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Grants:PEG/Jayanta Nath - Kolkata Wiki Community/Kolkata Book Fair 2014/Report

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Report accepted
This report for a Project and Event grant approved in FY 2013-14 has been reviewed and accepted by the Wikimedia Foundation.
  • You may still comment on this report on its discussion page, or visit the discussion page to read the discussion about this report.
  • You are welcome to Email grants at wikimedia dot org at any time if you have questions or concerns about this report.

Compliance and completion[edit]

Did you comply with the requirements specified by WMF in the grant agreement?
Is your project completed?
Did you use any of the grant funds?

Activities and lessons learned[edit]

This section describes what the grantee did, and what the grantee learned from implementing the project. This section should be useful to others implementing similar projects and is an opportunity for the grantee to reflect on the project's performance.


Provide a detailed list of activities performed to complete this project, descriptions of these activities, and the amount of time spent on each activity. This section should also include a list of participants, or a link to pictures, blog posts, or videos from the project or event.
  • We have attend and participate in the Kolkata Book Fair 2014 (http://www.kolkatabookfair.net/). The 'Kolkata Book Fair' is one of the most prestigious and active cultural event in India for last thirty five years. It is the world's largest non-trade book fair, Asia's largest book fair and the most attended book fair in the world. The estimated number of people attending this book fair is around 1,500,000 people.
  • This would be a major outreach program that would boost the growth of Wikimedia projects in English, Bengali, Odia and Assamese. (Bengali, Odia and Assamese is spoken by 23mn, 3mn and 1mn people respectively.)
  • The plan was to conduct a combination of basic introductory outreach for visitors to the stall and to encourage them to attend basic editing workshops which will be conducted at predetermined hours at the stall. We have attended each day 1 PM to 9PM for 12 days and attended each visitor by our volunteer.
  • A team of 10 community members had mobilised to participate in this event.
  • We have distributed a set Of book-set ( which includes Bengali FAQ, English FAQ, Wikimedia India chapter brochure, Wikipedia Cheat sheet & Wikipedia brochure,)
  • We have shown on spot demo how to edit wikipedia to each visitor.
  • We face each day more than 200-300 people, but we had registered of our recordes their name who are interested to contribute wikipedia. We have registered 1200+ name of our google spreadsheet.
  • Photos
  • [Press Report About our activities]
  1. http://timesofindia.indiatimes.com/tech/tech-news/Wikipedia-to-debut-at-Kolkata-Book-Fair/articleshow/27920562.cms
  2. http://articles.economictimes.indiatimes.com/2014-01-29/news/46782750_1_bengali-articles-banglapedia-kolkata-book-fair
  3. http://www.thehindu.com/books/wikipedia-debut-at-kolkata-book-fair/article5501557.ece
  4. http://www.thehindu.com/todays-paper/tp-in-school/whats-happening-at-the-kolkata-book-fair/article5636296.ece
  5. http://tech.firstpost.com/news-analysis/kolkata-book-fair-wikipedia-puts-stall-find-bengali-editors-217297.html
  6. http://www.business-standard.com/article/pti-stories/wikipedia-seeks-bengali-editors-through-book-fair-stall-114012900517_1.html
  7. http://www.theindianrepublic.com/business/wikipedia-make-debut-kolkata-book-fair-100018327.html
  8. http://www.veooz.com/news/GmplvC.html

Lessons learned[edit]

What lessons were learned that may help others succeed in similar projects? Consider the following questions and respond with 1 - 2 paragraphs.
What went well?
This is the first time Bengali Wikipedia Community interact with the people except our previous Workshop event. This is the first time we have face to face with the real people. Our experience that many people don't know about wikipedia, that was approx 20%, and many people don't know about Bengali Wikipedia ( Indic language wikipedia), that was 70% of the visitors.
What did not go well?
We have not enough to space to handle huge people during peak hour.
What would you do differently if you planned a similar project?
Volunteer strength was not enough.

Project goal and measures of success[edit]

This section should reference the project goals and measures of success described in the approved grant submission. See Grants:PEG/Jayanta Nath - Kolkata Wiki Community/Kolkata Book Fair 2014 to review the goals and metrics listed in the approved submission.

Project goal[edit]

Provide the project goal here.
  • Reach out to more people to increase their understanding of how Wikimedia projects work, and enable them to pass this knowledge on to others.
  • Improving and building upon contributions to Wikimedia projects in English and eastern Indian languages - Bengali, Odia and Assamese.
  • Increasing the visibility, reach and access to Wikimedia projects in India with a definite focus on eastern Indian languages - Bengali, Odia and Assamese.
Did you achieve your project goal? How do you know your goal was achieved? Please answer in 1 - 2 paragraphs.
Yes we have achieved the project goal. because we have registerd 1200+ list of wish people who are like to be our future wikimedian.

Measures of success[edit]

List the measures of success exactly as provided in the approved grant submission, and evaluate your project according to each measure listed there.
Measures of success
We will consider this project a success if the funds are used for this purpose. We will be able to report on:
  • Footfall at the Kolkata Book Fair Wikimedia stall
  • Estimate of materials distributed
  • Any distinct follow-up initiatives with the attendees as a direct result of the book fair stall
  • New contributors to the Indic language & English Wikipedias (measurable)
  • There are, of course, things that cannot be tangibly measured, such as the impact of the larger participation of East Indian community ( Bengali, Oriya, Assamese, Bishnupriya Manipuri major four language from Eastern India)in the dissemination of the free culture and access to knowledge via Wikipedia/Wikimedia.
Provide an overall assessment of how your project went according to these measures.
  • We face each day more than 200-300 people, but we had registered of our recordes their name who are interested to contribute wikipedia. We have registered 1200+ name of our google spreadsheet.
  • We have distributed 2000 book set which was included ( FAQ+Brouchure)
  • actual impact cant be mearable now this pint, we have to wait at least sixth month , after that we can say about New contributors to the Indic language & English Wikipedias.
If you were to plan a similar project, would you measure it differently? If yes, please explain how.


  • New Contributor added.
  • Bengali Wikipedia reach 28000 article this month.stats Bengali wikisource increase the proofreading quantities. 0.26% [1]
  • We have reach more that 2000+ people.

Reporting and documentation of expenditures[edit]

This section describes the grant's use of funds


Did you send documentation of all expenses paid with grant funds to grants at wikimedia dot org, according to the guidelines here?


Item Amount in INR Approx. in US dollars Budget
Part 1: Stall Rental
1.1 Stall Booking @ 9sqm INR200,000 $3226 INR200,000($3226)
Part 2: Decoration
2.1 Stall Decoration INR35,000 $564 INR36,000($580)
2.3 TV 44( Rental)Laptop Rent Sound System INR 21,250 $343 INR35,000($564)
2.4 Electric light INR2920 $- -
Part 3: Reimbursement for volunteers
3.1 Transportation INR2,000 $32 INR5,000($81)
3.2 Food INR12,054 $194 INR12,000( $194)
3.3 Hire 2 Staff/bearer INR 8,300 $134 INR12,000($194)
Part 4: Incidentals
4.1 Insurence INR494 $8 INR1,000($16)
4.2 Electricity Charge INR3,635 $59 INR5,000($81)
4.3 Internet Charges INR13,475 $218 INR4000($65)
4.4 Other incidentals INR1300 $21 INR10,000($161)
Part 5: Promotion Leaflets
Promotion Leaflets INR17,400 $280 INR28,000($452)
Total INR Rs. 3,17,828.00 ~$5,126.25 ~$5,645.00

Assume 1$=INR62

Total project budget (from your approved grant submission)
INR 3,50,000 ( ~$5,645.00)
Total amount requested from WMF (from your approved grant submission, this total will be the same as the total project budget if the Project and Event Grant is your only funding source)
INR 316,000 ( $5,056.00)
Total amount spent on this project (this total should be the total calculated from the table above)
INR Rs. 3,17,828.00(~$5,126.25)
Total amount of Project and Event grant funds spent on this project (this total will be the same as the total amount spent if the Project and Event Grant is your only funding source)
INR 3,50,000 ( ~$5,645.00)
Are there additional sources of revenue that funded any part of this project? List them here.
Yes CIS granted INR40,000 (~$645) ( Wikipedia 13 Celebration and Wikipedia Promotion Leaflets, We have adjusted with the cost of Promotion Leaflets.)

Remaining funds[edit]

Are there any grant funds remaining?
Please list the total amount (specify currency) remaining here. (This is the amount you did not use, or the amount you still have after completing your grant.)
If funds are remaining they must be returned to WMF, reallocated to mission-aligned activities, or applied to another approved grant.
Please state here if you intend to return unused funds to WMF, submit a request for reallocation, or submit a new grant request, and then follow the instructions on your approved grant submission.