Grants:APG/Proposals/2015-2016 round1/Wikimedia Ukraine/Proposal form
- 1 Overview
- 2 Financials: current funding period
- 3 Programs: upcoming year's annual plan
- 3.1 Partnerships
- 3.2 Contests
- 3.3 Community Support
- 4 Staff and contractors: upcoming year's annual plan
- 5 Financials: upcoming year's annual plan
- 6 Verification
- 7 References
If you need to review the edit instructions you will find them in the editintro.
- Use this form if you are eligible to submit a proposal in the current round, to request funding in the current round.
- This form must be published on Meta by the proposal submission date for each round to be considered, and no changes may be made after the submission date without staff approval.
- This form complements your organization's annual plan, detailed budget, and strategic plan. It won't be considered complete without a detailed budget and strategic plan.
- Organizations may apply for a funding period that does not exactly match their fiscal years. Follow the instructions carefully to understand what time period each question refers to.
- Refer to the framework, guidance from the Board, and the FDC's recommendations before using this form, so you have an understanding of the Annual Plan Grants process.
- Please Email FDCSupport@Wikimedia.org with questions about using the form.
A few terms used in the form:
FDC proposal form terms Wikimedia terms Learning & Evaluation terms
- 1. In order to support community review, please provide a brief description of your organization's work in the upcoming funding period.
Support advancement of programmes, projects and events in Ukraine aiming to increase participation, readership and information quality under Wikimedia projects. We will continue working on GLAM and Wikipedia Education Programme, stimulate the interest in international and host local photo contests such as Wiki Loves Earth (both International and local parts), Wiki Loves Monuments and article contests as WikiScienceContest, CEE Spring, etc). Developing and strengthening Wikimedia community (e.g., organising offline events like WikiConferences, awarding Wikizghushchivka, providing microgrants), production and distributing materials about Wikimedia projects in Ukraine will also be part of our organization's work.
- 2. Name, fiscal year, and funding period.
- Legal name of organization: Wikimedia Ukraine
- Organization's fiscal year: 01/01 – 12/31
- 12-month funding period requested: 01/01/16 – 12/31/16
- Currency requested: USD
- Name of primary contact: antanana / Nataliia Tymkiv, Executive Director (volunteer)
- 3. Amount requested.
|Total expenses for the upcoming year||76,200.00||76,200.00|
|APG funding requested for the upcoming year||75,000.00||75,000.00|
|Amount of funding received from WMF for the current year||55,339.72||55,339.72|
- We are requesting to receive the grant in USD, as Ukrainian Hryvnia has been very volatile in the past six months. An eloquent testimony to it is our WLM 2013 album (see here). It almost doubled in price because prices on paper had considerably increased since budget planning. This makes exchange gain/loss extremely high. In order to have more reasonable measures, we are providing prices in USD only as USD/UAH rate can fluctuate several percents from day to day.
- We would also ask for splitting the grant in two transfers at least, if it is possible, as our government makes us sell 75% of incoming funds in foreign currency immediately upon reception
- We have requested and received PEG grants for Programs in Ukraine (20,851.00 USD) and International Wiki Loves Earth 2015 (12,332.50 USD), but to reduce the costs we have asked Wikimedia Polska to be our fiscal sponsor, so they have received 8,130.50 USD from this grant.
We have also submitted the grant request for Wiki Loves Monuments 2015 in Ukraine (8,019.00 USD), but the grant request is not funded yet.
This amount also includes our grant for CEE Meeting 2014 (14,137.22 USD). Wikimedia Polska was our fiscal sponsor back then and they received 6055.00 USD from our grant. We include this amount here, as we received the money in 2015, though the activities were held in 2014.
- 4. How does your organization know what community members / contributors to online projects need or want? Does your organization conduct needs assessments or consult the contributors and volunteers most involved with its work?
We are deeply engaged with the Ukrainian Wikipedia community, thus we promptly react to contributors'/volunteers' ideas. For example, when Shao wanted to ogranise WikiBioContest, he contacted us and informed us about his idea, and shortly after a formal Board decision was made. Shao was dealing with Jury and other organisational issues, but as he was not in Ukraine, he needed our help in receiving money for prizes, buying and delivering them.
In 2013 a page to gather the input for possible FDC grant was created. We also have a page for gathering ideas. For example, when Pavlo1 decided to run an article contest Writing about NATO, he had put his request there. And again, he was mostly dealing with partners, setting up the contest pages, working with jury, etc, but he needed our help with informational support of the contest, contacting the winners, buying prizes, etc.
We have pretty active community members in Kyiv and Lviv and there are weekly meetups there, called Wikithursdays. Offline communication of that kind also brings new ideas. For example, on Wikithursday that followed after Wikimedia Conference 2015, we have been talking about interesting projects people from other communities run and European Science Photo Competition 2015 was discussed among them. Helixitta and Brunei got inspired to run that kind of contest in Ukraine. They are both scientists, so they are better at communicating this project to other scientists (at some conferences and events, etc), but there is some help we can provide (like setting up a mailing list for coordination, informational support, providing them with souvenirs and materials to distribute, etc). The contest is already announced and starts on October 1st.
While preparing for our 5th WikiConference, we made opinion survey form asking for preferences and ideas for future event, topics to include in the programme. It is also useful for us to understand what contributors and volunteers want (or do not want) to do, and what their concerns are.
In March 2014 Ukrainian Crimean Peninsula was annexed by the Russian Federation. Since that time Russia has de facto administered the territory. As after-effect Russian Wikipedians included Crimea to the Wiki Loves Monuments Russia list. But while the Ukrainian community as well as the Ukrainian government and many world leaders do not recognise the annexation as legitimate, Crimea was expected to be on WLM Ukraine list in 2015 also. Notwithstanding our indignation, Russian Wikipedians are firm in their intention to include Crimea on their lists. After the Ukrainian community expressed their disapproval on Crimea participation in Wiki Loves Monuments Russia (and the fact that participants of Crimea see Russian banner instead of Ukrainian one) we had to come up with the joint resolution on whether to run the contest or put some changes to contest regulations. Shortly after social media outburst we offered survey for previous WLM participants and all interested. As the result we found out that most of past WLM participants were still willing to participate and want to see Crimea cultural heritage on the Ukrainian monuments lists, although small percentage said they will boycott the contest.
We have a page to inform the community about the international events within Wikimedia movement, providing the info on open calls for or funding opportunities such as scholarships and any other programs. If the decision is up to Wikimedia Ukraine's Board, the inputs are usually gathered there. The process is pretty transparent and we encourage different people to attend the meetings.
At the moment we have started discussing Community Capacity Development within the community and expect to get more clear view of whether we (as the community) can work with WMF on something together.
- 5. Please provide a link to your organization's strategic plan and separate annual plans for the current and/or proposed funding period, if you have them. A strategic plan is required.
Financials: current funding period
The purpose of this section is to give the FDC an idea of how your organization is receiving funds and spending funds toward your current plan. Your current funding period is the funding period now in progress (e.g. 1 January 2015 to 31 December 2015 for most organizations). For organizations new to the APG process, your current funding period is the 12 months before your upcoming funding period (e.g. 1 January 2015 to 31 December 2015 for most organizations).
Financials for the current funding period Revenues or expenses Planned (budgeted) Actual, until one month before the proposal due date Projected Currency requested US dollars Currency requested US dollars Currency requested US dollars Revenues (from all sources) 55,000.00 55,000.00 33,135.22 33,135.22 41,154.22 41,154.22 Expenses 55,000.00 55,000.00 24,596.73 24,596.73 41,154.22 41,154.22
Table 2 notes:
- We have planned to spend 55,000.00 USD for 2015. The planned budget included our activities for the year, International part of Wiki Loves Earth and local Wiki Loves Earth and Wiki Loves Monuments. As we have managed to have Wikimedia Polska as our fiscal sponsor, we have received less money and reduced the costs. With the war going on we also had less activities than planned
- We have received PEG grants for Programs in Ukraine (20,851.00 USD), International Wiki Loves Earth 2015 (4,202.00 USD), CEE Meeting 2014 (8,082.22 USD)
- We have also requested money for Wiki Loves Monuments 2015 in Ukraine (8,019.00 USD), but the grant request is not funded yet
Programs: upcoming year's annual plan
This section is about your organization's programs. A program is a defined set of activities that share the same objectives and a similar theory of change. Please share the general goal of each program, and then list the specific objectives that the program will meet. Please do not include information about your organization's operating activities in this section. You may provide information about activities like administration, staff and board training, fundraising, governance, and internal IT in another section or in a supplementary document, but please do not include these activities here as programs.
- 1. For each program, please include your targets for each of the global metrics in this table. All global metrics are required, but you may list a target of zero if there are metrics you do not expect results for. You are welcome to provide your other metrics in the detailed program section below.
Program (1) # of newly registered users (2) # of active editors involved (3) # of individuals involved (4a) # of new images/media added to Wikimedia articles/pages (4b) # of new images/media uploaded (optional) (5) # of articles added or improved on Wikimedia projects (6) Absolute value of bytes added to or deleted from Wikimedia projects Partnerships 200 150 500 580 2,550 1,000 5,000,000 Contests 1,300 1,950 3,250 10,000 85,000 2,500 10,000,000 Community Support 5 150 155 25 100 50 500,000
Table 3 notes:
- We expect that the remaining participants will be existing users who are not active, e.g. returning users during Wikiflashmob or inactive users who attend Wikiworkshops and become active
- Newly registered users are expected primarily at a Regional Event and Hackathon. Most other activities target support of the community
- Only photo grants, a programme targeting high quality uploads, falls in this category
- Average estimation for library grants that can vary between 10 and 100 articles
- Either 100 articles of about 5 Kb each or 10 GA/FAs of about 50 Kb each
- 2. Please list your goals and objectives for each program. Please be sure your objectives meet all three criteria for each program
- Be sure the objectives listed are each SMART: specific, measurable, attainable and relevant, and include time-bound targets.
- Include both qualitative targets and quantitative targets, and remember to highlight your baseline metrics.
- Provide any additional information that is important to our understanding of this program. For example, you may include needs assessments, logic models, timelines, tables, or charts. Share how this program will contribute more broadly to movement learning, or explain how your program aligns with important Wikimedia priorities such as increasing participation and improving content on the Wikimedia projects.
Wikipedia Education Programme and Wikiworkshops
Description: Organising workshops and cooperation with universities were among historically first activities of Wikimedia Ukraine and remain the most important ones for the organisation.
In 5 years we organised almost 100 workshops and we are working hard to make our workshops the most adapted to different audiences. In particular, we have a number of documents about organising workshops and two supports: Editing Wikipedia brochure and Wikipedia cheatsheets. We are turning towards more practice-oriented workshops, and we invite participants to create their first articles or improve existing ones during the workshops. Our workshops have very diverse audience: from small towns where we had no contributors to Wikipedia before (like in Mezhova, a town of 8,000 inhabitants in Dnipropetrovsk Oblast, Southern Ukraine) to large cities where we have established community but we are targeting specific groups (like workshops for GLAM professionals in Kharkiv or librarians in Kyiv). A high time of our workshops programme is WikiFlashMob, a dedicated day when we invite as many people as possible to create an article on Wikipedia and organise a lot of workshops for general public.
Wikipedia Education Programme is another leading project of Wikimedia Ukraine. We have successful partnerships with over 10 universities from different regions of Ukraine, and we invite teachers to introduce contributing to Wikipedia as part of their curriculum. The most widespread form of cooperation is replacing traditional review papers (most common form of assignment in Ukrainian universities) with writing articles on Wikipedia, and we are progressively moving towards the use of Education Programme extension. We also have more original forms of cooperation with some universities: for example, Linguistics students had a short internship with us where they translated Wikipedia articles as a part of their assignment, or History students had a long training on editing Wikipedia in 8 lessons that guided them to writing high-quality articles.
Needs Assessments: The main need for this project is diversifying our contributor base. This diversification may take a lot of aspects:
- Geographic diversification. The contributor base of Ukrainian Wikipedia is very unequally distributed over the country, and we need to invite more contributors from under-represented regions.
- Demographic diversification. As for most Wikipedias, contributors of Ukrainian Wikipedia are predominantly young males, and we need to invite more diversified participants to our community. In addition, ethnic minorities (in particular Crimean Tatars) are under-represented.
- Skills diversification. While Ukrainian Wikipedia has some experts in such fields as biology or geology, a lot of fields of knowledge lack experts and thus have lower quality of content. An obvious need of Ukrainian community is bridging these gaps by bringing more skilled contributors.
Goals: Increasing reach (by both reaching new regions and new professional groups), increasing participation (involving more people to contribute) and improving quality (getting high-quality content prepared within Education Programme).
- We plan to organise at least 20 workshops during the year in at least 10 different cities and towns, with a particular focus on under-represented regions (such as Southern and Eastern Ukraine).
- We want to organise at least one WikiFlashMob to invite as many people as possible to create an article on Wikipedia.
- We will ensure that all participants who have completed our workshops have sufficient skills to write an article or know how and whom ask to help.
- We intend to collaborate with at least 10 universities within 20 courses during 2016
- Through these programmes, we want to involve Wikipedians with specific skills who are interested in making high-quality contributions to Wikipedia.
- 200 participants in Wikiworkshops
- 250 people experience editing through Wikipedia Education Programme
- 150 newly registered users involved
- 25% female participants
- 5% of participants remain active by the end of the period
- 250 articles created during WikiFlashMob
- 500 articles created within Wikipedia Education Programme
Description: GLAM, or cooperation with Galleries, Libraries, Archives and Museums (or БоГеМА in Ukrainian) is a project owing to get high-quality content in cooperation with these cultural institutions.
A sphere where Wikimedia Ukraine had a lot of success so far is cooperation around music-related projects. These projects usually combine experience of our volunteers who contribute to music-related topics in Wikimedia projects and expertise of professionals in this sphere: from professional musicians who make recordings of public domain works to music archives who can provide valuable materials from their collections. The most impactful projects so far were:
- Kolessa recordings digitalisation, where we digitised 56 wax cylinders with early 20th century recording of Ukrainian folk songs by Filaret Kolessa and released them under a free license,
- World of classical music in Ukrainian, a project targeting to make recordings of both Ukrainian classics and Ukrainian translations of world classics in Ukrainian and also publish these recordings under a free license.
We intend to continue similar music projects and work on increasing the amount of Ukrainian music available under a free license. If we have an occasion we will also work on music of ethnic minorities of Ukraine, e.g. Crimean Tatars.
Another important project for us is work with libraries. First of all, libraries are crucial partners for organising workshops in small towns: for example, and we had a very successful WikiDay project which consisted in series of workshops in libraries of Bibliomist network. Secondly, a lot of libraries have public domain books of high value that were not digitised before. Since 2015 Wikimedia Ukraine owns a DIY scanner (currently located in Lviv) and we use this scanner to digitise public domain books and publish them on Wikisource. Our first digitalisation was Bible in Ukrainian where Wikimedia Ukraine obtained permission from the translator, and we intend to digitise more valuable public domain works.
We also plan cooperation with museums, galleries and archives in difference regions of Ukraine. After participating in GLAM-WIKI 2015 conference, our member Anntinomy involved a number of Ukrainian museums in OpenGLAM Benchmark Survey; in parallel, we are developing local cooperation, in particular in Kharkiv Oblast (Eastern Ukraine) where local administration is interested in promoting Wikimedia projects to local museums and libraries. We believe that developing partnerships with these institutions will allow us to publish high-quality materials from their collections that will improve Wikimedia projects, as well as involve more people from GLAM world in editing Wikimedia projects.
Needs Assessments: Ukrainian community has a lot to get from GLAM partners:
- Most of Ukrainian museums, libraries and archives are not present on the Internet at all. Their collections are "hidden treasures" for Wikimedia, and for some topics (especially those of local significance) GLAMs have a lot of information not available elsewhere. Digitising this information would do a great service to the community.
- Very few public domain books in Ukraine are digitised. Ukrainian libraries do not have any centralised digitalisation projects, thus the only way to get a digitised book is to arrange digitalisation by yourself. Ukrainian Wikisource needs published books, and our DIY scanner and work with libraries will be very helpful for this.
- Little recordings of Ukrainian music are available under a free license, and some well-known works never had any good recording in Ukrainian. Music-related articles need more recordings, as those are the best way to illustrate these articles.
Goals: Improving quality (getting high-quality content from GLAM institutions), increasing reach (involving more institutions with Wikimedia movement, including those that were not present online before).
- Work with at least 15 GLAM institutions during the year in at least 4 regions
- Get content donations from at least 5 institutions
- Digitise at least 20 books using Wikimedia Ukraine's DIY book scanner
- Organise at least 2 events (Free Music Concerts or similar) to make music recordings (Ukrainian classics, Ukrainian translations of world classics or music of ethnic minorities of Ukraine).
- 50 users participating in the programme
- 15 new users
- 150 new or improved articles
- 500 images uploaded, including at least 150 images used
- 20 books scanned and digitised on Ukrainian Wikisource
- 2 hours of freely-licensed music recordings uploaded
- «Ой заїхав козак та з Україноньки», Ukrainian folk song
- a Ukrainian word for bohème but also an abbreviation of the very same words
- Assuming at least one new user contributing per each GLAM institution, we might expect more if institution has a lot of staff, but many local libraries and museums have just 1-3 employees
Description: Wikiexpeditions is a traditional programme for Wikimedia Ukraine. The programme was launched in 2011 based on experience of our colleagues from Wikimedia Polska, and it helps us to significantly improve coverage of local topics on Wikimedia projects.
Wikiexpeditions aim to close content gaps on Wikimedia projects both by making new photos and improving articles about particular regions. Wikiexpeditions are usually organised by a small group of people who travel to a region that lacks coverage on Wikimedia projects, visit all notable places and sites of the region and sites and documents them on Wikimedia projects. Usually such expeditions are organised in partnership with local experts who join the group, such as members of National Union of Local Lore Researchers of Ukraine, representatives of local authorities, teachers, museum workers etc. These people provide have valuable knowledge about local history and help guide Wikimedians during these expeditions.
Since 2011 Wikimedia Ukraine has organised over 40 Wikiexpeditions: most of them are longer expeditions done by car or by public transportation, but we also have a growing project of shorter Wikiexpeditions by bike or on foot. On the planning stage, participants select a destination for Wikiexpediton (an area with poor coverage on Wikimedia projects) and invite other Wikimedians to suggests places and sites to be pictured there. Wikimedia Ukraine has a list of example sites and invites participants to use Wiki Loves Monuments and Wiki Loves Earth lists for preparing the route. After the expedition, participants are contributing media and information to Wikimedia projects, both by uploading media to Commons and by writing or improving articles on Wikipedia or Wikivoyabe.
We are also working on improving the organisational process and make organising a Wikiexpedition easier for participants. We had a session on Wikiexpeditions at Ukrainian Conference 2015 where a new, simpler application strategy was presented and discussed.
Needs Assessments: Wikiexpedition target the following issues of Ukrainian Wikiprojects:
- A lot of Ukrainian towns and villages (estimated at about 80%) have no photos on Wikipedia or Wikimedia Commons. Moreover, about a half of them have no photos on the Internet at all, as they are not popular tourist destinations and have little places of interest. Wikimedia Commons and Ukrainian Wikipedia need photos of these places, and the only way to get them is to go there and picture them.
- Many articles about Ukrainian villages are stubs with only few lines of text and need expansion. While there were a lot of books published about local history all over Ukraine, most of them are unavailable outside the area they describe. Going to these regions and getting materials from local experts (museums, libraries, local historians) will improve Wikipedia articles.
Goals: Increasing reach (especially geographic reach to previously uncovered areas), improving quality (more images, better illustrations for articles and improved articles) and increasing participation (involving different social groups).
- Organise at least 20 expeditions in at least 6 regions, with approximately 2-3 participants in each.
- Succeed in delivering information to local partners (museums, libraries, local historians, ethnic groups) that can help organising expeditions and promote Wikimedia projects in respective regions
- Improve organisational process by suggesting lists of sites, objects or activities to be photographed and by improving incorporating images to Wikimedia projects.
- Encourage innovation in organising expeditions (e.g. expeditions producing not only images but also videos or sounds)
- 400 new images (100 per regular expedition)
- At least 400 images used in articles
- 10 images rated as valued, quality or featured
- 100 new or improved articles
- 5 publications in local media.
- We set neither a target for number of users as it is not very relevant nor a target for number of new users as the format is not adapted for complete newbies.
- Brief English summary is available here, as well as a gallery of photos from our expeditions
- On the average we expect an expedition to provide 100 useful images. Expeditions often produce more images, but not all of them can be used (some are duplicative or show objects from all possible points of view), and we neither encourage nor discourage this
- It is easy to exceed this target by organising a group tour for a dozen of people, but it will not make an expedition any more efficient
- A person should know how to contribute before the event, as it is impossible to teach someone to edit while travelling in Ukrainian countryside, as there are little places with stable Internet connection there
Description: We have been organising article contests since 2011, and are planning to continue working on this project. During this time we have been also experimenting, there was our local version of international CEE Spring 2015 article contest, a very successful WikiBioContest with good and featured articles on biology (and we plan to have its successor WikiScienceContest (or WikiPhysContest from Physics) soon). We are confirmed that it is reasonable to run article contests with the focus on cultural and natural monuments. We run photo contest (Wiki Loves Earth, Wiki Loves Monuments) aimed to collect free photos/media of those monuments, and it is a good idea to have articles created to use the photos. We also want to organise the contests not only in Wikipedia, but in other sister projects as well (Wikivoyage, for example).
Needs Assessments: Apart from reacting to the proposals of volunteers and/or partners to organise this or that contest, we also take into account pageview stats. For example, when preparing Military article contest, we took into account huge interest of Ukrainian community to military-related topics (a consequence of the ongoing war) and relatively low amount of content about these topics in Ukrainian Wikipedia compared to English or Russian Wikipedias. The article contest was the most successful ever, 790 articles were produced (729 of them are live). In April 2015 Ministry of Culture of Ukraine office communicated us their intention to launch the contest about Crimea and its monuments. We have compared the number of articles about Crimea in Ukrainian, English, Russian and Polish Wikipedias. The pages like these have been created by Ilya's bot noUkWikiCrimeaPagesByCat, noUkWikiCrimeaPages. Our photo contests and Wikiexpeditions are very productive, thus we usually have more photos than articles to illustrate them, so we believe that organising article contests and Wikiflashmobs can help us to reduce the gap in content. During a Wikiconference session on Article Writing Contests ideas to improve the process of running contests were assembled (one of them implies designing contests for experienced Wikipedians (able to produce good and featured articles) and for newbies separately.
Goals: Increasing Participation, increasing Quality and Quantity of coverage, using photos to illustrate the articles created. We want to concentrate not only on Wikipedia, but also other sister project, that can be more friendly and easy-to-understand for newbies (like Wikivoyage and Wiktionary).
Objectives: We plan to increase participation and the quality and quantity of coverage on Wikimedia by organising at least 4 article contests organised during 2016.
Targets: Judging from our previous experience, our outcome targets include:
- 1000 new or improved articles
- incl. 50 rated as Good or Featured article
- 200 participants
- incl. 100 newly registered users
- By the way, volunteers usually discuss their idea in the Village Pump or on other pages in Wikiprojects, to understand if the topic is interesting for other contributors. This was also a case when Writing about NATO contest was organised, as the topic of the contest could be viewed as being not neutral or that Wikipedia speaks in support of NATO membership for Ukraine
- В українській Вікіпедії стартує конкурс «Військова справа»
- It is a bit difficult to compare the coverage about monuments, as for this we need some special templates and/or categories, thus we have compared the number of articles about Crimea in general and the coverage of monuments in our Wiki Loves Monuments lists.
- They were also useful for the contest itself, as the contests are usually aimed at newbies, and for a newbie creating an article via translation is easier
- We have lists of monuments for our contests, so, for example, by their wikification we can see the progress of coverage ; Also the contest page usually contains a list of articles to be created, it is useful for newbies and/or people not sure where to start. For instance, every participating country in CEE Spring article contest has created a list of articles to be created Wikimedia CEE Spring 2015/Structure. This can also be used to ensure that some topics are covered (like having a separate category 'Women' to lessen the gender gap in the content)
- It may require some scripts created to make editing and creating new entries REALLY easy
- It takes time to organise the contest, there should be some period of 'silence' between launching them, and summer is not the best period for such projects to be run
Photo Contests (International and local parts)
Description: This project will be concentrated on working to improve the photo contests we run (Wiki Loves Earth (both International and local parts), Wiki Loves Monuments, European Science Photo Competition).
Needs Assessments: Although there is a huge gap between the number of photos we receive and number of articles we can illustrate with the photos, we believe that we shouldn't just stop running the photo contests and wait till the gap is smaller, we are to improve the process. We have had very successful editions of Wiki Loves Earth photo contest in 2013, 2014 and 2015, and are planning to organise the 2016 edition. The same is true for Wiki Loves Monuments photo contest, and (we expect) for European Science Photo Competition. We refine contests rules constantly and ask our participants for advice. In August we have organised a survey for participant of previous years to ask if they were willing to take part in Wiki Loves Monuments photo contest even if Crimea is a part of Wiki Loves Monuments Russia as well and we also included there questions on how to improve the contest. We also want to concentrate more on having Quality and Featured images. And we need to work more with the regions that are poorly covered.
Goals: Increasing reach, increasing quality of the photo contests, concentrate on using the content we receive via the photo contests.
- We plan to increase quality photo content on Wikimedia projects by organising photo contests: Wiki Loves Earth (national and international parts), Wiki Loves Monuments (national part) and Science Photo Competition in 2016.
- To increase the quality photo content we will encourage participants to nominate their photos for valued, quality or featured. These pictures are to be used in articles and lists of the monuments
- We will ensure photo contest content is used to illustrate Wikimedia projects through organising an on-wiki collaboration or edit-a-thons.
- To increase the reach of the contests we plan to organise local promotional events (edit-a-thons, Wiki Takes, etc).
Targets: For local parts of photo contest the targets are:
- 600 users participating in the contests
- 300 newly registered users thanks to the contest
- 45,000 images uploaded (all contests combined)
- 6000 images used across Wikimedia projects
- 450 images rated as valued, quality or featured
This project also includes the support of the international part of Wiki Loves Earth, the targets for that part are as follows (Ukraine's included):
- Number of participating countries: 20
- Number of photos uploaded: 70,000 (WLE worldwide)
- Total number of participants: 2,500
- Number of new users: 1,000
- 4 months after the contest, 5,000 (and 10%) of photos are used on wiki projects
- 4 months after the event, 500 (and 1%) of uploaded photos are categorized as valued, quality or featured
- At least 90% of the participating countries submitted nominees to the finale.
- This contest is aimed at scientists, so we do not expect to engage as many people and receive thousands of images, but we expect to increase the quality of scientific articles and involve more scientists in editing Wikipedia and other wikiprojects, share their knowledge.
- Though Wiki Loves Earth and Wiki Loves Monuments are photo contests, they are not organised to get a few very impressive photos of well-known objects, as the main goal is to illustrate Wikiproject entries, so we need images of plain and grey buildings of historic value as much as we need images of breathtaking views. We have even considered abandoning the nomination for the Best photo this year, but these top 10 photos are important for promoting the contest. And this requires from our participants to travel during the whole year, work with maps and our lists of monuments, and then upload lots of images. One of our participants suggested to create a bot to parse the name of the files he has uploaded and to add the right ID
- This year we made changes to the nomination for Number of Objects Pictured, and will award 2 points for each monument pictured for the first time during the contests, it is aimed to motivate people to picture more of not so well-known objects. And we have received feedback from our participants, that it is actually working.
- Looking for quality, featured, valued images
- Ilya's bot is inserting the images to the lists automatically, it is to be modified to prioritize inserting valued, quality or featured images of the monuments (if there are any of these among uploaded)
- We believe that it is very important to help and support all participating countries, and we usually try to do it (like helping with the local jury, etc).
Thematic editing weeks and months
Description: This project is aimed to support thematic (collaboration) editing weeks and months in the community.
Needs Assessments: While article contests are an important approach to attract more people to edit Wikipedia, we believe that thematic editing weeks and months are important as well. We are to support these activities usually impulsed by experienced and long-term contributors by providing informational support, coordinating, small tokens of appreciation (T-shirts, cups, books, other souvenirs). Volunteers that initiate these weeks/months can be from different parts of the country (or even the world), so they not always able to send souvenirs to the participants to show the appreciation. Wikimedia Ukraine can support this by ordering the souvenirs the community members would like and sending them to the most active editors.
Goals: Increasing quality and participation, by suggesting topics to cover (like having a Wiki Loves Monuments thematic month during or right after the photo contest) or helping to coordinate the project, supporting contributors. This project is also aimed at returning and retention of previously active users.
Objectives: We will encourage participation through thematic editing events aligned with contest events (approximately 15 thematic editing weeks/months per year).
Targets: We can use the figures from 2015:
- 1500 new or improved articles
- 150 participants
- incl. 7 (5%) returning previously active users
- Writing blog posts about them, giving more spotlight to the contributors themselves
- Thesswiki can be replicated, we can also organise parallel thematic editing weeks and months (same topic, different wikiprojects). Visem has been organising these cross-language projects for some time
- There may be a lot of reasons for people to stop editing Wikiprojects completely or doing it very seldom (family, time issues, etc), but tokens of appreciation (online barnstars even) can motivate them to stay or return to editing. It is a good practice to invite people personally to join a week/month by posting on their talk page an invitation, like this to take part in Wiki Loves Earth thematic editing months. It is also helpful to get (if possible) some insight into the reasons and deal with them if applicable (for example, this user has stopped editing Wikipedia because he uploaded images and some of them were deleted. We cannot change the rules, but we can try to explain them or even try to reach out to him now, when we have this insight)
Community Events (WikiConference, General Meeting etc.)
Description: Offline events is a perfect oppotunity for the Ukrainian wiki community for sharing experience and brainstorming new projects, both on-wiki and off-wiki. Meetups like WikiConference and General Meeting give chance to work on Wikimedia Ukraine strategic issues . Other events (regional or thematic) can be organised.
Needs Assessments: Following previous editions in 2011, 2012, 2013 and 2014, we decided to organise the conference in June. We have posted about our plans to have the event and asked if people were willing to help us organise. We did not get positive feedback from our community, so we have requested an extension of our PEG grant. While preparing for our 5th WikiConference, we made opinion survey form asking for preferences and ideas for future event, topics to include in the programme, aiming to organise the event at the end of August of at the beginning of September. 83 people registered, 56 people attended the two day event (September 19 – 20, 2015, Lviv), 36 have submitted the feedback form (64%). We believe that we can organise a better conference next year , more results-oriented.
We have used the opportunity to have recipients of CEEM 2015 scholarships to attend the Conference, thus sharing with our community their findings from Wikimedia CEE Meeting 2015 in person. We also invited Asaf Bartov (WMF) and Anna Koval (WMF) to attend our conference, as they were in Estonia for CEEM 2015, but only Asaf Bartov could join us.
During the Wikiconference session on Technical Issues, a suggestion to have Hackathon was discussed, and the discussion on Community capacity development (CCD) in Ukrainian Wikipedia is also in favour of working on this. Of course, we need a preliminary survey developed to understand the needs and interests of broader community.
Goals: To increase participation, increase reach (partnerships), encourage innovation (useful tools, and gadgets, bots, etc)
Objectives: To organise annual WikiConference, Wikimedia Ukraine General Meeting, Hackathon and one regional event (to build up the community in the regions without a lot of active Wikimedians)
- 50 participants
- 20 speakers
- 5 ideas of projects or improvements to projects presented
- at least 70% of respondents find the conference useful
- General Meeting
- 40 participants
- 3 ideas of projects or improvements to projects presented
- 15 participants
- 3 ideas of projects or improvements to projects presented (useful tools, and gadgets, bots, etc)
- train attendees on one particular technology/skill, and have at least 50% of attendees report in a subsequent survey that they are now working in/with that technology/skill
- Regional Event
- 20 participants
- 5 speakers
- 3 ideas of projects or improvements to projects presented
- Our General Meeting is usually in December, in Kyiv to reduce the costs, so we can have a wikimeetup organised
- We have reviewed that page and created a registration form, asking the participants about topics and their level of interest/experience in the topic (if they were going to present something, if they could moderate the session or just listen). We have used CentralNotice to inform people that they can take part in the event, we have announced a small community contest for a logo
- We have never collected feedback from participants of national conferences before, but the figure seems rather high, and all 36 responses are that 'in general the Conference was very useful' (17) or 'useful' (19)
- We will publish the report by November 1st, 2015
Description: This project is aimed at providing an opportunity for volunteers to attend events like Wikimania and international conferences (here is a short overview of international events attended in the past). We will invite users to share our experience at the event and contribute to improvements to existing or launching new projects in Ukraine using the experience they will learn.
Needs Assessments: Offline meetings are important to develop direct links between Wikimedians, some international and successful projects kicked off only after meetings in person. A calendar of events and projects can be viewed here: WMCEE Calendar 2015.
The talk page of Wikiconferences is used to inform the community about the international events within Wikimedia movement (and we also have an open mailing list wikimedia-ua-announcelists.wikimedia.org for announcements like this), to see if there is interest. In case when event hosts do not provide scholarships or we deem that it is important to have more representatives at a given event, we provide a scholarship ourselves. The process of awarding the scholarship is pretty transparent, the inputs are gathered on the same talk page.
We try to encourage people that haven't been on the events of the same or similar kind to apply for giving the chance to learn, discover and share for wider range of wikipedians. It also helps to introduce the Ukrainian community more evenly.
Goals: Increasing reach of the projects we implement and learning from others.
- 4 events attended
- 4 ideas of projects or improvements to projects implemented by the end of 2016
- For example, Wiki Loves Monuments in Ukraine has started from this wikimeetup, when Odder / Tomasz Kozłowski visited Ukraine. The idea of holding Wiki Loves Earth photo contest emerged during the discussion on possible common projects between Wikimedia Ukraine and Wikimedia RU at Wikimedia Conference 2012. Wikimedia CEE Meeting 2014 was a starting point of CEE Spring article contest, after Wikimedia Conference 2015 another international project (European Science Photo Competition 2015 has started.
- to sign up, open archive
- For example, here is the announcement for Wikimedia CEE Meeting 2015 in Estonia this September with the application deadline (it is very important if a visa is needed). Five volunteers declared willingless to participate, they provided short overview of the topics they could cover. When discussion was closed (usually candidates get few more questions from community), the decision was made by the Board and resolution was published. The participants are to report publicly.
Description: This project will support the community initiatives, aiming at strategic priorities for the movement through 2015 or/and in line with outcomes of 2015 Strategy Consultation for the Wikimedia movement, like content quality (accuracy) and richness, editing and collaboration, volunteer community. It includes the microgrants like Library, buying equipment, Photo grants, Wikizghushchivka and other initiative of the community members.
Needs Assessments: The ideas like that (usually low-cost projects) are usually expressed on Village Pump in Ukrainian Wikipedia or on Ideas page in Wikimedia Ukraine's site. For example, Kamelot suggested that a GPS-navigator should be bought. It could be helpful during Wikiexpeditions and Wiki Loves Monuments photo contest. We have an ongoing page for suggesting the books to be bought for Wikimedia Ukraine Library. These books can be used to create or improve the articles.
Photo grants are a system, where we help Wikimedians get accreditation to various events (cultural or sports events featuring notable people) in order to get high-quality pictures. We usually cover travel expenses (if applicable) and accreditation expenses (if there is a fee charged by the organisers). If there is no accreditation available, we usually cover a part of the cost of the ticket (as usually photographers will have to purchase more expensive tickets in order to be closer to the stage or playing field). The users are to report afterwards.
Goals: Increasing quality of content, participation and motivation of users.
Objectives: To get at least five ideas (microgrants) to fund, that will be addressing our strategic priorities.
- Photo grants.
- 100 new images
- incl. at least 25 images used in articles
- 5 images rated as valued, quality or featured.
- 100 new or improved articles / or 10 articles rated as GA or FA (either 10 articles or 1 GA/FA per book)
- A Thank You letter 'on behalf of the Hebrew Wikipedia editors and readers' was sent to us for sending the photographer to the event and giving him Wikimedia Ukraine's camera to take nice photos
- The idea was borrowed from Wikigranty project of Wikimedia Polska
- Odessa International Film Festival 2014. This is the leading event in Ukrainian film industry with many notable guests both from Ukraine and from abroad. Many famous people both from Ukraine and from other countries (Georgia, Germany, France, Israel, Japan, Romania etc.) were pictured. Report, Photos
Trainings for Volunteers
Description: This project is aimed at developing capacity of our volunteer community by identifying the needs and addressing them via trainings.
Needs Assessments: This is a new project for us. We have started the discussion about whether (and how) we can develop community at a Wikiconference session on Community capacity development (CCD). CCD program recognizes six areas for development – Community governance, Conflict management, On-wiki technical skills, New contributor engagement and growth, Partnerships and Communications. After the session relevant subpages on Meta have been translated into Ukrainian and the discussion about identifying needs (and probably ways to build capacity) was started on Ukrainian Wikipedia. During the ongoing discussion the members of community already clearly expressed their beliefs that it is important to develop skills in Partnerships and Communications, thus this project is addressing these issues.
Other skills are also to be developed, if relevant. On the Wikiconference Preconference day the first session of training/workshop on "How to Facilitate" was held. 12 people were able to attend it. The second session was held in Kyiv and 9 people attended it. The goal of the workshop was to train volunteers to feel better equipped to both participate and facilitate group discussions (off- and on-wiki), and it was very useful to have it before the start of the conference, as very often some facilitation is needed to reach the group decision. The feedback from its participants suggests that this project is to be replicated.
Goals: Increase reach, participation and quality through building capacity of our volunteers, improving their presentation, communication skills, etc.
Objectives: We plan that at least four different volunteers will attend the trainings to improve their presentation and communication skills.
- at least 4 volunteers underwent training
- at least 2 partnerships / projects started, at least 2 presentations made
- At Wikimedia Conference 2015 the speaker(s) had an option to have a facilitator to help him/her with the session, it was very useful then and it seemed as a good idea to have a training on how to do it for the volunteer-organisers of Wikiconference.
Publishing and Souvenirs
Description: This project is to make sure that we сan support our volunteers with materials they can use to conduct a wikiworkshop (like Ukrainian translation of the Editing Wikipedia brochure or cheatsheets), to establish partnership (our annual report, Wiki Loves Monument album, Wiki Loves Earth calendar and other materials about Wikimedia projects), award active contributors and volunteers for their help when organising an offline event like Wiki Loves Earth awards ceremony, translating the lists of monuments etc.
A part of this project is Wikizghushchivka, suggested by Amakuha. It is aimed at peer recognition and appreciation of new and active editors' contribution by monthly awarding a can of Wikizghushchivka (condensed milk) to the editor with the most contributions in that month and the new editor with the most contributions in that month. The project is run by a group of volunteers and Wikimedia Ukraine is to support it financially, without interfering.
Needs Assessments: Our movement heavily relies on Volunteering, and during Wikimedia CEE Meeting 2015 session on Volunteer support Wikimedia Polska shared its findings about how important it is to say thank you to your volunteers, it is supposed to be personal. It is also very important to appreciate those helping for a long time. The idea to celebrate Wikibirthdays (the day when one has started editing) with small tokens. We have a group of volunteers helping us with our projects, we try to have a wide range of souvenirs, from pens and badges to T-shirts . The ideas of what to print/produce are taken from the community members themselves.
Goals: To motivate volunteers, support wide range of volunteer initiatives with the materials and souvenirs they can use, increase retention of users (Wikizghushchivka is a very motivating token of appreciation).
Objectives: To have materials and souvenirs to promote Wikiprojects for major events like Wiki Loves Monuments, Wiki Loves Earth awards ceremonies, Wikipedia birthday etc.
- 300 copies published and distributed
- 1000 small different souvenirs produced and distributed
- a satisfaction/motivation survey
- 30 users received awards
- A new editor is one who has been editing for less than 90 days. This local award has expanded to be awarded not just for active Wikipedia contribution, but for other projects as well
- E.g. all participants of article contests who have created an article or for other people helping our projects (e.g. local people who helped organising Wikiexpeditions)
- To award hard-working volunteers participating in our projects (such as Wikiexpeditions, Wiki Loves Earth, music projects) and the most active participants of our events (e.g. best contributors of wikiworkshops)
Staff and contractors: upcoming year's annual plan
- 1. Please describe your organization's staffing plan or strategy here, or provide a link to your organization's staffing plan or organogram.
- 2. List of staff by department or function.
- You can use this table (or substitute your own list) to show us the number of FTEs (fulltime equivalents) for each department or function, where one person working at 100% time would be counted as 1.0. We need this information about the total number of staff (FTEs) you will have hired by the end of the current funding period, and staff you will have hired by the end of the proposed funding period.
FTEs Department or function End of current funding period End of upcoming funding period Explanation of changes PR Manager 0.5 0 We have hired (part-time) a PR manager with our Program grant, but actually her work has evolved into supporting of projects and initiatives that members of our community have, rather than concentrating only on PR Project Manager 0 1 We need a person responsible for running projects and working with community, supporting them. This person is to have some profound (preferably) experience of working with the community; an active editor (preferably in several wikiprojects), also responsible for the blog and social media. Office manager 0 0.5 We need a person dealing with post, deliveries, ordering prizes and etc., so that we can prevent the burnout of our volunteers. We calculated that employing a part-time (0.5 FTE) would be sufficient, it can be a non-Wikimedian, a student Total (should equal the sum of the rows): 0.5 1.5 We want to support our community's project activities and to prevent the burnout of our volunteers, for this we need Project Manager (1.0 FTE) and Office manager (0.5 FTE)
Table 4 notes or explanation of significant changes:
- We need a full time employee working on the program activities, and a part-time office manager to take care of things like post and deliveries
- 3. How much does your organization project to spend on staff during the current funding period, or in the twelve month period before your proposed grant will start (e.g. 1 January 2016 to 31 December 2016), in currency requested and US dollars?
- 4. How much does your organization expect to spend on staff during the proposed funding period (e.g. 1 January 2016 to 31 December 2016), in currency requested and US dollars?
10,032.00 USD: Project manager (7,872.00 USD) and office manager (2,160.00 USD)
Financials: upcoming year's annual plan
Detailed budget: upcoming year's annual plan
- Please link to your organization's detailed budget showing planned revenues and expenses for the upcoming funding period (e.g. 1 January 2016 to 31 December 2016). This may be a document included on this Wiki (Meta) or a publicly available spreadsheet.
Revenues: upcoming year's annual plan
- 1. Does your organization plan to draw on its operating reserves during the upcoming funding period to support its expenses? If so, please provide the amount you intend to draw from your reserves here. This should not be included as revenue in the table below.
- 2. Please use this table to list your organization's anticipated revenues (income, or the amount your organization is bringing in) by revenue source (where the revenue is coming from) in the upcoming funding period (e.g. 1 January 2016 to 31 December 2016). Use the status column to show if this funding is already guaranteed, if you are in the process of requesting funding, or if you are planning to request funding at a later time. Please feel free to include in-kind donations and resources in this table, as applicable, but use the status column to show that they are in-kind resources.
Anticipated revenues for the upcoming funding period Revenue source Currency requested US dollars Status (e.g. guaranteed, application)
Grants (APG) 75,000.00 75,000.00 requested Donations and contributions 1,000.00 1,000.00 not yet requested Membership fees 200.00 200.00 guaranteed Total revenues (should equal the sum of the rows): 76,200.00 76,200.00 -
Table 5 notes: If your organization has significant funding other than FDC funds, please note how those funds will be used.
Operating reserves: upcoming year's annual plan
Please note that there is a policy that places restrictions on how much FDC funding your organization can use to build its operating reserves. If you would like to use FDC funding to for your organization's reserves, you must note that here. You will not be able to decide to allocate FDC funding from this grant to your reserves at a later date.
- 1. How much does your organization plan to have in operating reserves by the end of the current funding period?
- 2. How much does your organization plan to have in operating reserves by the end of the upcoming funding period?
- 3. If your organization plans to use FDC funding to increase your reserves in the upcoming funding period, how much FDC funding will your organization use to build reserves?
Expenses: upcoming year's annual plan
- 1. Expenses by program (excludes staff and operations).
- Program expenses are the costs associated specifically with your organization's programs. These costs do not include operating expenses or staff salaries, which will be described in separate tables. For example, program expenses may be the costs of an event, the costs of partnerships materials specific to a program, budgets for microgrants and reimbursements, or technical costs associated with specific programs. The programs listed in this table should correspond to the programs you have listed in the programs section of this proposal form.
Program Currency requested US dollars Partnerships 6,000.00 6,000.00 Contests 31,800.00 31,800.00 Community Support 21,000.00 21,000.00 Total program expenses (should equal the sum of the rows) 58,800.00 58,800.00
Table 6 notes: If your organization has significant funding other than FDC funds for specific programs, please make a note of that here.
- 2. Total expenses. Please use this table to summarize your organization's total expenses overall.
- These are divided into three expenses categories: (1) staff expenses from Table 4 (including staff expenses for both staff working on programs and operations), (2) expenses for programs from Table 7 (does not include staff expenses or operations expenses), and (3) expenses for operations (does not include staff expenses or program expenses). Be sure to check the totals in this table to make sure they are consistent with the totals in the other tables you have submitted with this form. For example, your total program expenses excluding staff will be equal to the total in Table 7, while your total staff expenses will be equal to the total in Table 4 and your total expenses will be equal to the total in Table 1.
Expense type Currency requested US dollars Program expenses (total from Table 7, excludes staff) 58,800.00 58,800.00 Operations (excludes staff and programs) 7,368.00 7,368.00 Upcoming staff total expenses (from Table 4) 10,032.00 10,032.00 Amount to be added to operating reserves (if applicable) 0 0 Total expenses (should equal the sum of the rows) 76,200.00 76,200.00
Table 7 notes:
Please enter "yes" or "no" for the verification below.
- The term “political or legislative activities” includes any activities relating to political campaigns or candidates (including the contribution of funds and the publication of position statements relating to political campaigns or candidates); voter registration activities; meetings with or submissions and petitions to government executives, ministers, officers or agencies on political or policy issues; and any other activities seeking government intervention or policy implementation (like “lobbying”), whether directed toward the government or the community or public at large. Grants for such activities (when permitted under U.S. law and IRS regulations) should be sought from the Wikimedia Foundation Project and Event Grants Program.
I verify that this proposal requests no funds from the Wikimedia Foundation for political or legislative activities Yes
Once this proposal is complete, please sign below with the usual four tildes.
- アンタナナ 23:59, 1 October 2015 (UTC)
Please do not make any changes to this proposal form after the proposal submission deadline for this round. If a change that is essential to an understanding of your organization's proposal is needed, please request the change on the discussion page of this form so it may be reviewed by FDC staff. Once submitted, complete and valid proposal forms submitted on time by eligible organizations will be considered unless an organization withdraws its application in writing or fails to remain eligible for the duration of the FDC process.