Grants:APG/Proposals/2012-2013 round2/Wikimedia Australia/Proposal form

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This proposal to the FDC was withdrawn by the grantee. Please visit the discussion page of the proposal hub for details.

For some guidelines, please see this example proposal form.
If you need to review the edit instructions you will find them at the editintro.

All eligible entities will need to complete this form to request funds from the Funds Dissemination Committee (FDC). The completed document must be published in English on Meta by the deadline for each round (23:59 UTC 1 October for Round 1, and 23:59 UTC 1 March for Round 2).

The purpose of this document is to provide the FDC with an overview of your annual plan, the alignment of the plan to the Wikimedia movement’s strategic goals, and the potential impact and effectiveness of the plan. This proposal should complement any annual planning documents you may have: please complete all fields as mandatory and add links to supporting documents where relevant.

Each section of the proposal provides guidance on the amount of detail expected in response to each question or field. If you have additional questions about the form, please contact the FDC support team.

A few terms used in the form:


Basic information[edit]

In order to support community review, in no more than one paragraph, please provide a brief description of your entity's forthcoming annual plan, with focus areas and key objectives.



Table 1

Organization information Legal name of organization Wikimedia Australia Inc
organization's fiscal year (mm/dd–mm/dd) 07/12 to 06/13
12 month timeframe* of funds currently requested (mm/dd/yy–mm/dd/yy) 01/13 to 12/13
Contact information (primary) Primary contact name 4
Primary contact position in organization 5
Primary contact username 6
Primary contact email 7
Contact information (secondary) Secondary contact name Craig Franklin
Secondary contact position in organization Treasurer
Secondary contact username Lankiveil
Secondary contact email craig.franklin@wikimedia.org.au

*Timeframe should ideally be for a 12 month period that begins after the FDC decision.


Table 2

Currency requested: AUD

Currency requested is defined as the currency in which you wish to receive funds (e.g., EUR, GBP, INR). Note that the FDC makes grants in local currency when possible.

Exchange rate used (currency requested to $US): AUD1 = USD1.03

Please use Oanda.com on March 1 2014 to determine the exchange rate. Please use five decimal points.
Currency requested US$
Total annual expenses of organization
Amount proposed to the FDC for the coming year's annual plan
Amount to be raised from non-FDC sources 4250.00 4377.50
If applicable, amount of FDC funds allocated to organization last year Not applicable. Not applicable.



Background, history, and mission[edit]

This section provides the FDC an overview of your entity's background and history. Please respond to each question below with 1-2 sentences to a maximum of a paragraph.

When was your entity established?
  • Incorporation meeting was held on 21 April 2008.
What is the mission of your entity, and how does it support the strategic priorities of the Wikimedia movement?
  • The mission of Wikimedia Australia is to support the Mission of the Wikimedia Foundation in Australia in accordance with the principle of subsidiarity. We will undertake outreach activities, develop resources and build systems that empower and engage people to collect, develop, share and promote Free Cultural Works. In recognition of Australia's role in the Asia-Pacific region, we will assist in building the capacity of the Wikimedia and Free Culture movements internationally.
What is its current leadership structure (e.g., executive staff structure, board / governance structure)?
  • A six member management committee (roughly equivalent to a board of trustees in other jurisdictions), elected annually by members of the association. The current management committee was elected in November 2012. The Rules of Association effectively act as a constitution for the chapter.
What is the role of volunteers in your entity (e.g., help develop entity plans, participate in programs, edit Wikipedia)? Approximately how many volunteers does your entity have?
  • Volunteers are the lifeblood of Wikimedia Australia, and are involved in every aspect of the chapter's governance and activities. All members of the management committee are volunteers.
If applicable, how many members does your entity have, and how do you define membership (e.g., attendance at events, paying dues)?

Reflection on past activities and innovations[edit]

This section provides the FDC with information about your entity's past programs, activities and strategies. Please answer the questions below with your reflections on the past fiscal year. Responses to each question should be one or two paragraphs.

How does your entity define and measure "success"?
  • Broadly speaking, success for Wikimedia Australia involves the creation and distribution of quality, freely accessible content about Australia, including its cultural heritage, biodiversity, and current events. Wherever possible, this is expressed in measurable metrics that are built into each project proposal.
Please give at least three examples of successful programs or activities that your entity has completed. If available, provide links to information.
Regional Training Workshops
Wikimedia Australia has run a number of training workshops in regional areas of the state of Queensland, in conjunction with the State Library of Queensland. The main goals of this programme have been recruitment of new editors in regional/rural areas, creation of new content about subjects of interest in regional Australia (typically an area with poor coverage on English Wikipedia), and building relationships with GLAM institutions. Feedback from participants has been positive, and there is enough demand for more sessions of this type that the program will be rolled out across the rest of Australia in 2013.
Further information:
History of the Paralympics in Australia (HOPAU)
LangCamp
LangCamp was an event held in Jakarta in December 2012 and sponsored and organised by Wikimedia Australia in partnership with id:Universitas Indonesia, on the sidelines of the "Indonesian International Conference on Communications 2012". There were two main streams at this event:
  1. An indigenous languages stream that concentrated on the Minangkibau and Balinese Wikipedia projects in the Wikimedia Incubator, and which provided the necessary impetus for the Minangkibau Wikipedia to be approved by AffCom.
  2. An Open educational resources (OER) stream that concentrated on strategies for using Indonesian language projects in education, using the Arabic and Portuguese language programs run by the WMF as a model.
The conference was well attended, both by contributors to projects in indigenous Indonesian languages (including Javanese, Banjarese, Sundanese, Balinese and Minangkibau), and academics from both Australia and Indonesia.
Further information:
What are the plans/strategies that did not work for your entity in the past? What did your entity learn from that experience / those experiences?
What else has your entity learned or innovated upon that could benefit the broader Wikimedia movement?

Where available, please link to the following to provide supplemental information to the FDC:

Link to previous completed fiscal year annual plan
Link to previous completed fiscal year annual report
Link to previous completed fiscal year grant report (if your entity has received funds from the FDC)
Link to your entity's strategic plan if you have one
Link to your organogram or organizational chart if one exists
Link to your entity's current fiscal year plan and budget



Key programs / initiatives* and objectives of the upcoming year's annual plan[edit]

These tables are intended to provide an overview of your entity's upcoming year annual plan and its alignment with the movement's strategic priorities; please provide short phrases or 1-3 bullet points for each program below. You can also link to any other documents that you think might be helpful as context.

Please ensure that your proposed programs are SMART; that is, specific, measurable, attainable, relevant, and timely.

If you feel you have a program that fulfills a strategic goal that is not immediately identified with a movement strategic priority ('readership' rather than 'editorship', for instance), please add that in the table and offer us your rationale.

*In the last round, the FDC used the term 'initiative', but this round, we are using the term 'program.'

Program 1[edit]

Wikipedia Editor Training

What are the objectives of this program? Please include metrics.

To grow the pool of active Australian editors through recruitment and training of new editors, especially those already active in creating content outside of WMF projects. This program focuses on English Wikipedia and Commons, but also touches on other language editions and other sister projects.

The staff, volunteers and users of Australian GLAMs are frequently active in creating knowledge but undertake these activities outside of WMF projects (e.g. writing articles for newsletters of local historical societies). By holding Wikipedia edit training workshops in conjunction with Australian GLAMs, WMAU hopes to:

  • recruit new editors, experienced with creating content, into the Wikimedia community
  • improve the quantity and quality of Australian content in Wikipedia based on the expertise of these new editors
  • develop increased capacity for training and education amongst the established Wikimedia community in Australia

As a side effect of the high numbers of women in the staff, volunteers and users of Australian GLAMs, it is also hoped to:

  • recruit more women editors into Wikipedia

As a side effect of involvement with GLAMs based in regional centres, it is also hoped to:

  • recruit more regional editors into Wikipedia

Specific metrics involve:

  • Holding at least ten workshops in ten different cities/towns, with at least ten attendees at each event
  • Holding workshops in at least three different Australian states or territories
  • In aggregate, at least 50% of workshop attendees being female
  • At least 30% of workshop attendees returning after the workshop to edit a Wikimedia project
Which Wikimedia strategic priority (or priorities) does this program address?
  • Increase participation
    • Support the recruitment and acculturation of newer contributors
    • Encourage diversity
  • Improve quality
    • Provide support to the Wikimedia movement in the development of institutional partnerships and alliances.
What SMART key activities and/or milestones are associated with this program?
  • Identifying and liaising with GLAMs interested to host a Wikipedia training event
  • Through GLAMs, recruiting staff, volunteers and users already involved in creation of knowledge to attend Wikipedia edit training.
  • Recruiting WMAU volunteers (members or sympathisers) to provide the training (typically 2 per workshop)
  • Developing presentations, take-home workbooks, etc for the workshop
  • Delivering training, including giving presentations and one-on-one assistance with creating an initial article in their area of expertise/interest, collecting feedback from trainees
  • Follow-up after the workshop to assist trainees with continued article development and subsequent publishing as a Wikipedia article


How will your entity accomplish this program?

Generally the larger state GLAMs will broker introductions to smaller GLAMs within their state, although some GLAMs directly contact WMAU to request training. A good rapport with the host GLAM is essential as the GLAM is usually responsible for providing the venue, recruitment of trainees, and on-site logistical support (e.g. catering).

WMAU provides the trainers (typically 2 per group of about 10-20 trainees). Ideally travel costs for trainers, catering, printing of workbooks will be divided between the GLAM (or its sponsor) and WMAU. Trainees are not charged a fee for the workshop, and trainers do not typically receive an honourarium.

WMAU has already conducted a number of similar workshops in previous years, the feedback from which progressively refines the structure and content of subsequent training sessions.

How will your entity measure and track success of this program?
  • Feedback forms at the end of training sessions
  • Monitoring the percentage of female participants in training sessions
  • Evidence of continued editing by trainees after the workshop session
  • Number of articles commenced in training sessions being accepted into Wikipedia


Any additional details: This is a continuation of an existing program that has been running in partnership with the State Library of Queensland since 2011 (see en:Wikipedia:GLAM/SLQ) and with the State Library of New South Wales since 2012 (see en:Wikipedia:GLAM/SLNSW)


Program 2[edit]

History of the Paralympic Movement in Australia

What are the objectives of this program? Please include metrics.
  • To increase the breadth and depth of coverage within Wikipedia of disabled sports in Australia
Which Wikimedia strategic priority (or priorities) does this program address?
  • Increase participation
    • Support the recruitment and acculturation of newer contributors
    • Encourage diversity (primarily through the recruitment of disabled people and their advocates)
  • Improve quality:
    • Development of institutional partnerships
    • Systematically collect input from subject-matter experts
What SMART key activities and/or milestones are associated with this program?
  • Recruiting a PhD student
  • Agreeing on target topic areas with APC
  • Assessing range of material available in archives Australian Paralympic Committee (APC)
  • Conducting interviews with Paralympians and sports organisations to obtain additional material
  • Writing articles
  • Holding edit training sessions for those involved in paralympic activities to grow our editor community (noting that some of these editors will need special arrangements to accommodate their disabilities, e.g. screen readers)
  • Assisting with article development by the paralympic community
How will your entity accomplish this program?

WMAU will continue to work with the archives of the Australian Paralympic Committee (APC) on the HOPAU to develop high-quality content on Wikipedia. It is proposed to fund a PhD student via a scholarship to continue to digitise content, conduct interviews with past Paralympians, and nurture and grow the community involved in development of this content.

In order to leverage the limited funding available to WMAU and APC for this work, we have joined with the University of Queensland (UQ) in making an application to the Australian Research Council for a Linkage Project. Under this scheme, the Australian government provides up to four times the funding that the partners put into the projects, which will enable the employment of a number of research assistants under the supervision of experienced sports history academics at UQ to considerably expand our ambitions in documenting the history of Australian Paralympics. If the application is successful, the project will be over three years commencing in or after the result in announced in June 2013. Wikimedia Australia expects to contribute $25,000 in the 2013 calendar year to the activity, either through direct engagement with APC or via the Linkage grant (if successful).

Note: The following numbers are maximums. A successful grant may be awarded lower levels of funding than that requested.

Over the 3 year lifespan of an ARC Linkage project (across 4 calendar years), WMAU would contribute a total of $141K to the project, APC $157K, UQ $99K and ARC $274K, making total project size of $670K. UQ would be contribute academic staff time (2 days per week) and research assistants, while APC and WMAU would contribute 1 day per week each of staff/volunteer time.

In the 2013 calendar year, the cash commitments would be $29K from WMAU, $14K from APC and $98K from ARC, making $141 total funding for 2013.

The linkage grant application, with budget breakdown, is available under wmau:Proposal:UQ sports history linkage.

How will your entity measure and track success of this program?

During the project, the success will be measured by:

  • Number of new articles created
  • Ensuring that articles for Australian athletes likely to complete in the 2014 Winter Paralympics in Sochi are accurate and up to date
  • Total new content contributed (created and updated)
  • Number of page views of articles created/updated by this project
  • Number of new digitised items on Wikimedia Commons or on APC website
  • Number of new editors attracted
  • Number of new editors that identify as disabled being attracted

If the linkage grant is successful, additional success measures will include:

  • Number of new editors that identify as university staff and students being attracted

Any additional details:


Program 3[edit]

Symposium on Education using Wikipedia in Australia

What are the objectives of this program? Please include metrics.
  • Attendance of between 75 and 100 persons at a symposium to be held in Sydney on the topic of "Wikimedia in Education"
  • Building relationships between WMAU and academics who are already using Wikimedia in education
  • Expertise shared with academics who are interested but are not yet using Wikimedia
  • Increased use of Wikimedia in the classroom
  • Attracting university students as ongoing editors in WMAU
  • Creation of an ongoing education program using Wikimedia projects in Australian universities

Because Australian universities have large cohorts of international students (predominantly from India, China and the Middle East), outreach into Australian university students will hopefully contribute to increasing the number of active editors in those countries in the long term.

Which Wikimedia strategic priority (or priorities) does this program address?
  • Stabilize infrastructure
    • Expand public awareness and support for the Wikimedia movement.
  • Increase participation
    • Support the recruitment and acculturation of newer contributors
    • Expand Wikimedia’s global footprint
  • Improve quality
    • Provide support to the Wikimedia movement in the development of institutional partnerships and alliances.
What SMART key activities and/or milestones are associated with this program?
  • agree logistic and funding arrangements with University of Sydney
  • advertise the symposium to academics
  • invite speakers and organise a coherent program (including optional edit training session)
  • call for applications for travel funding, form a selection committee and allocate funding
  • provide WMAU speakers, trainers and attendees for the event
  • collect feedback at the end of the symposium from attendees
  • follow-up with attendees at end of academic year(s) to establish what use of Wikimedia projects is being made by universities
How will your entity accomplish this program?

WMAU will collaborate with University of Sydney to hold a one-day Symposium on Education using Wikipedia in Australia. There are a number of courses in Australia using Wikipedia, including a few that are not publicly disclosed. This symposium will bring together Australian academics using (or wishing to use) Wikipedia in education, along with Australian Wikipedia editors, to discuss best practice for using Wikipedia in education.

The WMAU contribution will be $12,500 and provide for travel expenses by Australian Wikimedians and Australian academics (without other funding sources). University of Sydney will provide the venue and event management, estimated to be an in-kind contribution of over $12,500.

See Also: Wikimedia in higher education symposium

How will your entity measure and track success of this program?

Short term measures of success:

  • Attendance of 75 to 100 attendees at the event, including educators, academics, and Wikimedian community members
  • Engagement of academics who are already using Wikimedia in education.
  • Expertise shared with academics who are interested but are not yet using Wikimedia.
  • Report on the symposium to be provided by USyd. and released as creative commons share-alike to provide :
    1. evidence-based recommendations on best-practise for education using English Wikipedia in Australia,
    2. suggested list of ways to integrate other Wikimedia projects into higher education,
    3. recommendation on how to navigate between commonalities in student confidentiality policies and the disclosure expected by English Wikipedia.
    4. summary of other legal issues regarding using Wikimedia projects within Australian higher education,
  • Journal articles written by attendees about the use of Wikimedia in education to be submitted to relevant journals/conferences

Medium term measures of success

  • Two well-advertised instances of English Wikipedia being used in the classroom in the second semester of 2013.
  • 100 Australian students as new English Wikipedia contributors, with pseudonyms known to by least the Wikimedia Australia membership, and more publicly if legally possible.

Any additional details:


Program 4[edit]

Research database

What are the objectives of this program? Please include metrics.

The objectives are to make Wikipedia dumps and other Wikimedia related data sets available to Australian researchers and Australian Wikipedians in the belief that analysis of these data sets will enable the development of easily measurable key performance indicators which in turn enable better project monitoring and better decision-making. The initial objective is to have a first research dataset available for use by 30 September 2013.

Which Wikimedia strategic priority (or priorities) does this program address?
  • Encourage innovation
    • Increase access to information that drives community, decision-making and action
    • Foster a healthy community of researchers
    • Organize meetings and events bringing together developers and researchers
What SMART key activities and/or milestones are associated with this program?

For 2013, the primary activity is the establishment of a research database hosted in Australia that is available to all Australian academics. $12,500 is allocated to the initial establishment work. Once the research database has been established, the remainder of this $12,500 may be used to fund small research projects that are overseen by an Australian researcher competent in a relevant field. In subsequent years, it is hoped to fund a number of projects with Australian researchers to try to determine ways to easily and reliably measure Australian participation in WMF projects and breadth and depth of Australian content and other key performance indicators of interest to WMAU and WMF.

How will your entity accomplish this program?

Discussions are underway with research organisations with high capacity data storage and high performance computing facilities to host the research database and with personnel experienced in establishing such databases. A community of interested Australian researchers will be established to determine how to best establish indexes, subsets, and data linkages to facilitate fast and easy access to these large datasets in pursuit of research questions. Research questions of interest to WMAU and WMF will be presented to this community for comment and selection of interested researchers, leading to WMAU-funded research projects. For example, if patterns of edit behaviour could be analysed, it might be possible to identify Australian editors at risk of leaving Wikipedia and allow WMAU to attempt some personal intervention in the hope of retaining them.

How will your entity measure and track success of this program?

The initial success measures will be:

  • establishing an agreement with a suitable hosting organisation
  • creating a first research dataset based on a recent Wikipedia dump
  • making the dataset accessible to Australian researchers
  • identifying Australian researchers interested in the dataset

Longer term success measures will relate to:

  • size and up-to-date-ness of the data sets available
  • extent of use of the datasets by Australian researchers
  • easy of use in creating and tracking key performance indicators of interest to WMAU and WMF

Secondary measures of success include:

  • the development of additional technical capacity within the movement
  • the development of knowledge that can be shared within the movement as to how to set up Wikipedia mirrors for the purposes of research and data mining


Any additional details:


Program 5[edit]

Conferences and Community Building

What are the objectives of this program? Please include metrics.

This program is a combination of multiple smaller initiatives of the chapter, which includes:

  • Holding conferences and other events to bring Wikimedians together with each other and with the greater open knowledge community within Australia (such as the proposed RCC Perth event). At least two such events will be held within the 2013 calendar year.
  • The Wikimedia Australia meetup program, to hold regular meetups in eight Australian cities on a quarterly basis. At least ten meetups with at least ten attendees in at least four different cities should be held.

Holding "real life" events like these, while sometimes not providing any direct benefit in terms of new content or contributors, can often act as a "multiplier", encouraging community members to increase the volume and frequency of their contributions, improving editor retention, and providing a medium for the rapid transfer of ideas among the community.

Which Wikimedia strategic priority (or priorities) does this program address?
  • Increase participation
    • Support the recruitment and acculturation of newer contributors
    • Encourage diversity by conducting outreach
    • Support offline and social events
    • Facilitate community efforts
    • Support volunteer initiatives
  • Improve quality


What SMART key activities and/or milestones are associated with this program?
  • call for and select Local Meetup Coordinators (LMCs) in each capital city
  • with LMCs, come up with a range of different ways to run a meetup (different types of event may attract different attendees), e.g. advanced edit training, behind-the-scenes at a local GLAM, photography expedition, unconference, barbecue, morning tea
  • LMCs establish list of possible venues for events (different venues may be required for different types of meetup)
  • draw up a annual event calender with LMCs to be published on-wiki
  • use geo-targeted banners to identify more local editors
  • use social media and non WMF/WMAU mailing lists to reach more local editors
  • throughout the year, provide "topics for conversation" to Local Meetup Coordinators (news, issues, advanced editing techniques) for use at next event
  • roster of committee members to travel to meetups in locations without local committee members (goal: at least one per year)


How will your entity accomplish this program?

The chapter will provide funding for community events in each city, coordinated through a Local Meetup Coordinator. This person will be responsible for identifying a location for the meetup, arranging any activities, notifying the local community that the event is to occur, and providing a report and metrics back to the chapter on the number of attendees and amount spent.

Initial cities targeted include Sydney, Melbourne, Perth, Brisbane, and Canberra. Any other city that wishes to hold regular meetups will be considered, provided that they can find a Local Meetup Coordinator that is a trusted member of the community that is acceptable to the chapter management, and a community exists in the city to attend the event.

One of the challenges is to reach local editors and inform them about meet-ups. We need to use both on-wiki mechanisms (user categories and location-specific banners), social media and mailing lists of other communities to actively promote our events.

Another challenge is to devise event types likely to appeal to a more diverse range of editors. For example, through our recent involvement with the Australian Library and Information Association (ALIA) conferences, we learned that many librarians (predominantly female) are at least occasional Wikipedia editors, yet relatively few women editors are currently attending meetups.

How will your entity measure and track success of this program?

Local Meetup Coordinators will be required to keep a track of the number of attendees, and the expenses incurred (for the purposes of reimbursement) for tracking the success of this initiative. The primary criteria of success would involve:

  • Holding at least the minimum number of meetings as described above
  • An upwards trend in the number of meetings being held and the number of attendees
  • feedback from attendees
  • number of cities getting direct access to committee members through meetups

A secondary criteria of success is:

  • Established members of the community choosing to become members of the chapter through attendance at these events

Any additional details:


Program 6[edit]

World War One WiR

What are the objectives of this program? Please include metrics.

To create and improve Wikipedia content on the impact of World War 1 on Australia with particular references to the role of women and activities on the home front by establishing several Wikipedian-in-Residence at partner GLAMs around Australia. The WiR will give one day a week of their time for six months and the aim is to recruit as many women WiR as possible and to engage with regional as well as capital city GLAMs. In recognition of the large time commitment required by this WiR, an honorarium of $5K will be paid to each WiR to assist in freeing up the necessary time (e.g. childcare expenses). A further $5K will be available to each WiR for reimbursement of expenditure incurred by the project, e.g. travel, access to source material.

World War 1 (1914-1918) had a profound impact on the fledgling nation of Australia and is widely believed to have forged the Australian identity. In Australia, the centenary of World War 1 will be marked with many events and projects. Therefore, WMAU wishes to ensure that Wikipedia is rich in quality content about Australia's involvement in World War 1 in anticipation of high levels of public interest. Our view is that the military history of Australia's involvement in the war is already well-covered in Wikipedia with many active editors interested in this topic. Similarly many GLAMs also report that they are well-resourced with military history. Therefore many GLAMs together with WMAU are interested in better presenting the the social history (including the role of women) which is generally less well-documented in Wikimedia projects.

By creating Wikipedians-in-Residence at a number of GLAMs focussed on the social history of World War 1 in Australia, WMAU aims to:

  • recruit 15 Wikipedians-in-Residence
  • improve the quantity and quality of Wikipedia articles in relation to the social history of World War 1 in Australia
  • unearth and digitise relevant material held by GLAMs for both direct use and as sources for Wikipedia articles
  • recruit more female and regional historians into the Wikipedia community
  • celebrate the contribution of women to the war effort through events in conjunction with GLAM partners
Which Wikimedia strategic priority (or priorities) does this program address?
  • Increase participation
    • Encourage diversity
  • Improve quality
    • Provide support to the Wikimedia movement in the development of institutional partnerships and alliances.
What SMART key activities and/or milestones are associated with this program?

The activities of each WiR may vary depending on the GLAM's relevant content and local context, but would generally include (in partnership with GLAM staff, volunteers and users):

  • working with the partner GLAM to identify relevant content
  • arranging for digitisation of content and uploading to Commons (where applicable)
  • creating or updating Wikipedia articles
  • giving talks and presentations
  • coordinating community events in relation to the work (e.g. edit-a-thons, oral history days)
How will your entity accomplish this program?

Calls for expressions of interest from the GLAMs will be circulated with the assistance of their peak bodies.

Calls for expressions of interest for WiR roles will be circulated through the Australian Wikipedia community and peak bodies in the Australian history and Australian women's communities.

WMAU and the partner GLAM will then interview short-listed candidates and select the candidate WiR for that GLAM.

A kick-off workshop will be organised by WMAU for all WiRs and representatives of the GLAM partners to build a sense of community within the project and to develop a common understanding of the operation of the project, including the resources available from WMAU and the Australian Wikipedian community. A similar wrap-up workshop will also be held at the end of the project to share learnings and experiences and to celebrate the achievements of the project.

WMAU will recruit experienced editors and administrators who will "buddy" with each WiR to provide expert support if/when required. While it would be desirable that the WiR would already be experienced editors, the low numbers of female Wikipedians suggest that many of the WiRs will be relatively inexperienced with Wikipedia editing.

How will your entity measure and track success of this program?

During the project, the success will be measured by:

  • Feedback from WiRs
  • Feedback from GLAMs
  • Feedback from "buddy" expert Wikipedians
  • Number of new articles created
  • Total new content contributed (created and updated)
  • Number of new digitised items on Wikimedia Commons or on GLAM website
  • Number of events held

Long-term success will be measured by:

  • Number of page views of articles created/updated by this project during the World War 1 centenary

Any additional details: Further information: wmau:Proposal:WWI WiR


Additional context for the upcoming year's annual plan / SWOT[edit]

Please provide 1-2 paragraphs for each response below. SWOT stands for your organizational strengths, weaknesses, opportunities, and threats.

What organizational strengths enable your entity's plan (e.g., leadership, education program expertise, experience with outreach, governance structure, community participation, fundraising)?
What external opportunities enable your entity's plan (e.g., socio-political context, community participation, fundraising)?
What are key risks or threats that would prevent you from achieving your plan (e.g., leadership turnover, governance challenges, lawsuits, fundraising, community participation, socio-political context)?
How will you minimize these risks and threats?

Financials: year-to-date progress[edit]

This section provides the FDC information about how your entity is progressing against the current fiscal year's planned budget (revenues and costs).

Please provide the relevant information below. "Year-to-date" refers to the period between the start of your entity's current fiscal year and the date of submission of the proposal. Actual year-to-date financials should be provided as close to the proposal submission date as possible.

Identify the year-to-date for which you are reporting, month/year to month/year: *

Table 3

Current fiscal year planned budget Year-to-date actuals Projected final amount
In currency requested In $US In currency requested In $US In currency requested In $US
Revenues (from all sources) 4250.00 4377.50 921.71 949.36 6 7
Spending 9 10 11 12 14 15

Table 3 details, if necessary:

  • Not including FDC contribution.


Based on the variance percentages above, please describe how your entity is progressing against revenue and spending targets. If your projected final amount shows your entity to be significantly under or over target on either revenue or spending, please provide a detailed explanation.
  • Significant additional inflows are expected between April and June of 2013. These will include the final instalment of donation moneys owed to the chapter by the Wikimedia Foundation, as well as a significant amount of membership dues as members renew for the 2013/14 financial year.

Financials: upcoming year's annual plan[edit]

Provide your financial overview for the upcoming year in the format below.

Please link to your detailed budget in a publicly available spreadsheet file (translation into English highly recommended) in addition to completing the tables below. Detailed budget link:


Revenues[edit]

Please list anticipated revenues, by source (e.g., FDC, Wikimedia grants programs, grants from institutional donors, public funding, membership fees, local donations, event fees)

Table 4

Revenue source Anticipated (in currency requested) Anticipated (In $US)


Membership Dues 584.00 601.52
Donations 3216.00 3312.48
Interest 450.00 463.50
FDC Contribution

Table 4 notes, if necessary:

  • Planned amounts for 2012/13 financial year.



Current entity staff and long-term contractors[edit]

Role/functions might include program administration, finance, fundraising. Please include both part-time and full-time staff and long-term contractors.

Table 5

Role / Function Number of staff Percentage of staff time*
N/A 0 N/A

*Please include estimates of the percentage allocation of staff members. For example, for full-time staff, you would put 100% in this column. For half time staff, you would put 50% in this column.

Table 5 notes, if necessary:

  • No staff currently employed by entity.



Proposed new staff and and long-term contractors for upcoming year's annual plan[edit]

Role / functions might include program administration, finance, fundraising. Please include both part-time and full-time staff and long-term contractors.

Table 6

Department (e.g. Programs, Communications) Number of current staff Percentage of current staff time* Number of upcoming staff Percentage of upcoming staff time* Rationale for hiring new staff
N/A

*Please include estimates of the percentage allocation of staff members and long-term contractors. For example, for full-time staff, you would put 100% in this column. For half-time staff, you would put 50% in this column.

Table 6 notes, if necessary:

  • Not applicable, no plan for new staff or long-term contractors to be directly employed by WMAU.



Summary of staff and long-term contractor expenses[edit]

Table 7

In currency requested In $US Percent increase
Current staff expenses 0.00 0.00
Proposed increase for current staff expenses 0.00 0.00 0
Proposed increase for new staff expenses 0.00 0.00 0
Total staff expenses 0.00 0.00 0

Table 7 notes, if necessary:



Expenses by program / initiative[edit]

Expenses are costs associated with any programs, initiatives, or projects your entity manages (e.g., event costs, materials, transportation). Please exclude any staff costs that are included above. “Programs / initiatives” might include education programs, outreach programs, microgranting initiatives, etc. Please include any administration costs (e.g., office space rental, utilities) affiliated with each program along with any overall administration costs that are not affiliated with any particular program (e.g., Administration should be considered a "Program" under the first column.)

Table 8a

Program / initiative In currency requested In $US
Wikipedia Editor Training 30,000 30,900
History of the Paralympic Movement in Australia 29,000 29,870
Symposium on Education using Wikipedia in Australia 12,500 12,875
Research database 12,500 12,875
Conferences and Community Building 2 3
World War One WiR 160,000 164,800
General expenses and administration 10,000 10,300
Total program expenses (should equal the sum of the rows) 4 5

Table 8 notes, if necessary:



Summary of total revenues and expenses[edit]

Table 9

In currency requested In $US
Total cash balance as of proposal submission 93,000 95,790
Total revenues 4,250 4378
Total spending 5 6
Net (revenues less expenses) 7 8
Operating reserves,* if applicable

Table 9 notes, if necessary:



Verification that this proposal requests no funds from the Wikimedia Foundation for political or legislative activities[edit]

Enter "yes" or "no" for the verification below.

The term “political or legislative activities” includes any activities relating to political campaigns or candidates (including the contribution of funds and the publication of position statements relating to political campaigns or candidates); voter registration activities; meetings with or submissions and petitions to government executives, ministers, officers or agencies on political or policy issues; and any other activities seeking government intervention or policy implementation (like “lobbying”), whether directed toward the government or the community or public at large. Grants for such activities (when permitted under U.S. law and IRS regulations) should be sought from the Wikimedia Grants Program.
I verify that this proposal requests no funds from the Wikimedia Foundation for political or legislative activities Yes