Grants:APG/Proposals/2018-2019 round 1/Wikimedia Österreich/Impact report form

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Purpose of the report[edit]

This form is for organizations receiving Annual Plan Grants to report on their results to date. For progress reports, the time period for this report will the first 6 months of each grant (e.g. 1 January - 30 June of the current year). For impact reports, the time period for this report will be the full 12 months of this grant, including the period already reported on in the progress report (e.g. 1 January - 31 December of the current year). This form includes four sections, addressing global metrics, program stories, financial information, and compliance. Please contact APG/FDC staff if you have questions about this form, or concerns submitting it by the deadline. After submitting the form, organizations will also meet with APG staff to discuss their progress.

Overview[edit]

WMAT highlights of 2019:

  • We successfully continued our partnership around online volunteering with Caritas, a program for their volunteers to integrate Wikipedia editing into their volunteer work. A project that is very successful regarding editor retention.
  • We had and still have a very well working Austrian network of like-minded communities which helped us to campaign around the EU copyright reform and raise substantial awareness for the matter.
  • We hosted our first big Wikidata event together with the Vienna City Library
  • We also initiated an Austrian Award for Free Knowledge in order to raise more awareness for free licenses among Austrian institutions in particular. The Award ceremony is part of the Public Domain Month in January 2020.
  • We intensified the international engagement around diversity and equity in the movement by hosting two Wikipedia for Peace events (one around EuroPride and one summer camp around the gender gap on Wikipedia) and becoming the fiscal sponsor for the first Queering Wikipedia event in Linz in 2021 (was recently postponed for a year due to the COVID crisis)
  • We also managed to get substantial external funding for 2019 and 2020 for our diversity work around Wikipedia for Peace

On an international WMAT board and staff were also heavily involved in the movement strategy process, acting as coordinators and participating in working groups and international events. We managed to to do all this without decreasing our programmatic work, it was especially important to us, that this would not negatively effect our communities and the support they need. As a result we could fulfill or exeed most of our goals. But nevertheless it came with a price tag: The involved staff and volunteers needed to cope with that double load for an extended period of time, a situation that in itself is not sustainable. We also stopped taking on new projects and partnerships as we were lacking the necessary capacities. In addition, the WMF grants system has been in a limbo for years now, little was done to support affiliates involved in and committed to the strategy process by giving them reliable, timely information and security about their financial future. In contrast to our colleagues at the WMF we are forced to work under precarious circumstances, year to year. Our work will be important to implement the strategy on the ground, so this situation has to change soon for the better.

Global metrics overview - all programs[edit]

Shared metrics

  1. Participants: The number of people who attend your events, programs or activities, either in person or virtually. This definition does not include people organizing activities, social media followers, donors, or others not participating directly.
  2. Newly registered: The number of participants that create new accounts on a Wikimedia project. These include users who register up to two weeks before the start of the event.
  3. Content pages: A content page is an article on Wikipedia, an item on Wikidata, a content page on Wikisource, an entry on Wiktionary, and a media file on Commons, etc. This metric captures the total number of content pages created or improved across all Wikimedia projects.

Grantee-defined metrics

  1. Quality: The number of community decorations (featured, quality, valued) for media files supported by Wikimedia Österreich on Wikimedia Commons.
  2. Diversity: The number of unique participants and/or organizers of activities conducted or supported by Wikimedia Österreich who belong to underrepresented groups in the Wikimedia movement in Austria. These groups are defined as women, lesbian, gay, bisexual and transgender people, persons belonging to ethnic, language or religious minorities in Austria, foreigners and people with disabilities.
Program Participants Newly registered Content pages Quality Diversity
Goals for 2017–2019 (total for all programs) 32,000 14,900 750,000 7,900 1,800
Results until 2017-06-30 (total for all programs) 2,317 189 33,792 606 607
Results until 2017-12-31 (total for all programs) 7,131 347 94,234 891 892
Results until 2018-06-30 (total for all programs) 8,910 415 137,991 1,330 1,106
Results until 2018-12-31 (total for all programs) 12,244 11,873 525,545 4,108 1,686
Results until 2019-06-30 (total for all programs) 28,227 12,069 631,155 4,484 1,876
Results until 2019-12-31 (total for all programs) 32,070 12,283 722,133 5,718 2,051


Participants
Goal for three years
2017/01/01 – 2019/12/31
Earlier results for two years
2014/07/01 – 2016/06/30
Three-year target _ until 2019-12-31
and results _ from 2017-01-01 until 2019-21-31
Explanation
32,000

for 2019: 12,500 (without WLM international and CEE Spring: 3,100)

2,560

This is a sum of the older metrics of “active editors” and “new editors”. Whereas “organizers” within these groups need to be excluded, other “participants” from the former metrics group of “individuals” who were non-editors need to be included. In 2014, we counted only new editors, not active editors, so the actual number might be a bit higher than 2,560.

from 2017-01-01 to 2019-06-30 without WLM int. and CEE Spring:

13,111


from 2019-07-01 to 2019-12-31 without WLM int. and CEE Spring:

1 + 10 + 3 + 8 + 1 + 20 + 3 + 35 + 25 + 10 + 15 + 117 + 3 + 2 + 2 + 700 + 4 + 7 + 4 + 4 + 1 + 127 + 246 + 4 + 8 + 31 + 28 + 12 + 1 + 14+ 10 + 6 + 10 + 5 + 1 + 2 + 1,021 + 65 + 9 + 3 + 1 + 8 + 19 + 4 + 35 + 18 + 4 + 6 + 185 + 7 + 10 + 26 + 10 + 3 + 1 + 46 + 396 + 465 + 8 + 3 + 10 = 3,843


CEE Spring 2017: 335 + CEE Spring 2018: 403 + CEE Spring 2019: 500 = 1,238

WLM int. 2018: 13,878


Total:

32,070

Newly registered
Goal for three years
2017/01/01 – 2019/12/31
Earlier results for two years
2014/07/01 – 2016/06/30
Three-year target _ until 2019-12-31
and results _ from 2017-01-01 until 2019-21-31
Explanation
14,900

for 2019: 7,275 (without WLM international and CEE Spring: 225)

448
from 2017-01-01 to 2019-06-30 without WLM int. and CEE Spring:

715


from 2019-07-01 to 2019-12-31 without WLM int. and CEE Spring:

8 + 4 + 41 + 7 + 12 + 163 + 3 + 3 = 241


CEE Spring 2017: 45 + CEE Spring 2018: 53 + CEE Spring 2019: 127 = 225

WLM int. 2018: 11,102


Total:

12,283

Content pages
Goal for three years
2017/01/01 – 2019/12/31
Earlier results for two years
2014/07/01 – 2016/06/30
Three-year target _ until 2019-12-31
and results _ from 2017-01-01 until 2019-21-31
Explanation
750,000

for 2019: 328,000 (without WLM international and CEE Spring: 69,500)


Content pages by Wikimedia project (expected):
Wikimedia Commons 68%, Wikipedia 29%, Wikidata 2%, other 1%.

144,572

This is a sum of two of our former metrics, concerning new or improved article pages in Wikimedia projects and new media files uploaded to Wikimedia Commons.

from 2017-01-01 to 2019-06-30 without WLM int. and CEE Spring:

345,399


from 2019-07-01 to 2019-12-31 without WLM int. and CEE Spring:

3 + 16,943 + 1,671 + 142 + 1 + 323 + 11,495 + 1,803 + 18 + 431 + 11 + 14,616 + 1,943 + 768 + 21 + 1 + 7,244 + 935 + 20 + 1 + 1 + 749 + 433 + 6,124 + 479 + 579 + 5,180 + 11,629 + 245 = 83,809


CEE Spring 2017: 5,726 + CEE Spring 2018: 9,394 + CEE Spring 2019: 12,410 = 27,530

WLM int. 2018: 265,395


Total:

722,133

Quality
Goal for three years
2017/01/01 – 2019/12/31
Earlier results for two years
2014/07/01 – 2016/06/30
Three-year target _ until 2019-12-31
and results _ from 2017-01-01 until 2019-21-31
Explanation
7,900

for 2019: 3,500 (without WLM international: 800)

8,255
from 2017-01-01 to 2019-06-30 without WLM int.:

2,104


from 2019-07-01 to 2019-12-31 without WLM int.:

192 + 282 + 328 + 152 + 10 + 7 = 971


WLM int. 2018: 2,643


Total:

  • 5,718
Diversity
Goal for three years
2017/01/01 – 2019/12/31
Earlier results for two years
2014/07/01 – 2016/06/30
Three-year target _ until 2019-12-31
and results _ from 2017-01-01 until 2019-21-31
Explanation
1,800

for 2019: 400 (without WLM international and CEE Spring: 360)


No numbers from previous years as this is a new metric we did not track before.

from 2017-01-01 to 2019-06-30 without CEE Spring:

1,766


from 2019-07-01 to 2019-12-31 without CEE Spring: 3 + 3 + 17 + 20 + 2 + 17 + 50 + 1 + 9 + 3 + 9 + 25 + 11 + 2 + 1 + 2 = 175


CEE Spring 2017: 26 + CEE Spring 2018: 36 + CEE Spring 2019: 48 = 110


Total:

  • 2,051


Telling your program stories - all programs[edit]

Program 1

Community Support
[edit]


A diverse community of volunteers with a wide range of skills, a desire to continually improve their work together and that offers a constructive working environment to existing and new users


What did we achieve so far?

Wikipedia4Peace 2015-19 Infographic.pdf


Wikipedia for Peace - blue print for a self-sustaining project
Wikipedia for Peace is arguably on of our biggest success stories: It started in 2015 as an incubator project and a collaboration between WMAT and the local chapter of the peace organisation Service Civil International and through the initiative of a volunteer who is active in both movements. The idea was to adapt the SCI concept of summer camps for young volunteers into online volunteering camps around Wikimedia projects. We supported the project in the first few years with comparably modest financial and staff resources, thanks to the incredible commitment of the volunteer organizers and grass roots culture of the SCI volunteering. The idea gained traction in the movement in the following years with more camps and spin-off events happening in other countries and being hosted by new communities. Five years later there have been 12 camps in Europe and North Africa, with a total of 174 participants from 28 countries who wrote 930 new articles in 32 languages. All of this content was generated by young people under the age of 30 and is exclusively on topics which are usually underrepresented on our projects such as Women* and LGTBQ+. For the anniversary in 2019 we were lucky enough to host two events in Austria: The spin-off event Wikipedia for Peace: "Wikipedia for Peace at Europride 2019 in Vienna" in June and a classic Peace Camp "Wikipedia for Peace: We can Edit!" in Carinthia in August. It was also the first year we could finance the entire Peace Camp with external third party funding via Erasmus+ and managed to secure another funding cycle for an extended and even bigger camp in 2020. But the financial aspect is only one factor which makes this project successful and sustainable - even more rewarding for us is to see new community leaders emerging from this international network: Particularly in the international Wikimedia LGTBQ+ community the spin-off events contributed to new ideas and projects and intensified itnernational collaboration, eventually leading to the planning of the first Wikimedia conference especially dedicated to LGTBQ+ communities and topics "Queering Wikipedia" which WMAT will support as a fiscal sponsor and co-host.

Project Social Topics on Wikipedia
We could successfully extend our newcomer project promoting online volunteering in a classical volunteer organisation like Caritas. In addition to the participants from the last edition who continued their online work on Wikipedia&Co we could expand the group with new people. Fewer people joined than inthe first round, unfortunately no non-males at all, but results in terms of outcome and retention are still impressive. As outlined in the challenges section below it also proofs that successful newcomer work needs resources and long-term investement and it has its limits regarding scalability.

What are our biggest challenges?

WMAT-Caritas-Cooperation-Infographic 2-2019.pdf

Diversity and inclusion
Diversity and inclusion has been a focus of our activities across all programs in the past few years, but of course the ultimate goal is to include a more diverse group into our movement, so the community support aspect is particularly important. While the diversity metric itself has been above target from the beginning, the story becomes more complex and nuanced when you go into the details: Diversity regarding gender for example is generally more challenging for tech events and projects and the diversity numbers in these cases are less satisfying than in other areas. Many of our diversity activities are quite resource intensive, especially regarding staff time: Involving and keeping new groups of contributors that face more barriers is not a sprint, it is marathon and requires energy and attention over a longer period of time. It is not always easy for a lean team like ours to invest these necessary resources, when other projects and issues require our attention. Accordingly, the retention numbers are the only metrics we could not meet and which we will not continue to measure next year (for details please see our last Progress Report) and retention is particularly problematic for many already underrepresented groups which we would like to adress with our work around diversity and inclusion. Nevertheless, bringing more diverse people will stay a priority for us, and we will keep refining our approaches on how to do this best in the various contexts.


What's up next?

Community support in times of Corona
From today's perspective, one of our biggest challenges in all our programs but particularly Community Support will be the current COVID-19 pandemic and how we will adapt to the restrictions. Many of the plans for 2020 were already postponed or cancelled, the Queering Wikipedia Conference was planned for March but was postponed to 2021. Of course other small and big community events and gatherings are equally affected. Hence, our priority is to provide as much support as possible for online community activities and to adapt exisiting formats to the new realities. For this we work closely together with other affiliates and communities to share ressources and experiences. We do expect that our metrics and budgets will be affected by the current situation, to what extend will be dependent on the how long and how severe restrictions will turn out to be. We hope that there will also be global support for communities and affiliates from the WMF to make sure we all make it through this crisis together. Particularly technical support and know-how regarding major online events could be helpful, but also flexible and reliable grant making that enables innovation and exploring new ideas.


Overview of activities in 2019
Links to descriptions in monthly reports
Jan Award Ceremony: Federal Monuments Office – Best of 2018Wikiversity: New Media in History and Political EducationWikiDienstag 2019-01-08WikiDienstag 2019-01-15WikiDienstag 2019-01-22WikiDienstag 2019-01-29 Feb German-language Wikimedia GLAM Meeting in BerlinMovement Strategy Working Group MeetingArt+Feminism / her_story Kunstraum NÖStrategy MeetingGerman ArbCom meeting in NurembergWLM workshop in BerlinWikiDienstag 2019-02-05WikiDienstag 2019-02-19WikiDienstag 2019-02-26Mar Wartungsbausteinwettbewerb Winter 2019Project Social Topics on WikipediaWikimedia SummitWikiDACH and Photo workshop in Nurembergwiki♥vielfalt meeting in LinzWMAT IdeaLab 2019WikiDienstag 2019-03-05WikiDienstag 2019-03-12WikiDienstag 2019-03-26Wikipedia workshop at the Austrian Amnesty AcademyApr wiki ♥ vielfalt in LinzWikiversity: Europaforum Wachau Edit-a-thonLinuxtage GrazAdminCon 2019 in FrankfurtWikiDienstag 2019-04-02WikiDienstag 2019-04-08WikiDienstag 2019-04-16WikiDienstag 2019-04-30 May Wikidata workshop @ Linuxtage WienEdit-a-thon Sommeruni30th Wikipedia Writing ContestCreative Commons Summit in LisbonCommons Photography Workshop in LinzWikidataWednesdayWikimedia CEE SpringWikimedia Hackathon 2019 in PragueWikiGap in Swedish EmbassyWikiDienstag 2019-05-07WikiDienstag 2019-05-14WikiDienstag 2019-05-21WikiDienstag 2019-05-28 Jun Wartungsbausteinwettbewerb Spring 2019WAF on Tour: 300 years principality of LiechtensteinWorkshops for Project Social Topics on WikipediaWikipedia for Peace at Europride 2019 in ViennaWikiversity: Digital Media in History and Political EducationWMF Site VisitWikidataWednesdayWMAT General AssemblyRegiowikiATCommunity SurveyWikiDienstag 2019-06-04WikiDienstag 2019-06-11WikiDienstag 2019-06-18WikiDienstag 2019-06-25 July Strategy working group meeting in UtrechtWiki Loves Monuments 2018 internationalGerman Wiki Loves Earth jury meeting in FuldaWikiDienstag 2019-07-02 Aug Wikimania in StockholmGerman-language ArbCom meeting in NurembergWikipedia for Peace: We can edit! Austria 2019WikidataWednesday 2019-08-28Wartungsbausteinwettbewerb Summer 2019 Sep WMAT strategy meetingWikiProject Traditional Crafts: The Pocketknives of TrattenbachUpper Austrian Townscape Fair 2019 in TernbergWikipedia Café in LinzWikidataWednesday 2019-09-18Monuments DayWikiversity: Europaforum WachauWikiDienstag 2019-09-03WikiDienstag 2019-09-10WikiDienstag 2019-09-17WikiDienstag 2019-09-24 Oct WikiDaheim 2019WikiCon 2019 in WuppertalWikimedia CEE Meeting in BelgradeWikipedia Café in Linz31st Wikipedia Writing CompetitionWMAT PlanningLab 2019WikidataCon 2019Wikiversity: SommeruniWikiDienstag 2019-10-01WikiDienstag 2019-10-08WikiDienstag 2019-10-15WikiDienstag 2019-10-22 Nov Editaton Prachatice 2Legal workshop in FrankfurtWikipedia vor Ort 2019WikidataWednesday 2019-11-13GLAM meeting in MunichVolunteer Supporters Network meeting in SwitzerlandCommunity communication training in ViennaEdit-a-thon at Free Knowledge course, University of ViennaWikipedia workshop in ViennaWartungsbausteinwettbewerb Autumn 2019Denkmal-Cup 2020WikiDienstag 2019-11-05WikiDienstag 2019-11-12WikiDienstag 2019-11-19WikiDienstag 2019-11-26 Dec WMAT strategy meetingWikimedian in Residence portalProject Social Topics on WikipediaWikipedia Café in LinzTrain the Trainer in StuttgartWikiCup 2019RegiowikiATDer BrauereiführerWikiDienstag 2019-12-03WikiDienstag 2019-12-10X-mas WikiDienstag 2019-12-17


Additional metrics for this program
Objective
by the end of 2019
Earlier results for two years
2014/07/01 – 2016/06/30
Three-year target _ until 2019-12-31
and results _ from 2017-01-01 until 2019-12-31
Details
Community leadership: There are 750 volunteer organizers of activities supported by us. ~ 150

This is the estimated number of volunteer organizers based on a review of our reports in the last two years. The activities were organized by approximately 30 unique organizers.

06/17: 100 | 12/17: 237 | 06/18: 396 | 12/18: 580 | 06/19: 699 | 12/19: 880

from 2017-01-01 to 2019-06-30:

699


from 2019-07-01 to 2019-12-31:

17 + 1 + 12 + 1 + 1 + 12 + 1 + 6 + 1 + 1 + 1 + 4 + 1 + 1 + 1 + 1 + 8 + 1 + 5 + 4 + 1 + 1 + 1 + 1 + 8 + 23 + 1 + 3 + 1 + 2 + 1 + 7 + 1 + 1 + 34 + 2+ 1 + 12 = 181


total:

880

Community motivation: At least 80% of the participants of community surveys agree that our activities contribute to motivating them for their online work. 86%

According to our community survey in Q2/2016.


2017: 86 | 2018: 83 | 2019: 83

86% according to our community survey in June 2017, 83% according to our community survey in June 2018 and 83% according to our community survey in June 2019.
Community retention: 80 new editors still active 12 weeks after registration (new metric only valid for 2019). No comparable results.

06/19: 16 | 12/19: 56

from 2019-01-01 to 2019-06-30:

16


from 2019-07-01 to 2019-12-31:

2 + 19 + 2 + 12 + 2 + 3 = 40


total:

56

Program 2

Free Content
[edit]


Generating, opening, and distributing multifaceted and valuable content that fascinates and engages Wikimedia volunteers, partners, and readers alike.


What did we achieve so far?

WMAT Supported Files 2-2019 Infographic.jpg

Quantity and quality of media files
2018 was a highly productive year for our photography community and we could maintain a high standard in 2019, even if we do not completely match the extraoridnary numbers from especially the second half of 2018. As described in previous reports, WMAT's main focus concerning content is not the quantity alone, but also to make it as high-quality and valuable as possible. The main criteria being the quality of the content (e.g. decorated images), the added value for Wikimedia projects (e.g. encyclopedic value of rare pictures or documents / usage in Wikimedia projects), and the added value for free knowledge in general, such as new partnerships and contacts or an increased awareness for free licenses in cooperations to liberate content. This is particularly reflected in this year's results of our annual photo contest WikiDaheim: While the overall number of submitted pictures is lower than last year - a common effect in contests which are conducted for multiple years in a row - the overall outcome regarding quality and usage was even further improved: Despite the lower amount of pictures the pages in the main name space of Wikimedia projects using images of the contest stayed almost equal at roughly 2.100. At the same time the number of decorated images almost doubled this year.

Wikimedia Austria is an excellent interface to connect with the various, quite heterogeneous groups in the Wikiverse. They provide reliable organisational support for sustainable community building.

— Christian Erlinger, Systems Librarian at the Viennese Public Libraries



Hammer und Schleiferei zum Kini Schmied am Schwanzhammer-9466 WMAT-Edit.jpg

New GLAM collaborations
In 2019 we saw new GLAM initiatives emerging from newcomer focused community initiatives: As outlined in our Progress Report the KulTouren which were designed as a new entry point for newbies by our expert group on newcomer support, did bring some but not many new faces to the movement, but it inpired the exisiting community members who attended the meetings to create a new WikiProject on Traditional Crafts in Austria. The idea fits perfectly into our strategy of promoting Free Knowldge about Austria on Wikimedia projects but also other platforms such as our RegioWiki. A first successful edition of such GLAM-oriented KulTour was launched in autumn 2019 in Upper Austria. So far such GLAM projects are manageable for us (despite challenges regarding new projects outlined below), as they are clearly limited in duration and scope.
Another new initiative came out of our Wikidata community building: One of our most active new community members works as a systems librarian at the Vienna libraries and together we designed an event to showcase the potential of Wikidata for GLAMs in genereal and libraries in particular. The event resulted in new ideas and potential long-term partnerships, but here we are already hitting a brick wall in terms of the limits of our current (staff) resources.


What are our biggest challenges?

The future of the Open Data Portal
In 2020 the third party project fundings we had for the past few years for the Open Data Portal will come to an end, and even tough we have some resources to continue for a while, the technical maintenance becomes increasingly difficult for us: Our staffing resources do not allow for dedicated tech support and the volunteer model is not viable for a project like this in the long run. With our partners in public administration we are currently negotiating possibilities to host the portal together with the Open Government Data Portal in a public space, which would allow us to concentrate on our core competencies community support and opening data, which also perfectly complement our activities around Wikidata.

Limited potential for new partnerships
Starting and maintaining sustainable partnerships usually depends on considerable staff resources, even with very dedicated volunteers involved a lot of the coordination and communication is facilitated by staff, who are available during office hours, help with research and concept papers etc. Just opening doors for collaboration can be quite time consuming, as GLAM institutions in Austria are generally more conservative and less open than in many other European countries (see also our Free Knowledge Award initative described below in Program 3). Due to our international involvement in the movement strategy process, acting as coordinators and participating in working groups and international events, we also stopped taking on new major projects and partnerships as we were lacking the necessary capacities. We managed to to do all this without decreasing our exisitng programmatic work, as it was especially important to us, that this would not negatively effect our communities and the support they need. As a result we could fulfill or exeed most of our goals throughout the programs. But nevertheless it came with a price tag: The involved staff and volunteers needed to cope with that double load for an extended period of time, a situation that in itself is not sustainable. At the moment it is hard for us to predict how this situation will evolve in the coming year(s), how much involvement in the implementation of the strategy will be necessary and possible without burning out the people involved and how much support there will be from the WMF and other partners on an international level.

Structured data on Commons
We planned for WikiDaheim 2019 to be the first 'Wiki Loves…'-style campaign that will run with Structured Data on Wikimedia Commons. The goal was that the renewed custom UploadWizard, resulting from this pilot, can be easily set up by other Wikimedians to use in their own projects and campaigns. However, due to delays in the overall structured data project and hard deadlines for the contest on our side we had to abandon that plan after some initial working meetings with the project coordinators.


What's up next?

Free content via community competitions
Supporting community competitions around photography or article creation is one of the longest standing activities of our chapter. Over the years we gained a lot of experience around the topic and can see that often even modest financial and/or staff input generate amazing an amazing quantity and quality of content. As these activities do not necessarily require travel or in-person meetings, these are perfect activities for the current situation with all the restrictions due to COVID-19. In 2020 we will explore new ideas around competitions with partner communities and affiliates, in order to maximise impact, use synergies and incorporate a broader range of activities such as Wikidata.


Overview of activities in 2019
Links to descriptions in monthly reports
Jan Wikiversity: New Media in History and Political EducationSupported media files and pages using media files Feb WLM workshop in BerlinWikiDienstag 2019-02-12WikiDienstag 2019-02-26Supported media files and pages using media filesMar Wartungsbausteinwettbewerb Winter 2019Project Social Topics on WikipediaWikiDACH and Photo workshop in NurembergWikiDienstag 2019-03-26Wikipedia workshop at the Austrian Amnesty AcademySupported media files and pages using media files Apr Wikiversity: Europaforum Wachau Edit-a-thonWikiDienstag 2019-04-30Supported media files and pages using media files May Edit-a-thon Sommeruni30th Wikipedia Writing ContestCommons Photography Workshop in LinzWikidataWednesdayWikimedia CEE SpringWikimedia Hackathon 2019 in PragueWikiGap in Swedish EmbassyWikiDienstag 2019-05-07WikiDienstag 2019-05-014WikiDienstag 2019-05-21Supported media files and pages using media files Jun Wartungsbausteinwettbewerb Spring 2019Photo project at Austrian Museum of Folk Life and Folk Art depotWAF on Tour: 300 years principality of LiechtensteinWikipedia for Peace at Europride 2019 in ViennaWikiversity: Digital Media in History and Political EducationWikidataWednesdayRegiowikiATPhoto projects Innervillgraten and LinzWikiDienstag 2019-06-11WikiDienstag 2019-06-18Supported media files and pages using media files JulyWiki Loves Monuments 2018 internationalSupported media files and pages using media files Aug Wikipedia for Peace: We can edit! Austria 2019WikidataWednesday 2019-08-28Wartungsbausteinwettbewerb Summer 2019Supported media files and pages using media files Sep WikiProject Traditional Crafts: The Pocketknives of TrattenbachPhoto project at the International Motor Show IAA in GermanyWikidataWednesday 2019-09-18Monuments DayWikiversity: Europaforum WachauSupported media files and pages using media files Oct WikiDaheim 2019WikiCon 2019 in Wuppertal31st Wikipedia Writing CompetitionWikiversity: SommeruniWikiDienstag 2019-10-08Supported media files and pages using media files Nov Editaton Prachatice 2WikidataWednesday 2019-11-13Edit-a-thon at Free Knowledge course, University of ViennaWikipedia workshop in ViennaWartungsbausteinwettbewerb Autumn 2019Denkmal-Cup 2020Supported media files and pages using media files Dec Project Social Topics on WikipediaWikiCup 2019RegiowikiATDer BrauereiführerSupported media files and pages using media files


Additional metrics for this program
Objective
by the end of 2019
Earlier results for two years
2014/07/01 – 2016/06/30
Three-year target _ until 2019-12-31
and results _ from 2017-01-01 until 2019-12-31
Details
Useful content: 14,000 additional distinct media files supported by Wikimedia Österreich used in the main namespace of Wikimedia projects. 12,210

06/17: 1,735 | 12/17: 5,607 | 06/18: 7,377 | 12/18: 11,984 | 06/19: 14,156 | 12/19: 18,048

from 2017-01-01 to 2019-06-30:

14,156


from 2019-07-01 to 2019-12-31:

1177 + 688 + 1215 + 404 + 253 + 155 = 3,892


Total:

18,048

Versatile content: Retaining the average usage of the distinct media files mentioned above on at least 2 main namespace pages. No numbers from previous years as this is a new metric we did not track before. As of 2016-06-30 the number of total file usages was about 2 times higher than the number of distinct file usage.

06/17: 2.1 | 12/17: 2.2 | 06/18: 2.2 | 12/18: 2.1 | 06/19: 2.2 | 12/19: 2.5

from 2017-01-01 to 2019-06-30:

2.1 or 2.2


from 2019-07-01 to 2019-12-31:

2.5 (9,597 (= 2620 + 2177 + 3047 + 1092 + 363 + 298) / 3,892)

Free content beyond Wikimedia projects: 1,000 freely licensed content pages in Non-Wikimedia projects (e.g. RegioWiki). No numbers from previous years as this is a new metric (introduced in 2019) we did not track before.

06/19: 901 | 12/19: 1,324

from 2019-01-01 to 2019-06-30:

901


from 2019-07-01 to 2019-12-31:

404 + 19 = 423


Total:

1,324

Program 3

Reach / Free Knowledge Awareness
[edit]

Creating collective impact on a societal level by working with and through others to achieve a greater impact than we could ever achieve alone.


What did we achieve so far?

Outreach events

The cooperation with Wikimedia Österreich was crucial for the success of our #WikiGap campaign. The Wikimedia Austria team are true mentors - thanks to their professionalism one always felt in good hands.

— Carina Engström, Trade and Culture Officer at the Swedish Embassy Vienna

In 2019 we conducted to broad range of successful events and initiatives which had outreach as one of their main goals. The events enabled us to raise awareness for Free Knowledge in general and Wikimedia projects in particular among a variety of target groups: The campaign around the EU copyright reform adressed political leaders in Austria and the EU but particularly in the German speaking countries (DACH) also a more general public and young activits who fight for a free and open internet. In partnerships with other organisations and communities such as the Swedish Embassy and Amnesty Austria we could raise awareness among young professionals and activists for the online Gender Gap. Thanks to our Wikidata goes Library event, we could showcase the potential of Wikidata to Austrian librarians and the second edition of Wikipedia vor Ort reached even more people in more places throughout Austria than in the already very successful first run last year. As a result 2019 brought us good media attention on various aspects of our work, new partnerships and in-kind donors, but also more individual donations so we have an all-time high of direct donations.

Third party funding
In 2019 we could fund a substantial part of our outreach material via third party grants, in addition to the new and existing in-kind donations, particularly in the context of our educational activities..


What are our biggest challenges?

Sustainable outreach network
Over the past few years it became increasingly difficult for us to sustain some of our social media channels, particularly Facebook. There are various reasons but a change in media usage (generally fewer people use Facebook in our geographies these days, younger target groups prefer other channels etc) and the fact that reach and visibility have been substantially reduced unless you pay for the services. With our small team and limited budget we cannot afford to maintain a multitude of different channels and we would like to keep pay-for services at a minimum. Despite our best efforts, this development starts showing in our metrics. Hence, we will reassess our social media strategy for 2020 and how to make the most out of the limited resources we have in this regard. While already have successfully pimped and diversified our Twitter presence over the past two years, particularly around netpolitical topics, advocacy, and to reach the tech community, we will probably focus on new channels which are better suited to promote WMAT's other core activities (e.g. Instagram for photography related communication, where we can learn a lot from the Wiki Loves Monuments International team).


What's up next?

Public Domain Month 2020 and the first Austrian Award for Free Knowledge
Introducing January as a globally celebrated Public Domain Month, an idea by the open communities that came together at the Creative Commons Summit 2019 in May in Lisboa, was a good opportunity for us to innovate around Free Knowledge awareness building in Austria. Especially among GLAM and educational institutions, which are still quite conservative and closed compared to many other European countries. We decided to start a Free Knowledge Award to raise awareness for free licenses in general and the public domain in particular. In two categories outstanding institutions and civil society initiatives will be awarded for their contributions to Free Knowledge. The call for nominations was started in autumn 2019 and the award ceremony will be held on Jan 25 during the Vienna Ball of Sciences, a cooperation that was enabled by our long-standing university projects and partnerships.



Overview of activities in 2019
Links to descriptions in monthly reports
Jan Award Ceremony: Federal Monuments Office – Best of 2018Wikiversity: New Media in History and Political EducationWikiDienstag 2019-01-08WikiDienstag 2019-01-15WikiDienstag 2019-01-22 Feb Art+Feminism / her_story Kunstraum NÖStolperstein conference in Berlinwiki♥vielfalt meeting in LinzWikiDienstag 2019-02-05WikiDienstag 2019-02-26Mar Wikidata Workshop at Elevate FestivalWikipedia Blackout - Media Campaign around Copyright ReformWikiDienstag 2019-03-05Wikipedia workshop at the Austrian Amnesty Academy Apr Wikiversity: Europaforum Wachau Edit-a-thonLinuxwochen EisenstadtWikiDienstag 2019-04-02 May Edit-a-thon SommeruniInternational Museums Day campaignWikiGap in Swedish Embassy Jun Wikiversity: Digital Media in History and Political EducationNetpolitical EveningsWikiDienstag 2019-06-04 Aug Alpbach in Motion Sep Upper Austrian Townscape Fair 2019 in TernbergWikidataWednesday 2019-09-18Monuments DayWikiversity: Europaforum WachauWikiDienstag 2019-09-03WikiDienstag 2019-09-17 Oct WikiDaheim 2019WikiCon 2019 in WuppertalWikiversity: SommeruniWikidata goes LibraryWikiDienstag 2019-10-01 Nov Wikipedia vor Ort 2019Lecture at KeplersalonWikidataWednesday 2019-11-13Edit-a-thon at Free Knowledge course, University of ViennaWikiDienstag 2019-11-12 Dec Wikimedian in Residence portalNetpolitical Evenings


Additional metrics for this program
Objective
by the end of 2019
Baselines /
Earlier results
Three-year target _ until 2019-12-31
and results _ from 2017-01-01 until 2019-12-31
Details
Sustainable outreach network: 5,000 individuals reached with permanent online channels (newsletter and social media, e.g. Facebook, Twitter, YouTube). Baseline as of 2016/06/30:
2,092

Results until 2016/12/31:
2,308

06/17: 2,514 | 12/17: 2,826 | 06/18: 3,156 | 12/18: 3,411 | 06/19: 3,751 | 12/19: 3.837

3,837 individuals reached:
  • Facebook WMAT: 1,045,WLE-AT: 330, WikiDaheim: 105, WMAT Advent: 92, WikidataAT: 49
  • Twitter WMAT: 1,595, WikidataAT: 326
  • Newsletter WMAT: 321
  • YouTube WMAT: 23
Sustainable partnerships: Gaining 50,000 EUR in-kind donations from partner organizations. Results for 2015:
16,420

Results for 2016:
15,356.87

06/17: 13,480 | 12/17: 17,800 | 06/18: 25,610 | 12/18: 35,800 | 06/19: 45,620 | 12/19: 51,485

Gained 51,485 EUR in-kind donations (15,685 EUR in 2019).

Revenues received during this period (6 month for progress report, 12 months for impact report)[edit]

Please use the exchange rate in your APG proposal.

Table 2 Please report all spending in the currency of your grant unless US$ is requested.

  • Please also include any in-kind contributions or resources that you have received in this revenues table. This might include donated office space, services, prizes, food, etc. If you are to provide a monetary equivalent (e.g. $500 for food from Organization X for service Y), please include it in this table. Otherwise, please highlight the contribution, as well as the name of the partner, in the notes section.
Revenue source Currency Anticipated Q1 Q2 Q3 Q4 Cumulative Anticipated ($US)* Cumulative ($US)* Explanation of variances from plan
FDC grant EUR 265,000 - 154,362 - 110,417 264,779 299,426 298,935 Deduction of fiscal sponorship leftovers
Membership fees EUR 4,000 - 2,460 - 230 2,690 3,037 Membership database clean-up, elimination of members who haven't payed for several years
Donations EUR 23,000 - 19,045 - 8,439 27,484 25,988 31,029
In-kind donations EUR 16,000 - 9,820 - 5,865 15,687 18,078 17,711
CEE spring grant EUR 9,500 - 3,835 - - 3,835 10,734 4,333 Second installment only wired in early 2020
WLM International Grant EUR 32,000 - 16,750 - - 16,750 36,157 18,926 If second installment is needed it will be wired in 2020
FFG Grant Data Market Austria EUR 9,725 - - - - - - 10,988 Last installment expected in 2020
Financial support for the Open Data Portal EUR 2,000 - 1,846 - 2,500 4,346 2,260 4,907 Unexpected one time donation from a like-minded organisation
Erasmus+ Grant EUR 14,050 - 11,240 - - 11,240 15,875 12,700 Last installment expected in 2020
Interests EUR - - 55 - 87 142 - 160
Event Grant Queering Wikipedia EUR 39,811 - - - 39,811 39,811 44,947 44,947

* Provide estimates in US Dollars


Spending during this period (6 month for progress report, 12 months for impact report)[edit]

Please use the exchange rate in your APG proposal.

Table 3 Please report all spending in the currency of your grant unless US$ is requested.

(The "budgeted" amount is the total planned for the year as submitted in your proposal form or your revised plan, and the "cumulative" column refers to the total spent to date this year. The "percentage spent to date" is the ratio of the cumulative amount spent over the budgeted amount.)
Expense Currency Budgeted Q1 Q2 Q3 Q4 Cumulative Budgeted ($US)* Cumulative ($US)* Percentage spent to date Explanation of variances from plan
Staff expenses EUR 148,000 - 72,287 - 76,251 148,538 167,225 167,699 100%
Operations EUR 43,000 - 17,243 - 22,605 39,848 48,586 44,988 93%
Community Support EUR 64,500 - 27,661 - 33,577 61,238 72,879 69,138 95% Part of the spending could be covered by other grants (Wikipedia for Peace via Erasmus+)
Free Content EUR 22,000 - 10,782 - 9,374 20,156 24,858 22,756 92%
Reach /Free Knowledge Awareness EUR 20,000 - 3,481 - 6,702 10,183 22,598 11,497 51% Part of the spending regarding PR and outreach could be covered with other grants (Erasmus+).
CEE Spring EUR 9,500 - 495 - 4,325 4,820 10,734 5,442 51% Underspending in the project
WLM International EUR 32,000 - 5,139 - 395 5,534 36,157 6,248 17% New edition of WLM just started end of the year
TOTAL EUR 339,000 - 137,088 153,229 290,317 383,037 327,768 86% Mostly underspending in fiscal sponsorships

* Provide estimates in US Dollars


Compliance[edit]

Is your organization compliant with the terms outlined in the grant agreement?[edit]

As required in the grant agreement, please report any deviations from your grant proposal here. Note that, among other things, any changes must be consistent with our WMF mission, must be for charitable purposes as defined in the grant agreement, and must otherwise comply with the grant agreement.

  • No major changes

Are you in compliance with all applicable laws and regulations as outlined in the grant agreement? Please answer "Yes" or "No".

  • Yes

Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Grant funds as outlined in the grant agreement? Please answer "Yes" or "No".

  • Yes

Signature[edit]

Once complete, please sign below with the usual four tildes.

Resources[edit]

Resources to plan for measurement[edit]

Resources for storytelling[edit]