basic entity information[edit]

Table 1

Entity information Legal name of entity Wikimedia Sverige
Entity's fiscal year (mm/dd–mm/dd) 01/01-31/12
12 month timeframe of funds awarded (mm/dd/yy-mm/dd/yy) 01/01/13/-31/12/13
Contact information (primary) Primary contact name Jan Ainali
Primary contact position in entity CEO
Primary contact username Jan Ainali (WMSE)
Primary contact email jan.ainali@wikimedia.se
Contact information (secondary) Secondary contact name Mattias Blomgren
Secondary contact position in entity Chairman
Secondary contact username Historiker
Secondary contact email mattias.blomgren@wikimedia.se


Overview of this quarter[edit]

Participating areas in Wiki Loves Public Art 2013.
Joint board meeting between WMSE and WMNO

The purpose of this section is to provide a brief overview of this report. Please use no more than 1-2 paragraphs to address the questions outlined below. You will have an opportunity to address these questions in detail elsewhere in this report.

CHANGES: Please describe how you changed your plans and budget based on the FDC allocation approved by the Board in December 2012, and your rationale for these changes. You can then use the changed plans and budget as the basis on which to report back on the first quarter.

  • No changes in the plan.

HIGHLIGHTS: What were 1–2 important highlights of the past quarter? (These may include successes, challenges, lessons learned.)

  • The competition Wiki Loves Public Art, a sister to Wiki Loves Monuments, where conducted for the first time. Over 9,000 images on more than 2,000 objects from over 200 participants of which more than 100 were new users.
  • Starting a collaboration with The Swedish Educational broadcasting radio on using Wikiversity as a platform.
  • Press accreditations to Eurovision song contest and the Royal wedding gave a lot of high quality images on highly viewed articles.

WIKI-FOCUS: What Wikimedia projects was your entity focused on (e.g., Wiki Commons, French Wiktionary) this quarter?

  • Mostly Swedish Wikipedia and Wikimedia Commons but also Swedish Wikiversity.

GROWTH: How did your entity grow over the past quarter vs. the previous quarter (e.g., Number of active editors reached/involved/added, number of articles created, number of events held, number of partipants reached through workshops)?

  • New users through chapter activities: 10+ (these are confirmed, probably many more during edit-a-thons and workshops which were not tracked)
  • Editors involved in chapter activities: 81+ (same as above)
  • Media uploaded helped by chapter resources: 1800+
  • Media viewed: 12,683,303 times
  • Persons engaged in workshops and seminars: ~165
  • Persons reached in presentations: ~580
  • Number of events held (edit-a-thons, workshops, seminars, presentations): 29
  • New chapter members: 8
  • New likes on Facebook page: 88 (Total 713)

All this with Wiki Loves Public Arts excluded!

Swedish Wikipedia passed 1,000,000 articles 14 June which sparked a global community wide discussion on bot-generated articles.

Financial summary[edit]

The FDC requires information about how your entity received and spent money over the past year. The FDC distributes general funds, so your entity is not required to use funds exactly as outlined in the proposal. While line-item expenses will not be examined, the FDC and movement wants to understand why the entity spent money in the way it did. If variance in budgeted vs. actual is greater than 20%, please provide explanation in more detail. This helps the FDC understand the rationale behind any significant changes. Note that any changes from the Grant proposal, among other things, must be consistent with the WMF mission, must be for charitable purposes as defined in the grant agreement, must be reported to WMF, and must otherwise comply with the grant agreement. The WMF mission is "to empower and engage people around the world to collect and develop educational content under a free license or in the public domain, and to disseminate it effectively and globally."

Revenues for this quarter[edit]

Provide exchange rate used:

  • 1$ = 6.88 SEK

Table 2 Please report all spending in the currency of your grant unless US$ is requested.

  • Please also include any in-kind contributions or resources that you have received in this revenues table. This might include donated office space, services, prizes, food, etc. If you are to provide a monetary equivalent (e.g. $500 for food from Organization X for service Y), please include it in this table. Otherwise, please highlight the contribution, as well as the name of the partner, in the notes section.
Revenue source Currency Anticipated Q1 Q2 Q3 Q4 Cumulative Anticipated ($US)* Cumulative ($US)* Explanation of variances from plan
FDC grant round 1, 2012 SEK 2,350,000 564,627 602,818 - - 1,167,445 $341,570 $169,687 50 %
Grant from Wiki Skills SEK 235,000 101,145 46,261 - - 147,406 $34,156 $21,425 63 %
Grant from Europeana Awareness SEK 230,000 97,887 128,792 - - 226,679 $33,430 $32,948 99 %. Anticipation actually got a lot higher after the application was made since a lot of the work (and so the funds) from 2012 where moved to 2013.
Membership fees SEK 15,000 12,200 1,900 - - 14,100 $2,180 $1,990 94 %. Since member dues are in Q1 and Q2, most revenues were anticipated here.
Donations SEK 20,000 14,125 1,799 - - 15,924 $2,907 $2,315 80 %. Better than expected.
Interests, sales SEK 15,000 48 28 - - 76 $2,180 $11 1 %. Bulk is expected in Q4.
Other grants SEK 1,835,000 114,468 154,121 - - 268,589 $266,715 $39,039 14 %. Other fundraising has not gone as fast as expected. There is a risk we will not reach our target.

* Provide estimates in US Dollars


Spending during this quarter[edit]

Table 3 Please report all spending in the currency of your grant unless US$ is requested.

(The "budgeted" amount is the total planned for the year as submitted in your proposal form or your revised plan, and the "cumulative" column refers to the total spent to date this year. The "percentage spent to date" is the ratio of the cumulative amount spent over the budgeted amount.)
Expense Currency Budgeted Q1 Q2 Q3 Q4 Cumulative Budgeted ($US)* Cumulative ($US)* Percentage spent to date Explanation of variances from plan
Staff expenses (including on-costs, labour taxes, etc) SEK 3,130,000 609,126 713,848 - - 1,322,974 $454,942 $192,293 42 % -
Community support SEK 619,000 7,906 13,828 - - 21,734 $89,971 $3,159 4 % Programs started late, hockey stick effect is expexted.
Content liberation SEK 110,000 10,143 39,686 - - 50,099 $15,988 $7,282 46 % -
Free knowledge in Education SEK 80,000 41,595 37,375 - - 78,970 $11,628 $11,478 99 % Most of the work done in Q1 and Q2. The rest of the year will mostly just support these efforts.
Reader participation SEK 75,000 1,883 1,872 - - 3,755 $10,901 $546 5 % Heavily dependent on Other grants and has not really taken off due to lack of them.
Free knowledge awareness SEK 90,000 0 3,677 - - 3,677 $13,081 $534 4 % Heavily dependent on Other grants and has not really taken off due to lack of them.
Administration, non-staff (rent, servers, systems, etc) SEK 750,000 169,929 158,961 - - 328,890 $109,012 $47,804 44% -

* Provide estimates in US Dollars


Progress toward this year's goals/objectives[edit]

This section addresses the impact of the programs / initiatives* and objectives your entity has implemented over the past quarter and the progress your entity is making toward meeting this year's goals. We understand that some metrics may not be applicable in this quarterly report, so please add metrics here if they are applicable.

*In the last round, the FDC used the term 'initiative', but this round, we are using the term 'program.'

Community support[edit]

Community support
Volunteer during Eurovision Song Contest.
One of the photos from the accredited volunteer.
What are the objectives of this program? Please include metrics.
  • Getting more underrepresented groups into the projects
  • Increasing editors' satisfaction
Progress against these objectives (include metrics and # of volunteers/staff involved)?
  • The community got professional guidelines on how to make text easier to read. Discussion on how that can be adapted to use in articles is on-going, but it is clear that some users found these guidlines usefull.
  • The Association for Mental health will continue with edit-a-thons once per month on their own.
  • 12 participants in the Sustainable development edit-a-thon, half of them entirely new users.
  • So far two articles this year has been referenced through the reference literature programme.
  • Over 800 high quality images and videos through one very happy volunteer.
  • 3 applications to the mini grants program received.
  • In total 1468 uploaded media files made possible through our technology pool.
Activities conducted.
  • Got the Centre for Easy-to-Read to reconstruct the lead paragraph of ten articles.
  • Evaluation meeting with the Association for Mental health.
  • Held an edit-a-thon on Sustainable development in cooperation with the Swedish Museum of Natural History.
  • One book has been delivered to an editor in our reference literature programme.
  • Through our technology pool and us helping out with accreditation, a volunteer went to the Eurovision Song Contest.
  • We helped a volunteer get accreditation at the Princess Madeleine wedding which resulted in 20 of the images in the Commons category.
  • Launched a mini grants program (similar to the program in Wikimedia UK).
  • We launched our funding for Community driven projects. It is meant that grants are a bit bigger than the mini grants.
  • Our technology pool is continuosly used. We started tracking it more closely now and will report on that later on.
  • The first mini grant, a photosafari with the focus on documenting the history of the mining and iron working areas of Sweden, was completed; images are in this Commons category (uploading is still ongoing, 228 images so far).
  • A Photo safari was made in a shut down paper industry in Mölndal. 91 pictures on commons.
What worked and what did not?
  • Some potential editors dropped off the series of edit-a-thons with the Association for Mental health due to a too complex editor interface. Hopefully the launch of the Visual Editor can make that less frequent.
  • Curiously it is hard to get editors to wish for reference literature.
  • The fact that we could get accreditation, and the resulting images from the Eurovision Song Contest, created a very good response in the Swedish community.
  • Some statistics are hard to find. We are now relying on the Baglama tool to figure out viewings of media, which is not very flexible (but thanks to Magnus Manske for providing it!). It could help to have a tool where you could change those categories yourself in order to be able to dig in the data easier to see what is relevant.
  • The cameras are much more popular than the video equipment. Some feedback we get is that is too much work in uploading video to Commons. A user friendly pipeline from Youtube to Commons has been suggested. Another idea is to make it possible to upload the major videoformats and having the conversion handled serverside (and the proprietary file is thrown away afterwards, never visible to anyone).

Any additional details:

  • Our application to the Swedish National Board for Youth Affairs for a grant on about USD 63.000 to work on the gender gap on Wikipedia was accepted. The project, which will include a large number of edit-a-thons around the country, will start in August and end in March 2014.


Free knowledge in education[edit]

Free knowledge in education
How do you look upon Wikipedia?
What are the objectives of this program? Please include metrics.
  • Wikipedia is used as a teaching tool in education
  • Pupils, students and teachers contribute free knowledge
  • Teachers present the projects to be used as a resource for the pupils and students
Progress against these objectives (include metrics and # of volunteers/staff involved)?
  • The education programme has been heard and seen much during Q2 partly due to the large audience at SETT. This is one step closer to have Wikipedia accepted as a resource in education.
  • The Swedish Educational broadcasting radion has generously told us that they will do a short movie about Wikiversity and how it works which is a good grade in getting accepted by one of the greatest educational institutions there are in Sweden.
  • The ministry of Education has taken time to see us to talk about events this autumn and took a great interest in our programme.
  • Librarians are eager to learn more about Wikipedia and how to use it and courses are planned this autumn.
  • Three municipalities are set for participation in the Swedish for immigrants project. Getting the agreements signed is a significant step for Wikipedia being used as a teaching tool.
  • Found and engaged 5 Wikipedia ambassadors.
Activities conducted.
  • Started a project with the teacher Karin Brånebäck for teachers who do flipped-classroom movies. First movie is uploaded to Commons and more are to follow. See here.
  • Initiated contact with Södertörn who wish to seek funding jointly with us for a project aligning their knowledge in journalism and data with Wikipedia.
  • Dialogue with Tom in Brazil who's leading the education programme there about sharing mistakes and things to learn.
  • Had workshop with teacher students at Stockholm University.
  • Participated as jury member in Webbstjärnan 2013.
  • Was invited and held a talk in at the REK think-tank with Microsoft among others.
  • Met KMH and planned the Wikipedia in education for the autumn.
  • Held lectures at SETT both days.
  • Was invited to hold two seminars at the international high school in Gothenburg.
  • Was invited to speak at the Läromedelsmässa in Gothenburg by GR utbildning.
  • Went to Östra skolan in Malmö and held a workshop for the teachers there.
  • A plan has been given to all education managers worldwide as to start talking to each other.
  • The Swedish for immigrants projects had had its kick-off.
  • Participated on the Education day on the Wikimedia Conference in Milan.
  • Wikiskills had a meeting in Geneva.
  • Workshop with Center for school development in Gothenburg and 20 educators.
  • Have engaged our intern in connecting Swedish Wikiversity with Moodle so we can run courses for teachers and ambassadors more interactively.
  • Have translated the Education extension to Swedish. The Education program then got activated on Swedish Wikipedia in June.
  • Seminar in Malmö with teachers at a school.
  • Present at an international book-fair in Stockholm.
  • Seminar for immigrants studying Swedish.
  • Developed a concept for Lund University to be utilised this autumn, similar to the Swedish Agricultural University project with a Wikipedian in Academy.
  • Meeting with our very first Wikipedia ambassador about his ideas and engagement.
  • Workshop with 60 15-year olds about Wikipedia in education.
  • Meeting with Education Broadcasting Radio.
  • Conversations with GR Education about WikiMini in Swedish.
  • Conversation with Lund University about a joint MOOC with Wikipedia incorporated.
  • Two volunteers had a workshop at the School of Hallen in Mölndal.
  • Launched a portal on Commons for flipped classroom videos in Swedish.
  • Workshop for Center for school development [1]
  • A short video for teachers and our Wikipedia in Education program was launched.
  • We signed agreements with the schools that will paricipate in the project Wikipedia collaboration with Swedish for immigrants.
  • Our intern Eric worked on complementing our Wikiversity course with a Moodle session.
What worked and what did not?
  • It takes time. I've recently gotten an email from someone who met us at Skolforum in October this past year and who now wants us to help him with a Wikipedia education programme. And perhaps it is OK that it takes time.
  • Librarians are so eager to learn about Wikipedia and are a great group to work with.
  • It is good to have the target group (i.e schools and universities) pay for the trip if they wish to have a workshop with us. They're much more dedicated and care, partly because it costs them money
  • Not all people will become Wikipedians (no shit :) but are interested to know how it works and how they may 'look at' it differently, with all the tabs etc. Perhaps that is enough for some and that should arguably also be OK .
  • When working with external parts, it is important to have a clear picture on how the responsibilities has been divided.
  • The Flipped Classroom portal got us a bit of a setback since a lot of Swedish teachers use Iphones and Ipads and video don't play well on them. Getting video to work on them should be given priority from the Wikimedia Foundation developers side.

Any additional details:


Content liberation[edit]

Content liberation
André Costa to the right at the Amsterdam Hackathon.
At the World War I edit-a-thon in Stockholm.
What are the objectives of this program? Please include metrics.
  • Increase GLAM's general interest to freely license their material and make it available for the projects.
  • Enhance the quality of the donated material.
Progress against these objectives (include metrics and # of volunteers/staff involved)?
  • The Mölndal City Museum wants to integrate Wikipedia a lot more [2]
  • Digikult
    • Participants: 100 participants, including 4 participants in the hackathon (the hackathon was an integrated part of the ÖDOK project as well).
    • External communication: Two blog post and TV team interviewed the hackathon participants. The event information featured Wikimedia Sverige logotype.
    • The hack-a-thon developed a proof-of-concept on how the Wiki Loves Public Art API can be used. [3]
  • GLAM-WIKI 2013
    • Participants: GLAM-WIKI 2013 had around 150 participants (the goal for the year is that 600 Wikip/medians will participate at EA event + WLPA).
    • External communication: GLAM-WIKI 2013 was blogged about 15 times and John was interviewed by a journalist writing for the journal Museum Practice and the Museums Journal. The event information featured both Wikimedia Sverige's and Europeana's logotypes.
  • GLAM-WIKI 2013 hackathon
    • Participants: Unclear number. Out of the roughly 80 people that had signed up around 50 people participated in the end at the unconference day. However, very few took part in the hackathon. Only two participants worked on a tool, but not on the GLAMtoolset (which was what we planned for and had promoted), but a few others talked to the developers and suggested improvements. Despite Europeana, WMSE, WMUK and THATcamp promoting it widely. This is not considered a successful event.
  • Wiki Loves Public Art
    • The infrastructure on Commons is in place.
    • Lists has been prepared.
  • In total, 17 municipalities have released data on their public art.
  • André Costa participated at the Hackathon and worked on preparing the Open Database of Public Art in Sweden (ÖDOK) for WLPA 2014. Together with Maarten Dammers he also bug fixed a tool for uploading images from Europeana, named "Europeana search tool query" that has been very helpful for preparing for the upcoming edit-a-thons in June. During the Hackathon André had good opportunities to network and inform other developers about the WLPA contest.
  • We are continuosly strengthening our partnership with Europeana and have discussed more new projects related to GLAM and freely licensed content.
  • The Europeana challenge saw 8 participants improving 33 articles in 11 different languages, all with GLAM material.
Activities conducted.
  • Meeting with the Mölndal City Museum
  • Digikult conference + hackathon in Gothenburg
  • GLAM-WIKI 2013 conference in London
  • GLAM-WIKI 2013 hackathon in London
  • Wiki Loves Public Art!
  • Municipalities has been contacted about their data on public art
  • Evaluation of the Working life museum fair.
  • Meetings with the Vasa Museum.
  • Participated on the Forum for Open Data conference, and gave a brief presentation of the Open Public Art Databse during the open-mic.
  • We are proofreading a brochure about why to not use CC-NC licenses which we translated from English.
  • Participated at the Wikimedia Hackathon Amsterdam 2013.
  • Export function from the database of public art to Wiki lists are completed.
  • Presentation on the Working Life Museum days about our on-going cooperation.
  • We are helping the Vasa Museum on using QR-pedia codes in their exhibitions.
  • Meeting with the Swedish National Heritage Board on future collaboration.
  • The Wiki Loves Monuments exhibition were displayed on the Nordic Museum.
  • Gave a presentation at The Association of Swedish Museums at their spring meeting about our collaboration with the Council of the Swedish Central Museums and our joint recommendations for future work.
  • Edit-a-thons on World War I were arranged in 7 countries. In the Europeana challenge, a competition at the same time, 8 participants improved 33 articles in 11 different languages. In total over 50 volunteers participated in these events. A longer blog post in English is available
  • In cooperation with Wikimedia Danmark and Europeana we arranged a 1864 edit-a-thon.
  • In cooperation with Wikimedia Poland and Europeana we arranged an edit-a-thon on polish 1989 history. A longer blog post with lessons learned is available in English, Swedish and Polish; the event was also mentioned on Europeana's blog.
  • We created a proof-of-concept map showing the 71 geo-tagged works of public art in Stockholm from our Open Database for Public Art.


What worked and what did not?
  • Digikult conference + hackathon
    • Great and dedicated partners that was instrumental in the success. Lennart was the one doing the majority of the work from WMSE in preparations for the conference. It was harder than expected to reach developers that wanted to participate in the hackathon. However, in the end it was budget constrains that limited the participation at the hackathon. We should work on creating a list of possible people and initiate cooperations with other orgs./companies/universities that might help us broadcast these type of events. It was really easy to convince the participants from Umeå University to take part. They all enjoyed the event a lot.
  • GLAM-WIKI 2013 conference
    • There were a few phone conferences as part of the preparation which took time, but they were rather productive (even though it was hard to hear what was said sometimes because of the large group participating).
  • GLAM-WIKI 2013 hackathon
    • See the Digikult hackathon.
  • When having workshops and edit-a-thons with the Working life museums we need to take into consideration that they are less likely to have their own laptops. We should plan to use computer labs that are fully equipped.
  • The Vasa Museum has had a hard time recruiting volunteers to do work on Commons.
  • June is not the best month for edit-a-thons; school ends, National day and Midsummers eve and summer vacations starts, which gave a lower turnout than we hoped for.

Any additional details:


Reader participation[edit]

Reader participation
Participant of Wiki Loves Public Art.
What are the objectives of this program? Please include metrics.
  • Identify weaknesses in the quality of content and disseminate our findings.
  • Identify weaknesses in the user interface and work to get them solved.
  • Create a positive image of the projects.
Progress against these objectives (include metrics and # of volunteers/staff involved)?
  • Videos on Extension:Score, VisualEditor and how to add a reference.
  • Wiki Loves Public Art
    • Participants in all five countries: 225 participants (at least 129 of the participants (or 57.33%) were registered during the contest).
      • Participants from Sweden: 25. In Sweden there were a lot of people that participated in the events and visited the museums but didn't uploaded their images in time. For example¸ on the weekend May 22nd-23rd a total of 19 people visited Skokloster Castle and told the museum staff that they came as part of WLPA, however only one uploaded images during the actual contest. Hopefully they will upload their images later on outside of the contest.
    • Five different photo safaris and Wiki meet-ups were organized in Stockholm and Gothenburg as part of the contest. They had a total of circa 30 participants all in all (i.e. around 20 different persons). Around ten of them had not taken part in any event organized by WMSE prior to this.
    • External communication: Up until May 14 2013 there were 17 news reports and blog posts about Wiki Loves Public Art, but there have been more mentions since then. They will be listed on Wikimedia Commons. A couple of press releases will also be sent out in June about the end of the contest and the winner.
    • There were also four blog posts published on wlpa.se and six blog posts on wlpa.eu about the event.
    • 9,250 photos of 2,155 different objects were uploaded as part of the contest; this is a result that we are very happy with as we covered more than 73 percent of all the objects listed for the contest (Sweden is here excluded as we didn't had lists this year)!
    • All infrastructure for the contest on Wikimedia Commons and the ToolServer were finalized at the end of April/beginning of May (database, lists, templates etc.). WMAT helped with creating a statistic page for the contest on http://stats.wlpa.at/.
  • The two bugs on VisualEditor got resolved.
Activities conducted.
  • Created a three short videos on features on Wikipedia.
  • Wiki Loves Public Art contest.
    • The Swedish jury, consisting of five people (both professional museum photographers and Wikimedia volunteers) decided on the Swedish winners for the Wiki Loves Public Art photo contest.
  • bug reported on VisualEditor that developers quickly solved.
  • Three bugs reported, two on VisualEditor (1, 2) and one on playing video (3).
  • The personality rights page on Commons were translated to Swedish by an intern.
  • As mentioned above, the Education program extension got activated on Swedish Wikipedia.
  • An externally financed pre-study on UmepediA, a QR-pedia project in Umeå (when the city is the Cultural Capital of Europe in 2014), started.
What worked and what did not?
  • Wiki Loves Public Art
    • Some lessons learned have already been listed here. (Note that the list is still under construction).
    • The other teams will also be able to add their experiences on Commons.
    • We have also prepared a Participants' Survey that is about to get translated and delivered to all participants.
    • There were a large delay before CentralNotice was activated properly by the admins on Meta. The first two weeks it wasn't activated for users that were not logged in. As there was a substantial increase from the day CentralNotice was activated for not-logged in users this is something that potentially could have changed the amount of participants quite a lot.

Any additional details:


Free knowledge awareness[edit]

Free knowledge awareness
The brochure
When did you last use Swedish Wikipedia?
What are the objectives of this program? Please include metrics.
  • Make policy makers and institutions aware of the advantages of free knowledge.
Progress against these objectives (include metrics and # of volunteers/staff involved)?
  • A round table with more Members of Parliament will be arranged.
  • Our board member Ylva Pettersson wrote a blog post on The Swedish National Agency for Education's blog on how to use Wikipedia in the classroom.
  • The survey gives us one baseline which we can measure future activities towards.
Activities conducted.
  • Four videos with talks on different aspects of copyright from an event in February were published. [4]
  • Our intern arranged a meeting with a Member of Parliament for a short discussion on public domain and digital commons issues and unclearities in the Swedish law.
  • One volunteer made a Wikipedia usage survey and sent it out to all Members of Parliament. The results can be seen here (in English).
  • Cooperated with Europeana Fashion with their work on a Handbook for GLAMs on how to organize edit-a-thons.
  • Assisted Europeana with the preparation of a case study about our joint edit-a-thons. The report will be ready in August.
  • Created a well received presentation about the work done within the Europeana Awareness project for the Europeana Awareness Assembly (where GLAM professionals involved in the Europeana Awareness project participated). The Prezi presentation can be found here.
  • Released a press release (in Swedish) open database for Public Art.
  • The brochure on the importance of free public information has been made ready for print. The brochure will be handed over to all members of the Swedish parliament.
What worked and what did not?
  • Volunteers created most of the brochure, but it has taken longer time than planned.
  • The survey had response rates of 25%. While that is quite a lot of MPs, the conclusions that can be drawn from the survey are not rock solid.

Any additional details:


Lessons learned[edit]

Lessons from this quarter[edit]

A key objective of the funding is to enable the movement as a whole to understand how to achieve shared goals better and faster. An important way of doing this is to identify lessons learned from entities who receive funds, and to share these lessons across the movement. The purpose of this section is to elicit some of these insights, which will be shared throughout the movement. Please answer the following questions in 1–2 paragraphs each.

What were your major accomplishments in the past quarter, and how did you help to achieve movement goals?

  • Wiki Loves Public Art was a major accomplishment and gave over 9,000 images on over 2,000 objects from over 200 participants of which more than 100 new participants.
  • Starting collaboration with The Swedish Educational broadcasting radio on using Wikiversity as a platform. That will increase our credibility and reach a lot and make further work a lot easier.
  • The overall large number of edit-a-thons, increasing the quality on the content on the projects.

What were your major setbacks in the past quarter (e.g., programs that were not successful)?

  • The low turn-out on the GLAM-WIKI 2013 hackathon.
  • Not a setback really, but within GLAM we are experiencing quite good response, however the institutions usually plan for a very long time ahead so collaborations take time to setup.

What factors (organizational, environmental) enabled your success?

  • Increasing use of interns has made us a little bit more effective and have also increased quality in produced material due to more eyes on texts.
  • As earlier it is a combination of the projects being looked upon as a useful tool by both educators and GLAM and the staff that is really enthusiastic and creative.
  • Having an office made it very easy to organize several edit-a-thons in a short time span.

What unanticipated challenges did you encounter and how did this affect what you were able to accomplish?

  • Fundraising has been tough and is going slow. This made no real impact this quarter but will in the last two since our budget has calculated that only 50% of funds is from FDC.
  • Negotiations with some external funding has taken more time than anticipated which might make some projects to pushed forward in time.
  • The fact that our Education manager leaves us to start working as Global education manager will partly affect our Wikipedia in Education program. Sophie has built a strong reputation among teachers and it will take some time to get up to speed on that. On the other hand, we will lower the intensity of the program, and planning for synergies with the the projects Swedish for immigrants and Women on Wikipedia that really takes off in August.

What changes might you make in executing your initiatives into the next quarter?

  • Priorities within the exisiting programs will shift, in order to be able to execute some programs that has received low level engagement until now. All these changes are within the scope on our yearly plan.
  • Being more explicit with external parties on how responsibilities are divided to avoid confusion.
  • We have started on getting more volunteers involved in our projects. On each project page, there is a prominently displayed list of tasks suited for a volunter, (example) and all these are also aggregated to a long list.
  • We are also looking deeper into measuring the impact. We are building a matrix to be able to track which of our yearly goals each project are helping to complete. It is a bit complex since several projects help to fullfill several goals. The plan is to have it ready before next years planning starts in late August.

Additional information[edit]

Provide any other relevant information that may be helpful or relevant for the FDC (e.g., links to any media coverage, blog posts, more detailed reports, more detailed financial information).

  • Our CEO Jan Ainali, while on vacation in San Francisco, visited the Wikimedia Foundation office.
  • We participated in a helping hack, where professional developers and designers help non-profit organizations, and where our website was revamped.
  • One intern finished his internship and two new started.
  • Our tax forms for 2012 were submitted in due time to the tax agency.
  • 9 blog posts in April, 2 in May and 11 in June.
  • As always, our detailed financial state is available online.
  • Our chair, Mattias Blomgren, board member Bengt Oberger and CEO Jan Ainali participated at the Wikimedia Conference in Milan.
Images from April
Sample pictures and movies from May.
Sample pictures and movies from June.

Compliance[edit]

Is your organization compliant with the terms outlined in the grant agreement?[edit]

As required in the grant agreement, please report any deviations from your grant proposal here. Note that, among other things, any changes must be consistent with our WMF mission, must be for charitable purposes as defined in the grant agreement, and must otherwise comply with the grant agreement.

Are you in compliance with all applicable laws and regulations as outlined in the grant agreement? Please answer "Yes" or "No".

  • Yes.

Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Grant funds as outlined in the grant agreement? Please answer "Yes" or "No".

  • Yes.

Signature[edit]

Once complete, please sign below with the usual four tildes.

Ainali (talk) 21:53, 31 July 2013 (UTC)