Grants:PEG/Abbas Mahmood - Creative Commons Community in Kenya/CC Kenya Formative Meeting/Report

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Report accepted
This report for a Project and Event grant approved in FY 2012-13 has been reviewed and accepted by the Wikimedia Foundation.
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Compliance and completion[edit]

Did you comply with the requirements specified by WMF in the grant agreement?
Is your project completed?

Did you use any of the grant funds?

Activities and lessons learned[edit]

This section describes what the grantee did, and what the grantee learned from implementing the project. This section should be useful to others implementing similar projects and is an opportunity for the grantee to reflect on the project's performance.


Creative Commons Kenya organized its first ever full-day meeting at the Strathmore Business School on 8 Nov 2012. Presentations that were made included:

  • Welcome Remarks - Alex Gakuru, Creative Commons Africa Regional Coordinator
  • About our host (Strathmore University) - John Ndungu, SBS
  • iLabAfrica session - Dr. Joseph Sevilla, Director iLabAfrica
  • An overview of Creative Commons – Dr. Tobias Schonwetter, CC Africa Regional


  • Copyright Regulation in Kenya (Kenya Copyright Board)
  • An Overview of OER in Africa - Catherine Ngugi, Project Director, OER Africa
  • Attendees to split into 2 working groups to brainstorm the Strategy &
  • Presentation and adoption of meeting resolutions

Roadmap for Creative Commons Kenya

  • An overview of Wikimedia in Kenya - Alex Wafula, Board Member, Wikimedia
  • National Council of Law Reports - Michael Murungi


  • Centre for Intellectual Property & Information Technology - Isaac Rutenberg
  • Final session on brainstorming and strategy.

Lessons learned[edit]

What lessons were learned that may help others succeed in similar projects? Consider the following questions and respond with 1 - 2 paragraphs.
What went well?
  • Getting a free venue is easier than asking for a donor to co-sponsor the event/venue.
What did not go well?
  • Promotional materials were quite expensive to produce locally.
  • Media attention was hard to achieve, especially given that the focus was on the Kenyan General Elections.
What would you do differently if you planned a similar project?
Work harder on media attention and getting more participants.

Project goal and measures of success[edit]

This section should reference the project goals and measures of success described in the approved grant submission. See Grants:PEG/Abbas Mahmood - Creative Commons Community in Kenya/CC Kenya Formative Meeting to review the goals and metrics listed in the approved submission.

Project goal[edit]

The goal was to kickstart the formation of a Creative Commons Kenya Team/Community

Did you achieve your project goal? How do you know your goal was achieved? Please answer in 1 - 2 paragraphs.
Yes. At the meeting, we successfully voted for and selected the Creative Commons Kenya Public Lead and Legal Lead. We also brainstormed and agreed on the strategy/way forward for CC Kenya.

Measures of success[edit]

Measure of Success Comment
Becoming a CC Kenya Affiliate To be confirmed by Creative Commons HQ. Already submitted all the documentation required.
Coming up with an Annual Plan Done. Also pending Creative Commons HQ's approval.
Increased awareness of CC Achieved.


This section ties this project to Wikimedia's broader goals, and shows what the project accomplished.

What impact did this project have on WMF's mission and the strategic goals? Please answer in 1 -2 paragraphs and include specific measures of impact such as the number of readers or editors reached by a particular project, or the number of articles edited or improved.
We invited Alex Wafula from Wikimedia Kenya who gave a talk about Wikimedia. His presentation increased the awareness of participants' Wikimedia knowledge.

Reporting and documentation of expenditures[edit]

This section describes the grant's use of funds


Did you send documentation of all expenses paid with grant funds to grants at wikimedia dot org, according to the guidelines here? Answer "Yes" or "No".

Documentation of expenditures has been received by WMF.


Item Budget Actual Notes
Meals 91000 41000 Underspent since we managed to find a co-sponsor.
Promotional materials 20000 20000
Accommodation 59200 25376 Managed to find a cheaper hotel
Logistics 26000 28000 Slight overspend due to unforeseen transportation issues.
Photography 28000 30000 This was an approved expense by Asaf. Slight overspend due to delay in payment.
Total project budget (from your approved grant submission)

KES 200000

Total amount requested from WMF (from your approved grant submission, this total will be the same as the total project budget if the WMF grant is your only funding source)

KES 200000

Total amount spent on this project (this total should be the total calculated from the table above)

KES 144,376

Total amount of WMF grant funds spent on this project (this total will be the same as the total amount spent if the WMF grant is your only funding source)

KES 144, 376

Are there additional sources of revenue that funded any part of this project? List them here.

Yes. The National Council for Law Reporting donated KES 50,000 to cover meals for participants.

Remaining funds[edit]

Remaining funds from this grant have been returned to WMF in the amount of US$574.

A request for reallocation of remaining funds has been submitted by the grantee and was not approved by WMF.

Are there any grant funds remaining?


Please list the total amount (specify currency) remaining here. (This is the amount you did not use, or the amount you still have after completing your grant.)

KES 56000

If funds are remaining they must be returned to WMF, reallocated to mission-aligned activities, or applied to another approved grant.

I'd like to submit a re-allocation for funds request (KES 40000) and return the remaining funds (KES 16000).