Grants:APG/Proposals/2017-2018 round 2/Wikimedia Indonesia/Impact report form
Purpose of the report
This form is for organizations receiving Annual Plan Grants to report on their progress after completing the first 6 months of their grants. The time period covered in this form will be the first 6 months of each grant (e.g. 1 January – 30 June of the current year). This form includes four sections, addressing grant metrics, program stories, financial information, and compliance. Please contact APG/FDC staff if you have questions about this form, or concerns submitting it by the deadline. After submitting the form, organizations will also meet with APG staff to discuss their progress.
- 1 Purpose of the report
- 2 Metrics and results overview – all programs
- 3 Background
- 4 Telling your program stories – all programs
- 4.1 Education
- 4.2 GLAM
- 4.3 Content Creation
- 4.3.1 Wikidata
- 4.3.2 Wiki Cinta Budaya (Wiki Loves Culture)
- 4.3.3 Wiki Cinta Alam (Wiki Loves Earth)
- 4.3.4 Wiki Jelajah (writing competition)
- 4.3.5 Javanese OCR
- 4.4 Community Engagement
- 5 Revenues received during this 12-months period
- 6 Spending during this 12-months period
- 7 Compliance
- 8 Signature
Metrics and results overview – all programs
|1. number of total participants||1,443||4,387||
|The progress exceeded the target thanks to Wiki Loves Earth Competition with 1,166 participants. We also held 87 training events (our target was only 50 training) for one year, as the demand increased and we found a lot of potential partners. We also got 11 grantees and it increased our metric significantly, as they are very active during the grant period. We also held some unplanned events, such as Wiki Loves Earth.|
|2. number of newly registered users||1,150||2,836||
|See the above explanation.|
|3. number of content pages created or improved, across all Wikimedia projects||31,300||37,783||
|See the above explanation.|
|4. Active collaborations||44||64||
|See the above explanation.|
|5. Volunteer hours||10,702||16,516||
|See the above explanation.|
From 2018—July 2019, Wikimedia Indonesia has two big grants (Wikimedia Foundation FDC and Ford Foundation) and various small grants and in-kind donation (e.g. Directorate General of Culture (MoEC), European Union, Goethe-Institut Indonesien). We are trying to build the capacity, reduce the gender gap in Indonesia art world, and support the women artist for making art creation, curatorial, research, and travel via Cipta Media Ekspresi, an open call grant by Wikimedia Indonesia and Ford Foundation. We have more than 1,400 applicants with 41 grantees and distribute more than USD 230,000 grants amount. We also did some competition, such as Ganesha Project with Goethe-Institut Indonesien to create and improve social science content in Indonesia Wikipedia; we also held EUforia Project, a joint-collaboration project with European Union to improve EU-related articles in Indonesian Wikipedia.
From June 2018—July 2019, Wikimedia via APG Grants have 4 umbrella programs, Education, GLAM, Content Creation, and Community Engagement. In Education, we train new editors, capacity building for our volunteer trainers, and encourage education institution to involve more in Wikimedia projects, we have 87 training sessions in a whole year! In GLAM, we collaborated with 6 partners including two new partners (Indonesian Oil Palm Research Institute (IOPRI) and Museum Uang Sumatera (Sumatera Money Museum)) to provide free local contents, from old magazines, coins and paper money also photo collections. In Content Creation, we focus to improve Wikidata contents, collaborate with two academics, Fariz Darari and Adila Alfa Krisnadhi from University of Indonesia and building the od2wd.id, a tool to convert CSV file from open data portals into QuickStatements; increasing photo and Wikipedia articles about Indonesian cultures, also collaborating with Duta Wacana Christian University lecturers, Lucia Dwi Krisnawati and Aditya Wikan Mahastama, to build Javanese OCR for Wikisource. In Community Engagement, we allocate funds for Wikimedia projects volunteers and had our first Indonesian WikiConference, named WikiNusantara; Nusantara is a Old Javanese word which appears in the Pararaton manuscript and in modern usage, it reflects the Indonesian archipelago or the national territory of Indonesia.
Telling your program stories – all programs
APG19_Impact_report#EducationEducationIn Education, we train new editors, capacity building for our volunteer trainers, and encourage education institution to involve more in Wikimedia projects, we have 87 training sessions in a whole year!APG19_Impact_report#EducationEducationIn Education, we train new editors, capacity building for our volunteer trainers, and encourage education institution to involve more in Wikimedia projects, we have 87 training sessions in a whole year!
APG19_Impact_report#GLAMGLAMIn GLAM, we collaborated GLAM institutions to provide free local contents, from old magazines, coins and paper money also photo collections.APG19_Impact_report#GLAMGLAMIn GLAM, we collaborated GLAM institutions to provide free local contents, from old magazines, coins and paper money also photo collections.
APG19_Impact_report#Content CreationContent CreationIn Content Creation, we hold cultural and natural photo competitions, writing competition, improve Wikidata contents, and build Javanese OCR for Wikisource.APG19_Impact_report#Content CreationContent CreationIn Content Creation, we hold cultural and natural photo competitions, writing competition, improve Wikidata contents, and build Javanese OCR for Wikisource.
APG19_Impact_report#Community EngagementCommunity EngagementIn Community Engagement, we allocate grants for Wikimedia projects volunteers and had our first Indonesian WikiConference.APG19_Impact_report#Community EngagementCommunity EngagementIn Community Engagement, we allocate grants for Wikimedia projects volunteers and had our first Indonesian WikiConference.
APG19_Impact_report#EducationEducationIn Education, we train new editors, capacity building for our volunteer trainers, and encourage education institution to involve more in Wikimedia projects, we have 87 training sessions in a whole year!Education
APG19_Impact_report#GLAMGLAMIn GLAM, we collaborated GLAM institutions to provide free local contents, from old magazines, coins and paper money also photo collections.GLAM
APG19_Impact_report#Content CreationContent CreationIn Content Creation, we hold cultural and natural photo competitions, writing competition, improve Wikidata contents, and build Javanese OCR for Wikisource.Content Creation
APG19_Impact_report#Community EngagementCommunity EngagementIn Community Engagement, we allocate grants for Wikimedia projects volunteers and had our first Indonesian WikiConference.Community Engagement
|“||Joining this internship program has taught me to be more responsible for what I have committed of doing. I knew that the moment I committed to joining this internship, I would have to finish it whatever the risks were. But in the end, this internship was apparently very fun and flexible!||”|
— Amanda Amalia, May—June 2019 intern
Since 2016, we rebuild and maintain regular education program within Indonesia. We brought a lot of local contents, including Indonesian arts, culture, woman artist, and various Indonesian related topics. As we received enormous request to hold an education program from various partners, communities, education institution, and several other organization, we did our first Training of Trainers Program for our volunteers. We trained them by building their capacity, including planning an event, how to make a good presentation, how to be a good presenter, also tweaking minor technical problem during the events. We hope they can be our “front guard” as we understand that we need their help to collaborate and to increase the visibility of Wikimedia movements and projects by training and educating various new partners and new volunteers, and they are precious assets to us because we are nothing without them.
In the previous grants year, we organized the training only in Indonesian, Javanese, Sundanese, and Minangkabaunese, this year we added more languages and various Wiki projects including Gorontalonese, Balinese, Banjarese, and Using language. Various partners have collaborated with us, from government agencies, schools, universities, and also local communities. They supported the Wikimedia movement and were really open to continue to collaborate with us.
Our activities varied, from regular trainings, meetups, WikiPelatih (training of trainers), and a special training program with the Indonesian Teachers Association (PGRI). Our communities in Minangkabaunese, Javanese, and Acehnese Wikipedia did meetups monthly to edit certain topics. Balinese Wikipedia community, whose Wikipedia is still in the incubator, is very enthusiastic to keep developing their own encyclopedia and to release it from the Incubator. The number of articles in Balinese Wikipedia increased rapidly from below 100 before the first training, to more than 1000 articles after the second training.
We also held our first WikiPelatih (training of trainers) program in the first semester, then we decided to hold the evaluation event in Bandung, at the end of the second semester. The previous participants from Jakarta, Yogyakarta, Padang, and Bandung gathered again to listen and learn the problem that they faced during in a yearly program and discussed and trying to find the comprehensive solution for each problem. We also made some activities to unify them as a Wikipedia trainer and hope that they grow a strong bond between each other. Last, we also explained all of our education plan in the next program to them.
From this year experience, we realized that the interest in editing Wikipedia after training from the participant is still low. So, we will initiate a new, attractive program that we hope can increase the retention of the new participants for editing Wikipedia. From the evaluation event for WikiPelatih (training of trainers), we have learnt a lot of fruitful thought and useful tips and tricks to handle problem during the event.
Wikipédia Menyang Sekolah (Wikipedia Goes to School)
|“||This program was really helpful for our educational institution in conducting the class for the students, especially when it comes to teaching the students about online writing. This program also has given our students the opportunity to improve their skills in writing in the Javanese language.||”|
Wikipédia Menyang Sekolah (WMS) is our pilot project on education focusing on the Javanese Wikipedia. This is the first project involving the Javanese Wikipedia community that aims to integrate the Wikipedia editing activities with the schools/universities’ curricula. There were three educational institutions that we managed to collaborate with, they are Yogyakarta State University (UNY), located in Yogyakarta, Sebelas Maret University (UNS), located in Surakarta and PGRI Semarang University (UPGRIS), located in Semarang. The three collaborations were done with the teachers and the students from the field of the Javanese language and literature in each educational institution.
Through the introduction of Wikipedia and the training to edit Wikipedia in a classroom for 5 meetings at most, our expectation was that the students’ confidence and writing skills in Javanese especially by using different kind of media, which is Wikipedia, would be stimulated, thus erasing the above-mentioned belief among the younger generation, starting from these students. Also, by undergoing the process of writing articles on Javanese Wikipedia, the students’ ability to think critically was expected to improve progressively. As for the Javanese Wikipedia, it has gained hundreds of new articles and thousands of content improvements as the results of the implementation of this project. Furthermore, we also hoped that this could be a way to persuade the teacher to start considering using Wikipedia as teaching materials/tools/resources. Besides, this project was also expected to grow the local Wikipedia community, which was the Javanese Wikipedia community, by getting more active contributors to the project.
This batch’s WMS has managed to achieve significant improvements, compared to the last batch, both in terms of the quality of the articles and also the quantity of the articles because some things were done differently in the execution of the project. In this batch, the students were required to submit at least 2 articles as a part of their assignments which were then graded by the WMS team and the lecturers. We used the programs and events (PE) dashboard to monitor the progress, especially in terms of quantity. While in terms of quality, we have conducted evaluations of the articles in some of the meetings, so the students could find the mistakes and fix them before they submitted the articles. This evaluation for the students to correct their articles has really made the quality of the articles enhanced significantly compared to the last batch of WMS. We have also done the grading and the report of the grade has already been submitted to the responsible lecturers. In this batch, we have tried to persuade the lecturers to give the full amount of support to the students so that they could take this program seriously, and it has shown a positive impact, which is the increase in the percentage of the students that attended the meetings as well as created the articles. Apart from encouraging the students, the lecturers also showed the support of the program by putting effort to provide the full facilities for the class so that it could go well. The lecturers also participated by attending the meetings about 3 times out of 5 times of meetings. This is an improvement from the last batch of WMS which was lack of the lecturers’ supports. Our internship program, which is a subprogram from this, has also shown a positive outcome. They managed to prepare an organized document which contained a list of hundreds of references for the next WMS program. One of the interns even had the chance to attend WikiNusantara 2019.
Based on what we have achieved, we are willing to try to implement this kind of project in a larger scope, without ruling out things that we have evaluated, by involving other communities such as Minangkabau Wikipedia community and Sundanese Wikipedia community to conduct the same project in their regions. Assistance will be provided by the coordinator of the Education Program to each community. Preparation and coordination with the institutions will be done very carefully to avoid any problems in the future. As usual, we engage deeply with the community during for each process of the program, to make sure the program is inline and beneficial for them too.
Some prominent points were taken as lessons that we learned from.
- The importance of full support given by the educational institution during the implementation of WMS at their place. We learned this both from WMS batch I and WMS batch II). This support can be shown in various forms, such as the presence of the lecturers in class during the WMS meetings, the involvement of the lecturers in encouraging their students to attend the meetings as well as to write on Wikipedia, and also supporting facilities like internet connection and computers for the students to use during the meetings or when they have to do their WMS assignments.
- The second lesson we learned is the significance of evaluating the articles written by the students. The evaluation of the students’ articles is very important because we found that many of the students still were not able to find the mistakes that they had made in their articles. Thus, evaluating these mistakes is our attempt to help them to improve their articles as well as get better grades because, in the end, they would have to submit all the articles they had made for us to grade.
- The third lesson is the time management for the volunteers, as we realize that this project is conducted during the weekdays and many of our volunteers may get busy during those days. Apart from that, the volunteers still showed some dependency on the coordinator of the program. The solution of this problem is to form a committed team for the next WMS, thus they can at least organize each event independently, with only the assistance of the coordinator.
|“||Digitization of old texts for some people is not really a substance because they rarely use the old texts in their study, but for historians it is a matter of life because it is challenging to obtain physical printed materials for your research.||”|
— Risan Prasetyo, student from Central Java
The amount of local contents of Indonesia that are available on the internet is still low compared to the number of contents from English and other languages. Nearly all photographs of Indonesia during pre- and post-independence of Indonesia came from the library in Nederland, and thanks to their kind effort, the photographs can now be accessed in Wikimedia Commons without any limitation. In such a state, Wikimedia Indonesia feels that there are more collections that can be added to complement the existing one. One of the efforts that we take is to find the right local GLAM institutions in Indonesia and engage with them to open their collection to the public. Supporting the institutions, Wikimedia Indonesia openly greet them to mutual cooperation to achieve common missions: digitizing the collection and releasing them on Wikimedia Commons.
With this idea, we expect more local contents from the engaging institutions can be available on Wikimedia Commons, and be useful for people from Wikimedia communities or non-Wikimedia. We also believe that running GLAM activities in the institutions can attract visitors to identify Wikimedia projects, and to encourage the government and GLAM institutions to be aware of open-sharing culture, which Wikimedia movements and communities have already embraced.
To achieve the goals, we created several indicators: (1) digitization of Kajawen Magazine in the amount of 100 editions, (2) digitization of the documents from Dewantara Kirti Griya Museum in the amount of 200 pages, (3) digitization of 1920s Dutch-language books from Dewantara Kirti Griya Museum in the amount of 600 pages, (4) digitization of 1920s Javanese-language magazine from Dewantara Kirti Griya Museum in the amount of 500 pages, (5) digitization of Minangkabau works of literature from Minangkabau Culture Documentation & Information Centre and Minang Corner, West Sumatra, in the amount of 1000 pages, (6) uploads of geological-themed photos from Bandung Geological Museum in the amount of 1000 sheets, (7) digitization of Sundanese manuscripts from Ajip Rosidi’s Library in the amount of 500 pages, (8) uploads of military photos from the Indonesian Air Force in the amount of 1000 sheets, (9) translation of Dutch-language documents into Bahasa Indonesia, and (10) three Wikisource workshop for new users, each batch invites 10 participants to transcribe the scanned documents, if available.
After passing one year, most of the indicators were achieved, and some were not. We succeeded to digitize 115 editions of Kajawen Magazine from the collection of Yayasan Sastra Lestari, 240 pages of letters/documents and 469 pages of books and magazines from Dewantara Kirti Griya Museum, 1,500 pages of Minangkabau books from Minangkabau Culture Documentation & Information Center, and 984 pages of manuscripts and Sundanese old newspapers from Ajip Rosidi’s Library. In that period, 162 pages of the Dutch-language document have been translated into Indonesian language to put assistance for Indonesian people who do not speak that language. We managed to organize three Wikisource events and 27 people participated in two locations: October 3 in West Sumatra, and January 18 and April 24 in Jakarta, to invite Wikipedia contributors to Wikisource. On June 25, 2019, we managed to organize Wikimedia Commons workshop in Jakarta, participated by nine people. This workshop aimed to introduced Wikimedia Commons and licenses used to the participants, as well as most-used tools that can efficiently organize files and media in Wikimedia Commons.
To reach more GLAM institutions, we changed the way of collaborating. In the next year, we will actively look for potential institutions to work with, rather than expecting them to approach our organization. We believe that this strategy will extend our GLAM network all over Indonesia.
In this year, there were two lessons that need to be addressed. One, the plan to produce a scanning guideline at the end of the year to be used by volunteers who are taking participation in GLAM activities. We did not succeed to create it due to the lack of information we received from the volunteers. It was because they were able to resolve the hindrance by themselves, without having direct interruptions from Wikimedia Indonesia. Some of them spent months in digitization field, so they already had background experiences before assisting GLAM program.
Second, proposing collaboration with a government agency was not happen as expected. We thought it may be a blind spot from our side, lacking a good approach and effort to follow up. However, we are striving to improve our approaches and strategies, particularly when dealing with a partnership with government agencies.
In Content Creation, we focus on Indonesian related content, emphasize the cultural related contents. We improve Wikidata with Indonesian content, building the Javanese OCR, and hold photography and writing competition.
Many instances of Indonesian government ranging from local districts to national level institutions have tried to make their data more accessible through their open data portal. Even though it is open, some of the data are still scattered, which leads us to propose the project of bridging of the data from Indonesian open data portal into Wikidata, in order to enrich the understanding from the data itself and make it easier to further use. Starting in the second semester of this grant, we focused on developing the system to overcome this issue, called OD2WD (Open Data to Wikidata).
During the development of OD2WD, we have faced several difficulties, such as unexpected maintenance of Indonesian Open Data portal (data.go.id) which forced us to use source from other local data portals (data.jakarta.go.id and data.bandung.go.id) and errors of adding P31 property while we were doing automated detection in OD2WD (which have been reverted into normal). After learning from our mistakes, we realized that there is still a long way for OD2WD to become fully automated, especially for the data that contains information about the administrative unit, since in Indonesia we have so many items related to the administrative unit which have the same label, but is actually different item in reality. We decided to add another layer of manual checking before the user of OD2WD decided to import the data through QuickStatements. Although this decision made the OD2WD work not as fast as we projected before, we thought that making it semi-manual is the best decision for now.
The project is now over, but our motivation to always improve Wikidata is never-ending. BudayaKB can be a pilot project towards a large-scale cultural heritage knowledge graph that is linked to Wikidata, and that is not only about Indonesian cultural heritage, but also the world cultural heritage. Hopefully, a close collaboration between Wikimedia Indonesia, the Indonesian Ministry of Education and Culture (Kemdikbud), academia, and the cultural heritage enthusiasts may realize and could be fruitful. As for OD2WD, we aim to convert more and more CSV data in Indonesian open data portals into Wikidata. Ideally, the data sources are not only from Jakarta and Bandung but also from other regions in Indonesia. The vocabulary mapping technique that is now deployed in OD2WD, though is good enough, could still be improved for a smoother and more effective open data to Wikidata conversion. Moreover, the UI of OD2WD can be made more intuitive and usable. Hopefully, a close collaboration between Wikimedia Indonesia, the data portal administrators, academia, and the Open Data enthusiasts may realize, and produce concrete results.
Wiki Cinta Budaya (Wiki Loves Culture)
Wikimedia Indonesia organized a photo competition on Indonesian culture (dance, music, traditional games, foods, and drinks) online that lasted for 60 days (September 1 – October 31, 2018) on Wikimedia Commons. Initially, the competition lasted for 30 days (September 1- September 30, 2018). However, the committee extended the competition period because apparently, capturing photos related to cultures was more difficult. To introduce this competition, we conducted socialization in 3 cities.
- Palu (Central Indonesia): August 20, 2018
- Aceh (West Indonesia): September 4, 2018
- Sorong (East Indonesia): September 20, 2018
While for the judging phase, there were several stages, which covered the selection by the committee and the jury
- November 1-14, 2018: Photo selection by the committee (online and offline)
- November 15-26, 2018: Photo selection by the jury phase 1 (online)
- November 29, 2018: Photo selection by the jury phase 2 (offline)
The distribution of participants who took part in the Wiki Loves Culture was very diverse. They came from 26 provinces (from 34 provinces in Indonesia), as listed below:
This project was organized because of our desire to add free license photos of Indonesian cultures so that they could be used by anyone. During this time, many photos of Indonesian culture on Wikimedia Commons were originated from the Royal Netherlands Institute of Southwest Asian and Caribbean (KITLV) and the Tropenmuseum (museum in the Netherlands) – thanks to Wikimedia Nederland for doing those collaborations. Therefore, we also wanted Indonesian to participate and to contribute in capturing the photos of Indonesia culture that use a free license, under Creative Commons.
We noticed that many Indonesian citizens tended to upload their photos on social media, such as Facebook, Instagram, or Twitter, while Wikimedia Commons as a platform that provides digital photos with a free license is not yet known by many people. Through this competition, we were hoping that many people would know more about Wikimedia Commons and would be willing to upload their photos with a free license so that it would be easier to be used by other people. Furthermore, with this project that was focused on capturing moments related to cultures, we also expected that there would be more photos of Indonesia culture that are open access. So far, we still have difficulties in finding pictures of Indonesian culture. If any, we have to pay to use the photos. If any, we have to pay to use the photos.
The competition managed to attract many people’s attention. Many of them joined as a participant and uploaded their photos on Wikimedia Commons during the competition, thus the numbers of photos about Indonesian cultures increased. This can be viewed by checking the photos based on the categories on Wikimedia Commons.
Unfortunately, after the competition ended, participants no longer contributed to Wikimedia Commons. This condition is concerning for us. We realize that we need to find another way in order to make people be interested in contributing to Wikimedia Commons voluntarily, without any prizes given. Some of the steps we may take include socializing Wikimedia Commons to the beginner photographers. This socialization contains an explanation of open licenses and the procedures of uploading photos on Wikimedia Commons. One of the judges of the Wiki Loves Culture competition offered to meet the representative of Antara Photo Gallery (gallery and photography training venue) to discuss this possibility.
There are some lessons that we can learn from Wiki Loves Culture. First, we need early central notice installation. Publications of the competition were done through social media, distributing the posters, socialization to three cities, and installing the central notice in Indonesian Wikipedia, local Wikipedia, Wikidata and Wikimedia Commons. The publication that can reach many people quickly is the one that is through the central notice. However, the committee was late to ask for the installation of the central notice on Meta. It took about two weeks from the request until the central notice was installed. After some time, the central notice appeared in the middle of the competition period. From this case, the committee learned that for the next competition, the central notice request must be made two to three weeks prior to the start of the competition.
Second, a different approach is needed to explain Wikimedia Commons to the photographers. The committee conducted the socialization in Aceh (West Indonesia), Palu (Central Indonesia), and Sorong (East Indonesia). Some of the participants are photographers. The explanation about Wikimedia Commons was rather difficult for them to understand, especially about the Creative Commons license (CC BY-SA). Most photographers still thought about copyright and economic rights when they uploaded photos to Wikimedia Commons. The jury's input regarding this matter was to emphasize the existence of a digital footprint when they uploaded on Wikimedia Commons. The existence of a digital footprint makes the name of the uploader known to people on the internet. One of the juries, Gunawan Kartapranata, said that his photo on Wikimedia Commons was used by several organizations. His name eventually became known by many people.
Third, we need to create a registration form. To take part in Wiki Loves Culture competition, participants could directly upload photos and then send the URL through email. The absence of a registration form made it more difficult for us to contact the winners because the username used and the email address was different. For the next photo competition, a registration form is needed so that the committee can contact participants by phone.
Fourth, the committee needs to make additional points for the photo description. Besides giving an explanation of the photo, the description can be used as a material for writing articles on Wikipedia.
Wiki Cinta Alam (Wiki Loves Earth)
Wikimedia Indonesia organized a photo competition on landscape, flora, and fauna in Indonesia that was held online for 30 days (1- 31 May 2019) on Wikimedia Commons. While for the evaluation phase, there were several stages, which covered the selection by the committee and the jury.
- June 10-23, 2019: Photo selection by the committee (online)
- June 24-30, 2019: Photo selection by the jury phase 1 (online)
- July 5, 2019: Photo selection by the jury phase 2 (offline)
The competition aims to increase the number of photos of landscape, flora, and fauna in Indonesia that are licensed by Creative Commons. So, anyone can use them. Furthermore, the photos are expected to be used to complete articles in the Indonesian Wikipedia and local Wikipedia (Aceh, Banjar, Banyumasan, Bugis, Gorontalo, Javanese, Malay, Minangkabau, Sundanese, and Tetun).
The distribution of participants who took part in the Wiki Loves Earth was very diverse. They came from 33 provinces (out of 34 provinces in Indonesia).
The number of photos uploaded on the Wikimedia Commons reached 4504 photos, but many photos did not meet the requirements. Participants actually sent selfies even though the committee has included general and technical requirements to participate in the competition. Unfortunately, many participants did not read or ignored the requirements.
In addition, the committee observed that the photos uploaded on the previous Wiki Loves Earth (2017) were better than the photos on the Wiki Loves Earth (2019). One of the judges said that there was a connection between the poster design and the uploaded photo. She recommended the committee to include good quality photos on the poster. So, the people who saw the poster would then know the sort of photos that could be uploaded for the competition.
Wiki Jelajah (writing competition)
Wikimedia Indonesia organized a writing competition on Indonesian culture that was held online (15 February 2019 – 30 April 2019) on Indonesian Wikipedia. To introduce this competition, we conducted socialization to 3 cities.
- Medan (West Indonesia): 26 January 2019
- Denpasar (Central Indonesia): 26 January 2019
- Surabaya (West Indonesia): 29 January 2019
While for the evaluation phase, there were two stages:
- 1-15 May 2019: Evaluation by the jury
- 1-14 May 2019: Evaluation by the Indonesian Wikipedia community (reviewing the featured article)
This project was organized because of our desire to add articles on Indonesian cultures, such as intangible cultural heritage, ethnic groups, traditional houses, traditional ceremonies, traditional clothes, local knowledge, and local beliefs. So, people could get information about Indonesian culture on Wikipedia. We noticed that many information about Indonesian culture was not published in an open platform yet. Much cultural information is still on books owned by the directorate general of culture or other cultural institutions. Through this writing competition, we hope many people would know about Wikipedia and how to contribute to it.
We expected that there would be more articles about Indonesian culture that are open. So far, we have difficulties to find good references to write articles. Many participants create new articles or develop existing articles. Thus the numbers of articles about Indonesian culture increased. This can be viewed by checking the articles based on the categories on Wikipedia. The competition managed to attract people's attention to create articles on Wikipedia. Many articles about Indonesian culture were created during the competition. Unfortunately, after the competition ended, participants no longer contribute to Wikipedia.
We realized that we need to find another way in order to make people be interested in contributing to Wikipedia without any prizes given. Wikimedia Indonesia needs to make competition for the existing or active contributors. Thus, after the competition ended, they were willing to contribute to Wikipedia.
There are some lessons that we can learn from Wiki Jelajah. First, we need guidance for the committee regarding suggestions that should be given to the participants. Usually, there are several committees for the competition. The guidance is needed so that the committee has the same standard for assessing the articles.
Second, objects that registered in cultural heritage sites (warisanbudaya.kemdikbud.go.id) have a poor description. So, the participants have to find other references. Furthermore, in some cases, objects in cultural heritage sites are often called using local terms, in contrast with the names that officially registered in the Ministry of Education and Culture. For the next competition, the committee has to provide good references.
Third, we need more full-time committee so that articles made by the participants can be checked more quickly. Sometimes, the part-time committee has another activity so that they are difficult to be contacted.
The Optical Character Recognition (OCR) is a means for converting the text in an image format into a text. The main goal of this project is to build an OCR engine for Javanese characters so that it is applicable to preserve the content of the Javanese historical manuscripts and convert them into a format readable by both machine and human readers. The building block of OCR comprises three main modules i.e. the pre-processing, the recognition process, and the post-processing. The pre-processing is a phase to improve the quality of input image so that the OCR engine is able to give an accurate output. The recognition consists of two processes: the feature extraction and the recognition which is a process of matching the features extracted from the training data with those from the tested one. Another phase which is excluded from the OCR building block but plays a very important role is the data annotation. In this project, we dealt with the first two modules of OCR only since the goal of the project is to create an OCR engine for Javanese character in its infancy. The image acquisition, grey scaling, image binarization, line and the character segmentation have been conducted on the first half-year of this project (cf. semi-annual report). The character annotation has been started on the first semester of the project, but it was stuck so that its realization was a shift to the second semester.
On the second semester, we improved the annotation software by embedding the segmentation module on the back-end. The front-end was improved by redesigning the User Interface (UI) so that it has high usability and more user-friendly (see Figure 1). The annotation method was also altered. The former annotation was done by 3 students as volunteers but this was too slow, then it was crowdsourced. The crowdsourcing process was announced through social media and involved 36 volunteers who annotated 15.141characters. The evaluation of annotated characters was done manually by Javanese experts in 3 workshop meetings. Considering that the evaluation process was too slow when it was done manually, then an additional menu which classifies characters into classes was created. This menu aided the evaluators to do their tasks semi-manually by checking only some individual characters that do not belong to their classes. The interface of this menu is displayed in Figure 2.
The features of each character were extracted by applying 2 different techniques, i.e. the 9-area zoning and aspect ratio, thus there are in total 10 feature vectors. Treated as a classification process, character recognition was carried out in two separate approaches. The first was done by applying the Nearest Centroid Classifier (NCC). The distance between features of training data and the test data was measured using Euclidean distance. After a class of character has been identified, their Unicode will be displayed as a result of recognition. Due to its low computational cost, the NCC was applied to the OCR engine accessible from Trawaca website. The second approach uses Machine Learning models (MLM). The application of Machine Learning models is projected to give more intelligent to our OCR engine as the data set increases in numbers so that it is able to learn from not only training data but also data inputted by users. The classifier models tested are K-nearest Neighbours (KNN), Naive-Bayes (NB), Linear Discriminant Analysis (LDA), and Support Vector Machine (SVM). These models are momentarily kept as a prototype due to insufficient training data (162 classes of characters) and its performance is still under expectancy with the highest accuracy rate of 66%.
Since the beginning, we have been aware that in constructing this software, we needed to consult Javanese experts. However, we were unaware of the high need for intensive communication with them. From the annotation and evaluation process, we learnt that their great contribution was enabled as a result of intense communication. To mention an example, the addition of some Javanese characters such as Ra Agung, Sa Mahaprana, aksara Gantèn which are used in much Javanese classic literature but absent in modern writing style was enabled by their involvement in the annotation software.
Technically, we read that the central problem on Machine Learning is set on acquiring training data, i.e. annotating training data needs more time and resources than building the learning model itself. We experienced this heck of trouble and we learnt that we still lack sufficient training data in spite of the much effort spent for it. We also learnt that building API to connect to the Wikisource server is not as easy as we thought. It needs the applicable and real example and information on how to upload it to Wiki’s server. Up to this time, we still have difficulty in finding information on how to integrate our code to Wikisource. We have no access also to it. As a short-term alternative, we wrote an article in Indonesian Wikipedia on OCR and provide a link to our OCR engine that is coined as ‘Cakra’ project.
In Community Engagement, we supported and strengthened the Indonesian Wikimedia community through grants and conference. The grants provided financial support for various Wikimedia projects, including Wikipedia, Wikimedia Commons, Wiktionary, and Incubator for new languages. The conference was held on 27-28 April 2019 in Yogyakarta. The committee was a combination of contributors from the Indonesian, Javanese, Sundanese, and Minangkabau projects.
Supporting activities of the communities, Wikimedia Indonesia released grant support. The grant support aimed to better understand the needs and interests of local communities. The programs were also to engage them more on Wikimedia projects. On the grant support, groups or individuals from local communities were given opportunities to propose programs that aimed to enrich and to improve the contents of Wikimedia projects, especially the ones preferred by Wikimedia Indonesia such as Wikipedias in Indonesian languages. Accepted proposals were given grants ranging from IDR 1 million to IDR 25 million. Wikimedia Indonesia expected volunteers would reach more people to get them involved in their programs and be part of the movement. Thus, local communities would grow.
To measure the success of the grant support: (1) 10 received grant proposals, (2) 5 accepted grant proposals, and (3) grant receivers at least working on 3 Wikimedia projects. After passing a year, these are what actually happened. We received 22 grant proposals, 11 of which were granted the grant. The grants were used to enrich and improve the content on Wikimedia Commons (4 proposals), Wikimedia Incubator (2 proposals), Javanese Wikipedia (2 proposals), Minangkabau Wikipedia (1 proposal), Sundanese Wikipedia (1 proposal), and Gorontalo Wikipedia (1 proposal). Accepted proposals are shown as follows:
- WikiSelam: photographing undersea flora and fauna of water by Kapoposang Island in Makassar Strait.
- Wiki Dendang: arranging and recording public domain Indonesian folk songs
- Pembelian Kamus Bahasa Jawa untuk WikiLatih Jawa: purchasing Javanese dictionaries for Javanese Wikipedia workshops
- Kaltara Dalam Foto (WikiKaltara): photographing cultural and government buildings in the North Kalimantan Province
- Pengayaan Konten Wikipedia Gorontalo: purchasing Gorontalo dictionaries and cultural books for Gorontalo Wikipedia workshops
- WikiCamp Minangkabau: camping for high-schoolers of Padang and nearby cities to introduce the Minangkabau Wiktionary in Wikimedia Incubator
- Wikipedia Bahasa Using: building a new Wikipedia in the Using language in Wikimedia Incubator
- Wiki Nyamleng: photographing Javanese foods of 5 cities
- Wiki Sunda Saba Sakola jeung Alam: a series of Sundanese Wikipedia workshops in an elementary school in West Java.
- Wiki21: a 21-day writing competition in the Javanese Wikipedia
- WikiBagurau: camping for the Minangkabau Wikipedia community and creating quality articles in the Minangkabau Wikipedia
What we experienced so far taught us to focus on the community by listening on what they need in order to grow, assisting them on problem-solving and how to be independent, and maintaining their health. The next steps would be better assisting them on the use of grants. With those, a community guideline should be established. It will help them measure their own growth based on Wikimedia Indonesia’s standards.
The health of a community is what Wikimedia Indonesia should always monitor. Nevertheless, the community should be given the chance and opportunity to grow, including to let them solve their own problems, yet is still on Wikimedia Indonesia’s assistance. However, Wikimedia Indonesia should not intervene in any community problem.
Communities looked interested in the grant support. Increasing the budget for grants can be the best option to keep communities engaged. Introducing tools such as Program & Event Dashboard may be beneficial for the communities to assess and monitor their own programs.
The appointment of a coordinator for each community led to better communication flow and representation. Wikimedia Indonesia is helped with the presence of a coordinator so that information to and from the communities must be well grasped first by the coordinator. The coordinator here serves as the representative of a community.
Friendly space policy should be included in landing pages of any grant-related programs.
WikiNusantara (national conference)
Along with the grant, this program was intended to engage more volunteers on Wikimedia projects. The scholarship was open to Indonesian volunteers who wanted to attend the conference. This event, named WikiNusantara 2019, was the first gathering on a national scale for Indonesian Wikimedians. Wikimedia Indonesia chose Yogyakarta, the Indonesian city of art, culture, and education, for holding the event.
The following are the targets of this event: at least 50 attendees from 10 provinces, (2) at least 15 female attendees, (3) at least 15 presenters, (4) at least 90% attendees filling up survey form after the event, (5) at least 3 collaborations 1 year after the conference. At the end, there were 82 attendees from 11 provinces (Aceh, West Sumatera, South Sumatera, Jakarta, West Java, Central Java, Yogyakarta, East Java, Bali, West Kalimantan, East Kalimantan), and 22 of them were female. 34 attendees gave presentations. However, only 52 (68%) of them filled up the survey after the conference. The percentage is lower than expectation (90%) because a number of attendees had to leave early due to a limited number of local flights. Meanwhile, they must also have missed the online form that we sent to them after the conference.
To engage more with local communities, the location of the next conferences may be based on the community’s vote. Proposed cities or regencies to hold the conference should come from the community’s initiatives.
Many aspects of the conference should be handled by staff, not volunteers. Volunteers can be involved with low expectation under the direction of staff. Communication, scholarship, logistics, and programs must all be coordinated by Wikimedia Indonesia’s staff. It is assumed that staff have the capacity better than volunteers.
Strict regulations on transportation, especially about its cancellation and change, has to be made and then included into the conference landing page.
Revenues received during this 12-months period
Please use the exchange rate in your APG proposal.
Table 2 Please report all spending in the currency of your grant unless US$ is requested.
- Please also include any in-kind contributions or resources that you have received in this revenues table. This might include donated office space, services, prizes, food, etc. If you are to provide a monetary equivalent (e.g. $500 for food from Organization X for service Y), please include it in this table. Otherwise, please highlight the contribution, as well as the name of the partner, in the notes section.
Details report in here
Revenue source Currency Anticipated Q1 Q2 Q3 Q4 Cumulative Anticipated ($US)* Cumulative ($US)* Explanation of variances from plan WMF APG IDR 3,248,350,000 1,882,230,394 - 1,326,300,729 - 3,208,531,123 227,384.50 224,597.18 Not yet received IDR 9,529,050 WMF ESEAP Conference Grants IDR 30,339,827 30,289,827 - - - 30,289,827 2,123.79 2,120.29 ESEAP Grant unused. Deducted by IDR 50,000 for bank closing fee In-kind Donation IDR 85,000,000 56,775,000 49,860,000 28,750,000 28,400,000 163,785,000 5,950.00 11,464.95 Those in-kind donation mainly donate (70%) for Education Program (WikiLatih and Wikipedia Goes to the School)
* Provide estimates in US Dollars
Spending during this 12-months period
Table 3 Please report all spending in the currency of your grant unless US$ is requested.
- (The "budgeted" amount is the total planned for the year as submitted in your proposal form or your revised plan, and the "cumulative" column refers to the total spent to date this year. The "percentage spent to date" is the ratio of the cumulative amount spent over the budgeted amount.)
Details report in here
Expense Currency Budgeted Q1 Q2 Q3 Q4 Cumulative Budgeted ($US)* Cumulative ($US)* Percentage spent to date Explanation of variances from plan Administration IDR 575,200,000 331,682,200 49,870,446 47,724,746 97,789,491 527,066,883 40,264 36,895 91.63% We moved the external meeting budget into specific line budget, based on their projects. Also we increased the grant projects using unused budget. Salary IDR 1,142,750,000 240,950,000 275,050,000 258,250,000 379,916,667 1,154,166,667 79,993 80,792 101.00% We extend the contract of the Competition Coordinator from 9 months to 1 years, as we need the staff to be involved for the next grant term. Education IDR 377,230,000 148,793,013 84,649,410 92,306,859 150,994,524 476,605,770 26,406 33,362 126.34% We increased the budget for Wiki Goes to the Campus in Padang and we hold the Training of Trainers + Education evaluation as it is important event for evaluating our yearly education program with the volunteer trainers. GLAM IDR 280,200,000 24,556,663 84,135,579 58,670,464 91,163,241 258,525,947 19,614 18,097 92.26% We did not use the volunteer transportation budget more than 50% as we maximilize the digitazion event schedule into one week in several GLAM partners. Content Creation IDR 343,480,000 29,445,861 51,900,178 54,603,528 126,803,625 262,753,192 24,044 18,393 76.50% Ministry of Education provided us the in-kind donation, also we did not use the full conference budget for Javanese OCR and Wikidata projects. Community Engagement IDR 415,000,000 22,678,879 60,661,794 87,054,593 243,314,480 421,316,459 29,050 29,492 101.52% We moved the unused fund, for additional community grants, including small competition run by Javanese Wikipedian and community gathering for Minangkabau community in Padang. Supporting IDR 114,490,000 22,092,655 39,110,458 41,681,375 45,142,222 148,026,710 8,014 10,362 129.29% We added an additional budget item, including for site visit and international conference travel. TOTAL IDR 3,248,350,000 820,199,271 645,377,865 640,291,565 1,135,124,250 3,248,461,628 227,385 227,392 100.00%
* Provide estimates in US Dollars
Is your organization compliant with the terms outlined in the grant agreement?
As required in the grant agreement, please report any deviations from your grant proposal here. Note that, among other things, any changes must be consistent with our WMF mission, must be for charitable purposes as defined in the grant agreement, and must otherwise comply with the grant agreement.
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