Grants:APG/Proposals/2015-2016 round1/Amical Wikimedia/Progress report form

Purpose of the report

This form is for organizations receiving Annual Plan Grants to report on their progress after completing the first 6 months of their grants. The time period covered in this form will be the first 6 months of each grant (e.g. 1 January - 30 June of the current year). This form includes four sections, addressing global metrics, program stories, financial information, and compliance. Please contact APG/FDC staff if you have questions about this form, or concerns submitting it by the deadline. After submitting the form, organizations will also meet with APG staff to discuss their progress.

Global metrics overview - all programs

We are trying to understand the overall outcomes of the work being funded across our grantees' programs. Please use the table below to let us know how your programs contributed to the Global Metrics. We understand not all Global Metrics will be relevant for all programs, so feel free to put "0" where necessary. For each program include the following table and

1. Next to each required metric, list the outcome achieved for all of your programs included in your proposal.
2. Where necessary, explain the context behind your outcome.
3. In addition to the Global Metrics as measures of success for your programs, there is another table format in which you may report on any OTHER relevant measures of your programs success

For more information and a sample, see Global Metrics.

Program 1

Community

Metric	Achieved outcome	Explanation
1. # of active editors involved	581	program details
2. # of new editors	70	program details
3. # of individuals involved	14,585	program details
4. # of new images/media added to Wikimedia articles/pages	85	program details
5. # of articles added or improved on Wikimedia projects	9,529	program details
6. Absolute value of bytes added to or deleted from Wikimedia projects	n/a	program details

Program 2

Education and Knowledge

Metric	Achieved outcome	Explanation
1. # of active editors involved		program details
2. # of new editors		program details
3. # of individuals involved	2,486	program details
4. # of new images/media added to Wikimedia articles/pages	1,044	program details
5. # of articles added or improved on Wikimedia projects	1,714	program details
6. Absolute value of bytes added to or deleted from Wikimedia projects	n/a	program details

Program 3

Core projects

Metric	Achieved outcome	Explanation
1. # of active editors involved	329	program details
2. # of new editors	321	program details
3. # of individuals involved	1,336	program details
4. # of new images/media added to Wikimedia articles/pages	540	program details
5. # of articles added or improved on Wikimedia projects	1,614	program details
6. Absolute value of bytes added to or deleted from Wikimedia projects	n/a	program details

Telling your program stories - all programs

Please tell the story of each of your programs included in your proposal. This is your chance to tell your story by using any additional metrics (beyond global metrics) that are relevant to your context, beyond the global metrics above. You should be reporting against the targets you set at the beginning of the year throughout the year. We have provided a template here below for you to report against your targets, but you are welcome to include this information in another way. Also, if you decided not to do a program that was included in your proposal or added a program not in the proposal, please explain this change. More resources for storytelling are at the end of this form. Here are some ways to tell your story.

• We encourage you to share your successes and failures and what you are learning. Please also share why are these successes, failures, or learnings are important in your context. Reference learning patterns or other documentation.
• Make clear connections between your offline activities and online results, as applicable. For example, explain how your education program activities is leading to quality content on Wikipedia.
• We encourage you to tell your story in different ways by using videos, sound files, images (photos and infographics, e.g.), compelling quotes, and by linking directly to work you produce. You may highlight outcomes, learning, or metrics this way.
• We encourage you to continue using dashboards, progress bars, and scorecards that you have used to illustrate your progress in the past, and to report consistently over time.
• You are welcome to use the table below to report on any metrics or measures relevant to your program. These may or may not include the global metrics you put in the overview section above. You can also share your progress in another way if you do not find a table like this useful.

Program 1: Community

• Community care program in pictures
• 
  Viquitrobada 2016 venue confirmed and cost free (in kind donation)
• 
  Catalan speakers at Wikimania 2016
• 
  15th anniversary of Cawiki lunch
• 
  Did a challenge to reach 500k articles in Catalan Wikipedia

Community program against its targets

Target	Last year (if applicable)	Progress (at end of Q2)	Projected (end of year)	Comments
Organising Viquitrobada 2016, Catalan Wikimedians AGM	2015 edition		November 2016	Preparing 2016 edition. We have venue confirmed & booked & now are preparing programme & guest speakers. Is not Amical's AGM but community's AGM.
4 formative seminars for Wikimedians	Seminars done during Viquitrobada 2015		4	We failed in organizing internal workshops for wikimedians
Following each volunteer driven activity	2015 APG impact report		100%	We've been following all volunteer proposals so far this year (e.g:Barcelona ComiCon, Temps de Flors...)
Community grants	Wikimania 2016 & Temps de Flors Girona		90%	We've funded 5 grants for Wikimania 2016, Temps de Flors Girona and all community led writing challenges.

Community care program evaluation

Successes (so far)	Challenges (so far)	Learnings (so far)
500K: We wanted to reach 500k articles before cawiki 15th anniversary, so we organized a challenge since Jan-1. Lot of social media, daily stats, kudos to most actives, organised teams... and we did it! We almost doubled activity of the wiki. +info & here Viquitrobada 2016: our annual meeting is the most important Catalan Wikimedians meeting. This year (again) we got the venue for free thanks to our collaboration with a GLAM partner. It will take place in 12-13th November. info Wikimania 2016: This year we funded travels to 5 community members, leaders of GLAM, research, local & gender projects. Public reports to come. Volunter led writing challenges have increased this year. They are easy to organise and scale. Examples: Barcelona Comic Con, Barcelona Film Week, Catalan poetry, Women editathons... hundreds of articles created. Viquidones: We've put big efforts in trying to reduce gender gap in cawiki. In collaboration with Wikimujeres and Wikimedia Spain we have run several activities, online challenges and workshops. It is clearly the core topic of the year. Community care: We keep taking care of the community mood. The Number of conflicts on Catalan Wikis is almost null. This is due to a 1:1 relationship and listening to community members needs.	Post-momentum: During the 1s trimester we had a momentum putting lots of effort in reaching the 500K on cawiki, and we did it. It is a challenge to keep the momentum after a special effort is done. Microgrants: So far only 1 micro-grant proposal is presented on our community. It was approved. Internal communication channels: New tools and platforms like Whatsapp or Telegram or social media platforms are increasingly becoming communication spaces for community members. Talk pages and IRC are losing frequency of use. We need to find a better way to make sure that everyone's in and everyone feels confortable with different levels and spaces for internal communication, and also that important information is available for everyone interested.	Affiliates Collaboration: As said, we have improved the amount and quality of collaboration with other affiliates, specially Wikimedia Spain and Wikimujeres, but also the Basque Wikimedians, Wikimedia MX, FR & UK and other affiliates via online participating on their activities. It takes time to leverage assumptions and expectactions but we are happy with the results so far. Sharing model via the Education collab, GLAMWiki, OPenGLAM groups and attending to conferences we are learning to better share our model, but there is still a lot of way for improvement.

Program 2: Education & Knowledge

• Education program in pictures
• 
  University of Vic includes Wikipedia as a core project in their innovation lab
• 
  Future librarians editing Wikipedia at University of Barcelona
• 
  Hungarian students updating catalan culture Wikipedia articles in their language
• 
  Editathon in a Science research centre

Education & Knowledge program against its targets

Target	Last year (if applicable)	Progress (at end of Q2)	Projected (end of year)	Comments
Number of Classrooms collaborating with Wikipedia	2015 impact report		60	55 Projects done course 2015-2016 and 3 planned so far for 2016-2017.
New Mindset on knowledge sector	N/A		100%	We have published papers on reference magazines. Contacted key members in both cultural and educational sector. It is a mid term investment but we are already seing some results

Education program evaluation

Successes (so far)	Challenges (so far)	Learnings (so far)
Papers: One of our goals this year is to be recognised as a trustee discourse agent among both the institutional and the educational sector. We have increased our participation in other orgs conferences and events, and we are particularly happy with the number of scientific papers, publictions or blog posts that we have collaborated with, with institutions like CCCB (Contemporary Culture Center in Barcelona), National Library of Andorra, Catalan language official Terminology center, Vall Hebron Hospital, Pompeu Fabra University. Another success for us is that these papers not only talk about Wikipedia but also about Wikidata, WikiCommons or Catalan Wiktionary, giving voice to sister projects. Number of projects: With 55 educational projects run so far during the year 2015-2016, more than 1,400 students and almost 2,000 articles improved, we can state that the strategy is being a success. Some teachers are already planning the wiki projects without our help, like it happened with the librarians. Multilingual: We have increased the number of students that are writing about Catalan culture in other language wikis, thanks to a partnership with Institut Ramon Llull, which has agreements with international universities where Catalan is taught (from US to Japan). We will try to boost these kind of collaborations. We are also better at dealing with international students coming to Barcelona.	100% of Catalan speaking universities: We still haven't reached all Catalan speaking Universities, sometimes due to a lack of a trusted entry contact point. Scaling: We are still drafting plans on how to better scale educational projects without burning out the community, specially on end of term periods, where there is a rush of new users editing Wikipedia to finish their assignment. As we have a mid-size wiki, sometimes we have some edition bottlenecks Retention:Retention of student users is a big challenge we need to think how to better face it. Reaching the key contacts: So far we use a botom up strategy to start collaborating with educational institutions. When we try to get in touch with Deans or similar positions to get a wider reach, we fail. We are trying to get in touch with key edu sector figures to solve this challenge.	Mid term relationship with teachers after a couple of semesters gets a lot better once they reach the end of their wiki learning curve Adapting courses to keep commitment for teachers and students. In some schools we need to rethink which topics should students work in or changing the assignment in order to maintain the engagement levels in both students and teachers. Better explaining ourselves in educational sector. After these years we are starting to better leverage our projects among teaching professionals.

Number of Eduwiki Classrooms x year (source)

07-08	08-09	09-10	10-11	11-12	12-13	13-14	14-15	15-16	16-17
3	1	3	4	7	13	38	46	55

Program 3: Core Projects

• Community suggested, other partnerships and innovation projects in pictures
• 
  Catalan version of #1lib1ref project was a success
• 
  200 libraries are participating in our #Bibliowikis project
• 
  Personalized mugs for winners in Online contests.
• 
  #Viquidones initiatives are finally starting to reduce the gender gap

Community suggested & innovation program evaluation

Successes (so far)	Challenges (so far)	Learnings (so far)
Half a milion milestone: We did a huge campaign with community to reach this milestone before our 15th anniversary… and we did it! Very proud of it. Wikiprojects and Online contests: The volunteer community sees us as a problem solver and a facilitator. Lots of Wikiprojects (see detailed list) are managed directly by volunteers. We facilitate small awards and spread the word on our social media channels. Catalan Terminology Center: We have a long term partnership with the catalan terminology center. They are releasing dictionaries for Wiktionaire and we have also submitted a joint paper to an International Terimonology conference. Bibliowikis: Our libraries project keeps expanding and we have reached 200 public libraries collaboratiing with Wikipedia Modernism in Wikidata: we keep developing a partnership with University of Barcelona where a former Wikipedian in Residence leads a Wikidata Wikiproject on Modernisme (Catalan Version of Art Nouveau: Gaudí, Sagrada Família…) the project is improving items and statements of Modernisme artworks, which are currently spread in online databases throughout the Internet (and even offline sources). This project is inspired by WikiProject Sum of all paintings, where we are collaborating with a couple of museum databases. Wikipedian in Residence: We have a new wikipedian in residence in València city, at the local etnology museum.	Modernism in Wikidata:The amount of work dealing with databases before uploading them to Wikidata is much bigger than expected. Wikiloves X: Wiki loves contests are calling less atention both from media and from community members. Still need to figure out how to prepare similar contests. The Wikipedia Library: Although fully translated, the project did not have a big welcome among Catalan wikimedians. They like it, but they don't use it as expected.	Renewing key members: With volunteer led projects (writing challenges, editathons…) a new group of leaders is emerging in Amical Wikimedia. These are good news for our mid term sustainability as a group.

Revenues received during this six-month period

Please use the exchange rate in your APG proposal.

Table 2 Please report all spending in the currency of your grant unless US$ is requested.

• Please also include any in-kind contributions or resources that you have received in this revenues table. This might include donated office space, services, prizes, food, etc. If you are to provide a monetary equivalent (e.g. $500 for food from Organization X for service Y), please include it in this table. Otherwise, please highlight the contribution, as well as the name of the partner, in the notes section.

Revenue source	Currency	Anticipated	Q1	Q2	Q3	Q4	Cumulative	Anticipated ($US)*	Cumulative ($US)*	Explanation of variances from plan
Membership fees + donation	EUR	2.500,00 €		1.010,60 €			1.010,60 €	2.792,50 USD	1.128,84 USD
Partnerships	EUR	3.000,00 €		2.330,00 €			3.000,00 €	3.351,00 USD	2.602,61 USD
Conferences and workshops	EUR	2.000,00 €		766,00 €			766,00 €	2.234,00 USD	855,62 USD
APG	EUR	68.000,00 €		39.667,00 €			39.667,00 €	75.956,00 USD	44.308,04 USD
TOTAL	EUR	75.500,00 €		43.773,60 €			43.773,60 €	84.333,50 USD	48.895,11 USD

* Provide estimates in US Dollars

Change EUR/USD 1,117 ECB, on 28/09/2015

Spending during this six-month period

Please use the exchange rate in your APG proposal.

Table 3 Please report all spending in the currency of your grant unless US$ is requested.

(The "budgeted" amount is the total planned for the year as submitted in your proposal form or your revised plan, and the "cumulative" column refers to the total spent to date this year. The "percentage spent to date" is the ratio of the cumulative amount spent over the budgeted amount.)

Expense	Currency	Budgeted	Q1	Q2	Q3	Q4	Cumulative	Budgeted ($US)*	Cumulative ($US)*	Percentage spent to date	Explanation of variances from plan
Program 1: Community	EUR	7.500,00 €		5.102,64 €			5.102,64 €	8.377,50 USD	5.699,65 USD	68,04%
Program 2: Education & Knowledge	EUR	35.500,00 €		13.589,86 €			13.589,86 €	39.653,50 USD	15.179,87 USD	38,28%
Program 3: Core projects	EUR	32.500,00 €		12.451,48 €			12.451,48 €	36.302,50 USD	13.908,30 USD	38,31%
TOTALS	EUR	75.500,00 €		31.143,98 €			31.143,98 €	84.333,50 USD	34.787,83 USD	41,25%

* Provide estimates in US Dollars

Change EUR/USD 1,117 ECB, on 28/09/2015

Compliance

Is your organization compliant with the terms outlined in the grant agreement?

As required in the grant agreement, please report any deviations from your grant proposal here. Note that, among other things, any changes must be consistent with our WMF mission, must be for charitable purposes as defined in the grant agreement, and must otherwise comply with the grant agreement.

Are you in compliance with all applicable laws and regulations as outlined in the grant agreement? Please answer "Yes" or "No".

• Yes

Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Grant funds as outlined in the grant agreement? Please answer "Yes" or "No".

• Yes

Signature

Once complete, please sign below with the usual four tildes.

• Arnaugir (talk) 18:44, 26 July 2016 (UTC)

Resources

Resources to plan for measurement

• Global metrics are an important starting point for grantees when it comes to measuring programmatic impact (Learning Patterns and Tutorial) but don’t stop there.
• Logic Models provide a framework for mapping your pathway to impact through the cause and effect chain from inputs to outputs to outcomes. Develop a logic model to map out your theory of change and determine the metrics and measures for your programs.
• Importantly, both qualitative and quantitative measures are important so consider both as you determine measures for your evaluation and be sure to ask the right questions to be sure to capture your program stories.

Resources for storytelling

• WMF storytelling series and toolkit (DRAFT)
• Online workshop on Storytelling. By Frameworks institute
  • The origin of storytelling
  • Story frames, with a focus on news-worthiness.
• Reading guide: Storytelling and Social change. By Working Narratives
  • The uses of the story.
  • Case studies.
• Blog: 3 Tips on telling stories that move people to action. By Paul VanDeCarr (Working Narratives), on Philanthropy.com
• Building bridges using narrative techniques. By Sparknow.net
  • Differences between a report and a story
  • Question guides and exercises.
• Guide: Tools for Knowledge and Learning. By Overseas Development Institute (UK).
  • Developing a strategy
  • Collaboration mechanisms
  • Knowledge sharing and learning
  • Capturing and storing knowledge.