Grants:APG/Proposals/2013-2014 round1/Wikimedia Österreich/Progress report form/Q1

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Purpose of the report[edit]

This form is for organizations receiving Annual Plan Grants to report on their results to date. For progress reports, the time period for this report will the first 6 months of each grant (e.g. 1 January - 30 June of the current year). For impact reports, the time period for this report will be the full 12 months of this grant, including the period already reported on in the progress report (e.g. 1 January - 31 December of the current year). This form includes four sections, addressing global metrics, program stories, financial information, and compliance. Please contact APG/FDC staff if you have questions about this form, or concerns submitting it by the deadline. After submitting the form, organizations will also meet with APG staff to discuss their progress.

Global metrics overview - all programs[edit]

We are trying to understand the overall outcomes of the work being funded across our grantees' programs. Please use the table below to let us know how your programs contributed to the Global Metrics. We understand not all Global Metrics will be relevant for all programs, so feel free to put "0" where necessary. For each program include the following table and

  1. Next to each required metric, list the outcome achieved for all of your programs included in your proposal.
  2. Where necessary, explain the context behind your outcome.
  3. In addition to the Global Metrics as measures of success for your programs, there is another table format in which you may report on any OTHER relevant measures of your programs success

For more information and a sample, see Global Metrics.

Overall[edit]

Metric Achieved outcome Explanation
1. # of active editors involved
2. # of new editors
3. # of individuals involved
4. # of new images/media added to Wikimedia articles/pages
5. # of articles added or improved on Wikimedia projects
6. Absolute value of bytes added to or deleted from Wikimedia projects


Telling your program stories - all programs[edit]

Please tell the story of each of your programs included in your proposal. This is your chance to tell your story by using any additional metrics (beyond global metrics) that are relevant to your context, beyond the global metrics above. You should be reporting against the targets you set at the beginning of the year throughout the year. We have provided a template here below for you to report against your targets, but you are welcome to include this information in another way. Also, if you decided not to do a program that was included in your proposal or added a program not in the proposal, please explain this change. More resources for storytelling are at the end of this form. Here are some ways to tell your story.

  • We encourage you to share your successes and failures and what you are learning. Please also share why are these successes, failures, or learnings are important in your context. Reference learning patterns or other documentation.
  • Make clear connections between your offline activities and online results, as applicable. For example, explain how your education program activities is leading to quality content on Wikipedia.
  • We encourage you to tell your story in different ways by using videos, sound files, images (photos and infographics, e.g.), compelling quotes, and by linking directly to work you produce. You may highlight outcomes, learning, or metrics this way.
  • We encourage you to continue using dashboards, progress bars, and scorecards that you have used to illustrate your progress in the past, and to report consistently over time.
  • You are welcome to use the table below to report on any metrics or measures relevant to your program. These may or may not include the global metrics you put in the overview section above. You can also share your progress in another way if you do not find a table like this useful.
Target Last year (if applicable) Progress (at end of Q2) End of year (projected or actual) Comments
Example Example Example Example Example

Revenues received during this period (6 month for progress report, 12 months for impact report)[edit]

Please use the exchange rate in your APG proposal.

Table 2 Please report all spending in the currency of your grant unless US$ is requested.

  • Please also include any in-kind contributions or resources that you have received in this revenues table. This might include donated office space, services, prizes, food, etc. If you are to provide a monetary equivalent (e.g. $500 for food from Organization X for service Y), please include it in this table. Otherwise, please highlight the contribution, as well as the name of the partner, in the notes section.
Revenue source Currency Anticipated Q1 Q2 Q3 Q4 Cumulative Anticipated ($US)* Cumulative ($US)* Explanation of variances from plan
A B C D E F G H I J K

* Provide estimates in US Dollars


Spending during this period (6 month for progress report, 12 months for impact report)[edit]

Please use the exchange rate in your APG proposal.

Table 3 Please report all spending in the currency of your grant unless US$ is requested.

(The "budgeted" amount is the total planned for the year as submitted in your proposal form or your revised plan, and the "cumulative" column refers to the total spent to date this year. The "percentage spent to date" is the ratio of the cumulative amount spent over the budgeted amount.)
Expense Currency Budgeted Q1 Q2 Q3 Q4 Cumulative Budgeted ($US)* Cumulative ($US)* Percentage spent to date Explanation of variances from plan
A B C D E F G H I J J2 K
TOTAL B C D E F G H I J J2 N/A

* Provide estimates in US Dollars


Compliance[edit]

Is your organization compliant with the terms outlined in the grant agreement?[edit]

As required in the grant agreement, please report any deviations from your grant proposal here. Note that, among other things, any changes must be consistent with our WMF mission, must be for charitable purposes as defined in the grant agreement, and must otherwise comply with the grant agreement.

Are you in compliance with all applicable laws and regulations as outlined in the grant agreement? Please answer "Yes" or "No".

Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Grant funds as outlined in the grant agreement? Please answer "Yes" or "No".

Signature[edit]

Once complete, please sign below with the usual four tildes.

Resources[edit]

Resources to plan for measurement[edit]

Resources for storytelling[edit]


Basic entity information[edit]

Table 1

Entity information Legal name of entity Wikimedia Österreich
Entity's fiscal year (mm/dd–mm/dd) 01/01–12/31
12 month timeframe of funds awarded (mm/dd/yy-mm/dd/yy) 01/01/14–12/31/14
Contact information (primary) Primary contact name Claudia Garad
Primary contact position in entity Managing Director
Primary contact username Claudia.Garad
Primary contact email claudia.garad@wikimedia.at
Contact information (secondary) Secondary contact name Kurt Kulac
Secondary contact position in entity President
Secondary contact username Kulac
Secondary contact email kulac@wikimedia.at


Overview of this quarter[edit]

The purpose of this section is to provide a brief overview of this report. Please use no more than 1-2 paragraphs to address the questions outlined below. You will have an opportunity to address these questions in detail elsewhere in this report.

CHANGES: Please describe how you changed your plans and budget based on the FDC allocation approved by the Board in December 2012, and your rationale for these changes. You can then use the changed plans and budget as the basis on which to report back on the first quarter.

  • We received less money through FDC than we asked for in our proposal. This cut will mainly be compensated by the amount we planned to bulk up our shrinking reserves. Concerning our future reserves strategy we are awaiting recommendations from the WMF/FDC. We are looking into ways to close the remaining gaps by exploiting alternative sources of funding.

HIGHLIGHTS: What were 1–2 important highlights of the past quarter? (These may include successes, challenges, lessons learned.)

  • Board training workshop: Together with chapter representatives from WMUK and WMPL, WMAT decided to design a training workshop for trustees in the Wikimedia movement in order to provide the skills, knowledge and confidence they need to do a good job regarding governance and chapter effectiveness. The workshop took place during the first weekend of March 2014 and was hosted by WMUK. WMAT was responsible for the program planning, the coordination of the presenters and facilitated the workshop on site. The feedback from all sides was excellent and we could gain various supporters for our concept which will be refined in the next weeks and month in order to reach a broader part of the movement.
  • Wikipedia meets University: The event was dedicated to the discussion of Wikipedia's part in the Austrian university life and to enhance future collaborations and new strategies. About 40 participants from the academic world and the Wikiverse came together at the University of Vienna to share their experiences in lightning talks and engage in a constructive discourse in the context of a panel discussion and a bar camp. The event was conceived as an icebreaker and kick-off event and the feedback from the participants was very positive. It was also an important step to achieve our goals for this year, i.e. establishing an expert network to collaborate with Wikipedians on certain topics.

WIKI-FOCUS: What Wikimedia projects was your entity focused on (e.g., Wiki Commons, French Wiktionary) this quarter?

  • German-language Wikipedia
  • Wikimedia Commons

GROWTH: How did your entity grow over the past quarter vs. the previous quarter (e.g., Number of active editors reached/involved/added, number of articles created, number of events held, number of partipants reached through workshops)?

  • In 86 % of the WMAT activities mentioned in this report volunteers were directly involved (average number of volunteers for 100% of the WMAT activities: 3).
  • In 79 % of the WMAT activities mentioned in this report staff members were directly involved (average number of staff members for 100% of the WMAT activities: 1).
  • New Wikimedians involved in WMAT activities: 5.
  • New WMAT members: 5.
  • Persons reached in presentations / workshops: ~450 (Non-Wikimedians).
  • External partners involved: 10.
  • 6677 media files were uploaded to Wikimedia Commons connected to WMAT activities.

Financial summary[edit]

The FDC requires information about how your entity received and spent money over the past year. The FDC distributes general funds, so your entity is not required to use funds exactly as outlined in the proposal. While line-item expenses will not be examined, the FDC and movement wants to understand why the entity spent money in the way it did. If variance in budgeted vs. actual is greater than 20%, please provide explanation in more detail. This helps the FDC understand the rationale behind any significant changes. Note that any changes from the Grant proposal, among other things, must be consistent with the WMF mission, must be for charitable purposes as defined in the grant agreement, must be reported to WMF, and must otherwise comply with the grant agreement. The WMF mission is "to empower and engage people around the world to collect and develop educational content under a free license or in the public domain, and to disseminate it effectively and globally."

Revenues for this quarter[edit]

Provide exchange rate used:

  • 1 Euro : 1.35 US$

Table 2 Please report all spending in the currency of your grant unless US$ is requested.

  • Please also include any in-kind contributions or resources that you have received in this revenues table. This might include donated office space, services, prizes, food, etc. If you are to provide a monetary equivalent (e.g. $500 for food from Organization X for service Y), please include it in this table. Otherwise, please highlight the contribution, as well as the name of the partner, in the notes section.
Revenue source Currency Anticipated Q1 Q2 Q3 Q4 Cumulative Anticipated ($US)* Cumulative ($US)* Explanation of variances from plan
Membership fees EUR 2,500.00 20.00 20.00 3,375.00 27.00 Fee not due yet.
Donations EUR 35,000.00 2,184.00 2,184.00 47,250.00 2,948.40
WMF / FDC EUR 204,000.00 119,000.00 119,000.00 275,400.00 160,000.00
Interests EUR - 103.00 103.00 - 139.10
netidee grant EUR 25,000.00 - - 33,750.00 - Expected for Q3.

* Provide estimates in US Dollars


Spending during this quarter[edit]

Table 3 Please report all spending in the currency of your grant unless US$ is requested.

(The "budgeted" amount is the total planned for the year as submitted in your proposal form or your revised plan, and the "cumulative" column refers to the total spent to date this year. The "percentage spent to date" is the ratio of the cumulative amount spent over the budgeted amount.)
Expense Currency Budgeted Q1 Q2 Q3 Q4 Cumulative Budgeted ($US)* Cumulative ($US)* Percentage spent to date Explanation of variances from plan
Staff expenses (including on-costs, labour taxes, etc.) EUR 126,900.00 23,150.55 23,150.55 171,315.00 31,253.24 18,24
Administration EUR 23,260.00 4,706.00 4,706.00 31,401 6,353.10 20,23
Community support EUR 60,000.00 3,365.00 3,365.00 81,000.00 4,542,75 5,6 Bulk of projects will only take place in Q2-Q4.
Free content generation EUR 52,000.00 8,818.00 8,818.00 70,200.00 11,904.30 16,96
Reach / Free knowledge Awareness EUR 29,300.00 4,466.00 4,466.00 39,555.00 6,029.10 15,24
Organisational development EUR 11,100.00 2,641.00 2,641.00 14,985.00 3,565.35 23,79
TOTAL EUR 302,560.00 47,146.55 47,146.55 408,456.00 63,647.84 15,58

* Provide estimates in US Dollars


Progress toward this year's goals/objectives[edit]

This section addresses the impact of the programs / initiatives* and objectives your entity has implemented over the past quarter and the progress your entity is making toward meeting this year's goals. We understand that some metrics may not be applicable in this quarterly report, so please add metrics here if they are applicable.

*In the past, the FDC has used the term 'initiative', but we are using the term 'program.'

Program 1[edit]

Community support
Roundtable at the MONUMENTO fair
What are the objectives of this program? Please include metrics.
  • Support existing community with resources and know-how
    • Goal: Support or organize at least 5 community events (a)
    • Goal: At least 5 Minigrants for new projects initiated by the community (b)
    • Goal: Conclude 100 % of community requests (concerning support, expertise, resources) and give transparent and timely rationale in case their requests can not be fulfilled to the extent they requested (c)
    • Goal: Engage 10 Wikimedians in our activities who have formerly not or very rarely been active WMAT volunteers[1. 1] (d)
    • Goal: Retain our existing community of active volunteers (e)
    • Goal: Improve the spirit of collaboration and building trust (no baseline to measure against yet) (f)
  • Attract new volunteers
    • Goal: 50 new contributors to Wikimedia projects (g)
    • Goal: Collaboration with like-minded organizations and communities in 5 projects (h)
    • Goal: Pioneer project to establish an expert network for 1 subject area, consisting of at least 3 people (i)
  • Foster (international) exchange and integration of the Austrian Community into the broader movement
    • Goal: Participation in 2 international Wikimedia projects (e.g. WLM), with at least 5 active volunteers[1. 1] involved each time (j)
    • Goal: 5 presentations on our activites at international events (k)
    • Goal: 10 community members as scholarship holders for international events (20 % of which are new scholarshipholders) (l)
Progress against these objectives (include metrics and # of volunteers/staff involved)?
a
b
c accomplished for Q1
d
e accomplished for Q1
f accomplished for Q1
g
h
i
j
k
l

Note: see below for detailed metrics and # of volunteers/staff involved.

Activities conducted.
Volunteers from Austria and elsewhere at the Bremen GLAM Meeting
  • Organizing 1 community event at Monumento fair (→ PROGRAM Free content generation).
  • 1 minigrant for School projects to cover travel costs for the trainers (→ PROGRAM Reach / Free knowledge awareness).
  • 20 equipment rentals to 9 different volunteers.
  • Organizing 9 event accreditations for volunteers (8 successful, 1 not successful).
  • Engaging 4 Wikimedians in Wikipedia meets University (→ PROGRAM Reach / Free knowledge awareness) who have formerly not or very rarely been active WMAT volunteers.
  • Participation in Wiki Loves Earth (→ PROGRAM Free content generation); engaging 1 Wikimedian in the preparation process who has formerly not or very rarely been an active WMAT volunteer.
  • Collaborations:
    • with the University of Vienna and its students council at Wikipedia meets University (→ PROGRAM Reach / Free knowledge awareness),
    • with the Open Knowledge Foundation Austria for the press campaign on EU copyright consultation (→ PROGRAM Reach / Free knowledge awareness),
    • with the Open Knowledge Foundation Austria and Cooperation OGD Austria on the Open Data Portal (→ PROGRAM Free content generation).
  • Presentation of WMAT activities at the Board training in London (→ PROGRAM Organisational development)
  • Presentation of WMAT activities at the Bremen GLAM Meeting. - Active volunteers involved: 1. - WMAT support: 1 travel grant for a volunteer.
  • 9 community members as scholarships holders for Wikimania 2014 (5 of them are new scholarship holders).
  • Preparation and launch of Wiki-Dialog, a collaborative project by WMAT, WMCH and WMDE for a series of online seminars/workshops about topics concerning Wikipedians. - WMAT staff involved: 2.
  • Travel grants for 2 volunteers (1 Austrian, 1 Czech) for the 14th Wikipedia Photo Workshop in Berlin.
What worked and what did not?
  • The feedback of the roundtable at the monumento fair was very positive - from heritage organizations as well as from the Wikimedia volunteers we invited from other countries. Everyone agreed that it was a good way to initiate knowledge transfer and networking between the various organizations.
  • Planning and preparing Wikimania scholarships was and still is more challenging this year, as we received the list of applicants very late, only days before the submission deadline ended. In addition, the assessment of the candidates was not completed. Currently, we are desperately awaiting more information concerning the hotel situation.

Any additional details:

  • Note:
  1. a b We see as active volunteers those persons who not only contribute in a project but also are involved in planning and conducting it.


Program 2[edit]

Free content generation
WLE Logo designed by an Austrian volunteer
What are the objectives of this program? Please include metrics.
  • Generating free content of good quality
    • Goal: Generating 10.000 photographs in the context of our projects (a1) and increase the number of decorated (valuable, quality, featured) images by 500 (a2)
    • Goal: 5 new book grants (by 5 different people) (b1) that result in at least 100 articles (new or revised) (b2)
    • Goal: 5 good or featured articles (resulting directly from WMAT activities) (c)
    • Goal: Editing events with at least 10 participants (d1) altogether resulting in at least 50 articles (resulting directly from WMAT activities) (d2)
  • Liberating content
    • Goal: At least 2 projects for content liberation with GLAM partners (e)
    • Goal: Access to at least 15 open data sets (f)
    • Goal: Organizing of or taking part in 2 events to adress new GLAM partners (e.g. fairs, giving presentations …) (g)
Progress against these objectives (include metrics and # of volunteers/staff involved)?
a1
a2
b1
b2
c
d1
d2
e
f
g

Note: see below for detailed metrics and # of volunteers/staff involved.

Activities conducted.
Film director Michael Haneke (by Manfred Werner /Tsui), one of 77 new quality images supported by WMAT
  • 6,589 new files categorized as “Supported by Wikimedia Österreich“ were uploaded to Wikimedia Commons by 58 individual users. 1,408 (21.4 %) of the these files are used in at least one Wikimedia project. 77 images are acknowledged as quality images by the Commons community, 1 as featured picture on the English language Wikipedia and 1 as featured picture on the Persian language Wikipedia.
  • Preparing the Wiki Loves Earth contest which will start in May. - Active volunteers involved: 5, WMAT staff involved: 2 (+1 contractor) - WMAT support: website, information material, contact management with potential partner organizations, mailing, putting together the jury.
  • Sponsoring the European Parliament project by paying the travel costs of two Austrian volunteers and providing photography equipment and giveaways. - Active volunteers involved: 3, WMAT staff involved 1.
  • 1 new book grant (resulting in 1 revised article so far).
  • Creation of new articles and/or improvement of existing articles connected to other WMAT activities: support by donating prizes to Wikipedia community contests (WikiCup and Wartungsbausteinwettbewerb, a contest for removing cleanup templates).
  • Participation in a round table on the WLM cooperation of WMAT and the Austrian Federal Monuments Office at the Monumento fair in Salzburg. - Active volunteers involved: 7 (2 from Austria, 4 from Germany, 1 from the Czech Republic), WMAT board involved: 1, WMAT staff involved: 1. - WMAT support: 3 travel grants for volunteers, promotion material, press work, documentation. Federal Monuments Office support: venue, press relations, free entry tickets to the fair.
  • Access to 2 open data sets on natural monuments, offered by the governments of Lower Austria and Vorarlberg for Wiki Loves Earth. - WMAT board involved: 1, WMAT staff involved: 1.
  • Wiki Loves Memories, a project for scanning 20th century slides of everyday life, was continued. In this quarter, 88 slides were digitized and uploaded to Wikimedia Commons. 13 of them are used in at least one Wikimedia project. - Active volunteers involved: 1. - WMAT support: equipment, documentation.
  • Open Data Portal: Specification requirements for technical set-up, information kit for data providers, 5 acquisition meetings with potential data providers, information workshop with 20 participants. - Active volunteers involved: 1. - WMAT support: project management and administration, documentation.
  • Wiki meets Austrian Academy of Sciences was an excursion co-organised by WMAT, to foster a deeper cooperation with the Austrian Academy of Sciences and assess the possibility of a new GLAM project. - Active volunteers involved: 10, WMAT board involved: 2, WMAT staff involved 2. Academy of Sciences support: venue, catering.
What worked and what did not?
  • For Wiki Loves Earth we approached various environmental associations and asked for help regarding sponsorship and communication. While some of them spread the word among their members and stakeholders (distributing folders, articles in their newsletters and websites) none of them offered to sponsor prices. As a result, the prices will be sponsored by WMAT.
  • Our photography projects took off pretty good in the first quarter, especially the European Parliament Project. Even before our first photography contest started, we could already record huge progress towards our annual goal.

Any additional details: /


Program 3[edit]

Reach / Free knowledge awareness
Presentation by User:Plani at Wikipedia meets University
What are the objectives of this program? Please include metrics.
  • Raising awareness for the importance and benefits of free knowledge for the Austrian society
    • Launching at least 5 major press campaigns on projects or general WMAT topics (a)
    • Maintaining our current level of media attention (b)
  • Promoting the profile and brand awareness of Wikimedia Österreich in Austria (no baseline to measure against, market research would be to elaborate and costly) (c)
  • Establishing and cultivating contacts to opinion leaders, multipliers and decision makers and other stakeholders (e.g. donors) (d)
    • Interviews with all our major partners
Progress against these objectives (include metrics and # of volunteers/staff involved)?
a
b accomplished for Q1
c accomplished for Q1
d accomplished for Q1

Note: see below for detailed metrics and # of volunteers/staff involved.

Activities conducted.
School workshop in Graz
  • Sending out WMAT's printed Annual Report and WLM calendars to donors and partners. - WMAT board involved: 1, WMAT staff involved: 2.
  • Wikipedia meets University, an icebreaker and kick-off event on Wikipedia's part in the Austrian university life, took place at the University of Vienna; approx. 40 participants from the academic world and the Wikiverse. - Active volunteers involved: 10, WMAT staff involved: 2. - WMAT support: event organization, catering, travel costs for 2 presenters. - Support by the University of Vienna: support of event organization, design of poster and flyer, internal mailing and press newsletter, venue.
  • School workshops on Wikipedia for raising awareness on the advantages of free knowledge among young people and improving media literacy. 3 workshops in 2 schools in the cities of Graz and Vienna, 115 pupils attending. - Active volunteers involved: 2. - WMAT support: 2 travel grants for volunteers, promotion material, documentation. School support: venue, daily allowance for presenters.
  • Press campaign on EU copyright consultation; WMAT and Open Knowledge Foundation drafted and published the press release together. - Active volunteers involved: 2, WMAT staff involved: 1.
  • Press campaign on the WMAT activities at the Monumento fair in Salzburg (→ PROGRAM Free content generation).
  • Press activities resulting in 7 (positive) national news accounts on our projects and initiatives (approx. 30 in the whole 2013).
  • Lecture on licenses and Wikipedia at the Fire Service School of Lower Austria, 180 attendees. - Active volunteers involved: 1. - WMAT support: promotion material, documentation.
  • Lecture on extraordinary insects and their articles on Wikipedia at the Joanneum Museum in Graz, approx. 25 attendees (mostly entomologists). - WMAT board involved: 1.
  • Participation in a panel discussion on “UN Interactions with Local Actors in the Provision of Global Public Goods“ at the ACUNS Vienna United Nations Conference, presenting WMAT and Wikimedia projects. approx. 70 attendees. - WMAT staff involved: 1.
What worked and what did not?
  • Press release EU copyright consultation (→ see major setbacks)
  • While the Wikipedia Meets University event attracted many scholars and Wikimedians, the format and/or content could not draw many students. We consulted students and scholars on this issue and the reason is most likely the uncertainty on whether and how the subject relates to their studies. Together with some interested scholars and Wikipedians we will therefore develop follow-up formats for students that will be incorporated in their courses.

Any additional details: /


Program 4[edit]

Organisational development
Board training London 2014
What are the objectives of this program? Please include metrics.
  • Sustainable governance structures to enable efficient cooperation beween volunteers, board and staff
    • No major problems due to conflicts of interests or responsibilites (a)
  • Empowering volunteers to manage projects effectively
    • Involving at least 5 of our regular project managers in skill transfer activities (b)
  • Involving the wider community of active volunteers into the organizational development
    • At least two community events that comprise topics of organizational development (c)
  • Develop adequate means to mesure our impact
    • Sufficient level of documentation and evaluation of all major projects (d)
Progress against these objectives (include metrics and # of volunteers/staff involved)?
a accomplished for Q1
b
c
d partly accomplished

Note: see below for detailed metrics and # of volunteers/staff involved.

Activities conducted.
  • Skill transfer concerning project documentation and evaluation with 2 of our regular project managers. - Active volunteers involved: 2, WMAT staff involved: 1.
  • WMAT's ED participated in the ED meeting in Berlin. The goal was to exchange learnings (espcially of the first year FDC), identify common challenges and to talk about ideas for inter-chapter collaboration. - WMAT staff involved: 1 - WMAT support: travel costs.
  • Board training in London. - Active volunteers involved: 1, WMAT staff involved: 1. - WMAT support: travel costs for 1 participant and 1 organizer, program planning and coordination, organizational support.
  • Improving project documentation and evaluation (communication and workflow between staff and volunteers, restructuring members wiki, usage of technical tools). - WMAT staff involved: 2.
What worked and what did not?
  • The feedback from the board training workshop shows that the format adequately addressed certain needs within the movement. What started as a pilot will now be developed into a permanent program involving chapter volunteers and staff as well as assistance by WMF. In order to refine the concept, the core team is currently planning a survey to assess the needs of various movement organizations in this field. Another edition of the workshop is planned as a pre-conference module of this year's Wikimania.

Any additional details: /


Lessons from this quarter[edit]

A key objective of the funding is to enable the movement as a whole to understand how to achieve shared goals better and faster. An important way of doing this is to identify lessons learned from entities who receive funds, and to share these lessons across the movement. The purpose of this section is to elicit some of these insights, which will be shared throughout the movement. Please answer the following questions in 1–2 paragraphs each.

What were your major accomplishments in the past quarter, and how did you help to achieve movement goals?

  • In the first quarter there was a huge increase in educational initiatives, comprising schools as well as universities. There is a dedicated team of Wikimedia volunteers and the response on the side of potential partner organizations was very promising. We think that successful education projects are a great way to reach free knowledge awareness and hence plan to develop our activities in this field.
  • We are happy about the productive first quarter of our photography community and the increasing excitement and positive resonance about Wiki Loves Earth.

What were your major setbacks in the past quarter (e.g., programs that were not successful)?

  • Press Release on EU copyright consultation: We wanted to support the work of the EU advocacy group in Brussels and to connect them to like-minded individuals and organizations in WMAT'S network in Austria. Together we drafted and published a press release on the EU copyright consultation. Unfortunately, the impact across the established Austrian media landscape was almost non-existent or restricted to online media that were already aware of the issue anyhow. Sadly, the topic does not get a lot of attention in the general public and our outreach activity could not improve the situation. Nevertheless, it was a valuable learning for us regarding our possible future activities in this field, i.e. that classical press campaigns might not be the most effective means for this issue.

What factors (organizational, environmental) enabled your success?

  • Network: WMAT's bonds with the wider international community intensified over the last years due to various measures to support exchange and networking (e.g. Wikimania scholarships). Quite a few of our initiatives in the first quarter (e.g. Wiki Loves Earth or the Board training workshop) are a direct result of this process and benefit from international collaboration between individuals and/or chapters.
  • Structures and Processes: Last year we spent a lot of time and effort to set up and plan our organizational structure and processes carfully. The groundwork paid out this year and enabled a smooth staff transition process.

What unanticipated challenges did you encounter and how did this affect what you were able to accomplish?

  • Staff transition: We knew that our Community Manager would continue his studies at some point but it happened a bit earlier than we expected and it turned out that a part-time solution was not an option. Hence, we had to find a new Community Manager in the midst of a process of administrative upheavals and while preparing our 2013 impact report. The challenge was to find a suitable person, preferably with a community background by conducting a careful selection process. The process took time and resources in no small measure in the first quarter but we are glad that we managed a seamless transition that enabled our leaving Community Manager to break in his successor and thereby ensure the transfer of tacit knowledge about our organization and processes.
  • Evaluation: It's not totally unanticipated but the more we evaluate our activities the more we become aware of the technical limitations within the Wikimedia projects, especially when it comes to pictures: E.g. it is not possible to measure new quality pictures that were uploaded in 2013 or earlier and in general the process of the selection of quality images and their significance are highly controversial within the community. Also, there is no automatized measure for the use of pictures outside of Wikimedia projects.

What changes might you make in executing your initiatives into the next quarter?

  • Where necessary, changes are described in the What worked and what did not? section of the respective programs above.

Additional information[edit]

Provide any other relevant information that may be helpful or relevant for the FDC (e.g., links to any media coverage, blog posts, more detailed reports, more detailed financial information).

Compliance[edit]

Is your organization compliant with the terms outlined in the grant agreement?[edit]

As required in the grant agreement, please report any deviations from your grant proposal here. Note that, among other things, any changes must be consistent with our WMF mission, must be for charitable purposes as defined in the grant agreement, and must otherwise comply with the grant agreement.

  • Yes.

Are you in compliance with all applicable laws and regulations as outlined in the grant agreement? Please answer "Yes" or "No".

  • Yes.

Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Grant funds as outlined in the grant agreement? Please answer "Yes" or "No".

  • Yes.

Signature[edit]

Once complete, please sign below with the usual four tildes.
  • --CDG (talk) 20:19, 30 April 2014 (UTC)