Grants:APG/Proposals/2018-2019 round 2/The Centre for Internet and Society/Progress report form
This form is for "The Centre for Internet and Society" and other organisations receiving Annual Plan Grants to report on their progress after completing the first 6 months of their grants. The time period covered in this form will be the first 6 months of each grant (e.g. 1 January - 30 June of the current year). This form includes four sections, addressing grant metrics, program stories, financial information, and compliance. Please contact APG/FDC staff if you have questions about this form, or concerns submitting it by the deadline. After submitting the form, organizations will also meet with APG staff to discuss their progress.
|The Centre for Internet and Society|
|Location||Bangalore (head office)|
Delhi (branch office)
|Legal status||Registered non-profit organisation|
|Main office||No. 194, 2nd ‘C’ Cross, Domlur, 2nd Stage, Bengaluru, 560071 (OpenStreetMap, Google Maps)|
|Other language(s)||Kannada, Hindi|
|Key people||See A2K team, In CIS some key people are: Elonnai Hickok (chief operating officer), Sumandro Chattopadhyay (director), Anubha Sinha (senior program manager), Amber Sinha (research director), Sneha (program manager),Tito Dutta (program manager)|
|Reports||Access to Knowledge reports|
(or read the organisation's annual reports and audit reports, or the organisation's newsletters)
|Phone number||+91 80 4092 6283 (Bangalore office)|
|E-mail address||titocis-india.org (primary contact)|
elonnaicis-india.org (Chief Operating Officer (COO) of CIS)
The Centre for Internet & Society (CIS) is an Indian non-profit research organisation. The official website of CIS may be seen at cis-india.org. Several teams working in CIS such as accessibility, openness, internet governance, telecom, research@work. Annual reports of the Centre for Internet and Society may be seen here.
The Access to Knowledge (or A2K) team of the organisation is dedicated to supporting and serving Indian Wikimedia projects and the communities. CIS-A2K's primary objectives are:
- supporting and serving the Indian Wikimedia communities in all possible ways
- building institutional partnerships.
- bringing more content under free license
- designing and executing projects with community participation.
- strengthening the Wikimedia volunteers.
- fostering and enabling an appropriate legal and technological ecosystem.
- Content Enrichment: A2K aims to work towards defining and developing strategies that embody the values of Neutral Point of View, Verifiability and is of help to readers
- Sustainable Partnerships: A2K team would like to establish partnerships with educational and research institutions and developmental organisations which will provide anchor, leadership and support for the Wikimedia movement in the Indian subcontinent.
- Creating inclusive movement practices: A2K would like to play a lead role in creating inclusive spaces for all contributors celebrating diversity.
In March 2019, we submitted our annual work plan and proposal form. On 31 December 2019 we completed the first 6 months of the grant period and here in this "progress report", we are reporting our progress. In this "progress report" we'll focus on the major Wiki-events activities we conducted or supported in this period, and also our learning, and future plans.
In the last 6 months CIS-A2K has conducted and/or supported a good number of Wiki-events/activities. In the following table we are including some of the events conducted or supported in these 6 months, we feel were important and impactful for the communities and the movement:
CIS-A2K, in the first six months of this work plan year (2019-20), has conducted & supported different Wiki-activities related to Content Enrichment, Skill Development, Leadership & Partnership. We conducted the second iteration Wiki Advanced Training (WAT). The primary project to discuss during year's WAT was Wikisource. We have started collaborating with NDLI, India (National Digital Library of India) with the support Wikimedia Foundation GLAM team. The projects we are focusing to collaborate with NDLI are Wikisource & Wikidata mainly.
Other than our ongoing partnerships with institutions likeCHRIST (Deemed to be University) Bengaluru, Vigyan Ashram, Pune etc., in the last two quarters we have developed relationship with institutions such as Alva's college, Mangalore & Punyashlok Ahilyadevi Holkar Solapur University, Solapur. These partnerships aim to involve the students of these Universities in different Wikimedia activities such as article writing, photo uploading, Wikisource proofreading & Wikidata editing and also we have signed MoU with Alva's college & Solapur University.
Our request page remained an active place for communication related to the general support to the movement. In the last six months, we have received 12 requests out of which 11 are financial requests and one is a non-financial, in nature. As an example of such support provided, West Bengal Wikimedians have been conducting high-quality & cost-effective Wiki events, this year they organised WikiLoves monument (in India). CIS-A2K supported in prize distribution in this activity.
We included a research component in this year's work-plan. Some of the areas/topics we are conducting research work at this moment are Bridging Gender Gap, Wikimedia in Education, Mapping GLAM in Maharashtra, Content Creation on Wikidata etc.
Metrics and results overview - all programs
We are trying to understand the overall outcomes of the work being funded across our grantees' programs. Please use the table below to let us know how your programs contributed to the Grant Metrics. We understand not all Grant or grantee-defined Metrics will be relevant for all programs, so feel free to put "0" where necessary. For each program include the following table and
- Next to each required metric, list the outcome/results achieved for all of your programs included in your proposal.
- Where necessary, explain the context behind your outcome.
- In addition to the Global Metrics as measures of success for your programs, there is another table format in which you may report on any OTHER relevant measures of your programs success
For more information and a sample, see Grant Metrics.
|Participants||2,061||CIS-A2K conducted events under the Focused Language Area (FLA) and Focused Project Area along with the current (ongoing) and new institutional partners like Alva's College, Solapur University and Vigyan Ashram, Maharashtra, which helped us achieve this target.|
CIS-A2K events/activities took place in the following cities/places.
|Gender ratio||An aggregate of approx 40% of female Wikimedians have taken part in the events organised by CIS-A2K.||Please see Gender ratio here|
Telling your program stories - all programs
Please tell the story of each of your programs included in your proposal. This is your chance to tell your story by using any additional metrics (beyond global metrics) that are relevant to your context, beyond the global metrics above. You should be reporting against the targets you set at the beginning of the year throughout the year. We have provided a template here below for you to report against your targets, but you are welcome to include this information in another way. Also, if you decided not to do a program that was included in your proposal or added a program not in the proposal, please explain this change. More resources for storytelling are at the end of this form. Here are some ways to tell your story.
- We encourage you to share your successes and failures and what you are learning. Please also share why are these successes, failures, or learnings are important in your context. Reference learning patterns or other documentation.
- Make clear connections between your offline activities and online results, as applicable. For example, explain how your education program activities is leading to quality content on Wikipedia.
- We encourage you to tell your story in different ways by using videos, sound files, images (photos and infographics, e.g.), compelling quotes, and by linking directly to work you produce. You may highlight outcomes, learning, or metrics this way.
- We encourage you to continue using dashboards, progress bars, and scorecards that you have used to illustrate your progress in the past, and to report consistently over time.
- You are welcome to use the table below to report on any metrics or measures relevant to your program. These may or may not include the global metrics you put in the overview section above. You can also share your progress in another way if you do not find a table like this useful.
|Metric||Target||Last year (if applicable)||Progress (at end of Q2)||Projected (end of year)|
CIS-A2K is collaborating with various organisations, institutions and authors to re-license their content under CC-BY-SA 4.0 (or similar free licenses). A2K is facilitating the OTRS process in Wikimedia Commons for re-licensing as well as digitisation of the content. The team of trained Wikimedians at Vigyan Ashram, Pabal, Maharashtra has been digitising the books and uploading content on Wikimedia projects. Sessions were conducted on 6, 12, & 31 July and 31 December 2019 in Pune.
Old reference books are no longer being reprinted now, and there are a few copies in some of the libraries. Several organisations also have knowledge repositories in the form of training booklets and posters. In order to make these hidden resources accessible to society, this content needs to be published in free knowledge sources like Wikimedia Commons & Wikisource. For this, re-licensing sessions with organisations and copyright holders are conducted regularly.
- CIS-A2K facilitated the OTRS process of three organisations, Jnana Prabodhini, Saptahik Vivek Hindustan Prakashan Sanstha and Vrikshamitra. They have released their six books, eight volumes of encyclopedias and 12 books respectively. The authorised signatory of the organisation has completed the OTRS process. A simple 'How to do' manual was developed for this.
- CIS-A2K conducted four sessions with copyright holders. In the field of rural development in Maharashtra, thoughts of Late S. G. Majgaonkar are highly regarded. His son Dhananjay Majgaonkar who holds the copyright for his books completed the OTRS process and released three books in CC-By-SA. The books are now on Wikimedia commons as well as a Wikisource project.
- CIS-A2K conducted OTRS session with Ila Dalwai, daughter of social reformer & writer late Hamid Dalwai. She has re-licensed Meharunnisa Dalwai and Hamid Dalwai's four books. Content donation sessions with thinker & writer Hari Narake and son of Marathi thinker & writer Late Narahar Kurundkar were conducted. These persons handed over 15 books to CIS-A2K for further process.
The procedure of OTRS with the organisations need more attention and time as it involves trustee resolutions, declarations on official letterhead etc. The authors or copyright holders are not familiar with computer or internet. Therefore, it is preferable to conduct one to one personal sessions to complete the process.
- Many organisations and authors/copyright holders have been approaching us for content donation. Therefore we are planning to develop one more set-up for scanning and training of active Wikimedians to execute the OTRS process.
- In the first 6 months of this work-plan we were successful to conduct relicense work mostly in Maharashtra, in the upcoming 6 months, we'll try to replicate this effort at least 1 more state in India.
"It would be great fun to read the old classic and out of print books, was my first thought when CIS-A2K representative introduced me to Wikisource. Being an avid book lover it was worth giving a try. It turned out to be true as some Wikisource books which I read were almost 100 years old while some recent but all were interesting and informative. Then, I attended a Wikisource workshop at Vigyan Ashram, Pabal and learned about the process of scanning, indexing and making of PDF of books. The further process of proofreading, typography and validation required careful reading of the book word by word. So it was not just joy of reading but also enjoying the other aspect of the book like the use of different words, different style of writing suited to those times. The experience was becoming pleasurable so it was imperative that I attend an advanced workshop in Pune in October 2019. That was my first training workshop and It involved using advanced templates, library classification, use of Wikidata and transclusion. At the end of the training, I could say that I have learned a lot. I am using the knowledge gained during the training now in editing more books and enjoying the work." - Username:Svnavare
Jal Bodh project
The Indian National Trust for Art & Heritage Pune Chapter (INTACH) is working with various organisations to preserve natural heritage spaces like rivers in Pune district of Maharashtra, India. To build knowledge on rivers, INTACH has decided to collaborate with CIS-A2K to develop a long-term plan. A two-day workshop to structure the entire project was conducted on 29 & 30 July at INTACH office in Pune. A total of 20 participants from seven organisations actively contributed to Wikimedia projects.
As the state of rivers is worsening day by day, active citizens and organisations have realised the urgent need to document details about these rivers. This also generates awareness among readers and aids efforts in preservation.
This workshop was focused on content creation around river issues, where participants worked on the analysis of the knowledge produced. Training sessions on Wikipedia editing and Commons upload were conducted. The structure of articles on rivers was finalised collaboratively. Separate project page defining this structure was created on Marathi Wikipedia under the WikiProject Jalbodh. This was the crucial activity for the project. The participants worked in groups to see the encyclopedic content available with the organisations, and references of these was discussed. They worked in Wikipedia sandboxes before uploading the articles in the main namespace. Various skills like advanced search options for finding online references, archiving of URL's on Wayback machine of Internet Archive were also taught to participants.
Working with the experienced organisation/Activists to develop free knowledge content is difficult as the materials prepared for awareness or reporting purposes. Which lead to conduct multiple sessions to train and explain the value of Encyclopedic writing.
Two follow-up workshops are planned until June 2020 and will be hosted with the help of two different organisations.
Wikidata WikiProject India Newsletter
Wikidata WikiProject India Newsletter is a quarterly newsletter intended to share news and updates about Wikidata activities in India and by the Indian Wikimedians.
Recent years have seen a wide range of activities around Wikidata in the Indian context. The newsletter has been started to summarise major activities happening and share them with the wider communities.
The major activities around Wikidata in Indian context happening for 3 months are tracked and a short one-line summary are added to describe the achievements, news or updates. The first two issues of the newsletter have been published on October 1, 2019 and January 1, 2020. A post about the newsletter is shared to the WikiProject India participants and/or newsletter subscribers on their talk page along with wikidata-l and wikimediaindia-l mailing lists.
Digitisation project with Rajgurunagar Public Library
This project is an effort to digitise a collection of rare books from the 19th century, housed at the Rajgurunagar Public Library. A meeting was conducted at the library in Rajgurunagar in Pune district on 29 November, 2019, where a detailed discussion was held with the Secretary of the library, Vigyan Ashram team and A2K Programme Officer on the different stages of the project before launching the activities.
Established in 1862, Rajgurunagar Public Library is a well-known institution in Pune and houses very rare old books. As the first such digitisation initiative in Maharashtra, it would encourage libraries across the state to undertake such projects. The digitisation project proposal and sanction process with the Maharashtra State Language Department was facilitated by CIS-A2K, who have since been approached by three other 100+-year-old libraries for digitisation related projects.
An initial meeting with key persons of the library was conducted at Vigyan Ashram, Pabal in August 2019. They were introduced to the whole process from the creation of metadata, scanning, uploading, OCR etc. at Vigyan Ashram. After the approval from the management, a proposal for the digitisation of rare books published in the 19th century and uploading the content on Wikimedia was developed. The proposal was submitted to Maharashtra State Language Department, and was sanctioned. Scanning of 25 rare books was completed, and a review of progress was undertaken by library representatives and CIS-A2K on 29 November at Vigyan Ashram.
The rare old books at these libraries are in a bad condition, so there is a need to take up appropriate preservation activities before scanning them. The catalogs of the libraries are not available in Unicode, so training on Metadata and KOHA is required for the staff members of these institutions.
The uploading of content on Wikimedia Commons and OCR on Wikisource will be done in the next quarter. The next project of digitising copyright free reference books was discussed with key representatives at the Rajgurunagar Public Library.
"Collecting information from online and off-line sources and researching for the articles was enriching experience. Such competitions motivate the editors to dedicate time for Wikipedia, which otherwise is difficult considering our busy schedules and professional work commitments.
I made two visits under GLAM project. Visit to Joshi railway museum, Pune made me understand the challenges and problems faced by the privately run museums. During another GLAM visit to Apte Vachan Mandir, 150 year old public library in my home town of Ichalkaranji, I understood the need of digitization of books and resolved basic queries of the board of directors about this process. If we can digitize rare books from this treasure trove in this year, it will really give me satisfaction as a Wikipedian." - Username:ज्ञानदा गद्रे-फडके
Shetkari Sanghatana & Sharad Joshi Archive Project
Sharad Joshi was farmers' leader, thinker, politician, writer and founder of Shetkari Sanghatana (Farmers' Organisation) in India. Shetkari Sanghatana & Sharad Joshi Wikimedia archive project launching event was conducted with Secretary of the Trust and four other members at Ambethan village in Pune district on 11-12 December 2019.
Sharad Joshi has transferred all rights of his literature & archive of Shetkari Sangatana to Secretary of Shetkari Trust. It contains 25+ books in Marathi, English & Hindi, monthly magazines collected over 20 years, photographs, audio speeches and video films. Bringing these multilingual resources on Wikipedia would enhance the content available in these languages. To create an archive of these works on Wikimedia, proper digitisation, re-licensing and uploading process needs to be developed.
An initial meeting regarding the procedure of re-licensing was held at Pabal with the trustees on 28 November. This occasion was selected to launch the project because 12 December is the death anniversary of Sharad Joshi. The participants were introduced to Wikimedia projects initially. Copyright issues and different licenses were discussed. The content was studied and then sorted into different categories. The category trees for both archives were created. The initial draft of the proposed MoU between Shetkari Trust & CIS-A2K has been prepared in Marathi.
In the case of non-profit trusts, proper administrative procedures are to be followed before the re-licensing process in Wikimedia Commons, which requires time and coordination.
The MoU will be finalised in February 2020. The digitisation of content and the training for some volunteers is planned from February onwards.
Digitisation in Punjab
CIS-A2K in collaboration with Punjabi Wikimedians initiated a content enrichment program, under which scanning & uploading of the rare books in the Punjabi language. As a very few books are available on the web in Gurmukhi script under the free licenses.
A total of 27 books have been scanned and uploaded, these books were selected based on the Encyclopedic value and community requirements. These books were uploaded using the book template on Wikimedia Commons and index pages were also created on Punjabi Wikisource.
Community members need to be trained about Digitization of the books to sustain the efforts undertaken in this initiative.
To continue the content enrichment program, CIS-A2K will scan and re-license 35 more books and upload them to Wikimedia Commons by the end of June 2020.
Floods on Wiki
Dalit Mahila Vikas Mandal is an active organisation working on women's issues & flood relief in Maharashtra. During the relief work, the activists documented the floods in Sangli, Satara & Kolhapur districts. A Wikimedia Commons workshop was conducted on 23 November 2019 at Dalit Mahila Vikas Mandal, Satara in which five activists participated.
Photo documentation and media content about natural calamities were created by the activists as part of their relief work and was used in press reportage and on social media for a few days, but not archived afterwards. Hence there is a need to document these events systematically in Wikimedia projects.
The participants were introduced to the Wikimedia Commons project, copyright issues and different licenses were discussed. The category tree for floods was created and uploaded accordingly.
The category trees for the local issues and localities are not created in Wikimedia Commons. The pre-work on this is required before uploading.
Follow-up sessions are planned to upload more media content. The concept will be expanded to other organisations working on flood relief, as well as photographers and journalists.
Photo-walk in Pune
Similarly photo-walk was organised to capture the images of a historic monument - Shaniwar Wada and coppersmith community in Tambat Aali area of Pune city. It was organised on 19 December 2020 in Pune with two Marathi Wikimedians, User:आर्या जोशी and User:कल्याणी कोतकर.
The categories related to Category:Tambat Aali & Category:Shaniwar Wada were studied in the beginning and missing details of the images, parts of the monument were identified and then the pictures were taken. The next place was "Tambat Aali", a lane of traditional families involved in copper-craft. During this photo-walk, CIS-A2K interacted with the persons working on the job as well as senior craftsmen to understand the process. The skills and techniques involved in this process were documented in this photo-walk. After the walk and data collection, the images were sorted and renamed.
Photowalk in Patiala
Images are an important part of Wikipedia articles. There are articles on Wikipedia which don't have images but images can describe those articles in a better way. To fill this gap, CIS-A2K conducted a Photowalk with the help of Punjabi Wikimedians as part of Wiki Loves Monuments in India 2019 in Patiala city on 15 September 2019.
A total of four members participated in this photowalk. A list of the monuments was prepared before the day of photowalk and the route was planned accordingly. There are state-protected monuments in Patiala city, which don't have media files on Wikimedia projects and even on the other websites. Participants captured images of these four gates - Sirhindi, Samania, Darshni Gate and Sunami Gate. A photo of Samania Gate by Satdeep Gill won the 9th place in Wiki Loves Monuments in India 2019.
- CIS-A2K will conduct one event to add these files or other photos of Punjab to related Wikipedia articles, before June 2020.
Wiki-orientation at Dr. G. R. Damodaran College of Science
The Wikiorientation was a brief session on introducing Wikimedia projects to a batch of 350 students from the Arts and Science department of Dr.GR Damodharan College of Science on 6-7 December 2019.
This session was part of Hour of Code, an international event celebrated across the globe to encourage students to develop their knowledge on Computer Science. The main objective of the session was to create awareness about the Wikimedia project, areas of contribution for students and gather feedback on the research on bridging the gender gap.
A day long discussion on Wikimedia projects was held, followed by a presentation on the "Bridging Gender Gap" research. The session had 50% female participation who actively took part in the discussions. Wikimedia projects focused for women were discussed such as Women In Red, WikiLoves Women, Wiki Women for Women Well Being (WWWW) etc. The key issues of women working on the technology in a structured environment (such as an educational institution in this case) were discussed. Press coverage about the event can be seen at Desathin Nambikai, The Covai mail news, Prime Time Tamil, Covai news and Updatenews360.com
"CIS-A2K representative has motivated and encouraged students to contribute to society through Wikimedia, the knowledge-sharing platform. She also gave insights on opportunities in the Wikimedia community and the efforts Wikimedia is taking to bridge the gender gap. This was very informative and an eye-opener session. Many female students have registered themselves in Wikimedia. We thank for delivering such a thought-provoking session." - Dr.G.Radhamani, Director
Indian Women in Science Edit-a-thon
This event was aimed at creating articles on Indian Women in Science, as part of ongoing efforts in content creation related to women on English Wikipedia. In its fourth iteration, the event had 11 participants from four different languages (including some new learners) who participated online and offline. The event was held at JNCASR, Bangalore on 31 August 2019 in collaboration with CIS-A2K.
There were two lightning talks about the low representation of the content on women scientists on Wiki and a basic training session on developing content for Wikidata was also conducted.
As this forum has many researchers and scientists present from various fields, more edit-a-thons focussed on female researchers and scientists are to be conducted in association with the institution.
Intensive Personalised Wiki Training sessions
Intensive Personalised Wiki Training (IPWT) sessions were conducted for Marathi Wikimedians and Student community at Alva's college.
Intensive Personalised Training Programme is a project where CIS-A2K attempts to provide focused training to individuals based on their need to enhance specific skill-sets in contributing to Wikimedia projects.
On 15 October 2019 & 18 December 2019, the IPWT sessions were conducted in Pune & on 13 December 2019, the training session was conducted at Alva's college, Mangalore.
The IPWT sessions will increase the confidence of the participants as they receive dedicated support and attention. Capacity-building in this manner may also help create more sustained engagement with projects.
For the Marathi Wikimedians, a follow-up session has been conducted and for the student community at Alva's college the follow-up session will be conducted in April.
"IPWT session was more about Advanced training which is very helpful to contribute to Wikimedia projects and also as a student it is essential to learn these tools and skill-sets. The very new thing that we learnt such as lingua libre, java scripts on Wikipedia and Udemy free learning which was very helpful. Thank you for such training." - User:Yakshitha
Wiki Advanced Training 2019
CIS-A2K conducted the first Wiki Advanced Training on Wikisource to enhance the skills of Indian language Wikisource contributors. This was conducted in association with Gokhale Institute of Politics and Economics at Pune, on 11–13 October 2019. A total of 21 Wiki-librarians participated in this event. Seven of the participants were female and 14 were male.
From the Year 2016, after integration of Google OCR, the Indic Wikisource projects have seen growth in activities across India. So it was the right time to consolidate the progress with the community members and enhance the skills according to the specific needs of the projects.
- 1st Day: During the WAT some of the topics discussed were - Basic workflow of Wikisource, OCR process, layout with typography, Wikisource tools such as IA-Upload, Vicuna Uploader, URL2Commons, Fill index Gadget etc., as well as advance proofreading templates and transclusion.
- 2nd day: Proofreadathon/Transclusionathon was done with the participants along with a session on Library Classification for Wikisource and the role of Wikidata for Wikisource.
- 3rd day: Scanning demo by participants from Vigyan Ashram and the scanning process of Internet Archive.org with respect to Kannada Wikisource.
A small focused and dedicated set of participants help in achieving a better outcome for such technical events.
Two workshops will be in different cities of India with the local communities.
"The way the detailed workflow for an Indic language Wikisource was narrated, with the comparative demonstrations was the most helpful part for me. I genuinely appreciate the efforts of the organizers and the host institute, for this event." - User:Chinmayee Mishra
Certificate course at Christ (Deemed to be University)
To enhance the knowledge of the students in contributing to Wikimedia projects, a certificate course was conducted by CIS-A2K for the UG students at Christ (Deemed to be University).
This course has helped students to improve their knowledge and skills in contributing to Wikimedia projects in their vernacular languages. This course is conducted after normal working hours, for 45 hours, and carries two credits for the academic records. In the last six months, 30 students enrolled for this course in Malayalam, Kannada, Hindi, Tamil and Sanskrit languages.
A course plan was designed with the help of the needs assessment of the students. This course has three major components:
- Introduction to Wikipedia - This incorporates the history of online encyclopedias and Wikipedia itself, using sources, choosing and drafting articles and moving articles to the main space.
- How to edit and publish articles - Here, common templates, editing and wikification of articles, adding content such as tables and references, legal aspects, policies and guidelines, tackling vandalism and tools for producing illustrations are dealt with.
- Wikipedia’s reliability and social significance - Under this component, Wikipedia is discussed in a critical and evaluative manner, where matters such as its ethics, existence as a social community, existence as a democratic project, use by students, teachers, librarians and journalists, criticisms and measures to improve its quality come under the purview.
Selection of the students should be made well based on the available criteria at the beginning of the classes. This helps to retain the momentum of the class.
These sort of certificate courses will be conducted in the upcoming semester also.
Wikisource and Wikidata training for Sanskrit Wikimedians
Sanskrit Wikisource has a lot of potential to become a resourceful website, but still it has not seen much growth. The aim of the workshop was to bring the community to the same page with other Indic Wikisource projects and train the participants to work more efficiently on the projects.
One day each was allotted for Wikisource and Wikidata. On the first day, copyright of books along with upload, OCR and other tools were discussed extensively. On the second day, the main focus was to learn Wikidata with relation to Wikisource. To do that, the basics of Wikidata, WikiProject Books, especially FRBR modelling of books, SPARQL query etc. were discussed. Both the days had hands-on sessions. CIS-A2K supported the event by sending resource persons who conducted the workshops.
Wikidata skillshare is a responsive and budget-friendly initiative started by CIS-A2K to share skills and knowledge about Wikidata among community members. The sessions were conducted from 19 July 2019 and online/offline as suitable.
Skillshare initiative was started as an easy entry point for new or experienced users who want to learn something new or improve their skills or solve some issues on Wikidata.
Wikidata contributors who require some specific skill or knowledge can request it on the project page as an individual or as a group. People who have the knowledge or skill can respond to their requests and conduct an online or offline session as per feasibility. CIS-A2K personnel facilitate and arrange for the meetings as required. The initiative aims to reach out to as many as contributors as possible in a budget-friendly way so that donation money is utilized optimally. Till now, four offline and four online sessions have been conducted in response to requests from two female and three male editors as individuals.
Collaboration with PAH Solapur University
A meeting with Punyashlok Ahilyadevi Holkar Solapur University, Solapur (PAHSUS) Vice-Chancellor, Registrar, Head of the departments, faculty and administrative staff was held to finalise the terms of collaboration in the MoU, operational framework and action plan for the next two academic years. After the meeting, orientation programme and Wikipedia workshop for the selected students and faculty was organised. All these events were conducted in PAH Solapur University, Solapur on 18 & 19 July 2019.
The knowledge creation process in Wikimedia projects enhances the digital skills and research frame of mind of the students. It also introduces them to wider free knowledge repositories on the internet. The projects are also enriched by locally relevant knowledge.
Various aspects of collaboration were finalised by the core team and CIS-A2K team. The action plan according to the needs assessment of the students and the core team’s analysis was developed. Some highlights of the proposed action plan are -
- Each department will facilitate the creation of Wikipedia articles related to their course by the students. The articles will be created on user sandbox or on Google Docs before moving to main namespace in Wikipedia.
- The projects on museums, libraries and archives will be planned for enriching content on Wikimedia Commons and other sister projects after analysing the encyclopedic value of the content.
- PAHSUS will involve other affiliated colleges in free knowledge creation and the Wikimedia movement.
Students are interested in exploring free web knowledge repositories like Internet Archive, Google books etc. and creating content on Wikimedia, but there is some difficulty in scheduling regular events due to their academic work, hence it will require careful and strategic planning.
The articles were reviewed in the December session. The uploading of articles in the main namespace and GLAM activities are planned from January-April.
"After starting work with CIS-A2K at our university, the students and faculty are benefiting through knowledge creation/sharing activity in Wikimedia projects. They became aware about other Wikimedia projects apart from Wikipedia. Our students actively participated in Freedom Struggle edit-a-thon and created more than 50 articles on Marathi newspapers and editors during the period. We are hopeful that we will be able to extend this activity involving more affiliated colleges in future." - Vice-Chancellor Dr. Mrunalini Phadnavis, PAH Solapur University
Collaboration with Alva's college
In 2016 CIS-A2K started working with Alva's college, Mangalore to steward the growth of Kannada Wikipedia and to make available free knowledge in Kannada to a wider public, and in particular to Kannada speakers located across the world. As part of this collaboration, CIS-A2K and Kannada Wikimedia community have organised many events in association with Alva's college to enhance the content in areas such as Medicinal plants project, faculty training and Alva's Nudisir documentation etc. To ensure that the students and faculty members received training in skills such as writing for online platforms, digital information literacy, ability to critically engage with a concept/theme and proficiency in the use of Indian languages online.
Later in July 2017, Wikipedia student's association was started by the Karavali Wikimedians, to get energetic students to contribute on Wikimedia projects by conducting different activities. Thereafter, Alva's college requested CIS-A2K to take it over and help them to co-design the entire program. On 31 December 2019 Alva's college and CIS-A2K entered into a memorandum of understanding (MoU) to steward the growth of Kannada Wikipedia and to make available free knowledge in Kannada to all Kannada speaking people across the globe with the help of Harriet Vidyasagar.
In order to understand the requirements and interests of the students and college, a discussion was held with the student community, apart from other events organised by CIS-A2K. This resulted in CIS-A2K team incubating different programs for the students and faculty members to provide hands-on experience of the knowledge/training as part of the program such as internship, weekly meetup, representation of student-community leaders at various Wiki events.
CIS-A2K organised a two day Wikisource workshop for the students of Wikipedia student association at Alva's college on 14 & 15 December 2019. This event was designed based on the requirements and needs of the student's community to enhance their skills in Wikisource. The student community at Alva's college has been contributing actively to Kannada Wikisource from past 10-12 months, but the students were lacking some of the advanced skills which would increase their knowledge and ease their contribution on Wikisource. To make the best use of the students' time, a needs assessment was done to understand the requirements. OCR, Advance proofreading techniques, Complex templates, Transclusion of Books and Advance formatting using JS were taught to the students in this workshop. In total 18 students took part and proofread 231 pages, validated 54 pages, in total 2,720 edits were made.
- Social Media Campaign
A social media campaign has been started with the aim to encourage students by highlighting their work and to reach out to more number of students about Wikimedia activities by explaining the importance of Wikipedia in Education and editing as a contribution to Open knowledge. This will provide insight into the work done by the students.
In the upcoming months, activities like Edit-a-Thon, Wiki meet-ups, Wiki Internships and Wiki Competitions are planned.
"Since the establishment of Wikipedia Students’ Association at Alva’s College, Moodubidire, it got direct help from CIS, Bangalore in directing the students to their next level. The culture of regular editing in Wikipedia, writing articles and learning new concepts in Wikimedia has become common to a small group of students here. The MoU in between Alva’s College and CIS, Bangalore has already created a hope among the students to work in Kannada community. The Project Tiger has the recent witness for the work of association students. The name and fame where students get in Kannada Community is due to the backup support which is received from CIS in the form of training, edit-a-thon, Photo-walk and so on." - User:Ashoka KG, Coordinator Wikipedia Students’ Association Alva's college
Collaboration with Vigyan Ashram
The two-day meeting of A2K representatives and Vigyan Ashram Wiki team was conducted to review the work done in the last two years and design an action plan for the next year. This meeting culminated in signing of the official MoU between both the parties. The review meeting and MoU signing were done with key persons of Vigyan Ashram centre at Pune on 26 & 27 December 2019.
Vigyan Ashram (VA), situated in the village Pabal aims to achieve ‘Development through the education system’. It aims to integrate development activities with life skills training. VA is engaged in training rural youth in rural technologies. VA is engaged with creating content on rural technologies and promoting it through its website. VA has felt that Wikimedia platforms will be appropriate for the dissemination of the content generated through their work. Therefore they have been training students on creating content in Wikimedia projects with the support of CIS-A2K since 2017.
The meeting started with a review of the work done at Vigyan Ashram in the last two years. The Wiki co-ordinator Pooja Jadhav and कोमल संभुदास presented the statistics of Wikipedia articles, Wikimedia Commons uploads and Wikisource work. The scanning details were also discussed. Then, Director Yogesh Kulkarni explained the plan of VA regarding free knowledge creation and how Wiki projects can be integrated with the training methodology in practice. Both the institutions then worked on the roles & responsibilities to finalise the terms of the MoU.
The partnerships with the organisations working for the empowerment of local communities is helpful as the objectives are similar.
Both the institutions will work together to execute the action plan chalked out in the MoU. These include scanning of books, thematic workshops, photothons and OER development.
National Digital Library of India
CIS-A2K representatives participated in two meetings with National Digital Library of India (NDLI) to formulate a possible collaboration with the organisation. During these meetings, the terms of the collaboration were finalized, Memorandum of Understanding (MoU) was drafted, operational framework and action plan for the next two academic years were discussed. The meetings were organised by NDLI and held at IIT Kharagpur on 9 September 2019 and IIT New Delhi on 8 December 2019.
NDLI is a central government project under the Ministry of Human Resource Development which aims to collect and collate metadata and provide full-text index from several national and international digital libraries, as well as other relevant sources. It also functions a digital repository of textbooks, articles, videos, audiobooks, lectures, simulations etc. The huge resource, it contains, can be useful to enrich Wikimedia projects in various ways. Also, integrating Wikisource and Wikidata contents into NDLI websites will bring more visibility and attention to the projects
CIS-A2K had the first formal meeting with Professor Partha Pratim Das, Department of Computer Science & Engineering, IIT Kharagpur and Joint Principal Investigator, NDLI, Prof. Plaban Kumar Bhowmick, Assistant Professor, Centre for Educational Technology, IIT Kharagpur and Co-Principal Investigator, NDLI and Mr Nanda Gopal Chattopadhyay, Chief Technical Officer, NDLI at IIT Kharagpur on 9 September 2019 and a future plan for possible collaboration was discussed regarding integration of Wikisource and Wikidata contents into NDLI website, using NDLI contents in Wikimedia projects, outreach etc. It was decided to include Wikimedia Foundation as one of the three parties to sign the MoU and after the meeting, the three parties worked on drafting the MoU. A second meeting happened at IIT Delhi on 8 December 2019, where apart from NDLI and CIS-A2K, WMF representatives participated to discuss further on the future action plans and finalize the MoU.
VVIT WikiConnect activities supported by CIS-A2K
Wikidata Training course
Wikidata Training Program is a 3-month training course on Wikidata lead by VVIT WikiConnect, a college club from Andhra Pradesh, in collaboration with CIS-A2K. A total of 19 undergraduate students from the club are part of this training. Certificates from A2K will be provided to those who attend all the sessions and do the work assigned by the organisers.
Previously at VVIT WikiConnect, one-day workshops on Wikidata would be conducted. But it got challenging to cover all topics related to Wikidata such as tools and SPARQL queries and also provide a hands-on learning experience in a single day. The whole model was therefore shifted from a one-day workshop to a 3-month course.
The course consists of three offline sessions and two online sessions. Apart from just explaining, students would also be given assignments such as adding a given number of labels in a said amount of time, adding references, categorizing given references into primary, secondary or tertiary since they are crucial aspects while editing any Wiki project. In the first online session, students would be introduced to Wikimedia and its sister projects, Five Pillars of Wikipedia, and basic Wikidata terminologies like p and q values.
In offline sessions, they are provided hands-on experience in adding Wikidata label sections, properties, and statements, references, etc. In the final offline session, a resource person would visit the club and explain tools like the Tabernacle and also SPARQL queries. All the offline events are conducted at VVIT WikiConnect and dates can be seen here.
There have been hiccups while trying to complete the course in the stipulated amount of time due to several reasons. Since students in the program range from 1st year to 3rd-year undergraduates, some of them have exams and the trainers had to conduct separate online sessions for them to explain once again.
As a follow up of the training programme, an 8-day online campaign will be conducted to all the participants and the top five will be rewarded.
24 hour Independence day datathon
Apart from 20 Wikidata training course members, six other Wikipedians also joined the event and improved labels and statements related to India for 24 hours without a break. Total 26 participants have made 56.1K edits to 25.9K items. Also the members - User:Asrija1, User:Bhashyam Tharun Kumar, User:ESWAR NAGA MAHESH and User:Kundurthi0601 made it to the list of nation-wide top contributors to this datathon.
Wikisource training course
Telugu Wikisource training is an ongoing training program on Telugu Wikisource. In this program, twenty participants from VVIT WikiConnect were being trained on various aspects of Telugu Wikisource. More details about the event can be seen here.
Training is done in one online and four offline sessions. Sessions were scheduled such that there is sufficient time for the trainees to work on the topics from the previous session. Online sessions were mostly conducted to clarify doubts among the course students by the organisers. Whereas offline sessions deal with topics like OCR, proofreading, templates, transclusion, etc. Each student is given the task of proofreading at least one book.
City and regional Wiki-meetups
CIS-A2K conducts and supports organisation of regional and city Wiki-meetups. Wiki-meetups are intended to discuss ideas, activities, collaborations and future plans, and they help to resolve disputes in face to face interactions. CIS-A2K tries to build a strong network and bond among community members by conducting meetups.
In the last six months, CIS-A2K conducted one online meetup and supported three offline meetups for the Punjabi community. The online meetup was conducted in the month of July, in which seven members participated. It was important as participants discussed measures to bring inactive experienced editors back on Punjabi Wikimedia projects. Secondly, Jagseer S Sidhu gave an update of SEABA School project and ਲਵਪ੍ਰੀਤ ਸਿੰਘ ਸਿੱਧੂ gave an update of the Heritage GLAM project. Participants were requested to participate in the village pump discussions on Punjabi Wikipedia or Punjabi Wikisource. Manavpreet Kaur shared her idea of the opportunity to collaborate with Pingalwara Amritsar.
The first offline meetup took place on 25 August at Patiala in which 15 community members participated. Jagseer S Sidhu shared his learning from uploading audiobooks on Punjabi Wikisource and Stalinjeet Brar shared his idea of an upcoming event about Guru Nanak Dev's 550 Years birth celebration.
The second offline meetup took place on 22 September at Government Brijindra College, Faridkot in which seven Punjabi Wikimedians participated. This was the follow-up to last year's meetup. The discussion points were Photowalk in Faridkot, Project Tiger 2.0 competition and efforts to document Faridkot district by capturing photos and creating articles about villages and cities.
The third offline meetup was conducted to celebrate Wikidata's 7th Birthday. Here 9 people had participated and apart from the celebration, some of the topics related to Wikidata were discussed. After a brief introduction, tasks were assigned to participants to contribute to Wikidata via Tabernacle tool and they have some added labels in Punjabi and Hindi language.
CIS-A2K will conduct three more meetups before the month of June 2020 in Punjab, India.
"A good tool improves the way you work. There are many tools for Wikidata. It seems fun to edit Wikidata by using these tools. Tabernacle is one of them I have learned today. I am imagining that it would be fun to edit Wikisource also by using tools like this." - User:Benipal hardarshan Administrator on Punjabi Wikisource
Supporting Indian Wikimedia communities through CIS-A2K request page
CIS-A2K started the request page in 2013 to provide support to the Indian Wikimedia communities and events conducted by the Wikimedia community in India. This includes financial, non-financial support & Technical. The request page is open throughout the year for community members.
CIS-A2K request page is a place where Wikimedians can request support for community events or activities. Between 1 July 2019 and 30 December 2020, we have received 12 requests out of which 11 are financial requests and one is a non-financial request. The graph shows the distribution of the requests received from the Indian language communities. The following are details of two such requests:
- Workshop and Editathons to accomplish Tulu offline Wikipedia to schools: Karavali Wikimedians planned and conducted this project to introduce offline Tulu Wikipedia to schools. This project envisages providing offline Wikipedia to those schools where Tulu is taught as a language. This project will also help all those who are looking for encyclopedic content in Tulu, be it about Tulu culture, language, tradition or other knowledge in Tulu.
- Wiki Loves Monuments 2019 in India: West Bengal Wikimedians organized the Wiki Loves Monument India 2019 for the second year in a row. This request was for financial support to provide gift cards and T-shirts for the top ten contributors to the event.
CIS-A2K introduced the research component in the APG 2019-20, based on feedback received from the foundation on building different capacities within the team and diversifying areas of work. This is also an effort to draw on the skills and expertise available in other research programmes at CIS. The research work is structured in the form of short-term studies on topics of interest identified by individual team members. These include:
This year, the research work is aimed at identifying knowledge gaps in content creation and participation, developing a better understanding of systemic issues in different language communities, and working towards recommendations and best practices to address the same. The thematics of the research are closely tied with continuing areas of work, like the gender gap in Indian Wikimedia communities, and efforts in open access and online learning in multilingual classrooms, apart from projects such as GLAM and Wikidata, and challenges with content creation in specific language communities. These themes find resonances with work being done in other programmes at CIS, specifically the researchers@work programme which has ongoing work on digital humanities, and the creation of a multilingual internet that is accessible to all. Over the last six months, team members have identified topics of interest and formulated research questions, methodology and expected outputs. Some projects have also begun fieldwork in the form of interviews and short surveys. The remaining time will be utilized to analyse the data collected and present learnings in the form of final outputs.
Given the focused and small scale of the research work this year, there have also been some challenges. The process of working on the concept notes has been a learning process, given the diverse contexts in which the projects are located and interests of the researchers themselves. The studies have therefore tried to use various methods, including interviews, literature reviews, data visualisations, focused group discussions and comparative analyses in an effort to capture the scale and diversity of work being undertaken in different Indian language communities. Capacity-building for team members has been done largely through close supervision and collaborative work. The aim is also to look at short term impact, through best practices and recommendations that may be developed through the research studies. In facilitating better access to the work, most if not all research outputs will be available as translations in the languages of their study/contexts of inquiry.
Bridging Gender Gap Research
This research seeks to understand the gender gap and bias prevalent in content creation and participation in Indian language Wikimedia communities. The methodology for this study includes interviews with prominent women contributors on Wikimedia in Indian language communities and English, apart from focussed group discussions and other forms of community engagement. Over the last six months, the methods of study were finalized, and interviews with 11 women contributors from eight Indian and English language Wikimedia communities were conducted. The interviews offer some preliminary learnings in terms of areas of contribution by women, awareness of gender gap, challenges to access and participation in offline and online spaces and measures to improve the same, and need for safe community spaces and awareness of community health. The next phase of the research will look at consolidating the observations from the fieldwork in the form of a final report.
Mapping GLAM institutions in Pune
This research project aims to document offline and digitised collections, technical infrastructure and human capacities in selected GLAM institutions in Pune district, Maharashtra. Methods of study include data collection through field visits and questionnaires, and a detailed case study of one institution. A brief literature survey on GLAM related documentation online was completed, followed by selection and orientation of Wikimedia volunteers, and finalisation of questionnaires. Three Wikimedians - Username:ज्ञानदा गद्रे-फडके, Username:आर्या जोशी & Username:कल्याणी कोतकर completed six field visits till December, uploaded the images on Commons, and added/expanded five related articles on Wikipedia - राजा दिनकर केळकर संग्रहालय, पुणे नगर वाचन मंदिर, सार्वजनिक वाचनालय, राजगुरुनगर, आपटे वाचन मंदिर. An observation is the lack of awareness about Wikimedia projects among GLAM institutions, which necessitated several visits for documentation. The detailed case study of Raja Dinkar Kelkar Museum is expected to be completed in February, along with the remaining field visits, followed by a final report.
Case Study on Wikimedia in Education
The A2K team has been working with the Department of languages at Christ (Deemed to be University) to help the students enhance their digital skills, do a critical evaluation of information, and understand consumption and creation of open knowledge resources as part of the Wikimedia in Education programme. This case study is an effort to document and understand the challenges and learnings from this programme. The method of study includes interviews with students, faculty and community members, and analysis of documentation and learnings from work with the University. So far the research questions, concept note and method of the study have been finalised. Two interviews were conducted with faculty members who have been working with the Education program.
Apart from these, there are two other research studies on:
- Gaps in Wikidata, which explores problems caused by data gaps in Wikidata concerning West Bengal, and strategies to address the same.
- Content Creation on Punjabi Wikipedia, which seeks to understand the challenges with content creation related to Punjab language and culture that exists on Punjabi Wikipedia (Gurmukhi).
Revenues received during this six-month period
Please use the exchange rate in your APG proposal.
Table 2 Please report all spending in the currency of your grant unless US$ is requested.
- Please also include any in-kind contributions or resources that you have received in this revenues table. This might include donated office space, services, prizes, food, etc. If you are to provide a monetary equivalent (e.g. $500 for food from Organization X for service Y), please include it in this table. Otherwise, please highlight the contribution, as well as the name of the partner, in the notes section.
Revenue source Currency Anticipated Q1 Q2 Q3 Q4 Cumulative Anticipated ($US)* Cumulative ($US)* Explanation of variances from plan WMF INR 8,844,962 8,844,962 - - - 8,844,962 124,537 124,537
* Provide estimates in US Dollars
Spending during this six-month period
Please use the exchange rate in your APG proposal.
Table 3 Please report all spending in the currency of your grant unless US$ is requested.
- (The "budgeted" amount is the total planned for the year as submitted in your proposal form or your revised plan, and the "cumulative" column refers to the total spent to date this year. The "percentage spent to date" is the ratio of the cumulative amount spent over the budgeted amount.)
Expense Currency Budgeted Q1 Q2 Q3 Q4 Cumulative Budgeted ($US)* Cumulative ($US)* Percentage spent to date Explanation of variances from plan - INR 8,844,962 2,556,890 3,192,853 - - 5,749,743 124,537 80,956 65.01% -
* Provide estimates in US Dollars
Spreadsheet: An excel/spreadsheet file with expense details may be seen here (the file is hosted on Google Docs)
Table 2 Please report all spending in the currency of your grant unless US$ is requested.
- Please also include any in-kind contributions or resources that you have received in this revenues table. This might include donated office space, services, prizes, food, etc. If you are to provide a monetary equivalent (e.g. $500 for food from Organization X for service Y), please include it in this table. Otherwise, please highlight the contribution, as well as the name of the partner, in the notes section.
Revenue source Currency Anticipated Q1 Q2 Q3 Q4 Cumulative Anticipated ($US)* Cumulative ($US)* Explanation of variances from plan Volunteer support INR 54,000 - 26,000 - - 26,000 760.32 366.08 Travel & Stay INR 45,000 - 70,000 - - 70,000 633.6 985.6 Event organization and logistics INR 56,100 - 33,500 - - 33,500 789.89 471.68
* Provide estimates in US Dollars
- This includes only the state languages where CIS have offices. It definitely does not mention the language communities we are serving. CIS promotes diversity and inclusiveness, and respects all languages of the country.
- Non-financial requests include merchandise support, venue support etc.
- This list does not include "supported events" venues.
- Pabal is in the neighborhood of Pune city, however it comes under a separate administration, and is not a part of Pune city, that's why we have counted it as a separate footprint.
Is your organization compliant with the terms outlined in the grant agreement?
As required in the grant agreement, please report any deviations from your grant proposal here. Note that, among other things, any changes must be consistent with our WMF mission, must be for charitable purposes as defined in the grant agreement, and must otherwise comply with the grant agreement.
Are you in compliance with all applicable laws and regulations as outlined in the grant agreement? Please answer "Yes" or "No".
Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Grant funds as outlined in the grant agreement? Please answer "Yes" or "No".
Resources to plan for measurement
- Global metrics are an important starting point for grantees when it comes to measuring programmatic impact (Learning Patterns and Tutorial) but don’t stop there.
- Logic Models provide a framework for mapping your pathway to impact through the cause and effect chain from inputs to outputs to outcomes. Develop a logic model to map out your theory of change and determine the metrics and measures for your programs.
- Importantly, both qualitative and quantitative measures are important so consider both as you determine measures for your evaluation and be sure to ask the right questions to be sure to capture your program stories.
Resources for storytelling
- WMF storytelling series and toolkit (DRAFT)
- Online workshop on Storytelling. By Frameworks institute
- The origin of storytelling
- Story frames, with a focus on news-worthiness.
- Reading guide: Storytelling and Social change. By Working Narratives
- The uses of the story.
- Case studies.
- Blog: 3 Tips on telling stories that move people to action. By Paul VanDeCarr (Working Narratives), on Philanthropy.com
- Building bridges using narrative techniques. By Sparknow.net
- Differences between a report and a story
- Question guides and exercises.
- Guide: Tools for Knowledge and Learning. By Overseas Development Institute (UK).
- Developing a strategy
- Collaboration mechanisms
- Knowledge sharing and learning
- Capturing and storing knowledge.