Grants:APG/Proposals/2017-2018 round 1/Wikimedia Österreich/Progress report form

From Meta, a Wikimedia project coordination wiki
Jump to navigation Jump to search

Purpose of the report[edit]

This form is for organizations receiving Annual Plan Grants to report on their progress after completing the first 6 months of their grants. The time period covered in this form will be the first 6 months of each grant (e.g. 1 January - 30 June of the current year). This form includes four sections, addressing grant metrics, program stories, financial information, and compliance. Please contact APG/FDC staff if you have questions about this form, or concerns submitting it by the deadline. After submitting the form, organizations will also meet with APG staff to discuss their progress.

Overview[edit]

WMAT's general assembly and new board

WMAT commemorated its 10th anniversary this year. Reason enough to celebrate the accomplishments of the past, but even more so to look into the future and the new adventures ahead of us. Based on our assessments of the last year, we have been working on an extensive governance reform, to make our organization fit for the future and the next steps in our development as a maturing Wikimedia affiliate – our general assembly and 10th anniversary celebration were an important milestone for us to get the final approval to make the changes we worked on over the past year a reality. The result: We passed some substantial changes to our bylaws. These include inclusive, gender-neutral language in the bylaws and a link to our friendly space policy, so these two documents conflict as little as possible. The change process started at the general assembly last year and involved new members and external expertise on the board and distributed leadership through expert groups – both have been really beneficial in terms of the quality of the outcome and the acceptance of change by our stakeholders. We believe that this was an important step for us to achieve WMAT's mission but also to become the inclusive organisation that lives up the movement's new strategic direction.

Metrics and results overview - all programs[edit]

Shared metrics

  1. Participants: The number of people who attend your events, programs or activities, either in person or virtually. This definition does not include people organizing activities, social media followers, donors, or others not participating directly.
  2. Newly registered: The number of participants that create new accounts on a Wikimedia project. These include users who register up to two weeks before the start of the event.
  3. Content pages: A content page is an article on Wikipedia, an item on Wikidata, a content page on Wikisource, an entry on Wiktionary, and a media file on Commons, etc. This metric captures the total number of content pages created or improved across all Wikimedia projects.

Grantee-defined metrics

  1. Quality: The number of community decorations (featured, quality, valued) for media files supported by Wikimedia Österreich on Wikimedia Commons.
  2. Diversity: The number of unique participants and/or organizers of activities conducted or supported by Wikimedia Österreich who belong to underrepresented groups in the Wikimedia movement in Austria. These groups are defined as women, lesbian, gay, bisexual and transgender people, persons belonging to ethnic, language or religious minorities in Austria, foreigners and people with disabilities.
Program Participants Newly registered Content pages Quality Diversity
Goals for 2017–2018 (total for all programs) 3,500 600 160,000 10,000 1,000
Results until 2017-06-30 (total for all programs) 2,317 189 33,792 606 607
Results until 2017-12-31 (total for all programs) 7,131 347 94,234 891 892
Results until 2018-06-30 (total for all programs) 8,910 415 137,991 1,330 1,106


Participants
Goal for two years
2017/01/01 – 2018/12/31
Earlier results for two years
2014/07/01 – 2016/06/30
Proposed milestones _ and results until
2017/06/30, 2017/12/31 and 2018/06/30 _
Explanation
3,500
2,560

This is a sum of the older metrics of “active editors” and “new editors”. Whereas “organizers” within these groups need to be excluded, other “participants” from the former metrics group of “individuals” who were non-editors need to be included. In 2014, we counted only new editors, not active editors, so the actual number might be a bit higher than 2,560.

Results by activity:

6 + 1 + 14 + 34 + 200 + 45 + 25 + 4 + 3 + 3 + 4 + 48 + 1 + 1 + 24 + 55 + 9 + 6 + 11 + 27 + 9 + 9 + 5 + 4 + 3 + 50 + 17 + 150 + 22 + 7 + 29 + 7 + 4 + 3 + 4 + 85 + 34 + 25 + 10 + 8 + 9 + 4 + 257 + 45 + 34 + 20 + 5 + 24 + 335 + 3 + 4 + 3 + 6 + 2 + 20 + 7 + 10 + 17 + 50 + 14 + 330 + 14 + 80 + 7 + 6 + 3 + 3 + 3 + 3 + 8 + 17 + 10 + 1 + 10 + 4 + 283 + 2 + 4 + 2537 + 7 + 32 + 27 + 8 + 7 + 4 + 4 + 6 + 2 + 113 + 8 + 26 + 60 + 15 + 1 + 2 + 3 + 2 + 2 + 5 + 9 + 1 + 21 + 20 + 7 + 12 + 60 + 1000 + 30 + 1 + 38 + 25 + 30 + 6 + 5 + 1 + 2 + 220 + 46 + 38 + 2 + 7 + 8 + 3 + 5 + 25 + 12 + 1 + 12 + 30 + 10 + 3 + 3 + 7 + 15 + 9 + 13 + 6 + 7 + 5 + 2 + 1 + 25 + 1 + 33 + 12 + 9 + 10 + 11 + 8 + 6 + 3 + 5 + 50 + 120 + 12 + 11 + 1 + 4 + 4 + 8 + 5 + 4 + 9 + 16 + 5 + 10 + 3 + 40 + 23 + 14 + 7 + 403 + 31 + 39 + 6 + 9 + 4 + 6 + 4 + 77 + 14 + 2 + 22 + 50 + 1 + 8 + 40 + 18 + 15 + 20 + 7 + 5 + 4 + 14 + 50 + 300 = 8910

Newly registered
Goal for two years
2017/01/01 – 2018/12/31
Earlier results for two years
2014/07/01 – 2016/06/30
Proposed milestones _ and results until
2017/06/30, 2017/12/31 and 2018/06/30 _
Explanation
600
448
Results by activity:

14 + 34 + 32 + 20 + 18 + 45 + 10 + 16 + 12 + 6 + 7 + 30 + 8 + 21 + 6 + 16 + 23 + 27 + 2 + 9 + 2 + 3 + 53 + 1 = 415

Content pages
Goal for two years
2017/01/01 – 2018/12/31
Earlier results for two years
2014/07/01 – 2016/06/30
Proposed milestones _ and results until
2017/06/30, 2017/12/31 and 2018/06/30 _
Explanation
160,000

Content pages by Wikimedia project (expected):
Wikimedia Commons 68%, Wikipedia 29%, Wikidata 2%, other 1%.

144,572

This is a sum of two of our former metrics, concerning new or improved article pages in Wikimedia projects and new media files uploaded to Wikimedia Commons.

96,197 new media files uploaded to Wikimedia Commons from 2017-01-01 to 2018-06-30 + 13,586 different pages in the main namespace of Wikimedia projects using media files uploaded to Wikimedia Commons from 2017-01-01 to 2018-06-30 + other results by activity: 5 + 72 + 48 + 22 + 1258 + 11 + 29 + 1 + 4 + 2216 + 777 + 1 + 25 + 5726 + 1 + 11 + 1 + 120 + 3 + 1 + 804 + 5 + 10 + 60 + 2 + 1008 + 15 + 7 + 1 + 399 + 3 + 1 + 925 + 11 + 3189 + 1 + 17 + 6 + 4 + 7 + 47 + 885 + 1 + 1 + 213 + 8 + 84 + 2 + 1 + 9394 + 721 + 40 + 2 + 2 = 137,991
Quality
Goal for two years
2017/01/01 – 2018/12/31
Earlier results for two years
2014/07/01 – 2016/06/30
Proposed milestones _ and results until
2017/06/30, 2017/12/31 and 2018/06/30 _
Explanation
10,000
8,255
Community decorations for media files on Wikimedia Commons uploaded from January 2017 to June 2018:
  • Featured pictures: 54
  • Quality images: 1,250
  • Valued images: 26

= 1,330

Diversity
Goal for two years
2017/01/01 – 2018/12/31
Earlier results for two years
2014/07/01 – 2016/06/30
Proposed milestones _ and results until
2017/06/30, 2017/12/31 and 2018/06/30 _
Explanation
1,000

No numbers from previous years as this is a new metric we did not track before.

Results by activity:

9 + 25 + 100 + 42 + 1 + 13 + 4 + 10 + 17 + 14 + 22 + 3 + 29 + 230 + 11 + 3 + 9 + 26 + 4 + 13 + 21 + 2 + 16 + 2 + 66 + 1 + 6 + 9 + 9 + 6 + 60 + 1 + 15 + 9 + 18 + 1 + 19 + 17 + 25 + 4 + 6 + 8 + 6 + 13 + 14 + 2 + 6 + 5 + 3 + 8 + 3 + 3 + 1 + 16 + 10 + 6 + 36 + 7 + 6 + 15 + 4 + 16 + 20 = 1,106


Telling your program stories - all programs[edit]

Program 1

Community Support
[edit]


A diverse community of volunteers with a wide range of skills, a desire to continually improve their work together and that offers a constructive working environment to existing and new users


What did we achieve so far?

The fresh breeze in WMAT's board is good for the organisation. It's a good mixture of old hands with community background and experts with new perspectives. Keep it up!

— Community member via the feedback survey

Sound structures for WMAT's future

WMAT expert groups as of June 2018

Successful community work needs adequate structures in Wikimedia affiliates. For many years, most of us focused on creating successful projects with sustainable impact on the Wikimedia projects and communities. However, there was little systematic effort to create organisations which support the growth of such projects, also because it was hard to justify putting time and resources into this endeavour. The last years confronted us with major organisational crises in the Wikimedia Foundation and affiliates, which showed us that suitable governance models are not just nice to have but an absolute necessity. We also had to learn, that it is hard or even impossible to create sustainable impact on the Wikimedia projects (e.g. concerning diversity) without direct influence on these projects. The one thing we can influence however, is the set-up of our organisations. So we should start thinking about how we can foster healthy communities and diversity in this context. WMAT has been a pioneer regarding governance since 2013 and in 2017 we started to reform our structures that we created back then, as we have outgrown them in many regards over the past years of professionalisation and growth and also because diversity and inclusion were not systematically built into them.

WMAT Community Survey2018

As a result we now have a new sociocratic leadership model with expert groups, which helps to distribute responsibilities but also the power of formative action on more shoulders. The groups consist of community, board and staff experts who decide co-create new projects and initiatives, shape organisational development, decide on budgets (see also our Impact Report 2017). We passed some substantial changes to our bylaws. These include inclusive, gender-neutral language in the bylaws and a link to our friendly space policy, so these two documents conflict as little as possible. We also updated our Good Governance Codex and introduced Internal Rules of Procedure to outline the division of tasks between board and ED in an even more detailed fashion, and to bring more flexibility into our everyday operations. Those documents were created by the organisational development expert group in cooperation with external experts and by benchmarks with other organisations. A focus on diversity is further reflected in the election of WMAT's first female chair and a female representative in the Good Governance Committee, the increase in distributed leadership also affects our good metrics regarding community leadership.

We are also happy to see that the changes were not only approved by the general assembly, but also by this year's community survey with an all time high approval rate for WMAT's general direction.

Newcomers, diversity and inclusion
Our expert group for diversity and newcomers co-created a bunch of actions which are designed for newcomer recruitment and retention: Firstly, there are regular Wikidata workshops to retain and grow the tech community which started to form after the Hackathon 2017. The events are accompanied by fostering online community building on Wikidata and social media (Twitter and Facebook). We are happy to see that some attendees already grew into the role of mentors. Secondly, we started a regular series of edit-a-thons and edition workshops in Linz, in cooperation the City of Linz. The aim is to foster community building outside of Vienna and to retain newcomers over time by providing them with regular events for exchange and to provide support to overcome the typical challenges of new editors. It is called "wiki ♥ vielfalt", as we try to cooperate with local groups (e.g. feminist networks, cultural institutions) in order to increase the diversity of interested newcomers. Thirdly, we started to organize KulTouren, community events in cooperation with GLAMs which are not only designed to open content or photography opportunities but also as a social event which, according to learnings from the German community, are more attractive for female participants than the usual Wiki meet-ups (Stammtische) in pubs. So far, the results of all initiatives look promising in terms of metrics (participants, diversity of participants) and community feedback, but it is too early to judge the long-term effects and sustainability. Even the full picture regarding retention in this year's metrics will only be available in the second half of the year.

International Cooperation
As outlined in the last Impact Report, we believe that by endorsing the strategic direction of the Wikimedia movement we also have a responsibility to facilitate the implementation of the strategy on an international and local level. WMAT will assign staff resources to contribute to the strategy working groups and support international cooperation around those topics. In the first six months of 2018 this involved hosting the ED meeting in Vienna and providing input to the Wikimedia Conference in April as well as the first ED meeting in Utrecht in February.

As last year, we continue to allocate staff resources for fiscal sponsorships to support CEE Spring and WLM International. In addition, we also want to initiate a broader debate on how we can do this in the best possible way. We believe that proven concepts such as WLM, WLE, CEE Spring etc. should be able to be "adopted" by affiliates, to spare the international teams the bureaucracy to write expansive proposals and look for a fiscal sponsor every year on the one hand, and to reduce additional paperwork for the fiscal sponsors on the the other hand. We also provided small scale support for communities without staff and yearly budgets by sponsoring the creation of information material or swag, so far we provided material for volunteer support to the Farsi community in Iran.


What are our biggest challenges?
Expert groups develop in different paces
While some of our new expert groups are working productively with considerable outcomes, others still struggle with either finding the right people or producing tangible outcomes. This will probably lead to changes in the future, groups might change regarding their focus or setup and cease to exist. We believe that this is part of the process and not a major problem, as long as we learn from the process and make adjustments where necessary. Flexibility to adjust to changing context is important for organisations like ours and also built into the concept of the expert groups.

Community backlash to inclusivity
Few but vocal members of the core community have trouble accepting some of the changes we introduced regarding community health and diversity and inclusion. While some refuse WMAT's friendly space policy and either try to remove the link to the guidelines from our Wikipedia event pages or boycott events when the guidelines apply, others are not happy with inclusive language in mails, event pages, or official documents. While our community survey still shows overwhelming support for our work, we are still aware that providing inclusive and welcoming community spaces can come with sacrifices and that we might lose individuals on the way, who do not support this direction.

Wikipedia4Peace


What's up next?

Wikipedia4Peace goes EuroPride
Since last year, WMAT's Wikipedia for Peace initiative has grown internationally: After the first camp in Germany last year, this year there was also a camp in Switzerland. Both of them are results of our train the trainer workshop from last year. Besides, a Wikipedia4Peace spin-off has been created around the World Pride in Madrid in 2017 and there will be another edition this year in Stockholm. WMAT supports two participants from emerging communities without affiliates and direct access to funds with visa support and travel costs. As next year's EuroPride will take place in Vienna, we plan to host a Wikipedia4Peace initiative around the event here.

Application for WikiCon 2019
WMAT supports the application of the Tyrolean community to host the WikiCon 2019 - the biggest community event in the German-speaking Wikiverse. The application was created as a cooperation between Austrian, Italian, Swiss, and German Wikimedians from the Alpine region and aims to also promote this spirit of transnational cooperation in the concept of the event.


Overview of activities in 2018
Links to descriptions in monthly reports
Jan Best of 2017 Award CeremonyStammtisch Innsbruck and Alpenforum meetingMonumento SalzburgGenealogenstammtisch MistelbachWikiDienstag 2018-01-09WikiDienstag 2018-01-16WikiDienstag 2018-01-23WikiDienstag 2018-01-30 Feb Wikidata WorkshopCommunity IdeaLabCommunity support publicationsWikiDienstag 2018-02-06WikiDienstag 2018-02-13WikiDienstag 2018-02-20WikiDienstag 2018-02-27ED Meeting in UtrechtGenealogenstammtisch KremsAlpenforum meeting in Munich Mar Wartungsbausteinwettbewerb Winter 2018WMAT Strategy Meetingwiki ♥ vielfalt Workshop + Edit-a-thonWikiDienstag 2018-03-06WikiDienstag 2018-03-13WikiDienstag 2018-03-20WikiDienstag 2018-03-27AdminCon in Hornberg Apr Wikimedia ConferenceKulTour VolkskundemuseumBig Fat Brussels Meeting VOrganisational Development WorkshopOrganisational Development Workshopwiki ♥ vielfalt Edit-a-thonWikiDienstag 2018-04-03WikiDienstag 2018-04-10WikiDienstag 2018-04-17WikiDienstag 2018-04-24 May Wikidata Workshopwiki ♥ vielfalt Edit-a-thonWMAT Strategy MeetingWikimedia Hackathon in BarcelonaWikiversity Edit-a-thon: Europaforum WachauWikiversity Edit-a-thon: KinderUniKunstKulTour SteinhofWikimedia CEE Spring 2018Wartungsbausteinwettbewerb Spring 201828th Wikipedia Writing CompetitionWikiDienstag 2018-05-01WikiDienstag 2018-05-08WikiDienstag 2018-05-15WikiDienstag 2018-05-22WikiDienstag 2018-05-30 June Austrian community survey 2018Community exchange visit from ArmeniaAlpenforum meeting in BernWMAT General AssemblyWMAT's 10th Birthday Summer PartyNight of Sciencewiki ♥ vielfalt Edit-a-thonGenealogenstammtisch WilhelmsburgWikipedia workshop at VolkskundemuseumWikimedia ED Meeting in ViennaWikiDienstag 2018-06-05WikiDienstag 2018-06-12WikiDienstag 2018-06-19WikiDienstag 2018-06-26Ruby Habits meetings


Additional metrics for this program
Objective
by the end of 2018
Earlier results for two years
2014/07/01 – 2016/06/30
Proposed milestones _ and results until
2017/06/30, 2017/12/31 and 2018/06/30 _
Details
Community leadership: There are 200 volunteer organizers of activities supported by us. ~ 150

This is the estimated number of volunteer organizers based on a review of our reports in the last two years. The activities were organized by approximately 30 unique organizers.

Results by activity:

1 + 4 + 1 + 3 + 9 + 3 + 2 + 1 + 3 + 8 + 2 + 1 + 2 + 1 + 4 + 8 + 5 + 5 + 4 + 8 + 3 + 1 + 1 + 8 + 4 + 7 + 1 + 1 + 1 + 14 + 1 + 17 + 4 + 1 + 1 + 1 + 1 + 5 + 11 + 3 + 1 + 1 + 5 + 12 + 1 + 1 + 1 + 4 + 2 + 1 + 2 + 3 + 4 + 22 + 1 + 3 + 12 + 2 + 2 + 1 + 1 + 1 + 1 + 1 + 1 + 16 + 2 + 1 + 1 + 14 + 1 + 1 + 1 + 13 + 1 + 1 + 2 + 1 + 1 + 1 + 1 + 11 + 2 + 3 + 3 + 2 + 7 + 1 + 1 + 1 + 1 + 9 + 1 + 1 + 1 + 1 + 34 + 12 = 396

Community motivation: At least 80% of the participants of community surveys agree that our activities contribute to motivating them for their online work. 84%

According to our community survey in Q2/2016.

86% according to our community survey in June 2017 and 83% according to our community survey in June 2018.
Community retention: 40 new editors edit Wikimedia projects at least 5 times every 4 weeks during a time span of 12 weeks after registering. Our former metrics concerning user retention included “number of new editors that edit a Wikimedia project after four weeks after their registration” (2016) and similar less ambitious definitions than the new one.
Results by activity:

10 + 3 = 13

Program 2

Free Content
[edit]

Generating, opening, and distributing multifaceted and valuable content that fascinates and engages Wikimedia volunteers, partners, and readers alike.


What did we achieve so far?

WMAT-supported-files-2018-1.jpg

Quantity and quality of media files
We are quite happy with the amount of media files created with our support in the first half of this year - in fact it is one of the most productive half-years we had so far. However, as described in previous reports, WMAT's main focus concerning content is not the quantity alone, but also to make it as high-quality and valuable as possible. The main criteria being the quality of the content (e.g. decorated images), the added value for Wikimedia projects (e.g. encyclopedic value of rare pictures or documents / usage in Wikimedia projects), and the added value for free knowledge in general, such as new partnerships and contacts or an increased awareness for free licenses in cooperations to liberate content. As outlined in previous reports, the quality metrics remain problematic in comparison to our goals, due to the changes in our community in the wake of various conflicts.

Diversification
As a result of our international work (initiatives such as Wikipedia for Peace, joint CEE initiatives etc.) as well as the targeting of new communities in Austria (e.g. Wikidata) we can see a diversification of content contributions in our communities since last year. While in the past we mainly contributed to DE:WP and Commons, more and more content is now added to Wikidata and other Wikipedias as we connect people, ideas, and often also resources across communities and borders (mainly in CEE languages as a result of our intensified cooperation in this region). In addition, we increased efforts to transfer our successful work from the past into the Wikidata era, e.g. by creating extensive data sets for all Austrian monuments based on the work around the monuments lists in the past.

CEE-Spring-2018-Results.jpg

CEE Spring

CEE Spring is an annual writing contest among approximately 30 communities in 25 languages of the Central and Eastern European region which has been creating amazing results since 2015. WMAT is happy to support this great collaborative effort across countries, languages and cultures as a fiscal sponsor. 2018 again showed some great outcomes in terms of engagement of active volunteers, newcomer recruitment and article creation, which among other things also aims at reducing the gender gap with initiatives such as CEE Women.



What are our biggest challenges?

Unlocking the potential of GLAM cooperations in Austria
Establishing cooperations with the big cultural heritage institutions in Austria is one of our biggest challenges. There is a lot of potential for content donations in Austria, but it seems almost impossible to make progress in this regard. There are various reasons for this situation: Some of the bigger, prestigious institutions (e.g. National Library, Art History Museum) have contracts with Google for their digitization projects or their management is too conservative. Over the last years, we invested a lot of time in meetings with middle management which often resulted in interesting concepts which in the end were mostly refused in their way up the hierarchy. A lot of the smaller institutions on the other hand are lacking the resources and/or know-how to assess the legal and organizational implications, chances and risks of such cooperations and tend to say no, because it seems easier and safer. Regarding Wikidata we face the challenge - apart from the lack of data literacy in many institutions - that open data in Austria usually comes with a CC-BY license and can't be used directly on Wikidata.


What's up next?

GLAM cooperation
As a result of the first KulTour (see above in Program Community Support) we established a cooperation with the Austrian Museum of Folk Life and Folk Art in Vienna. Apart from sponsoring the community event, they are also interested in training their staff to contribute to Wikimedia projects and there will be a photography project with our community to document some of their exhibits for Wikimedia Commons in the second half of the year.
Another promising development emerged as a result of last year's writing contest cooperation with Wikimedia Armenia. As many other communities before, we decided to have a focus on each others culture and heritage during our annual writing contest. The main price was a Wikimedian exchange - the Armenian winner visiting Austria and Austrian winner visiting Armenia for a few days. While this is more resource intensive as most other prices, it paid out for us: The visiting Wikimedian from Armenia established a contact to the Armenian Mechitharist Congregation in Vienna. They have very diverse artifacts in their museum, hundreds of books in the gallery as well as documents related to the congregation in Armenian, German and other languages. We have an offer to scan some of the material to use it on the Wikimedia projects and plan to make it a joined project of Austrian Wikimedians and Armenian expats, of WMAR and WMAT.

Diversification
Our aim to support the creation of more multimedia content for the Wikimedia projects - our endeavour to establish a cooperation with the Austrian Broadcasting Corporation (ORF) is one way for us to address this goal. Currently our efforts focus on two approaches: Firstly, opening up archive material under free licenses and processing it to be used in Wikipedia & Co. Secondly, exploring how new material can be generated under free licenses to be used on Wikimedia projects. As often in Austria, it requires a lot of staying power to get things moving in big institutions and might not be crowned by success in the end, but we think that there is a window of opportunity at the moment, that is worth being explored.
We also plan a second edition of the Oral History Digitisation Project with the Farsi Community in fall. WMAT will serve as a fiscal sponsor and host for the visiting Wikimedian.


Overview of activities in 2018
Links to descriptions in monthly reports
Jan Stammtisch Innsbruck and Alpenforum meetingMonumento SalzburgWikiDienstag 2018-01-09WikiDienstag 2018-01-16WikiDienstag 2018-01-23WikiDienstag 2018-01-23Supported media files and pages using media files Feb Wikidata WorkshopWikiDienstag 2018-02-13WikiDienstag 2018-02-20WikiDienstag 2018-02-27Alpenforum meeting in MunichSupported media files and pages using media files Mar Wartungsbausteinwettbewerb Winter 2018wiki ♥ vielfalt Workshop + Edit-a-thonSupported media files and pages using media files Apr KulTour VolkskundemuseumWikiDienstag 2018-04-17Supported media files and pages using media files May Wikidata Workshopwiki ♥ vielfalt Edit-a-thonWikiversity Edit-a-thon: Europaforum WachauWikiversity Edit-a-thon: KinderUniKunstKulTour SteinhofWikimedia CEE Spring 2018Wartungsbausteinwettbewerb Spring 201828th Wikipedia Writing Competition June Alpenforum meeting in Bernwiki ♥ vielfalt Edit-a-thonWikipedia workshop at VolkskundemuseumSupported media files and pages using media files


Additional metrics for this program
Objective
by the end of 2018
Earlier results for two years
2014/07/01 – 2016/06/30
Proposed milestones _ and results until
2017/06/30, 2017/12/31 and 2018/06/30 _
Details
Useful content: 14,000 additional distinct media files supported by Wikimedia Österreich used in the main namespace of Wikimedia projects. 12,210
7377 distinct files uploaded from 2017-01-01 to 2018-06-30 used in main namespace
Versatile content: Retaining the average usage of the distinct media files mentioned above on at least 2 main namespace pages. No numbers from previous years as this is a new metric we did not track before. As of 2016-06-30 the number of total file usages was about 2 times higher than the number of distinct file usage.
15862 (total usages of files uploaded from 2017-01-01 to 2018-06-30 in main namespace) ÷ 7377 (distinct files uploaded from 2017-01-01 to 2018-06-30 used in main namespace) = 2.2
Program 3

Reach / Free Knowledge Awareness
[edit]


Creating collective impact on a societal level by working with and through others to achieve a greater impact than we could ever achieve alone.


What did we achieve so far?

Advocacy
The progress towards our shared goals on EU advocacy is outlined on the meta page of the Free Knowledge Advocacy Group (FKAGEU). To prepare for Austria's EU Council Presidency, we sent delegates to the Big Fat Brussels Meeting in April and are still looking for a visiting Weasel from Austria. On 1 July, Austria took over the Presidency of the Council of the European Union, just days before the European Parliament voted on the current draft on the copyright reform, including relevant changes for Wikimedia such as “upload filters” (Art. 13) and the press publishers right (Art. 11). WMAT used the fortunate timing of Katherine Maher's visit in the context of the ED meeting in order to hold a press event and to raise awareness for the issue, together with partners from the Austrian netpolitical scene. The event was successful in terms of press coverage and contributing to a pan-European campaign which in the end led to the parliament voting against the current draft. This gives us the opportunity to advocate for a better draft, which will be the main focus of our activities in autumn. Apart from the support of the FKAGEU team, we were happy to receive help and advice from WMDE who regurlarly campaigns around these topics and the WMF communication team.

Subsidized staff member - resource sharing
Wikimedia Austria successfully applied for a subsidized staff member, a full time Administrative Assistant. This came as a result of the work of the expert group for Funding, Partnerships and International Relations who mapped the funding landscape for Austria in a systematic manner and identified this as a good fit for us. The costs for the salary will be completely covered by the Austrian State for a period of 1,5 years. For the first half of 2018 this amounted to 15,000 EUR. The funding was granted as part of a job program for people over 50 years. The additional team member will help us to bridge the maternity leave of our colleague and also provides us with additional staff resources to support the international community with fiscal sponorships: CEE Spring and Wiki Loves Monuments International. As we outlined in previous reports we see an increasing demand for such services that is not sufficiently catered for yet. We want to use this opportunity to test how we could establish such services for the international community.


What are our biggest challenges?

General Data Protection Regulation (GDPR)
The General Data Protection Regulation is a regulation in EU law on data protection and privacy for all individuals within the European Union (EU). It contains provisions and requirements pertaining to the processing of personally identifiable information of individuals inside the European Union and applies to all organisations, including non-profits. For Wikimedia organisations the challenges that come with this regulation concerns community and donor data (see also below and our last report). For a small organisation like WMAT it was very time and resource intensive to change our structures, processes and documentation in a fashion which is compliant with the law. Luckily, we had to experts in our board, who deal with these issues in their day job, so that we did not need to buy external expertise on the matter. However, many questions and consequences of the new law can not be tackled by indivudual affiliates, as they concern the Wikimedia projects or the software MediaWiki. Our impression was that the WMF was not very well prepared for this situation (compared to comparable communities such as Open Street Map who issued a statement about the consequences of GDPR) and that many questions still remain unsolved or unanswered. We hope the situation will improve in the coming months and that there will be more proactive support by the legal team on such matters in future.

I am a member of Wikimedia Österreich, because I think their application of funds is commendable.

— Participant of the feedback survey

Diversifying funds
As outlined in previous reports, it is hard for us to make our supporting members scheme attractive enough for a bigger number of people (due to missing incentives such as tax deductability). Another challenge is to even reach the necessary amount of people without online banner and after we had to delete most of the historic donor data we had due to GDPR regulations. To find another way to promote it very broad and prominently we were looking into in-kind support by a marketing or communication agency to support us with a suitable campaign or a cooperation with the advertising companies for Viennese public transport. One idea was to have a content cooperation, where we deliver fun facts and other Wikipedia content and get a fundraising banner after each contribution. Despite many meetings (some of them quite promising) we could not get a deal with either of the companies. As a result, we consider this a lost case so far as we do not have the necessary man and woman power to further pursue this. The new government of Austria has also been cutting many public funding schemes for social justice initiatives and reshifted science and technology funds (of the latter we had several grants around the Open Data Portal over the past few years) which will probably also make it harder for us in future to diversify on this level too.


What's up next?

Advocacy
Together with partners from the Netpolitical Evenings, we also have some first ideas to advocate for more public open practice in Austria, especially for free licenses for public broadcasting content. We had a first meeting in June and created a concept for a small pilot project with the ORF (Austrian Broadcasting Corporation), nothing has been decided yet and we hope to make progress in the second half of the year. We already learned a lot about and from similar initiatives of Wikimedians in the Netherlands, Israel and Germany.

Online volunteering cooperation with other NPOs
One way to raise awareness for online volunteering and to recruit new contributors is to collaborate with other volunteer organisations and convincing them to implement online volunteering in their portfolio. For the second half of 2018 we plan such initiatives with one of the biggest volunteer organisation in the German-speaking world Caritas and - thanks to efforts from our colleagues from WMUK - with the Austrian chapter of Amnesty International.


Overview of activities in 2018
Links to descriptions in monthly reports
Jan Best of 2017 Award CeremonyStammtisch Innsbruck and Alpenforum meetingMonumento SalzburgVisit by Linz University of Arts and Design studentsGenealogenstammtisch Mistelbach Feb Wikidata WorkshopWikiDienstag 2018-02-06Genealogenstammtisch Krems Mar Business Riot networking eventWikiDienstag 2018-03-06 Apr Linuxwochen EisenstadtLinuxtage GrazKulTour VolkskundemuseumBig Fat Brussels Meeting V May Wikidata Workshopwiki ♥ vielfalt Edit-a-thonOpen Commons KongressWikiDienstag 2018-05-01Supported media files and pages using media files June WMAT's 10th Birthday Summer Partywiki ♥ vielfalt Edit-a-thonGenealogenstammtisch WilhelmsburgWikipedia workshop at VolkskundemuseumPress conference with Katherine MaherWikiDienstag 2018-06-05Ruby Habits meetingsNetpolitical Evenings


Additional metrics for this program
Objective
by the end of 2018
Baselines /
Earlier results
Proposed milestones _ and results until
2017/06/30, 2017/12/31 and 2018/06/30 _
Details
Sustainable outreach network: 3,000 individuals reached with permanent online channels (newsletter and social media, e.g. Facebook, Twitter, YouTube). Baseline as of 2016/06/30:
2,092

Results until 2016/12/31:
2,308

3,156 individuals reached:
  • Facebook WMAT: 1,002, WLE-AT: 345, WikiDaheim: 78, WMAT Advent: 86, WikidataAT: 35
  • Twitter WMAT: 1,139, WikidataAT: 165
  • Newsletter WMAT: 261
  • Google+ WMAT: 32
  • YouTube WMAT: 13
Committed supporters: 170 (passive) supporting association members (without voting rights). Baseline as of 2016/06/30:
0

Results until 2016/12/31:
3

A total of 8 supporting association members, 2 of them gained in 2017 and 2 in 2018 so far.
Sustainable partnerships: Gaining 34,000 EUR in-kind donations from partner organizations. Definite results for 2015:
16,420

Expected results for 2016:
16,000

Definite results for 2016:
15,356.87

Gained 25,610 EUR in-kind donations.

Revenues received during this six-month period[edit]

Please use the exchange rate in your APG proposal.

Table 2 Please report all spending in the currency of your grant unless US$ is requested.

  • Please also include any in-kind contributions or resources that you have received in this revenues table. This might include donated office space, services, prizes, food, etc. If you are to provide a monetary equivalent (e.g. $500 for food from Organization X for service Y), please include it in this table. Otherwise, please highlight the contribution, as well as the name of the partner, in the notes section.
Revenue source Currency Anticipated Q1 Q2 Q3 Q4 Cumulative Anticipated ($US)* Cumulative ($US)* Explanation of variances from plan
FDC grant EUR 265,000 - 147,594 147,594 295,382 164,515 First installment is lower, as remained funds from last year's CEE spring were deducted.
Membership fees EUR 6,000 - 3,021 3,021 6,688 3,367
Donations EUR 20,000 - 11,047 11,047 22,293 12,314
In-kind donations EUR 16,000 - 7,810 7,810 17,834 8,705
CEE spring grant EUR 9,455 - 4,717 4,717 10,539 5,258 WMAT is fiscal sponsor of the 2018 CEE spring

* Provide estimates in US Dollars


Exchange rate: 1 EUR = 1.11465 USD.
There are additonal 15,000 EUR sponsorship for the salary of our adminstrative assisstant which are not listed as a separate grant, but were deducted from the staff expenses below. For the second half of the year, we expect another fiscal sponsorship for WLM International of approx. 32,000 EUR.

Spending during this six-month period[edit]

Please use the exchange rate in your APG proposal.

Table 3 Please report all spending in the currency of your grant unless US$ is requested.

(The "budgeted" amount is the total planned for the year as submitted in your proposal form or your revised plan, and the "cumulative" column refers to the total spent to date this year. The "percentage spent to date" is the ratio of the cumulative amount spent over the budgeted amount.)
Expense Currency Budgeted Q1 Q2 Q3 Q4 Cumulative Budgeted ($US)* Cumulative ($US)* Percentage spent to date Explanation of variances from plan
Staff expenses EUR 140,000 - 68,510 68,510 156,051 76,365 49%
Operations EUR 40,500 - 19,708 42,460 45,143 21,967 49%
Community Support EUR 72,500 - 33,727 33,727 80,812 37,593 47%
Free Content EUR 45,000 - 10,091 10,091 50,160 11,247 23% Major expenses for equipment and ODP not invoiced yet.
Reach /Free Knowledge Awareness EUR 19,000 - 7,834 7,834 21,178 8,732 41% FKAGEU contribution not paid yet.
CEE Spring EUR 9,455 - 790 790 10,539 881 8% Reimbursement of prizes has only started.
TOTAL EUR 326,455 - 140,660 140,660 363,883 156,787 43%

* Provide estimates in US Dollars


Compliance[edit]

Is your organization compliant with the terms outlined in the grant agreement?[edit]

As required in the grant agreement, please report any deviations from your grant proposal here. Note that, among other things, any changes must be consistent with our WMF mission, must be for charitable purposes as defined in the grant agreement, and must otherwise comply with the grant agreement.

Are you in compliance with all applicable laws and regulations as outlined in the grant agreement? Please answer "Yes" or "No".

  • Yes.

Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Grant funds as outlined in the grant agreement? Please answer "Yes" or "No".

  • Yes.

Signature[edit]

Once complete, please sign below with the usual four tildes.

Resources[edit]

Resources to plan for measurement[edit]

Resources for storytelling[edit]