Grants:APG/Proposals/2013-2014 round1/Wikimedia India/Impact report form
Purpose of the report
FDC funds are allocated to improve the alignment between the Wikimedia movement's strategy and spending; support greater impact and progress towards achieving shared goals; and enable all parts of the movement to learn how to achieve shared goals better and faster.
Funding should lead to increased access to and quality of content on Wikimedia project sites – the two ultimate goals of the Wikimedia movement strategic priorities, individually and as a whole. Funded activities must be consistent with the WMF mission, must be for charitable purposes as defined in the grant agreement, must be reported to WMF, and must otherwise comply with the grant agreement. The WMF mission is "to empower and engage people around the world to collect and develop educational content under a free license or in the public domain, and to disseminate it effectively and globally."
Each entity that receives FDC funding will need to complete this report, which seeks to determine how the funding received by the entity is leading towards these goals. The information you provide will help us to:
- Identify lessons learned, in terms of both what the entity learned that could benefit the broader movement, and how the entity used movement-wide best practices to accomplish its stated objectives.
- Assess the performance of the entity over the course of the funded period against the stated objectives in the entity's annual plan.
- Ensure accountability over how the money was spent. The FDC distributes "general funds", for both ongoing and programmatic expenses; these funds can be spent as the entity best sees fit to accomplish its stated goals. Therefore, although line-item expenses are not expected to be exactly as outlined in the entity's proposal, the FDC wants to ensure that money was spent in a way that led to movement goals.
For more information, please review FDC portal/Reporting requirements or reference your entity's grant agreement.
- 1 Purpose of the report
- 2 Basic entity information
- 3 Overview of the past year
- 4 Financial summary
- 5 Progress against past year's goals/objectives
- 6 Lessons learned
- 7 Stories of success and challenge
- 8 Additional learning
- 9 Compliance
- 10 Signature
Basic entity information
Note you can copy this from your recent progress report if the information is the same.
|Entity information||Legal name of entity||Wikimedia Chapter|
|Entity's fiscal year (mm/dd–mm/dd)||04/01-03/31|
|12 month timeframe of funds awarded (mm/dd/yy-mm/dd/yy)||01/01/14-12/31/14 . Extended up to 07/31/2015 .|
|Contact information (primary)||Primary contact name||Yohann Thomas|
|Primary contact position in entity||President, Wikimedia India|
|Primary contact username||yohannvt|
|Primary contact email||yohannvt[at]wikimedia.in|
|Contact information (secondary)||Secondary contact name||Sanket Oswal|
|Secondary contact position in entity||Treasurer, Wikimedia India|
|Secondary contact username||sankoswal|
|Secondary contact email||sanket_oswal[at]wikimedia.in|
Overview of the past year
The purpose of this section is to provide a brief overview of this report. Please use no more than 2–3 paragraphs to address the questions outlined below. You will have an opportunity to address these questions in detail elsewhere in this report. Also, we encourage you to share photographs, videos, and sound files in this report to make it more interactive, and include links to reports, blog posts, plans, etc as these will add context for the readers.
- HIGHLIGHTS: What were 2–3 important highlights of the past year? (These may include successes, challenges, lessons learned. Please note which you are describing)
- Successfully Planned & Organized Wiki Loves Food. It will be further described in the case study below. I think we were able to unite different communities across India on to one platform which in itself is a feat.
- Were able to successfully launch the Infrastructure Scholarship. This program was mainly intended at removing limitations in contributing for user groups like students, unemployed and others facing financial constraints. This program was successful with the present on-the-ground socio-economic limitations faced by contributors in Global South countries. Some of the contributors like User:Pranayraj1985, User:Titodutta & User:inforfarmer have seen a massive increase in their contribution in their respective wikis.
- SWOT: Reflecting on the context outlined for your entity in the FDC proposal, what were some of the contextual elements that either enabled or inhibited the plan? Feel free to include factors unanticipated in the proposal.
- Strengths: Organizational strengths that enabled the plan
- The programs were successful mainly due to the hiring of an effective program director who was able to take charge of programs run by Wikimedia India.
- The Enthusiasm & the skillset brought in by the new Executive committee was also one of the reasons for the success of the programs.
- Weaknesses: Organizational weaknesses that inhibited the plan
- After the grant was received by us, their was a period of very less activity due to which there was a loss of time & loss of opportunities to implement the project. This was a huge setback to our plan
- Insufficient evolving of leaders amongst the community to come forward & lead programs.
- Opportunities: External opportunities that enabled the plan
- The programs implemented by us was just a drop in the ocean. There is a massive potential for growth of more programs & volunteers. With 20+ indic languages projects, sky is the limit here
- With more lobbying with libraries, there is a huge potential for future GLAM projects
- Threats: Risks or threats that inhibited the plan
- Volunteer burnout is one of the biggest threats. Few volunteers are active & are implementing many activities.
- Retention of members is a threat here. Many members are not renewing their memberships due to which there is a chance that the chapter might become out of touch with the community
- WIKI-FOCUS: What Wikimedia projects was your entity focused on (e.g., Wiki Commons, French Wiktionary) this year?
Our main focus were the Community building & Capacity building of the volunteers & editors in India. Over the last 4 years since 2011, there hasnt been a national level community & our focus was to use our programs to boost the capacity for the next WikiConference
- GROWTH: How did your entity grow over the past year (e.g., Number of active editors reached/involved/added, number of articles
- Growth in no. of Members to 125 members
- Number of meetings/workshops supported by WMIN - 28 (Last year - 12)
- Number of editathons organized - 5 (Last year - 2)
- Number of colleges where outreach was conducted by WMIN - 3 (Last year - 2)
- Global Metrics: 10,000 images uploaded through Wiki Loves food
- Global Metrics: 135 new articles added through various editathons
With a full time employee, the growth of WMIN has been phenomenal. Due to massive opportunity of further growth, WMIN took leverage of it. With the continued effort of targeting different colleges & schools in India for outreach, we are able to take advantage of the young demographics of India
The FDC requires information about how your entity received and spent money over the past year. The FDC distributes general funds, so your entity is not required to use funds exactly as outlined in the proposal. While line-item expenses will not be examined, the FDC and movement wants to understand why the entity spent money in the way it did. If variance in budgeted vs. actual is greater than 20%, please provide explanation in more detail. This helps the FDC understand the rationale behind any significant changes. Note that any changes from the Grant proposal, among other things, must be consistent with the WMF mission, must be for charitable purposes as defined in the grant agreement, must be reported to WMF, and must otherwise comply with the grant agreement. The WMF mission is "to empower and engage people around the world to collect and develop educational content under a free license or in the public domain, and to disseminate it effectively and globally."
If you'd prefer to share a budget created in Google or another tool and import it to wiki, you can do so in the tables below instead of using wiki tables. You can link to an external document, but we ask that you do include a table in this form. We are testing this approach in this form.
Provide exchange rate used:
|Revenue source||Currency||Anticipated||Q1||Q2||Q3||Cumulative||Anticipated ($US)*||Cumulative ($US)*||Explanation of variances from plan|
|Donations||INR||INR 2,397,267||1,200.00||1,600.00||1,000.00||INR 3,800.00||USD 38,666||USD 16.18||We were planning to organize a fund raising program but due to limited resources, we werent able to do so.|
|Membership Fees||INR||INR 15,000||-||5,600.00||6,200.00||INR 11,800.00||USD 242||USD 190.94|
|Expenses||Currency||Budgeted||Revised Budget as per funding approved - INR||Q1 (INR)||Q2 (INR)||Q3 (INR)||Cumilative (INR)||Budgeted (USD)||Revised Budget as per funding approved - (USD)||Cumilative (USD)||Percentage Spent to date||Explanation of Variances|
|Regional or Topical events - Three events||INR||INR 911,720||247,612.21||120,445.00||65,000.00||34,456.00||219,901.00||USD 14,705||3,993.70||3,558.27||88.81%|
|National Conference -1 event||INR||INR 2,050,250||556,823.30||-||-||-||-||USD 33,069||8,981.14||-||0.00%||No National Conferences was organized the the FDC period|
|Wikimania and Chapter's conference - 3 sponsored attendees||INR||INR 570,000||154,805.16||-||-||501,432.00||501,432.00||USD 9,194||2,496.98||8,113.79||323.91%||WMCON15 travel expenditure was not budgeted by WMIN & we had to pay for 3 ppl to travel to berlin, due to which there is variance|
|Brand promotion||INR||INR 44,500||12,085.67||-||-||11,917.00||11,917.00||USD 718||195.00||192.83||98.60%|
|Outreach material||INR||INR 62,000||16,838.46||-||-||15,002.00||15,002.00||USD 1,000||271.59||242.75||89.09%|
|WikiAcademies||INR||INR 148,720||40,390.57||-||-||43,015.00||43,015.00||USD 2,399||651.54||696.04||106.50%|
|MediaWikiTrg||INR||INR 100,000||27,158.80||-||-||28,745.00||28,745.00||USD 1,613||438.07||465.13||105.84%|
|Wiki Loves India photographic competition||INR||INR 661,000||179,519.67||13,926.50||18,380.20||151,688.00||183,994.70||USD 10,661||2,895.40||2,977.26||102.49%|
|Innovative projects, GLAM, Digitization||INR||INR 1,458,000||395,975.30||152,830.00||91,545.00||152,110.00||396,485.00||USD 23,516||6,386.66||6,415.61||100.13%|
|Events Participation||INR||INR 56,600||15,371.88||-||15,000.00||-||15,000.00||USD 913||247.96||242.72||97.58%|
|General Outreach Activities||INR||INR 300,000||81,476.40||45,105.00||26,000.00||20,000.00||91,105.00||USD 4,839||1,314.21||1,474.19||111.82%|
|Governance, Legal, Insurance||INR||INR 1,615,000||438,614.62||219,340.50||157,164.00||105,530.50||482,035.00||USD 26,048||7,074.32||7,799.92||109.90%|
|WMIN Office admin||INR||INR 93,350||25,352.74||-||-||28,281.11||28,281.11||USD 1,506||409.01||457.62||111.55%|
|Office rent, consumables||INR||INR 874,750||237,571.60||44,875.29||44,241.50||132,210.50||221,327.29||USD 14,109||3,831.84||3,581.35||93.16%|
|Office equipment||INR||INR 461,400||125,310.70||68,605.00||58,995.00||-||127,600.00||USD 7,442||2,021.16||2,064.72||101.83%|
|Office furniture||INR||INR 209,600||56,924.84||-||-||-||-||USD 3,381||918.24||-||0.00%||We took a co-working space as an office due to which we didnt need office furniture|
|Video production equipment||INR||INR 55,900||15,181.77||-||-||31,005.00||31,005.00||USD 902||244.97||501.70||204.23%|
|Advance for Rented Premises||INR||INR 650,000||176,532.20||8,204.50||-||-||8,204.50||USD 10,484||2,847.33||132.76||4.65%||We had hired a co-working space as an office which cost much less than budgeted|
|Admin Staff||INR||INR 108,0000||293,315.04||135,000.00||-||-||135,000.00||USD 17,419||4,730.79||2,184.47||46.03%||Our existing admin staff left in October 2015,after which Program staff was partly handling admin work too|
|Program Staff||INR||INR 840,000||228,133.92||194,994.00||253,698.00||337,264.00||785,956.00||USD 13,548||3,679.47||12,717.73||344.52%||Due to decreasing percentage of actual vs budgeted grant request, the program staff % increased inspite of the fact that the actual vs budgeted expenses for staff is almost the same|
|Total program expenses (should equal the sum of the rows)||INR||INR 12,242,790||3,325,000.00||1,003,325.79||730,023.70||1,592,656.11||3,326,005.60||USD 197,465||53,629.40||53,818.86||100.03%|
Progress against past year's goals/objectives
The FDC needs to understand the impact of the initiatives your entity has implemented over the past year. Because the FDC distributes general funds, entities are not required to implement the exact initiatives proposed in the FDC proposal; the FDC expects each entity to spend money in the way it best sees fit to achieve its goals and those of the movement. However, please point out any significant changes from the original proposal, and the reasons for the changes. Note that any changes from the Grant proposal, among other things, must be consistent with the WMF mission, must be for charitable purposes as defined in the grant agreement, must be reported to WMF, and must otherwise comply with the grant agreement. The WMF mission is "to empower and engage people around the world to collect and develop educational content under a free license or in the public domain, and to disseminate it effectively and globally."
List of some Indic languages & their list of active editors
Lessons from the past
A key objective of the funding is to enable the movement as a whole to understand how to achieve shared goals better and faster. An important way of doing this is to identify lessons learned and insights from entities who receive funds, and to share these lessons across the movement. Please answer the following questions in 1–2 paragraphs each.
- 1. What were your in the past year, and how did you help to achieve movement goals?
We would say that one of our major accomplishments will be the Infrastructure Scholarship & Wiki Loves Food.
- Infrastructure Scholarship has been able to support individuals to ensure they are able to continue to support & contribute the movement. THe amount of goodwill the chapter from the communities has been quite heartwarming.
- Wiki Loves Food has been a major Pan-India event with almost 10,000 Images uploaded . This wouldn't have been possible without the support of 20 volunteers from different language communities.This competition was truly a Pan India competition contributes & organized jointly by all the Indic language community members making it a one of the major events happening after WWikiConference India 2011
- 2. What were your in the past year (e.g., programs that were not successful)?
One Major setback was that we couldn't get the community support to organize a Language specific regional conference in India, apart from the Bengali Conference. One reason for this was due to support which other communities were getting from CIS-A2K. In spite of the improving & strengthening relationship with CIS-A2K, there needs a mechanism where both WMIN & CIS-A2k have a joint grant approving committee so that this issue can be resolved & both CIS-A2K & WMIN maintain a common grant awarding process
- 3. What (organizational, environmental) enabled your success?
- We achieved our goals due to mainly 2 reasons - We had an employee for implementing the programs. He was able to take care of the programs with the support of the Executive Committee. The 2nd reason for our success was the renewed support & goodwill of the community. They continue to believe that the chapter can help them accomplish their requirements which can help them better support the movement. We hope we can continue to support the community to the best of our capacity.
- 4. What did you encounter and how did this affect what you were able to accomplish?
One major challenge we observed was of Volunteer burnout. T Here needs to be someone who can take charge in case a volunteer has many projects. Growth of active editors is still good, but it still needs to get better. This was seen especially in our GLAM project where only a few community members were active & there was a chance of them getting burnt out. Evolving of new leaders in the community is still a major challenge.
- 5. What are the that other entities can learn from your experience? Consider learning from both the programmatic and institutional (what you have learned about professionalizing your entity, if you have done so) points of view.
- In many communities, people need to take lead. I think this is where WMIN took the leadership. Many members look forward to this for inspiration & to renew their enthusiasm guiding them to be more proactive to lead further projects.
- Innovative projects are always there in the community. By just asking community members, you can get plenty of ideas on what direction must the organization go on.
Lessons for the future
The Wikimedia movement grows as each entity in the movement reflects and adapts its approaches to changing needs and contexts. The questions below encourage you to apply your thinking in the sections above of "how well have we done" and "what have we learned" to the development and execution of future organisational and program strategies. The questions below can be informed both by your own entities' learning, as well as the learning of other movement entities (e.g., adding a new program that appears to have caused significant impact in several other countries or communities).
- 1. What organisational or program strategies would you continue?
We would continue our Infrastructure Scholarship program. That is one main way we can continue to build the trust with the community. Another strategy we would want to continue is that we would want most of our programs be led by the community itself. The different communities are the best judge of the way ahead & WMIN is just a facilitator for them
- 2. What might you change in organisational and program strategies in order to improve the effectiveness of your entity?
I think we are going on a good path & apart from some improvements in our Operations programs, we are doing very well
- 3. Please create at least one learning pattern from your entity's experiences this year and link to it here.
Stories of success and challenge
Of all the accomplishments highlighted through this report, please share two detailed stories: one story of a success and one story of a challenge that your entity experienced over the past year in a few paragraphs each. Provide any details that might be helpful to others in the movement on the context, strategy, and impact of this initiative. We suggest you write this as you would tell a story to a friend or colleague. Please refrain from using bullet points or making a list, and rather focus on telling us about your organization's experience.
Case study: success
- Wiki Loves Food (WLF)
Food has always been an integral part of Indian culture. With a population of 1.2 bn, 29 provinces & a diversity in language, there are equally diverse cuisines in India. With the high altitude Himalayas in North india & the coastal region of South India, the aim of WLF was to capture this diversity of cuisines & capture them in Wikimedia commons. It was obsereved in 2014 that there si actually a shortage of high quality images in many Food articles of India. With a Pan India group of volunteers, the event spread across 3 months & was able to gather almost 10,00 images. This competition also attracted the attention of many photography club especially food photographers who who heavily contributed to the competition. The diversity of the images was seen in the results as well
Case study: challenge
- Getting 12A Charitable status
WMIN has been facing challenges for getting the 12A status as a charitable organization. TH ebueracratic processes of Inida for applying for the status is very tiring & cumbersome. Inspite of the support of WMF to hire KPMG to help us out, we were still in process for applying when the grant reporting period ended. By getting the charitable status, WMIN will be capable of generating funds internally. But an external agency support is needed to help guide WMIN to apply for the charitable status.
- 1. What are some of the activities that are happening in your community that are not chapter-led? What are the most successful among these, and why?
Most of the activities fone by India are not chapter led & mostly led by COmmunity members. WIkimedia India believes that the community must take lead in the path ahead & WMIN is just a facilitator for the community. There have been small Zero-budget activities by the community but most of them have some micro involvement by the chapter employees or the Executive committee members. There have been many other activities by the community during our APG FDC Period but they have been funded & supported by CIS-A2K , so we would not prefer to include them here, since it is not a completely community led activity. ___
- 2. Provide any links to any media coverage, blog posts, more detailed reports, more detailed financial information that you haven't already, as well as at least one photograph or video that captures the impact your entity had this past year.
- The Telegraph
- Wikimedia organizes edit-a-thon
- MoU of Wikipedia in Education first time in India
Is your organization compliant with the terms defined in the grant agreement?
- 1. As required in the grant agreement, please report any deviations from your grant proposal here. Note that, among other things, any changes must be consistent with our WMF mission, must be for charitable purposes as defined in the grant agreement, and must otherwise comply with the grant agreement.
As explained in the spending summary, the deviations were covered up in other programs & all the expenditure was done for programs which were in mentioned in the Proposal form
- 2. Are you in compliance with all applicable laws and regulations as outlined in the grant agreement? Please answer "Yes" or "No".
- 3. Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Grant funds as outlined in the grant agreement? Please answer "Yes" or "No".
- 1. Report any Grant funds that are unexpended fifteen (15) months after the Effective Date of the Grant Agreement. These funds must be returned to WMF or otherwise transferred or deployed as directed by WMF.
- All grants were used.
- 2. Any interest earned on the Grant funds by Grantee will be used by Grantee to support the Mission and Purposes as set out in this Grant Agreement. Please report any interest earned during the reporting period and cumulatively over the duration of the Grant and Grant Agreement.
- Total Interest we got over the grant period was INR 53,040 which was used for the programs run by WMIN as menioned in our APG FDC
Once complete, please sign below with the usual four tildes.