Grants:APG/Proposals/2013-2014 round1/Wikimédia Magyarország/Proposal form
Basic information[edit]
Overview of grant request[edit]
In order to support community review, in no more than one paragraph, please provide a brief description of your entity's forthcoming annual plan, with focus areas and key objectives. Please also include the total amount requested in US$.
- For WMHU is important to continue what have been achieved in 2013.
- Mobilize more volunteers.
- Improve the interactions between WMHU and the Hungarian Wikipedia community.
- After much consideration, we finally decided to apply for funding in the second round only. WMHU is financially stabile and in a posession of enough financial resources to cover its expenses well beyond the deadline of round 2 applications.
Contact information[edit]
Table 1
| Organization information | Legal name of organization | Wikimédia Magyarország Egyesület |
| organization's fiscal year (mm/dd–mm/dd) | 01/01 - 12/31 | |
| 12 month timeframe* of funds currently requested (mm/dd/yy–mm/dd/yy) | 01/01/14 - 12/31/14 | |
| Contact information (primary) | Primary contact name | Andrea Tóth |
| Primary contact position in organization | Office Manager | |
| Primary contact username | Voglia | |
| Primary contact email | andrea.toth@wikimedia.hu | |
| Contact information (secondary) | Secondary contact name | Balázs Viczián |
| Secondary contact position in organization | Executive Vice-president | |
| Secondary contact username | Vince | |
| Secondary contact email | balazs.viczian@wikimedia.hu |
*Timeframe should ideally be for a 12 month period that begins after the FDC decision.
Amount requested[edit]
Table 2
Currency requested: Hungarian Forint
- Currency requested is defined as the currency in which you wish to receive funds (e.g., EUR, GBP, INR). Note that the FDC makes grants in local currency when possible.
Exchange rate used (currency requested to $US): 1 USD = 221 HUF
- Please use Oanda.com on March 1 2014 to determine the exchange rate. Please use five decimal points.
| Currency requested | US$ | |
| Total annual expenses of organization | 5,831,834 HUF | $26,388.39 |
| Amount proposed to the FDC for the coming year's annual plan | 8.845.000 HUF* | $40,022.62* |
| Amount to be raised from non-FDC sources | ~2,000,000 HUF | $9049,73 |
| If applicable, amount of FDC funds allocated to organization last year | 10,004,252 HUF | $45,268.11 |
- Based on the funding amount you are requesting, what is your entity's proposed rate of growth in budget since last year? Please explain your entity's rationale if your proposed budget will increase this year:
- Note: The amount requested for 2013-2014 has to be revised and accepted by the general assembly of WMHU where it will be very likely to be corrected downwards. The meeting will be held on November 30.
- Our budgetary expansion did not match up with the actual expansion rate in the past two years. After our internal reviews, we have noticed that our cost effectiveness is excellent and we are able to fund our events through external donors on a much higher percentage than expected. (through free-to-use-venue grants, tax and other donations, reduced prices, etc.)
Note the FDC Framework funding guidelines on the rate of growth of year-over-year FDC allocations. These guidelines relate not to an entity's overall budget, but rather to movement resources (that is, what the entity received through FDC allocations or grants or what the entity retained via payment processing in the prior funding cycle).
Background, history, and mission[edit]
This section provides the FDC an overview of your entity's background and history. Please respond to each question below with 1-2 sentences to a maximum of a paragraph.
- When was your entity established?
- We held our founding meeting on 27 September 2008, and declared the foundation of Wikimédia Magyarország Egyesület at 14:46 local time. The papers were handed in at the Metropolitan Court of Budapest on the next Monday, 29 September. The Court has approved our bylaws on 3 November and we are officially incorporated as a charity, organized as an association on 24 November.
- What is the mission of your entity, and how does it support the strategic priorities of the Wikimedia movement (infrastructure, participation, quality, reach, and innovation)? We note that Wikimedia movement priorities will be interpreted and addressed differently in each context.
- To empower and promote collecting, organising and distributing human knowledge and giving every single person free access to the sum off all human knowledge. We promote the creation, operation and distribution of knowledge that are freely editable and usable.
- Supporting volunteers and contributors, recruiting new volunteers and editors.
- Increasing the amount of freely accessible information.
- Increasing the volume of the membership.
- International cooperation within the Wikimedia movement.
- Ensuring efficient and transparent governement.
- What is your current leadership structure (e.g., executive staff structure, board / governance structure)? Please explain how budgets are managed and programs are executed between board and staff.
- Board: Member elected Board with Board chair, Executive director, Treasurer, and two board members.
- During 2013, WMHU went through the process from a volunteer-based organization to a "professional" organization with full-time staff and an office.
- Ultimate responsibility for decision is in the hands of the General Assembly, which meets twice a year and decides on work plan and budget.
- Day to day management is done by the office manager. The Board's responsibility is to ensure that the annual plan is executed successfully. Community members can take the lead in implementing specific activities, in this they can be supported by staff members. Community members can also have budgetary control for such activities.
- If applicable, how many members does your entity have, and how do you define membership (e.g., attendance at events, paying dues)?
- 61
- To be a member, an application must be approved by the Board and pay the annual member fees.
- What is the role of volunteers in your entity (e.g., help develop entity plans, participate in programs, edit Wikipedia)? Approximately how many volunteers does your entity serve?
- help develop entity plans, participate in programs, edit Wikipedia
- Volunteers can propose a project anytime, it can subsequently developed with the staff and approved by the Board and required to report than.
- How do you know what the members of the community / communities you serve (including chapter members and broader online volunteers) need and want? How does this influence your strategic planning and decision-making?
- We are in contact with our volunteers, through our mailing list and also through our website and social networks.
- Requesting input for a program to our members and volunteers.
Reflection on past activities and innovations[edit]
This section provides the FDC with information about your entity's past programs, activities and strategies. Please answer the questions below with your reflections on the past fiscal year. Responses to each question should be one or two paragraphs.
- How does your entity define and measure "success"?
- We define success by the number and participation level of our activities, the amount of new content created and editors who joined as a result of our activities.
- Please give at least three examples of successful programs or activities that your entity has completed, and explain why they were successful. If available, provide links to information.
- Ten Years of Hungarian Wikipedia anniversary meeting
- Article Maintenance Competition - to improve existing articles through copy-editing, formatting, referencing and other maintenance tasks.
- Article Writing Competition
- Wikicamp – the biggest community organized event in Hungary; a four-day meetup including team building, cultural and wiki-educational exercises for editors.
- What are the plans/strategies that did not work for your entity in the past? What did your entity learn from those experiences? What changes were made after learning from these experiences?
- Elaborate plans for programmes without "champions" to organize them did not work. As a result, we try to plan for programmes that have their own committed volunteers (e.g. community events), and to build up resources to be able to support new initiatives as they emerge.
- What else has your entity learned or innovated upon that could benefit the broader Wikimedia movement?
Please link to the following to provide supplemental information to the FDC:
- How does your entity share its work with your community and with the wider Wikimedia movement? For instance, publishing case studies on Meta, blog posts, newsletters, speeches at conferences, etc.
- Link to most recently completed fiscal year annual plan
- Link to most recently completed fiscal year annual report and financial report
- Link to most recently completed fiscal year grant report (if your entity has received funds from the FDC)
- Link to your entity's strategic plan if you have one
- Link to your organogram or organizational chart if one exists
- None: the Board has 5 members (Board chair, Executive director, Treasurer, 2 board members) and 1 employee
- Link to your entity's current fiscal year plan and budget
Key programs / initiatives and objectives of the upcoming year's annual plan[edit]
These tables are intended to provide an overview of your entity's upcoming year annual plan and its alignment with the movement's strategic priorities; please provide short phrases or 1-3 bullet points for each program below. You can also link to any other documents that you think might be helpful as context.
Please ensure that your proposed programs are SMART; that is, specific, measurable, attainable, relevant, and timely.
If you feel you have a program that fulfills a strategic goal that is not immediately identified with a movement strategic priority ('readership' rather than 'editorship', for instance), please add that in the table and offer us your rationale.
Finally, please also note which programs are the entity's priorities.
Program 1[edit]
Competitions
- What are the objectives of this program? Please use SMART criteria to explain these goals.
- To increase the number of editors, improve quality, get more photos.
- Good opportunity to motivate community members to edit articles.
- Which Wikimedia movement strategic priority (or priorities) does this program address and how?
- Increase participation, improve quality.
- What key activities and/or milestones are associated with this program?
- Plan the competition
- Get sponsors, if possible
- Promote the competition
- Judge the entries
- Award ceremony
- How will your entity document, track, and measure successes and challenges of this program?
- Quantity of new content created or improved ; number of new active editors involved; use the evaluation logic model.
Any additional details:
- We have a few active volunteers who are happy to do this, with the help of staff
Program 2[edit]
QR projects
There are two projects in organisation. One with the Botanical Garden of Vácrátót with 3 volunteers and the professional help of the botanical garden's staff.There will be small plates placed next to some plants. On this plates there will be a QR-code which will links directly to the wikipedia article regarding to the specific plant.
The second is a cooperation with the Zoo in Miskolc. With the organisation of the Miskolc Workshop.
- What are the objectives of this program? Please use SMART criteria to explain these goals.
- Increase articles. Involve voluteers. Open possibilities for further cooperation with other places.
- Empowering volunteers to manage projects effectively.
- Which Wikimedia movement strategic priority (or priorities) does this program address and how?
- Increase participation
- Improve quality
- Increase reach
- Encourage innovation
- What key activities and/or milestones are associated with this program?
- cooperation
- self organisation of a few volunteers with the support of WMHU
- How will your entity document, track, and measure successes and challenges of this program?
- feedback of the participants
- increase quality content
Any additional details:
- We have a few active volunteers who are happy to do this, with the help of staff
Program 3[edit]
Wikicamp
- What are the objectives of this program? Please use SMART criteria to explain these goals.
- For editors and chapter members included excursions, sightseeing, museum and beach visits, and presentations about Wikipedia and the future of the chapter.
- community meetup
- recruiting new editors
- Which Wikimedia movement strategic priority (or priorities) does this program address and how?
- Ensure the community health, including editor recruitment
- Increase participation
- Increase reach
- Encourage innovation
- What key activities and/or milestones are associated with this program?
- The fifth installment of our WikiCamp event followin the model of the previous years. Its aim is to bring together community members and new editors.
- Empowering volunteers to manage projects effectively.
- How will your entity document, track, and measure successes and challenges of this program?
- Asking participants to report the event.
Any additional details:
- not enough volunteer time
Program 4[edit]
Wikimania
- What are the objectives of this program? Please use SMART criteria to explain these goals.
- Wikimania, the biggest international conference of the Wikimedia community. The conference is a great opportunity to exchange experience, improve technical skills and network with the editor and organizational communities from different countries.
- Support for community members to travel to Wikimania
- Representation
- To create a travel grants programme enabling Hungarian community members to attend real-life meetups.
- To provide an opportunity for community members to have access to resources needed to write articles.
- To provide an opportunity for community members to realize their real-life programme ideas.
- Which Wikimedia movement strategic priority (or priorities) does this program address and how?
- Increase participation
- Encourage innovation
- What key activities and/or milestones are associated with this program?
- Financial support.
- How will your entity document, track, and measure successes and challenges of this program?
- Asking participants to report.
- Number of people supported, amount of content improved, number of new projects supported.
Any additional details:
- We have a few active volunteers who are happy to do this, with the help of staff
Program 5[edit]
Wikiconference
- What are the objectives of this program? Please use SMART criteria to explain these goals.
- To share operational experiences and best practices about improving Wikipedia through chapters' work.
- Representation
- Which Wikimedia movement strategic priority (or priorities) does this program address and how?
- What key activities and/or milestones are associated with this program?
- How will your entity document, track, and measure successes and challenges of this program?
Any additional details:
- We have a few active volunteers who are happy to do this, with the help of staff
Program 6[edit]
WLM 2014
- What are the objectives of this program? Please use SMART criteria to explain these goals.
- Improving Wikipedia content quality
- Increasing the number of the quality images.
- Increasing activity in the chapter, engaging more volunteers
- Which Wikimedia movement strategic priority (or priorities) does this program address and how?
- Increase participation
- Improve quality
- Increase reach
- What key activities and/or milestones are associated with this program?
- Encourage the participants with the competition, awards, etc.
- How will your entity document, track, and measure successes and challenges of this program?
Any additional details:
- We have a few active volunteers who are happy to do this, with the help of staff
Additional context for the upcoming year's annual plan / SWOT[edit]
Please provide 1-2 paragraphs for each response below. SWOT stands for your organizational strengths, weaknesses, opportunities, and threats.
- What organizational strengths enable your entity's plan (e.g., leadership, education program expertise, experience with outreach, governance structure, community participation, fundraising)?
- cost effectiveness and all the skills needed to negotiate better-than-market prices or to get donations (for example free-to-use venues)
- What external opportunities enable your entity's plan (e.g., socio-political context, community participation, fundraising)?
- a slowly refreshing community with slowly growing activities
- What are key risks or threats that would prevent you from achieving your plan (e.g., leadership turnover, governance challenges, lawsuits, fundraising, community participation, socio-political context)?
- not keeping up with the renewal and reshaping process that started this year
- How will you minimize these risks and threats?
- keeping them busy :) - more programs, reducing the stressful/frustrating factors
Financials: year-to-date progress[edit]
This section provides the FDC information about how your entity is progressing against the current fiscal year's planned budget (revenues and costs).
Please provide the relevant information below. "Year-to-date" refers to the period between the start of your entity's current fiscal year and the date of submission of the proposal. Actual year-to-date financials should be provided as close to the proposal submission date as possible.
Identify the year-to-date for which you are reporting, January/2013 to September/2013:
Table 3
Current fiscal year planned budget Year-to-date actuals Projected final amount In currency requested In $US In currency requested In $US In currency requested In $US Revenues (from all sources) 16 945 000 76 674.208 9 025 216 40 838.081 16 945 000 76 674.208 Spending 16 845 000 76 221.709 5 415 560 24 504.796 6 500 000 29 411
Table 3 details, if necessary:
- Based on the variance percentages above, please describe how your entity is progressing against revenue and spending targets. If your projected final amount shows your entity to be significantly under or over target on either revenue or spending, please provide a detailed explanation.
- Our level of underspending is coming from three main reasons: the first is the slight overestimation of the budget needed for this year (without receiving any non-WMF donations it would be around ~70-80% /unofficial estimation/), the second is the unexpectedly high level of cost-effectiveness that we were able to operate this year and the third is our partners and donors that gave us free-to-use venues and/or offered awards for our joint events or offered to take other tasks and the costs attached to them (none of them are direct donations; they are donations in a form that WMHU does not have to pay for them).
Financials: upcoming year's annual plan[edit]
Please note that the FDC staff is currently exploring alternatives to wikitables for financial information. This issue will be addressed by the time the proposal creation tool is launched on September 1, 2013. Provide your financial overview for the upcoming year in the format below.
Please link to your detailed budget in a publicly available spreadsheet file (translation into English highly recommended) in addition to completing the tables below. Detailed budget link:
Financial sustainability[edit]
- What other donors support your work through grants beyond those in the Wikimedia movement? If your entity does receive funding from other donors, please list a contact person. Note that the donor's contact details can be sent directly to FDCsupport@wikimedia.org if you prefer not to publish it here.
Note that the FDC staff may contact these donors.
- 1% of personal income (2011 and 2012 offers)
- Membership Fees
- private donations
- other, non financial donations
- What are your entity's plans for achieving long-term financial sustainability?
- in medium term keeping up our cost-effectiveness, in a very long term, an endowment would be the best solution.
Revenues[edit]
Please list anticipated revenues, by source (e.g., FDC, Wikimedia grants programs, grants from institutional donors, public funding, membership fees, local donations, event fees)
Table 4
Revenue source Anticipated (in currency requested) Anticipated (In $US)
membership fees 100 000 452 financial donations 200 000 905 non-financial donations 1 500 000 6 787 FDC proposal 9 045 000 40 927
Table 4 notes, if necessary:
Current entity staff and long-term contractors[edit]
Role/functions might include program administration, finance, fundraising. Please include both part-time and full-time staff and long-term contractors.
Table 5
Role / Function Number of staff Percentage of staff time* office manager 1 100
*Please include estimates of the percentage allocation of staff members. For example, for full-time staff, you would put 100% in this column. For half time staff, you would put 50% in this column.
Table 5 notes, if necessary:
Proposed new staff and and long-term contractors for upcoming year's annual plan[edit]
Role / functions might include program administration, finance, fundraising. Please include both part-time and full-time staff and long-term contractors.
Table 6
Department (e.g. Programs, Communications) Number of current staff Percentage of current staff time* Number of upcoming staff Percentage of upcoming staff time* Rationale for hiring new staff To help in program management
*Please include estimates of the percentage allocation of staff members and long-term contractors. For example, for full-time staff, you would put 100% in this column. For half-time staff, you would put 50% in this column.
Table 6 notes, if necessary:
Summary of staff and long-term contractor expenses[edit]
Table 7
In currency requested In $US Percent increase Current staff expenses 2 000 000 9 050 Proposed increase for current staff expenses 2 200 000 9 954 10% Proposed increase for new staff expenses 500 000 2 262 0 Total staff expenses 2 700 000 12 216 9%
Please estimate the percentage of overall staff time spent on programmatic work, as opposed to administration:
Table 7 notes, if necessary:
Expenses by program / initiative[edit]
Expenses are costs associated with any programs, initiatives, or projects your entity manages (e.g., event costs, materials, transportation). Please exclude any staff costs that are included above. “Programs / initiatives” might include education programs, outreach programs, microgranting initiatives, etc. Please include any administration costs (e.g., office space rental, utilities) affiliated with each program along with any overall administration costs that are not affiliated with any particular program (e.g., Administration should be considered a "Program" under the first column.)
Table 8a
Program / initiative In currency requested In $US Article writing and photocompetitions 500 000 2 262 cost reimbursement 100 000 452 WikiCamp 250 000 1 131 Wiki meetups 500 000 2 262 Community budget 100 000 452 Presentations about Wikipedia 50 000 226 Travel (community) 1 000 000 4 525 Support Hungarian groups with similar aims but less means 100 000 452 Wikimedia booths at public events 300 000 1 357 Promotional material 300 000 1 357 Accounting 250 000 1 131 Postal costs 100 000 452 Banking fees 75 000 339 Printing costs 50 000 226 Telephone costs 100 000 452 Server hosting 450 000 2 036 IT equipment 250 000 1 131 Legal fees 250 000 1 131 Office space 1 250 000 5 656 Board meetings 50 000 226 Supervisory Committee meeting 20 000 90 Official travel 300 000 1 357 Total program expenses (should equal the sum of the rows) 6 345 000 28 710
Table 8 notes, if necessary:
- This has to be approved by the general assembly what is going to be held on November 30. It is possible, that the proposal will be amended downwards in terms of total value requested from WMF.
Summary of total revenues and expenses[edit]
Table 9
In currency requested In $US Total cash balance as of proposal submission 16 750 000 75 400 (including the unused part of the grant for the current fiscal year) Total revenues 10 845 000 49 072 Total spending 9 045 000 40 927 Net (revenues less expenses) 300 000 (financial) + 1 500 000 (non-financial) 1 357 (financial) + 6 787 (non-financial) Operating reserves,* if applicable
Table 9 notes, if necessary:
- note we gave a rough (under)estimation of the non-financial "incomes" (for example the discounts we get compared to the full amount, like venue rentals, gifts, awards, staff work, etc.)
Verification that this proposal requests no funds from the Wikimedia Foundation for political or legislative activities[edit]
Enter "yes" or "no" for the verification below.
- The term “political or legislative activities” includes any activities relating to political campaigns or candidates (including the contribution of funds and the publication of position statements relating to political campaigns or candidates); voter registration activities; meetings with or submissions and petitions to government executives, ministers, officers or agencies on political or policy issues; and any other activities seeking government intervention or policy implementation (like “lobbying”), whether directed toward the government or the community or public at large. Grants for such activities (when permitted under U.S. law and IRS regulations) should be sought from the Wikimedia Grants Program.
I verify that this proposal requests no funds from the Wikimedia Foundation for political or legislative activities yes
Once complete, please sign below with the usual four tildes. No changes can be made to the documents after the deadlines for completion passes, and documts will automatically be considered 'submitted' after the deadline closes.