助成金:カンファレンス/カンファレンスのリソース管理

This page is a translated version of the page Grants:Conference/Conference management resources and the translation is 49% complete.

カンファレンスのリソース管理

イベントページのテンプレート、調査のサンプル、ロジスティクスのガイドと成功するカンファレンスを計画・実行するためのその他の資料

一般情報

さらなる資料・ガイドやお役立ち情報はイベントチームポータルおよびコミュニティポータルタブにあります。
助成金FAQ:イベント企画に関するあらゆるものへの回答があります。適格要件・協賛・現物寄付・財務書類など
イベント主催FAQ:実際にイベントを主催することに関するあらゆるものへの回答があります。イベント企画・ロジスティクス・コンテンツ設計など
学習:イベント企画

イベント・ページ

CEE（中東欧）ミーティング2016
ウィキ・カンファレンス・インド2016:トップページは、企画プロセスの段階毎にアップデートされていました。例えば、イベント開催前はトップページに、市外から訪れる参加者の方へのバス・鉄道案内など、会場への行き方が掲載されていました。
ウィキ・カンファレンス・北米

リモート・イベント組織

Guidelines and tips for conference grants for remote events - our own guidelines and tips for grantees going through this program.
Movement Strategy Global Conversations: Lessons Learned report
Wikiproject remote event participation Community group focused on researching software, tools and best practices for holding remote events.
Remote Hacakthon main page, feedback from attendees and lessons from organizers.
- Information and lessons learned from a fully remote wikimedia community event organized in May 2020
- Event managed by Rachel Farrand and other community members
Lessons learned from other remote community events which took place during the COVID 19 pandemic
Remote social events, how to approach this (an ongoing project by Rachel Farrand & Lea Lacroix (WMDE): Documentation about remote social events
The wikicite program and Liam are working on an e-scholarships program for a short term remote event grant program. You can consider something like this for remote events with volunteers!
Lessons from moving polish wikipedia conference online
- パート1
- パート2
Guidelines from art and feminism g-doc

調査

イベント評価ツールキット:ウィキメディア財団がウィキマニアや地域別・テーマ別の大規模イベントを評価する際に使っている基本的な質問のリストです。あなた自身のイベントを評価するために質問票のどの部分でも自由に使ってください。登録時やイベント後、フォローアップ質問などが閲覧できます。
コミュニティ参加度調査1:助成申請を完了するためにこの調査は必須です。この調査の目的は、今回のイベントにおいてあなたのコミュニティが、注力したいと感じている議論トピック・プロジェクト・スキルが何かを明らかにすることです。

登録

登録ページを作成する際は、このイベントが参加希望者全員に開かれているのか、それともスカラシップ受給者と招待者以外参加できないものなのか、明白にすべきです。

イベント評価ツールキット も参照してください。推奨される参加登録フォームのひな形もあります。

渡航奨学金ポリシー

奨学金の資格

渡航奨学金の受給者は、所属する地域提携団体およびウィキメディア財団の双方において、「良好なステータス」である必要があります。これは、スカラシップ申請者が、友好的な空間の方針に関わる未解決の問題や、提出期限を過ぎた助成金報告書を抱えていないことを意味します。
提携団体を代表する渡航奨学金受給者は、提携団体が主として活動しているウィキメディア・プロジェクトにおいて、「良好なステータス」でなければなりません。

ジェンダー・バランス

提携団体がカンファレンスに出席する代表者を二人以上選ぶ場合は、極力二つの異なる性別から代表者を選ばなければなりません。もしそれが不能な場合は、当該提携団体は団体内のジェンダー多様性を高めるための計画を作成し、それを年次提携団体報告に含めるべきです。

渡航者の責任

奨学金受給者は、イベントに出席し、参加することが求められます。もし受給者がイベントに出席または参加しなかった場合、その人物は1年の間全てのウィキメディア財団が資金提供するイベント（ウィキマニア、ウィキメディア・カンファレンス含む）への渡航奨学金に不適格となります。

奨学金受給者の責任に関するさらなる情報については、ウィキメディア財団渡航奨学金ポリシーをご覧ください。このポリシーは、ウィキメディア財団を代表して渡航する奨学金受給者が、出席するイベントにかかわらず公平に扱われることを確実にするために開発されました。

会議参加者向けの保険

対象となるのは？: Generally speaking, the insurance provides coverage for medical and some security needs. It does not cover participants for lost bags, canceled flights, or missed connections. It also does not cover lost or stolen items like computers, wallets, or other devices. Please contact conferencegrantswikimediaorg for additional questions about coverage.
対象者は誰？: Conference participants whose travel is being funded (or reimbursed) through a Conference Grant are covered by the Wikimedia Foundation's insurance policy. This coverage applies both to partial and full travel scholarships. Participants whose travel is covered through a different Wikimedia Foundation grant, such as an Annual Plan Grant from a Wikimedia chapter, are also covered. Attendees whose travel is not covered or reimbursed by a travel scholarship are not covered by WMF insurance.; Insurance coverage is limited to those conference participants traveling from outside the country where the event is taking the place. Participants within the country who need medical help will need to use their own personal insurance.; When a list of travel scholarship recipients has been finalized, please send this list to conferencegrantswikimediaorg so Wikimedia Foundation staff knows who is being covered for your conference.

友好的な空間の方針

Friendly space policies (often called "safe space policies" or "anti-harassment policies") are one important way to help prevent harassment at conferences and events. These types of policies set expectations for behavior and support increased participant diversity. They also give conference organizers guidelines on how to handle harassment quickly, with the minimum amount of disruption for the event. All WMF grantees are required to have a friendly space policy for their in-person events. We understand that this type of policy may need to be edited to fit different cultural contexts so we are not requiring the use of one specific policy.

Friendly space policy for Wikimedia Foundation Events: You may use or adapt this policy to fit your context.
Keeping Events Safe booklet. This resource kit is a short, easily accessible summary of some best practices that may be useful when you are organizing an event. It is not intended to be a definitive resource, but should provide advice and guidance when handling safety issues at events.
Another valuable resource will be the event safety training modules. This training is intended to help event organizers prepare to handle incidents of harassment or abuse at events. This module should take around ten minutes to complete.
We highly recommend that you read and use The Community Toolkit for Greater Diversity (CTGD), created to teach Wikimedian organizers how to better support knowledge equity. It includes a module focused on making events safe and welcoming, and another on organizing an inclusive event for persons with disabilities, among several others. We suggest that you click on each of the topics listed in the sidebar of the website and browse through all of the resources available to see what is most useful to you.
Friendly space guidelines: Examples of policies for a variety of events, and a step-by-step guide for how to handle harassment at events. All members of the event organizing team should read this page.
One month before the event you must have a friendly space policy posted prominently on your event page, and name at least two volunteers who will be responsible for implementing the policy. The Program Officer will schedule a call with the core organizing team and the friendly space team one month before the event to discuss the policy and ensure everyone feels prepared to follow the guidelines.

アクセシビリティ

アクセシビリティとは、なんらかのシステムや存在に「アクセスする能力」およびそこから利益をえることと捉えることが出来ます。この概念は、障害のある方々や特別な必要がある方々がアクセスできるようにすることや支援技術を用いてアクセス可能にすることに焦点を当てています。

私たちは、どのようにウィキメディア運動のイベントにおいて、言語的・技術的・文化的・経済的・社会的・その他の障壁を低減し、参加者にとってのアクセシビリティを高めることができるでしょうか？イベント主催者向けの情報や留意点をまとめた資料集を参照してください。なお、これはチェックリストとして用いることを意図したものではありません。今後追加のよりコンパクトで実行しやすい単体で使える資料を作成し、紹介していく予定です。

必須チェックリスト

必須チェックリスト:ウィキメディア財団のカンファレンス助成プログラムを通じて実施されるイベントにおいて必須です。

物流

適切な会場を探すための丁寧な手引き：交渉のコツや多様な会場の提案を含みます。
イベントに備えて準備しておく品目のチェックリスト
渡航ビザの手配の手引き
イベント企画のタイムラインとチェックリスト：重要な企画タスク、タスクおよびステータスの更新の責任者に関する公開資料

フォロー・アップ

各セッションは十分に記録され、会議終了後にオンウィキで文書として公開されるべきです。
すべてのセッションに行動目標と複数名の担当者を設定し、定められた期限内にフォローアップを行ってください。
イベント後数ヶ月は、各セッションの担当者と定期的に連絡を取れるよう、運営チーム内から人員を必ず割り当ててください。その担当者は、リマインダーの送付や進捗状況の確認を行ってください。
Consider asking scholarship recipients and people who are representing a user group to report on action items or opportunities they will pursue after the event, and provide links to the notes they shared with their community.
Decide how and when you will evaluate progress made toward the conference goals and expected outcomes. For example, you might send out a survey six months after the event to find out whether participants have begun collaborating on new projects, or using skills they learned to use new tools.
Traveling Wikimedians report to the stay-at-homes: ask participants how they will share with the local community afterwards.
Workshop feedback forms: Can be used for any workshop or session to collect feedback for presenters and for participants to document how they will use the information in the next 30 days.

会議プログラム

提案の募集

Share conference goals in the submission process. Ask proposal writers identify how their session fits the conference priorities.
Ask presenters to share their outcome targets (i.e., “What will participants learn or do differently based on your session?”).
Ask proposal writers to share contact information so that you can follow up with them when you are developing the conference program.
Workshop sessions should include skills/equipment that participants may need, the maximum group size and the amount of time necessary to complete activities.

会議プログラム

Consider how the conference aims shared meet the program planning group’s intended goals for hosting the conference. Consider priority in light of both perspectives.
Weight and approve proposals based on chosen priorities. Consider how many goals you will service and what proportion of the time you will dedicate to each.
Group proposals by category, and rate them within category to create a ranked list of proposals for each category
Develop a rubric for scoring proposals that is consistent and considers factors like alignment to goals, speaker experience, proposed format fitting format priorities, audience interest, etc.)
Pay attention to similar proposals and consider if it makes sense to suggest they might be combined in a multi-presenter session or even as a synthesized presentation – Such connections can be important later when you are having to make cuts especially.
Set allotment count for each prioritized categories select the top sessions from each group up to the allotment quota

例:

CEE Meeting program drafting process: 5 step process used to call for proposals and draft the program for the CEE Meeting, which is attended by representatives of 20+ user groups.

Use the table below to make sure the program includes sessions and workshops are aligned to the priorities listed in your approved grant request. You will need to complete this table for the grant report.

	説明	会議中の活動	会議報告
戦略的議論: What are the top issues affecting your community that need to be discussed in person?	Please list any significant issues or ideas that your community needs to discuss at the conference.	For each issue, please describe the format of the session where you will discuss the issue.	High-level notes about the status of the discussion and the next steps that are planned. Names of people will be responsible for following up. If conference participants drafted a proposal or some other document for review, please link to the page.
能力開発: Are there important skills that many people in your community need to learn?	Please list capacity building sessions or workshops.	For each capacity building session, please describe one goal. For example, more people use X tool, more people apply for grants.	How many people participated in each training session? Are people using the skills they learned at the conference? Do participants want additional training or support to continue to improve those skills?
作業グループ: Are there joint projects that need to be planned in person?	Please list any projects that participants worked on together at the conference.	For each project, please describe the type of session where project based work will be done. For example, will a project be presented in a lightning talk, will there be a workshop where people learn skills they need to join a project, will there be a discussion or planning session to start a new project?	Brief description of new projects that were planned at the conference or summary of improvements/changes that were made to existing projects after the meeting. Names of people who are responsible to follow up or complete projects Have new people joined projects after the conference?
コミュニティ構築: Are there other in-person activities are important for community building?		What will you do to have fun and bond together? Are there mediated discussions planned to help community members resolve a conflict?	Did people have fun and meet new people? Were conflicts resolved, or is additional support needed to address these issues?

効果的なセッション

How to facilitate a productive discussion or meeting
Give presenters clear expectations and helpful guidance (see best practices shared for presenting on Wikipedia, poster presentations, hosting open meeting via IRC, and telling movement stories).