Grants:Conference/GMG/Wikimedia CEE Meeting 2022/Budget

edit this budget

Category	Item description	Unit	Number of units	Cost per unit	Total cost	Currency	Notes
Travel
	International travel plus agency fee	Quote			25731,00	EUR	This is a quote from a travel agency based on number of participants and place of departure
	International Travel for additional communities	6 flights @ 900€/person			5400,00	EUR	uzbek, kyrgyz and tadjik language community representative (2 per community)
	Local travel	mini bus	7	400,00	2800,00	EUR	Transport from Skopje airport to hotel in Ohrid and back, for organizers, volunteers and participants who will arrive in Skopje
	Visa fees	Per person	6	100,00	600,00	EUR	We expect 6 participants to need a visa
Accommodation costs
	Hotel rooms (single)	Night per room	450	55,00	24750,00	EUR	55€ per person, one person in a room, breakfast is included - 3 nights*30 people, 4 nights * 90 people For COVID reasons, we would like to be able to offer single rooms for all, but we can amend to offer a certain number of double rooms
	Catering		600	10,00	6000,00	EUR	Lunch and dinner (except Saturday dinner): 120 PAX * 5 meals
Venue costs
	Conference venue	Days	3	400,00	1200,00	EUR	Venues rent for 3 days / 2 rooms @ 400 € per room
	Coffee breaks	Number of coffee breaks	1080	2,00	2160,00	EUR	2 breaks a day for 3 days
	Technical support		3	300,00	900,00	EUR	3 days in 3 venues
	Video recording		1	500,00	500,00	EUR	Recording in 2 venues for 3 days
	Internet Connection		1	450	450,00	EUR	Internet at the hotel
	Conference Room		3	300	900,00	EUR	3 days for one additional conference room
Other costs
	Participant packet and local information		150	8,00	1200,00	EUR	Participant packet for all participants + volunteers
	Signeage, name tags etc.		1	500,00	500,00	EUR	Name tags, banner, T-shirts for volunteers, etc.
	Saturday night dinner		120	20,00	2400,00	EUR	Dinner in the city
	City tour		1	150,00	150,00	EUR	Cost for a tour guide
	Translator plus equipment		1	1640,00	1640,00	EUR	Costs for 3 days simultaneous translator plus equipment needed for that purpose
	Miscellaneous expenses		1	1000,00	1000,00	EUR	Unforeseen costs
Learning Days
	1 day for 20 people		1	1500,00	1500,00	EUR	Package for targeted workshops for participants on the Thursday (25 people)
	Transportation for one day prior		1	400,00	400,00	EUR	Bus for a day
COVID-19 related expenses
	Travel insurance		90	30,00	2700,00	EUR	90 participants, some are included in their travel already, or don't need it because they travel with their own means
	Masks		360	0,50	180,00	EUR	1 mask per person / day
	Tests antigen		120	4,00	480,00	EUR	1 test per person on demand
	Tests PCR		30	22,70	681,00	EUR	30 tests if positive antigen tests
TOTAL EXPENSES					84222,00	EUR
Revenue
	Participation from Ohrid municipality to promo packet		1	500	500,00
	Sponsored by hotel: Internet Connection		1	450	450,00		Internet at the hotel
	Sponsored by hotel: Conference Room		3	300	900,00		3 days for one additional conference room
	External participants		10	85	850,00		Conference fees for external participants
	Hotel rooms subsidy from participant chapters/UG	Night per room	120	55,00	6600,00	EUR	30 people for 4 nights: this includes WMF staff, other CEE staff & representatives
TOTAL REVENUE					9300,00
TOTAL GENERAL					74922,00