Grants:APG/Proposals/2017-2018 round 1/Amical Wikimedia/Proposal form
If you need to review the edit instructions you will find them in the edit intro.
- Use this form if you are eligible to submit a proposal in the current round, to request funding in the current round.
- This form must be published on Meta by the proposal submission date for each round to be considered, and no changes may be made after the submission date without staff approval.
- This form complements your organization's annual plan, detailed budget, and strategic plan. It won't be considered complete without a detailed budget and strategic plan.
- Organizations may apply for a funding period that does not exactly match their fiscal years. Follow the instructions carefully to understand what time period each question refers to.
- Refer to the framework, guidance from the Board, and the FDC's recommendations before using this form, so you have an understanding of the Annual Plan Grants process.
- Please Email FDCSupport@Wikimedia.org with questions about using the form.
A few terms used in the form:
FDC proposal form terms Wikimedia terms Learning & Evaluation terms
- 1. In order to support community review, please provide a brief description of your organization's work in the upcoming funding period.
Amical Wikimedia, also known as Amical, is -so far- the one and only themathic organization in the Wikimedia movement. Instead of a territorial scope, ours is cultural: we promote Catalan language and culture. We are a community based, strategy led organisation, since we believe in the communities as the main force of the whole movement. We work to help people from our cultural scope but also from other groups, for example we run our own writing challenges, but also try our best to help the other communities with translations or being a test wiki (Flow, Visual editor, Content Translator...) We also actively promote multilingualism as one of the key factors of our movement, that's why we've run several multilingual writing challenges (eg 288 challenge, CCC, Trace of soul). Community, diversity and multilingualism will keep being some of the core values of our program this year.
The 2017-2018 proposal
Our 2018 annual plan is focused on improving Wikimedia's projects content. It is been drafted again following our community-driven model marked by our 2014-2018 strategic plan. That strategic plan had five tracks. Since 2014, all our programmes are somehow related to them, in a way to gain programatic coherence. There are small nuances, because we adapt our projects and plans to community needs. Our programmes are strategy based but also quite flexible at the time. During the last years, Amical Wikimedia has evolved towards quality, coherence and depth in our actions. This year's plan is built in the programmatic axis of our strategic plan and drafted following two cross-cutting themes: diversity at the internal level and hackathon on an external level.
- WMHACK: It will be an external act but that will condition the activity of the rest of the year (presentations at universities, tech workshops, media coverage...). We will link it to the annual program to win consistence. Our community asked to organize next Wikimedia's Hackathon, so we are running for it. It will take place near Barcelona in May 2018, and we want it to have a long term impact in our communities and partners. We want to do it in the Amical way: We want to integrate the hackathon with the rest of our programs, into our annual activity plan, coordinating various projects or events with our institutional partners, both educational and cultural, so that it is not a once in a lifetime but a game changer in our area.
- Diversity: We have been working with diversity since 2013, but in 2018 we will put it at the core of our tracks. Why? Both because ethical reasons and lack of content, we want to reach everyone and talk about everything. We understand diversity in a wide sense, as an opportunity to fight the biases of our projects. Regarding cultural discourse is central: different kind of users can add different content and points of view so we can keep balance, use different sources to neutralize and improve content. As diversity affects each area of group identity, we have chosen 4 tracks to focus our efforts this year: culture, language, geography and history, while maintaining our projects about gender plurality. We are aware of its importance to maintain an ecosystem, against the monoculture.
There are also other points of interest that have guided us while discussing this proposal:
- Multilingualism: Within the movement there is a real risk of multilingual reductionism: multilingualism is not only to include language X or Y. In multilingualism there is no hierarchy of languages because no language is better that any other for having more or less speakers. If 70% of Wikipedia articles are NOT in English, we need to reinforce the non-English wikimedians. As an example, the Asian Month contest worked quite well. We want to deepen in this way of contacting other communities.
- Resources: As can be seen in the plan, we keep thinking that the movement must maintain its focus on its most valuable resource, volunteers, and that we must be very respectful with the financial resources that our readers have entrusted to us. That is why we try to maintain an austere, frugal model, where employees, infrastructure or other financial resources are the minimum necessary for the proper functioning of the association. They are not an objective to expand or growing per se. However, this year, we have slightly increased the budget for an special reason: the organization of an international event linked to our program. Although we'll have a separated grant, we must have some margin in case of unforeseen developments.
- Evaluation: In Amical we often talk about evaluation and we strongly disagree with some metrics and especially their falsely central role. We understand that is important to have measurable metrics to assess success of our programs and make sure that money and human efforts are well spent. We believe, though, that there are more important questions than "how much". Setting only quantitative goals (number of articles, for example) is a simplification that leaves aside other aspects that make up the core and the essence of Amical's model, such as motivation or the way things are done. We agree that a certain impact must be proven, and we understand that qualitative evaluation can make reports harder to compare or explain, but they are the reason for being and the core of Amical Wikimedia. This is why we appreciate contextual follow ups.
As said, all the 6 programmatic lines are related but we divided them into different areas to facilitate the reader's understanding. They are the following: community, education, culture (former GLAM), specific projects, outreach and communication and a bonus track (Hackathon).
- 2. Name, fiscal year, and funding period.
- Legal name of organization: Amical Wikimedia
- Organization's fiscal year: 01/01-12/31
- 12-month funding period requested: 01/01/2018-12/31/2018
- Currency requested: EUR
- Name of primary contact: User:Barcelona (presidentwikimedia.cat) // Àlex Hinojo (Executive Director) glamwikimedia.cat (User:ÀlexHinojo)
- 3. Amount requested.
|Total expenses for the upcoming year||75,000.00 EUR||89,117.25 USD|
|APG funding requested for the upcoming year||62,400.00 EUR||74,145.55 USD|
|Amount of funding received from WMF for the current year||49,000.00 EUR||58,223.27 USD|
- 4. How does your organization know what community members and contributors to online projects need or want? Does your organization conduct needs assessments or consult the contributors and volunteers most involved with its work?
- We have held assessment meetings with the board, core community members and onwiki. With the board we discussed how our new 2018 plan can help Amical to move forward towards the 2014-2018 strategic plan goals, evaluating what we are and have been doing on 2017 and trying to frame next year's big picture and goals. In Summer we had a real-life meeting with the board and we've been doing in-person interviews with community of Catalan Wikimedia projects where we presented our 2018 main tracks proposals and community members could openly discuss it and contribute with new valuable content to our year plan. Many of our community's needs and proposals have been included in our 2018 plans. Nevertheless, in November 2017 we will run our yearly viquitrobada, our community gathering, where if new projects or proposals are raised by the community, we will be happy to include them in our next year's agenda. Although we keep our frugal style of managing resources, after three year of self downsizing our own budget, we introduce here an increase of our next year's budget, to better face our 2018 programmes.
- 5. Please provide a link to your organization's strategic plan, and a link to your separate annual plans for the current and upcoming funding periods if you have them.
- 2014-2018 Strategic Plan
- Activities Plan 2014
- Activities Plan 2015
- Activities Plan 2016
- Activities Plan 2017
- Activities Plan 2018
Financials: current year
The purpose of this section is to give the FDC an idea of how your organization is receiving funds and spending funds toward your current plan. Your current funding period is the funding period now in progress (e.g. 1 January 2016 to 31 December 2016 for most organizations).
Financials for the current funding period Revenues or expenses Planned (budgeted) Actual, until one month before the proposal due date Projected Currency requested US dollars Currency requested US dollars Currency requested US dollars Revenues (from all sources) 49,000.00 EUR 58223.27 USD 60,474.00 EUR 71,857.02 USD 67,500.00 EUR 80,205.52 USD Expenses 67.500,00 EUR 80.205,52 USD 46,051.56 EUR 54,719.84 USD 67.500,00 EUR 80.205,52 USD
Table 2 notes: Change ECB (EUR 1/USD): 1,18823
Programs: upcoming year's annual plan
This section is about your organization's programs. A program is a defined set of activities that share the same objectives and a similar theory of change. Please share the general goal of each program, and then list the specific objectives that the program will meet. Please do not include information about your organization's operating activities in this section. You may provide information about activities like administration, staff and board training, fundraising, governance, and internal IT in another section or in a supplementary document, but please do not include these activities here as programs.
- 1. For each program, and overall
- Include targets for each of the three shared measures for each program, and overall. If one or more of these required metrics are not relevant to any of your programs, please consult your program officer.
- Also choose at least two grantee-defined metrics to highlight in this section, and include targets for each of these grantee-defined metrics for each program, and overall. (Other program-specific metrics may be included in your program objectives, in the detailed program sections below.)
- Participants: The number of people who attend your events, programs or activities, either in person or virtually. This definition does not include people organizing activities, social media followers, donors, or others not participating directly.
- Newly registered: The number of participants that create new accounts on a Wikimedia project. These include users who register up to two weeks before the start of the event.
- Content pages: A content page is an article on Wikipedia, an item on Wikidata, a content page on Wikisource, an entry on Wiktionary, and a media file on Commons, etc. This metric captures the total number of content pages created or improved across all Wikimedia projects.
- Members engagement: In our strategic plan 2014-2018 we have a quality metric that we are documenting since 2014: Involving 50% of Amical members in at least one activity every year. In order to keep being a representative organization for the Catalan community of Wikimedians, we also look forward to maintain or event increase the percentage (more than 40%) of highly active Catalan Wikipedia users bearing Amical membership, to keep a strong link between the Association and the community of editors.
- % of Repetition: In our point of view, repetition of program, projects, editathons, workshops or events is a measure of success. If a high percentage of our projects are repetitive, it means our parnters are happy with us and our projects are successful through the years. By the way, we don't want to reach 100% of repepetition, because we also leave the door open to innovation and new partners, and also to failure every once in a while. A 50%-60% would be a desired goal for us. Example: If we do an eduwiki activity during 6 semesters with same teacher, it means that the activity is working, it is a succes and taking advantage of its own learning curves, needing progressively less efforts done by Amical each semester.
- Note 1: About SMART GOALS: Amical believes that SMART goals do not reflects an ecosystem, do not persuade people, they does not ask how the image, quality, internal relationships have changed ... SMART goals do not ask why nor how but what and how much. We will use them as requested in the form, but we do not consider it interesting. There is no next level. Once we have the basic metrics, we do not raise the level of debate about their utility.
- Note 2: About monolingualism: As a wish for meta and for the whole community, we need to keep putting efforts to be more multilingual in documentation and communication. We can not sacrifice our principles of multilingualism. At the end, we all tend to win efficiency and simplify our complex world, but tendint towards an anglocentrism, excluding all our community members who can't speak this language. In depth conversations about programme and organisation should be in our own language, so anyone can join. In these kind of yearly reports the speech is simplified to be able to communicate: we create a holder but we all lose depth in the conversation. We are aware that there is no easy answer to it, but we wanted this text to be included in our annual plan.
Program Participants Newly registered Content pages Members engagement % of Repetition Community 250 100 n/a 80% 80% Education 1.200 700 4.000 30% 50% Culture 500 200 200 25% 50% Specific projects 550 200 10.000 75% 60% Communication & Outreach n/d n/d n/d 30% 30% WM Hackathon 200 25 n/a n/a n/a TOTAL FOR ALL PROGRAMS 2.700 1.225 14.200 n/a n/a
Table 3 notes:
- 2. Please list your goals and objectives for each program. Please be sure your objectives meet all three criteria for each program
- The objectives listed are each SMART: specific, measurable, attainable and relevant, and include time-bound targets.
- Include both qualitative targets and quantitative targets, and remember to highlight your baseline metrics.
- Provide any additional information that is important to our understanding of this program. For example, you may include needs assessments, logic models, timelines, tables, or charts. Share how this program will contribute more broadly to movement learning, or explain how your program aligns with important Wikimedia priorities such as increasing participation and improving content on the Wikimedia projects.
Program 1: COMMUNITY
- PROGRAM 1 ACTIVITIES
|PROGRAM||What?||Who?||Where?||When?||Why?||How will be measured?||Further info|
|COMMUNITY||Viquitrobada 2018||Done by and for volunteers||TBC||Nov 2018||Program 1 overview||
|COMMUNITY||Internal Wikilove||Community care team (volunteers)||Online & Onsite||Whole 2018||Program 1 overview||
|COMMUNITY||Volunteer driven||Online||Whole 2018||Program 1 overview||
|COMMUNITY||Internal training||Expert driven||IRL||1 per semestre||Program 1 overview||
Program 2: EDUCATION
- PROGRAM X ACTIVITIES
|Program||What?||Who?||Where?||When?||Why?||How will be measured?||Further info|
|0,3 FTE Staff
|Vives Network||2016-2017 course & 2017-2018 (first semester)||Program 2
|EDUCATION||New round of Wiki presentation to seminars||Employee and volunteers||Catalan Universities||1sem 2018||Program 2||* Number of presentations|
|EDUCATION||Wikiproject 50years UAB||Employee and volunteers||Autonomous University of Barcelona||1sem 2018||Program 2||* Number of internal links in 4 languages||Project page|
Program 3: CULTURE
- PROGRAM 3 ACTIVITIES
|PROGRAM||What?||Who?||Where?||When?||Why?||How will be measured?||Further info|
|CULTURE||Bibliowikis||Staff + Volunteers||Catalan Areas||2017||Program 3
Program 4: SPECIFIC PROJECTS
- PROGRAM 4 ACTIVITIES
|Program||What?||Who?||Where?||When?||Why?||How will be measured?||Further info|
|SPECIFIC PROJECTS||Wikiars||Volunteers||Catalan Areas||2018||Program 4
|SPECIFIC PROJECTS||Sister projects||Volunteers||Online||2018||Program 4
|Volunteers & staff||online||2018||Program 4
|SPECIFIC PROJECTS||Volunter led writing challenges||Volunteers||online||2018||Program 4
|SPECIFIC PROJECTS||Other projects (challenge, ephemerides, Quinzena de la qualitat)||Volunteers||Online / Onsite||2018||
|SPECIFIC PROJECTS||PESCAR MEDITERRANI EDITION||Volunteers||Online||2018||Program 4||
||New PESCAR edition focused in Geographical and cultural diversity. We are cross-border. The model of states does not respond to the model of cultures. Mediterranean is a macro culture that includes micro cultures. We are European and Mediterranean. We are planning a new PESCAR edition but with Cultures of the Mediterranean. We will encourage translation from other languages, not just English. Our identities are additive.|
Program 5: OUTREACH & COMMUNICATION
- PROGRAM 5 ACTIVITIES
|PROGRAM||What?||Who?||Where?||When?||Why?||How will be measured?||Further info|
|OUTREACH||Social media Channels||Comms group||online||24/7||Program 5||followers, interactions and reach|
Program 6: WIKIMEDIA HACKATHON
Staff and contractors: upcoming year's annual plan
- 1. Please describe your organization's staffing plan or strategy here, and provide a link to your organization's staffing plan or organogram if you have one.
- Amical has no organogram, other than the Board (composed by President, Secretary, Treasurer and four Board members) and one employee. Employee's official position is Executive Director.
- 2. List of staff by department or function.
- You can use this table (or substitute your own list) to show us the number of FTEs (fulltime equivalents) for each department or function, where one person working at 100% time would be counted as 1.0. We need this information about the total number of staff (FTEs) you plan to have by the end of the current funding period, and staff you plan to have by the end of the upcoming funding period.
FTEs Department or function End of current funding period End of upcoming funding period Explanation of changes ED 1 1 n/a Total (should equal the sum of the rows): 1 1 n/a
Table 4 notes or explanation of significant changes:
- 3. How much does your organization plan to spend on staff by the end of the current funding period, in currency requested and US dollars?
- 47,000 €
- 4. How much does your organization plan to spend on staff by the end of the upcoming funding period, in currency requested and US dollars?
- 48,000 € (updating Consumer price index increase)
Financials: upcoming year
Detailed budget: upcoming year
- Please link to your organization's detailed budget showing planned revenues and expenses for the upcoming funding period (e.g. 1 January 2017 to 31 December 2017). This may be a document included on this Wiki (Meta) or a publicly available spreadsheet.
Revenues: upcoming year
Please use this table to list your organization's anticipated revenues (income, or the amount your organization is bringing in) by revenue source (where the revenue is coming from) in the upcoming funding period (e.g. 1 January 2017 to 31 December 2017).
- Use the status column to show if this funding is already guaranteed, if you are in the process of requesting funding, or if you are planning to request funding at a later time.
- Please include in-kind donations and resources in this table, as applicable, and use the status column to show that they are in-kind resources.
- Do not include money you plan to draw from your reserves during the upcoming funding period.
Anticipated revenues for the upcoming funding period Revenue source Currency requested US dollars Status (e.g. guaranteed, application)
Fees memberships and donations 2,600.00 EUR 3,089.40 USD guaranteed Conferences and workshops 3,000.00 EUR 3,564.69 USD In anticipation Partnerships 3,000.00 EUR 3,564.69 USD In anticipation Own resources 1,000.00 EUR 1,188,23 USD guaranteed APG 62,400.00 EUR 74,145.55 USD Requested Free conference space (viquitrobada 2018) 3,000.00 EUR 3,564.69 USD In Kind donation
Total revenues (should equal the sum of the rows): 75,000.00 EUR 89,117.25 USD -
Table 5 notes: If your organization has significant funding other than FDC funds, please note how those funds will be used.
Operating reserves: current and upcoming years
Please note that there is a policy that places restrictions on how much FDC funding your organization can use to build its operating reserves. If you would like to use FDC funding to for your organization's reserves, you must note that here. You will not be able to decide to allocate FDC funding from this grant to your reserves at a later date.
- 1. What is your plan for maintaining, building, or spending your reserves in the current year and the upcoming funding period? Please use the table below to show the amounts in your reserves at the beginning, year-to-date, and end of your current year, and the amount you plan to have in your reserves by the end of the upcoming funding period.
Year Year start Year start (US) Year-to-date Year-to-date (US) Year end Year end (US) Current year (e.g. 2017) 69,545.04 EUR 82,635.50 USD 53.260,42 EUR 63,285.63 USD 52.500,00 EUR 62,382.07 USD Upcoming year (e.g. 2018) - - - - 51.000,00 EUR
- 2. How much FDC funding is your organization requesting to add to your reserves in the upcoming funding period? If you are not requesting any FDC funding to add to your reserves in the upcoming funding period, you can write zero.
Expenses: upcoming year's annual plan
- 1. Expenses by program (excludes staff and operations).
- Program expenses are the costs associated specifically with your organization's programs, and do not include operating expenses or staff salaries, which will be described in separate tables. Program expenses may be the costs of an event, the costs of outreach materials specific to a program, budgets for microgrants and reimbursements, or technical costs associated with specific programs, for example. The programs listed in this table should correspond to the programs you have listed in the programs section of this proposal form.
Program Currency requested US dollars Community 6,000 EUR 7,129.38 USD Education 4,000 EUR 4,752.92 USD Culture 4,000 EUR 4,752.92 USD Specific projects 4,000 EUR 4,752.92 USD Outreach 2,000 EUR 2,376.46 USD WMHACK 2018 0 (specific grant) 0 Total program expenses (should equal the sum of the rows) 20,000 EUR 23,764.60 USD
Table 7 notes: If your organization has significant funding designated for specific programs (e.g. a restricted grant), please make a note of that here.
- 2. Total expenses. Please use this table to summarize your organization's total expenses overall.
- These are divided into three categories: (1) staff expenses from Table 4 (including expenses for staff working on both programs and operations), (2) expenses for programs from Table 7 (does not include staff expenses or operations expenses), and (3) expenses for operations (does not include staff expenses or program expenses). Be sure to check the totals in this table to make sure they are consistent with the totals in the other tables you have submitted with this form. For example, your total program expenses excluding staff will be equal to the total in Table 7, while your total staff expenses will be equal to the total in Table 4 and your total expenses will be equal to the total in Table 1.
Expense type Currency requested US dollars Program expenses (total from Table 7, excludes staff) 20,000 EUR 23,764.60 USD Operations (excludes staff and programs) 7,000 EUR 8,317.61 USD Upcoming staff total expenses (from Table 4) 48,000 EUR 57,035.04 USD Total expenses (should equal the sum of the rows) 75,000 EUR 89,117.20 USD
Table 8 notes:
Verification and signature
Please enter "yes" or "no" for the verification below.
- The term “political or legislative activities” includes any activities relating to political campaigns or candidates (including the contribution of funds and the publication of position statements relating to political campaigns or candidates); voter registration activities; meetings with or submissions and petitions to government executives, ministers, officers or agencies on political or policy issues; and any other activities seeking government intervention or policy implementation (like “lobbying”), whether directed toward the government or the community or public at large. General operating support through the FDC may not be used to cover political and legislative activities, although you may make a separate grant agreement with the WMF for these purposes.
I verify that no funds from the Wikimedia Foundation will be used
for political or legislative activities except as permitted by a grant agreement
Please sign below to complete this proposal form.
- IMPORTANT. Please do not make any changes to this proposal form after the proposal submission deadline for this round. If a change that is essential to an understanding of your organization's proposal is needed, please request the change on the discussion page of this form so it may be reviewed by FDC staff. Once submitted, complete and valid proposal forms submitted on time by eligible organizations will be considered unless an organization withdraws its application in writing or fails to remain eligible for the duration of the FDC process.