Grants:APG/Proposals/2017-2018 round 1/Amical Wikimedia/Proposal form

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Proposal by Amical Wikimedia to support its annual plan with 62,400.00 EUR.

Our 2018 annual plan is focused on improving Wikimedia's projects content. It is been drafted again following our community-driven model marked by our 2014-2018 strategic plan. That strategic plan had five tracks. Since 2014, all our programmes are somehow related to them, in a way to gain programatic coherence. There are small nuances, because we adapt our projects and plans to community needs. Our programmes are strategy based but also quite flexible at the time. During the last years, Amical Wikimedia has evolved towards quality, coherence and depth in our actions. This year's plan is built in the programmatic axis of our strategic plan and drafted following two cross-cutting themes: diversity at the internal level and hackathon on an external level.


Comment on Amical Wikimedia's proposal here


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A few terms used in the form:

FDC proposal form terms Wikimedia terms Learning & Evaluation terms

Overview[edit]

1. In order to support community review, please provide a brief description of your organization's work in the upcoming funding period.

The organisation[edit]

Amical Wikimedia, also known as Amical, is -so far- the one and only themathic organization in the Wikimedia movement. Instead of a territorial scope, ours is cultural: we promote Catalan language and culture. We are a community based, strategy led organisation, since we believe in the communities as the main force of the whole movement. We work to help people from our cultural scope but also from other groups, for example we run our own writing challenges, but also try our best to help the other communities with translations or being a test wiki (Flow, Visual editor, Content Translator...) We also actively promote multilingualism as one of the key factors of our movement, that's why we've run several multilingual writing challenges (eg 288 challenge, CCC, Trace of soul). Community, diversity and multilingualism will keep being some of the core values of our program this year.

The 2017-2018 proposal[edit]

Our 2018 annual plan is focused on improving Wikimedia's projects content. It is been drafted again following our community-driven model marked by our 2014-2018 strategic plan. That strategic plan had five tracks. Since 2014, all our programmes are somehow related to them, in a way to gain programatic coherence. There are small nuances, because we adapt our projects and plans to community needs. Our programmes are strategy based but also quite flexible at the time. During the last years, Amical Wikimedia has evolved towards quality, coherence and depth in our actions. This year's plan is built in the programmatic axis of our strategic plan and drafted following two cross-cutting themes: diversity at the internal level and hackathon on an external level.

  1. WMHACK: It will be an external act but that will condition the activity of the rest of the year (presentations at universities, tech workshops, media coverage...). We will link it to the annual program to win consistence. Our community asked to organize next Wikimedia's Hackathon, so we are running for it. It will take place near Barcelona in May 2018, and we want it to have a long term impact in our communities and partners. We want to do it in the Amical way: We want to integrate the hackathon with the rest of our programs, into our annual activity plan, coordinating various projects or events with our institutional partners, both educational and cultural, so that it is not a once in a lifetime but a game changer in our area.
  2. Diversity: We have been working with diversity since 2013, but in 2018 we will put it at the core of our tracks. Why? Both because ethical reasons and lack of content, we want to reach everyone and talk about everything. We understand diversity in a wide sense, as an opportunity to fight the biases of our projects. Regarding cultural discourse is central: different kind of users can add different content and points of view so we can keep balance, use different sources to neutralize and improve content. As diversity affects each area of group identity, we have chosen 4 tracks to focus our efforts this year: culture, language, geography and history, while maintaining our projects about gender plurality. We are aware of its importance to maintain an ecosystem, against the monoculture.

There are also other points of interest that have guided us while discussing this proposal:

  • Multilingualism: Within the movement there is a real risk of multilingual reductionism: multilingualism is not only to include language X or Y. In multilingualism there is no hierarchy of languages because no language is better that any other for having more or less speakers. If 70% of Wikipedia articles are NOT in English, we need to reinforce the non-English wikimedians. As an example, the Asian Month contest worked quite well. We want to deepen in this way of contacting other communities.
  • Resources: As can be seen in the plan, we keep thinking that the movement must maintain its focus on its most valuable resource, volunteers, and that we must be very respectful with the financial resources that our readers have entrusted to us. That is why we try to maintain an austere, frugal model, where employees, infrastructure or other financial resources are the minimum necessary for the proper functioning of the association. They are not an objective to expand or growing per se. However, this year, we have slightly increased the budget for an special reason: the organization of an international event linked to our program. Although we'll have a separated grant, we must have some margin in case of unforeseen developments.
  • Evaluation: In Amical we often talk about evaluation and we strongly disagree with some metrics and especially their falsely central role. We understand that is important to have measurable metrics to assess success of our programs and make sure that money and human efforts are well spent. We believe, though, that there are more important questions than "how much". Setting only quantitative goals (number of articles, for example) is a simplification that leaves aside other aspects that make up the core and the essence of Amical's model, such as motivation or the way things are done. We agree that a certain impact must be proven, and we understand that qualitative evaluation can make reports harder to compare or explain, but they are the reason for being and the core of Amical Wikimedia. This is why we appreciate contextual follow ups.

As said, all the 6 programmatic lines are related but we divided them into different areas to facilitate the reader's understanding. They are the following: community, education, culture (former GLAM), specific projects, outreach and communication and a bonus track (Hackathon).


2. Name, fiscal year, and funding period.
  • Legal name of organization: Amical Wikimedia
  • Organization's fiscal year: 01/01-12/31
  • 12-month funding period requested: 01/01/2018-12/31/2018
  • Currency requested: EUR
  • Name of primary contact: User:Barcelona (president@wikimedia.cat) // Àlex Hinojo (Executive Director) glam@wikimedia.cat (User:ÀlexHinojo)


3. Amount requested.

Table 1

Currency requested US$
Total expenses for the upcoming year 75,000.00 EUR 89,117.25 USD
APG funding requested for the upcoming year 62,400.00 EUR 74,145.55 USD
Amount of funding received from WMF for the current year 49,000.00 EUR 58,223.27 USD


4. How does your organization know what community members and contributors to online projects need or want? Does your organization conduct needs assessments or consult the contributors and volunteers most involved with its work?
  • We have held assessment meetings with the board, core community members and onwiki. With the board we discussed how our new 2018 plan can help Amical to move forward towards the 2014-2018 strategic plan goals, evaluating what we are and have been doing on 2017 and trying to frame next year's big picture and goals. In Summer we had a real-life meeting with the board and we've been doing in-person interviews with community of Catalan Wikimedia projects where we presented our 2018 main tracks proposals and community members could openly discuss it and contribute with new valuable content to our year plan. Many of our community's needs and proposals have been included in our 2018 plans. Nevertheless, in November 2017 we will run our yearly viquitrobada, our community gathering, where if new projects or proposals are raised by the community, we will be happy to include them in our next year's agenda. Although we keep our frugal style of managing resources, after three year of self downsizing our own budget, we introduce here an increase of our next year's budget, to better face our 2018 programmes.
5. Please provide a link to your organization's strategic plan, and a link to your separate annual plans for the current and upcoming funding periods if you have them.


Financials: current year[edit]

The purpose of this section is to give the FDC an idea of how your organization is receiving funds and spending funds toward your current plan. Your current funding period is the funding period now in progress (e.g. 1 January 2016 to 31 December 2016 for most organizations).


Table 2

Financials for the current funding period
Revenues or expenses Planned (budgeted) Actual, until one month before the proposal due date Projected
Currency requested US dollars Currency requested US dollars Currency requested US dollars
Revenues (from all sources) 49,000.00 EUR 58223.27 USD 60,474.00 EUR 71,857.02 USD 67,500.00 EUR 80,205.52 USD
Expenses 67.500,00 EUR 80.205,52 USD 46,051.56 EUR 54,719.84 USD 67.500,00 EUR 80.205,52 USD

Table 2 notes: Change ECB (EUR 1/USD): 1,18823


Programs: upcoming year's annual plan[edit]

This section is about your organization's programs. A program is a defined set of activities that share the same objectives and a similar theory of change. Please share the general goal of each program, and then list the specific objectives that the program will meet. Please do not include information about your organization's operating activities in this section. You may provide information about activities like administration, staff and board training, fundraising, governance, and internal IT in another section or in a supplementary document, but please do not include these activities here as programs.

1. For each program, and overall
  • Include targets for each of the three shared measures for each program, and overall. If one or more of these required metrics are not relevant to any of your programs, please consult your program officer.
  • Also choose at least two grantee-defined metrics to highlight in this section, and include targets for each of these grantee-defined metrics for each program, and overall. (Other program-specific metrics may be included in your program objectives, in the detailed program sections below.)


Table 3

Shared metrics

  1. Participants: The number of people who attend your events, programs or activities, either in person or virtually. This definition does not include people organizing activities, social media followers, donors, or others not participating directly.
  2. Newly registered: The number of participants that create new accounts on a Wikimedia project. These include users who register up to two weeks before the start of the event.
  3. Content pages: A content page is an article on Wikipedia, an item on Wikidata, a content page on Wikisource, an entry on Wiktionary, and a media file on Commons, etc. This metric captures the total number of content pages created or improved across all Wikimedia projects.

Grantee-defined metrics

  1. Members engagement: In our strategic plan 2014-2018 we have a quality metric that we are documenting since 2014: Involving 50% of Amical members in at least one activity every year. In order to keep being a representative organization for the Catalan community of Wikimedians, we also look forward to maintain or event increase the percentage (more than 40%) of highly active Catalan Wikipedia users bearing Amical membership, to keep a strong link between the Association and the community of editors.
  2. % of Repetition: In our point of view, repetition of program, projects, editathons, workshops or events is a measure of success. If a high percentage of our projects are repetitive, it means our parnters are happy with us and our projects are successful through the years. By the way, we don't want to reach 100% of repepetition, because we also leave the door open to innovation and new partners, and also to failure every once in a while. A 50%-60% would be a desired goal for us. Example: If we do an eduwiki activity during 6 semesters with same teacher, it means that the activity is working, it is a succes and taking advantage of its own learning curves, needing progressively less efforts done by Amical each semester.
  • Note 1: About SMART GOALS: Amical believes that SMART goals do not reflects an ecosystem, do not persuade people, they does not ask how the image, quality, internal relationships have changed ... SMART goals do not ask why nor how but what and how much. We will use them as requested in the form, but we do not consider it interesting. There is no next level. Once we have the basic metrics, we do not raise the level of debate about their utility.
  • Note 2: About monolingualism: As a wish for meta and for the whole community, we need to keep putting efforts to be more multilingual in documentation and communication. We can not sacrifice our principles of multilingualism. At the end, we all tend to win efficiency and simplify our complex world, but tendint towards an anglocentrism, excluding all our community members who can't speak this language. In depth conversations about programme and organisation should be in our own language, so anyone can join. In these kind of yearly reports the speech is simplified to be able to communicate: we create a holder but we all lose depth in the conversation. We are aware that there is no easy answer to it, but we wanted this text to be included in our annual plan.
Program Participants Newly registered Content pages Members engagement % of Repetition
Community 250 100 n/a 80% 80%
Education 1.200 700 4.000 30% 50%
Culture 500 200 200 25% 50%
Specific projects 550 200 10.000 75% 60%
Communication & Outreach n/d n/d n/d 30% 30%
WM Hackathon 200 25 n/a n/a n/a
TOTAL FOR ALL PROGRAMS 2.700 1.225 14.200 n/a n/a


Table 3 notes:


2. Please list your goals and objectives for each program. Please be sure your objectives meet all three criteria for each program
  • The objectives listed are each SMART: specific, measurable, attainable and relevant, and include time-bound targets.
  • Include both qualitative targets and quantitative targets, and remember to highlight your baseline metrics.
  • Provide any additional information that is important to our understanding of this program. For example, you may include needs assessments, logic models, timelines, tables, or charts. Share how this program will contribute more broadly to movement learning, or explain how your program aligns with important Wikimedia priorities such as increasing participation and improving content on the Wikimedia projects.


Program 1: COMMUNITY

0 OVERVIEW

Amical is a community driven group and its aim is to make collaborating easier for the user community, that’s why we collect & promote emerging initiative coming from our members give community support. We want to reach as many people as possible, so everyone has their own space to express how they feel, what he/she needs from Amical and how one can collaborate. For Amical, community care is a priority part of our strategic plan 14-18 that differentiates us from many other chapters and honors the name of Amical (which means friendly, in catalan), as we invest time and resources to promote a good atmosphere in the community. People cares of the community because we are part of it. Our basic strategy is to maintain and improve connection channels online and onsite (viquitrobades, follow ups, IM, events, workshops, editathons ....) and create personalized spaces, often designed by the users themselves, so members can propose projects, express doubts and complaints, support among each other and openly discuss issues that affect everyone.

1. GOAL.

The goal of Community program is to keep ensuring members engagement and committing while taking care of emotional welfare of everybody. We believe people will work better if they feel the project as part of them and they feel appreciated and valued by other members. We want to hear everyone's voice and think about ways to share ideas and best practices to improve Amical's work. This program seeks to find the places to make this exchange available. It also aims to empower users with the techniques and principles that rule Amical projects so they can become more active in external outreach and in internal project management.

2. OBJECTIVES aligned with Wikimedia strategic priorities?
  • Increase community participation and motivation.
3. TARGETS
  • We will organize our first ever international event, as asked by our community members.
  • We will hold our 1 annual meeting (Viquitrobada). Outputs, 50-75 people can share their experiences as users and Amical members and we improve team building and commitment within the project. Sharing knowledge, questions and experiences IRL is a great experience.
  • We will have 4 internal formative seminars to empower our members, this year more focused on tech skills....
  • We will keep open a microgrants fund to empower users to start their own small size projects, when funding is needed, with a community approval system.
  • We will follow closely each volunteer driven activity (with specific feedback) to ensure that the project leader have the best time as possible.
4. LOGIC MODEL

If you feel appreciated, useful and your words are listened, you'll be more commited with both the community and the programs and projects. This is why we spent time taking care of people.

5. ADDITIONAL INFORMATION
  • Community engagement is one of the five pillars that lead our strategic plan. Due to the relative small size of the community (especially related to the almost infinite work to be done), we value every member as a treasure and this special care is already in our name ("Amical" derives from "friend" in Catalan)
  • 50% of Amical's members have participated or co-organized an activity yearly since 2014. We believe this is a ratio that validates our community project, empowering users to become more active. 40% of more active users on Catalan Wikipedia are active Amical members.


PROGRAM 1 ACTIVITIES
PROGRAM What? Who? Where? When? Why? How will be measured? Further info
COMMUNITY Viquitrobada 2018 Done by and for volunteers TBC Nov 2018 Program 1 overview
  • People attending event
  • Projects raised after the event
  • # of volunteers co-organizing event
Project page
COMMUNITY Internal Wikilove Community care team (volunteers) Online & Onsite Whole 2018 Program 1 overview
  • Number of conflicts on Catalan Wikis
  • Number of volunteers leading projects
  • Number of Amical Members
COMMUNITY Volunteer driven Online Whole 2018 Program 1 overview
  • Number of volunteers involved
  • Number of participants
  • Program's global metrics
COMMUNITY Internal training Expert driven IRL 1 per semestre Program 1 overview
  • Number of workshops
  • Number of attendees


Program 2: EDUCATION

0 OVERVIEW

Education Program show the teaching potential of Wikimedia projects by introducing them to university professors. They will keep including Wikimedia editing as a part of their course projects as assignments and they will be encouraged to become active editors themselves. They will be trained in wikimedia editing and principles so they can teach them to younger pupils.

1. GOAL.

This program fits with different strategic priorities. First of all it increases number of active editors and content, because students will be asked to improve or create articles and upload media to fulfill the course requirements. It will also improve the overall quality of the projects, since the university teachers are the main experts in their own field of research and knowledge, so they will guarantee the quality of the work done by students (or by themselves). Finally, it will help the gender gap strategy because we address to some subjects where are more women than men enrolled. We will reach the younger generations, too, ensuring the fresh vision of new editors.

2. OBJECTIVES aligned with Wikimedia strategic priorities?
  • Increase community participation and motivation.
3. TARGETS
  • Linking our WMHACK project with educational sector. This is why we will run WMHACK at the Autonomous University of Barcelona.
  • Improving our documentation for better spreading eduwiki projects (renewing portal, creating a how to video).
  • Increasing our presence in secondary high schools
4. LOGIC MODEL

The amount of students enrolled will naturally help to increase articles in Wikimedia projects and, due to the fact that they are being evaluated by their contributions as a part of their courses, they will pay attention to rules and quality requirements. Those are being reinforced by their professor supervision, which adds the expertise of each branch of knowledge. We are addressing to several courses where most students are women, so the ratio male/female editors will be more balanced. Educational projects with universities brings new users, commit active editors (we use personalized online mentorship models), better content to the wiki projects

5. ADDITIONAL INFORMATION

Our official educational portal: Portal:Educació.


PROGRAM X ACTIVITIES
Program What? Who? Where? When? Why? How will be measured? Further info
EDUCATION Universities

wiki assignments

0,3 FTE Staff

volunteers

Vives Network 2016-2017 course & 2017-2018 (first semester) Program 2

Overview

  • Number of repeating/self-guided teachers
  • Number of areas covered
  • Number of classrooms active on wiki
  • Program Global Metrics
Course categories
EDUCATION New round of Wiki presentation to seminars Employee and volunteers Catalan Universities 1sem 2018 Program 2 * Number of presentations
EDUCATION Wikiproject 50years UAB Employee and volunteers Autonomous University of Barcelona 1sem 2018 Program 2 * Number of internal links in 4 languages Project page


Program 3: CULTURE

0 OVERVIEW

We've been using the acronym GLAM for years. From 2017 we will use the much common term culture to our cultural projects, because GLAM usually limits us to some kind of cultural organizations, and culture reaches a much wider scope with a common word. In 2018, we will keep focusing our efforts with libraries, where we have an ongoing partnership with almost the 40% of Catalan public libraries. This year we will focus in university libraries, trying to deep the relationship with our educational programme, and also relating them to our WMHACK major event. Regarding museums, we will try collaborate with the big ones using Wikidata content. The small ones or local ones are a key cultural agent in our territorial strategy, an usually are the best starting point for a Wikimedians who wants to collaborate with the movement on site. We use both local museums and libraries as key nodes for our territorial balancing strategy. We will also keep adding sister projects to our ongoing campaigns, as we've been doing during the last years. Lately, the Catalan wikiquote community is quite active and successfully adding themselves to writing challenges and to partnerships. Cultural agents are a key node to reach different communities of people interested in knowledge. They act as active agents spreading our values and projects, because they self-organise several projects, workshops and events.

1. GOAL.

The goal of Cultural program is to facilitate freely spread the knowledge hold inside the cultural institutions to the humanity. And also change the mindset from a cultural control environment to a cultural collaboration one.

2. OBJECTIVES aligned with Wikimedia strategic priorities?
  • Increase community participation and motivation.
  • Increase the amount of free licensed cultural content.
3. TARGETS
  • Are explicited on our Global metrics goals
4. LOGIC MODEL

We keep using a Kick-off and follow up system, where Amical puts efforts at the beggining of our partnerships but expecting that the cultural organisations takes the lead on it. This is our key way for scaling collaborations with such a small infrastructure. We keep empowering volunteers to become more active with their local cultural institucions, and we help cultural orgs to add "wiki layers" to their already existing programs. GLAM has become an entry point in our local community nodes. We have a mature community of GLAM Partners. We have moved from a phase where we actively looked for all kind of events and projects, but it is no longer our key task. They are assumed by new community members as a gateway to gain confidence and experience on the movement. We like our Bibliowikis model: a Convinced person that sells wiki philosophy, and slowly changes the inertias of the institutions. They go wiki because they consider it important, not because a manager said or because Amical puts a temporary volunteer there.

5. ADDITIONAL INFORMATION
  • At the end of 2017 we have 3 Wikipedian in Residence ongoing positions: València Museums, Girona History Museum and Center of Contemporary Culture of Barcelona.


PROGRAM 3 ACTIVITIES
PROGRAM What? Who? Where? When? Why? How will be measured? Further info
CULTURE Bibliowikis Staff + Volunteers Catalan Areas 2017 Program 3

Overview

  • Number of active libraries
  • Number of self guided projects/events
Project page


Program 4: SPECIFIC PROJECTS

0 OVERVIEW

As a measure of coherence, we organise our projects and activities in a way that they help to retro-feed each of our other program key lines. An example is incorporating sister projects to editathons as a side option, or using libraries as the key node for our territorial coverage but also as the place where Amical members can make their first steps into real life collaborations. 2017 main tracks will be diversitiy and technology

1. GOAL.
  • Reduce our cultural and content gaps.
  • Giving volunteers oportunities to self-manage projects.
  • Maintaining activities in the cultural sector, encouraging cultural projects self-sustaining.
  • Keep on promoting sister projects in all our programs and activities.
  • Actively disseminate & join the online contests that are proposed by other movement chapters or organisations.
2. OBJECTIVES aligned with Wikimedia strategic priorities?
  • It will hopefully increase the reach & content of Wikimedia projects. It will also help to increase the number of active editors and available content.
  • Promoting volunteers so they leed online writing challenges
3. TARGETS

Are explicited on our Global metrics goals

4. LOGIC MODEL

We keep using a Kick-off and follow up system, where the employee does the real life workshop or program kick-off and a group of volunteers do the follow up to directly engage with librarians.

  • We keep empowering volunteers to become more active with their local libraries
  • Adding "wiki layers" to already existing partners programs.
5. ADDITIONAL INFORMATION


PROGRAM 4 ACTIVITIES
Program What? Who? Where? When? Why? How will be measured? Further info
SPECIFIC PROJECTS Wikiars Volunteers Catalan Areas 2018 Program 4

overview

  • Number of students involved
  • Number of images uploaded
SPECIFIC PROJECTS Sister projects Volunteers Online 2018 Program 4

overview

  • Program Global metrics
SPECIFIC PROJECTS International

writing challenges

Volunteers & staff online 2018 Program 4

overview

  • Number of other chapter's projects & contests where Amical community joins to translate content
SPECIFIC PROJECTS Volunter led writing challenges Volunteers online 2018 Program 4

overview

  • Number of writing challenges done by community members
SPECIFIC PROJECTS Other projects (challenge, ephemerides, Quinzena de la qualitat) Volunteers Online / Onsite 2018
  • Program Global Metrics
SPECIFIC PROJECTS PESCAR MEDITERRANI EDITION Volunteers Online 2018 Program 4
  • Program Global Metrics
New PESCAR edition focused in Geographical and cultural diversity. We are cross-border. The model of states does not respond to the model of cultures. Mediterranean is a macro culture that includes micro cultures. We are European and Mediterranean. We are planning a new PESCAR edition but with Cultures of the Mediterranean. We will encourage translation from other languages, not just English. Our identities are additive.


Program 5: OUTREACH & COMMUNICATION

0 OVERVIEW

Wikimedians know that the race towards knowledge, has no goal, it is an attitude. And in this path, the encyclopedia is a gateway to the unknown, a tasting of information that wants to arouse the interest in studying a particular subject more thoroughly. It does not offer exhaustive data, but must be understood as a first contact with the subject. The fact that it is an incomplete work and in a permanent state of review, stimulates participation: when the reader detects a lack of information, they want to complete it. When one detects an error, wants to fix it. The imbalance involves movement. This participation of the community plays a very important role in the quality of the information. In Amical we say to partners that you come for the metrics, but you stay for the philosophy. This is the discourse that we want to tell people.


1. GOAL.

Our goal is to increase awareness among society about free knowledge, critical thinking, freedom of speech and open licenses. We use Wikipedia and its sisters projects as an example of how a movement can change the world. On this 2018 we will focus our discourse on how free knowledge allows snf guarantees diversity and how to track and document reality on Wikidata. At a different level, Wikidata is seen as a big thing among researchers, but there are still some bridges to be done. We also want to improve our contacts with research departments at universities. This is one of our goals for 2018. We will use the excuse of WMHACK.

2. OBJECTIVES aligned with Wikimedia strategic priorities?
  • Increase awareness
3. TARGETS
  • Reactivating our own blog
  • Reaching new diverse communities in Catalan areas.
4. LOGIC MODEL

Amical was created as a way to go to the streets and improve the image of Open Knowledge and Wikipedia projects. If we manage to improve our speech and our discourse, it will be easier to improve our sale. Mastering the discourse and public speech is another step in the wiki life. If you want to convince the other you have to master the speech. We have an specific programme where we dedicate time and efforts in sharing our philosophy with social media, blogposts, press, journals, and events and conferences. Not only wiki conferences but professional sector ones. We go where communities are and try to join them and look where we can help. If there is a link, there is a partnership. Wikipedia is a public place and that it's quality depends on all of us. We not only talk about how to edit but why to edit. If there is a will, there is a way.

Discourse is important because it gives you the map and the context. Add consistency to our strategy. Amical has gone from recognition to consistency. We are efficient because we have values. And efficiency is one of the values. If I believe it, I have more commitment. The discourse gives consistency to our strategy.

5. ADDITIONAL INFORMATION


PROGRAM 5 ACTIVITIES
PROGRAM What? Who? Where? When? Why? How will be measured? Further info
OUTREACH Social media Channels Comms group online 24/7 Program 5 followers, interactions and reach


Program 6: WIKIMEDIA HACKATHON

0 OVERVIEW

Wikimedia hackathons are generally collaborative computer programming events which specifically focus on technologies and projects powering Wikipedia and thousands of MediaWiki installations. Catalan wikimedians community asked Amical to organize our first international event and they asked for a hackathon. Wikimedia hackathons are essentially large development community meetups that attract many developers and designers who care deeply about the issues and technology impacting MediaWiki and the Wikimedia projects.

1. GOAL.

We want to deep this collaboration wider in our calendar and include WMHACK in our year plan

2. OBJECTIVES aligned with Wikimedia strategic priorities?
  • Increase community participation and motivation.
3. TARGETS
  • Increase the number of tech events
  • Creating an stable community of developers in Catalan Areas
4. LOGIC MODEL

Explained in the general overview of this APG

5. ADDITIONAL INFORMATION



Staff and contractors: upcoming year's annual plan[edit]

Amical Wikimedia Employee
1. Please describe your organization's staffing plan or strategy here, and provide a link to your organization's staffing plan or organogram if you have one.
  • Amical has no organogram, other than the Board (composed by President, Secretary, Treasurer and four Board members) and one employee. Employee's official position is Executive Director.
2. List of staff by department or function.
You can use this table (or substitute your own list) to show us the number of FTEs (fulltime equivalents) for each department or function, where one person working at 100% time would be counted as 1.0. We need this information about the total number of staff (FTEs) you plan to have by the end of the current funding period, and staff you plan to have by the end of the upcoming funding period.

Table 4

FTEs
Department or function End of current funding period End of upcoming funding period Explanation of changes
ED 1 1 n/a
Total (should equal the sum of the rows): 1 1 n/a

Table 4 notes or explanation of significant changes:

3. How much does your organization plan to spend on staff by the end of the current funding period, in currency requested and US dollars?
  • 47,000 €
4. How much does your organization plan to spend on staff by the end of the upcoming funding period, in currency requested and US dollars?
  • 48,000 € (updating Consumer price index increase)


Financials: upcoming year[edit]

Detailed budget: upcoming year[edit]

Please link to your organization's detailed budget showing planned revenues and expenses for the upcoming funding period (e.g. 1 January 2017 to 31 December 2017). This may be a document included on this Wiki (Meta) or a publicly available spreadsheet.

Revenues: upcoming year[edit]

Please use this table to list your organization's anticipated revenues (income, or the amount your organization is bringing in) by revenue source (where the revenue is coming from) in the upcoming funding period (e.g. 1 January 2017 to 31 December 2017).

  • Use the status column to show if this funding is already guaranteed, if you are in the process of requesting funding, or if you are planning to request funding at a later time.
  • Please include in-kind donations and resources in this table, as applicable, and use the status column to show that they are in-kind resources.
  • Do not include money you plan to draw from your reserves during the upcoming funding period.

Table 5

Anticipated revenues for the upcoming funding period
Revenue source Currency requested US dollars Status (e.g. guaranteed, application)


Fees memberships and donations 2,600.00 EUR 3,089.40 USD guaranteed
Conferences and workshops 3,000.00 EUR 3,564.69 USD In anticipation
Partnerships 3,000.00 EUR 3,564.69 USD In anticipation
Own resources 1,000.00 EUR 1,188,23 USD guaranteed
APG 62,400.00 EUR 74,145.55 USD Requested
Free conference space (viquitrobada 2018) 3,000.00 EUR 3,564.69 USD In Kind donation


Total revenues (should equal the sum of the rows): 75,000.00 EUR 89,117.25 USD -


Table 5 notes: If your organization has significant funding other than FDC funds, please note how those funds will be used.


Operating reserves: current and upcoming years[edit]

Please note that there is a policy that places restrictions on how much FDC funding your organization can use to build its operating reserves. If you would like to use FDC funding to for your organization's reserves, you must note that here. You will not be able to decide to allocate FDC funding from this grant to your reserves at a later date.

1. What is your plan for maintaining, building, or spending your reserves in the current year and the upcoming funding period? Please use the table below to show the amounts in your reserves at the beginning, year-to-date, and end of your current year, and the amount you plan to have in your reserves by the end of the upcoming funding period.

Table 6

Year Year start Year start (US) Year-to-date Year-to-date (US) Year end Year end (US)
Current year (e.g. 2017) 69,545.04 EUR 82,635.50 USD 53.260,42 EUR 63,285.63 USD 52.500,00 EUR 62,382.07 USD
Upcoming year (e.g. 2018) - - - - 51.000,00 EUR
2. How much FDC funding is your organization requesting to add to your reserves in the upcoming funding period? If you are not requesting any FDC funding to add to your reserves in the upcoming funding period, you can write zero.


Expenses: upcoming year's annual plan[edit]

1. Expenses by program (excludes staff and operations).
Program expenses are the costs associated specifically with your organization's programs, and do not include operating expenses or staff salaries, which will be described in separate tables. Program expenses may be the costs of an event, the costs of outreach materials specific to a program, budgets for microgrants and reimbursements, or technical costs associated with specific programs, for example. The programs listed in this table should correspond to the programs you have listed in the programs section of this proposal form.


Table 7

Program Currency requested US dollars
Community 6,000 EUR 7,129.38 USD
Education 4,000 EUR 4,752.92 USD
Culture 4,000 EUR 4,752.92 USD
Specific projects 4,000 EUR 4,752.92 USD
Outreach 2,000 EUR 2,376.46 USD
WMHACK 2018 0 (specific grant) 0
Total program expenses (should equal the sum of the rows) 20,000 EUR 23,764.60 USD

Table 7 notes: If your organization has significant funding designated for specific programs (e.g. a restricted grant), please make a note of that here.


2. Total expenses. Please use this table to summarize your organization's total expenses overall.
These are divided into three categories: (1) staff expenses from Table 4 (including expenses for staff working on both programs and operations), (2) expenses for programs from Table 7 (does not include staff expenses or operations expenses), and (3) expenses for operations (does not include staff expenses or program expenses). Be sure to check the totals in this table to make sure they are consistent with the totals in the other tables you have submitted with this form. For example, your total program expenses excluding staff will be equal to the total in Table 7, while your total staff expenses will be equal to the total in Table 4 and your total expenses will be equal to the total in Table 1.


Table 8

Expense type Currency requested US dollars
Program expenses (total from Table 7, excludes staff) 20,000 EUR 23,764.60 USD
Operations (excludes staff and programs) 7,000 EUR 8,317.61 USD
Upcoming staff total expenses (from Table 4) 48,000 EUR 57,035.04 USD
Total expenses (should equal the sum of the rows) 75,000 EUR 89,117.20 USD

Table 8 notes:


Verification and signature[edit]

Please enter "yes" or "no" for the verification below.

The term “political or legislative activities” includes any activities relating to political campaigns or candidates (including the contribution of funds and the publication of position statements relating to political campaigns or candidates); voter registration activities; meetings with or submissions and petitions to government executives, ministers, officers or agencies on political or policy issues; and any other activities seeking government intervention or policy implementation (like “lobbying”), whether directed toward the government or the community or public at large. General operating support through the FDC may not be used to cover political and legislative activities, although you may make a separate grant agreement with the WMF for these purposes.
I verify that no funds from the Wikimedia Foundation will be used
for political or legislative activities except as permitted by a grant agreement
Yes


Please sign below to complete this proposal form.

IMPORTANT. Please do not make any changes to this proposal form after the proposal submission deadline for this round. If a change that is essential to an understanding of your organization's proposal is needed, please request the change on the discussion page of this form so it may be reviewed by FDC staff. Once submitted, complete and valid proposal forms submitted on time by eligible organizations will be considered unless an organization withdraws its application in writing or fails to remain eligible for the duration of the FDC process.
Please sign here once this proposal form is complete, using four tildes. Barcelona (talk) 08:04, 30 September 2017 (UTC)