Grants:PEG/Grant report form

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This is an archived page of the WMF Project and Event Grants program and no longer in use. Please do not use this page to create your report. Return to the Grants:PEG page at any time for more information!

This page documents a process of the WMF Project and Event Grants program. Return to the Grants:PEG page at any time for more information!

Please do not edit this page. If you have a suggestion, please create a discussion page.


WMF Grants Program grant report form

This page exists to document the grant report form, but you should not use it to actually create your report. Please follow this instructions here to create your report.
  • This form is submitted by grantees who have received and completed a project grant from the WMF Grants Program.
  • Grantees are required to submit a report within 90 days of the approved project completion date. See, the reporting requirements for more details.
  • In addition to this form, grantees may be required to submit additional information to WMF Grants Program Staff, such as receipts documenting project expenses.
  • This form will proceed through the following stages: Draft, Under Review, Accepted or Incomplete.


Compliance and completion[edit]

Did you comply with the requirements specified by WMF in the grant agreement?
Answer YES or NO.
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Is your project completed?
Answer YES or NO.
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Did you use any of the grant funds?
Answer YES or NO.
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Activities and lessons learned[edit]

This section describes what the grantee did, and what the grantee learned from implementing the project. This section should be useful to others implementing similar projects and is an opportunity for the grantee to reflect on the project's performance.

Activities[edit]

Provide a detailed list of activities performed to complete this project, descriptions of these activities, and the amount of time spent on each activity. This section should also include a list of participants, or a link to pictures, blog posts, or videos from the project or event.
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Lessons learned[edit]

What lessons were learned that may help others succeed in similar projects? Consider the following questions and respond with 1 - 2 paragraphs.
What went well?
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What did not go well?
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What would you do differently if you planned a similar project?
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Project goal and measures of success[edit]

This section should reference the project goals and measures of success described in the approved grant submission. See Grants:PEG to review the goals and metrics listed in the approved submission.

Project goal[edit]

Provide the project goal here.
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Did you achieve your project goal? How do you know your goal was achieved? Please answer in 1 - 2 paragraphs.
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Measures of success[edit]

List the measures of success exactly as provided in the approved grant submission, and evaluate your project according to each measure listed there.
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Provide an overall assessment of how your project went according to these measures.
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If you were to plan a similar project, would you measure it differently? If yes, please explain how.
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Impact[edit]

This section ties this project to Wikimedia's broader goals, and shows what the project accomplished.

What impact did this project have on WMF's mission and the strategic goals? Please answer in 1 -2 paragraphs and include specific measures of impact such as the number of readers or editors reached by a particular project, or the number of articles edited or improved.
Stabilize infrastructure
Increase participation
Improve quality
Increase reach
Encourage innovation
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Reporting and documentation of expenditures[edit]

This section describes the grant's use of funds

Documentation[edit]

Did you send documentation of all expenses paid with grant funds to grants at wikimedia dot org, according to the guidelines here? Answer "Yes" or "No".
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Expenses[edit]

Please list all project expenses in a table here, with descriptions and dates. Review the instructions here.
These expenses should be listed in the same format as the budget table in your approved submission so that anyone reading this report may be able to easily compare budgeted vs. actual expenses.
Note that variances in the project budget over 10% per expense category must be approved in advance by WMF Grants Program staff. For all other variances, please provide an explanation in the table below.
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Total project budget (from your approved grant submission)
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Total amount requested from WMF (from your approved grant submission)
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Total amount spent on this project (this total should be the total calculated from the table above)
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Total amount of WMF grant funds spent on this project (this total will be the same as the total amount spent if the WMF grant is your only funding source)
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Are there additional sources of revenue that funded any part of this project? List them here.
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Remaining funds[edit]

Are there any grant funds remaining?
Answer YES or NO.
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Please list the total amount (specify currency) remaining here. (This is the amount you did not use, or the amount you still have after completing your grant.)
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If funds are remaining they must be returned to WMF, reallocated to mission-aligned activities, or applied to another approved grant.
Please state here if you intend to return unused funds to WMF, submit a request for reallocation, or submit a new grant request, and then follow the instructions on your approved grant submission.
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