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Grants:PEG/KSarkar/Bengali Wikipedia 10th anniversary in India

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This submission to the Project and Event Grants Program was funded in the fiscal year 2014-15. This is a grant to an individual.

IMPORTANT: Please do not make changes to this page without the explicit approval of Project and Event Grants Program staff. They will be reverted.

Bengali Wikipedia is one of the top three leading Indian language Wikipedias. We are celebrating its 10 years.
strategic priorityIncreasing Reach
start date14 November
start year2014
end date31 January
end year2015
budget (local currency)INR 322,500.00
budget (USD)$5,201.61
grant typeGroup
non-profit statusYes
contact(s)• kalyan(_AT_)wikimedia.in

Basic Information


Financial details

Currency requested
Indian Rupees
Amount requested in currency requested
Equivalent amount in US$ on the date of this submission
List the exchange rate used to calculate the amount listed in US$
$1 = INR62 (approx)

Grantee details

Group information
Name of group:
Bengali Wikipedians
Purpose of group:
A regional group of Wikimedians spread across globe working on Bengali Wikiedia who conduct meetups on a regular basis but are not a formal chapter or incorporated entity.
Link to information about your group:
The committee formed on behalf of the whole group is given here.

Contact information

1st Project Lead
Project lead name:
Kalyan Sarkar
Project lead username or email:
Project lead title (position within group), if any:
Chair, Organising Committee
2nd Project Lead
Project lead name:
Jayanta Nath
Project lead username or email:
Project lead title (position within group), if any:
Secretary,Organising Committee



Bengali is the 10th most spoken language in the world considering native and secondary speakers. If only native speakers are considered its rank would be even higher. Bengali Wikipedia is a growing in content with over 30,000 articles. The Wikipedia statistics shows 66 active editors and 15 very active editors as of July 2014. At present, in India, there are 8 editors actively contributing in the various Bengali Wikimedia projects - Wikipedia, Wikisource and Wiktionary. Apart from that we have around 15-20 volunteers who work mostly offline or little bit in the English Wikipedia and others. The objective of the Bengali Wikipedia 10th anniversary celebrations is to commemorate 10 years of Bengali Wikipedia and to strengthen Bengali Wikipedia community and its outreach efforts.





A two day event is tentatively planned at the Jadavpur University in Kolkata. The event would be a get together of the Bengali Wikipedians.

  • 10th Anniversary Conference

At the end of all programs, a two day conference will be held where the winners of photography contest and the best Wikipedians will be given awards. A number of sessions will be held at the conference to discuss different issues related to Bangla Wikipedia and other Wikimedia projects. A tentative schedule of the program is available here.

  • Photography contest

On the occasion of tenth anniversary celebration, Bangla Wikipedia Photography Contest has already been launched. The contest has started on September 1, 2014 and it will end on October 31, 2014. The contest has already been published by a number of leading newspapers. Three best photographs will be rewarded along with highly commendable award for seven other photographs. At the 10th Anniversary Conference, a exhibition will be held with 40 best photographs from the contest.

  • Kolkata Photowalk

Keeping in mind the Bangla Wikipedia Photography Contest, a photo walk will be organized in Kolkata on 14 December 2014. The photo walk titled Wikipedia Takes Kolkata IV will cover the heritage places in South Kolkata in the Tollygunge - Chetla - Kalighat area.



Target readership


The 10th anniversary program is will mainly impact Bangla Wikipedia in Both Bengal (West Bengal & Bangladesh). Apart from Bangla Wikipedia, the program will also impact other Bangla language Wikimedia projects: Bangla Wiktionry, Bangla Wikisource, Bangla Wikibooks and also the Bangla related contents at Wikimedia Commons.

Measures of success


Bangla Wikipedia had an article count of only 18,000 in January 2012 which is about 33,000 now. We had about 40-50 active and 6-7 very active editors back then, but now it is 100+ active editors and 15-16 very active editors. Number of articles in January 2012 was about 21000 and in august 2014 it was 32000+.

  • 50% increase in the number of active contributors to Bengali Wikimedia projects in a period of next six months.
  • At least 500 images uploaded to Commons as a part of Bangla Wikipedia Photo Contest (India).
  • At least 50 new contributors in Commons.
  • More uploads and content addition to Wikimedia repositories
  • Integration of at least 5-10% images uploaded in Commons to the Bengali Wikimedia projects.
  • Number and quality of participants in the events.
  • Reflections and coverage of the event in mass media reports and other channels of outreach.

Resources and risks




Team members

The Kolkata Wikipedians are in a meeting. 25 Oct 2014.
  1. Jayanta Nath
  2. Pmlineditor
  3. Bodhisattwa Mandal
  4. Kalyan Sarkar
  5. Biswarup Ganguly
  6. Rangan Datta
  7. Partha Sarathi Bannerjee
  8. Ayan Choudhury

Prior experience


The Bengali Wikipedia community has successfully organized the following events in the past.


  • Community of Bengali Wikipedians in India is relatively smaller, which may result in difficulty in recruiting volunteers.
  • Components of measurement process are not easy to quantify because Bengali Wikipedians are spread across India and Bangladesh.


Project budget table
  • Assumed Exchange Rate for conversion of any sums provided by WMF: 1 US$ = 62 INR (As on 12/10/2014)
  • Assumed 350 participants, including 50 students and 50 volunteers/organizers
  • Scholarships to 30 Wikimedian from Indic language community and 15 from Bangladesh

Resources of revenue

Code No. Item Quantity Rate (INR) Amount (INR) Amount (USD) % of Total Remarks
WMF 1 WMF 322,500 5,201.61 35.83%
CIS 2 CIS - A2K Program 150,000 2,419.35 16.67%
WMIN 3 Wikimedia India 300,000 4,838.71 33.33%
LS 4 Local Sponsors
REG 5 Registration 235 500 117,500 1,895.16 13.06% 235 persons @ Rs 500
REG 6 Student Registration 50 200 10,000 161.29 1.11% 50 persons @ Rs 200
Total 900,000 14,516.13 100 %

Summary of expenses

Code No. Item Amount (INR) Amount (USD) % of Total Remarks
PCE 1 Pre-Conference Expenses 51,000 822.58 5.67
EFM 2 Conference Infrastructure 118,000 1,903.23 13.11
SPI 3 SWAG, publicity material & information dispersal 137,000 2,209.68 15.22
PRZ 4 Bangla Wikipedia Photography Contest 55,000 887.10 6.11
FAT 5 Food, accommodation & conveyance 539,000 8,693.55 59.89
Total 900,000 14,516.13 100.00

Estimated expenses


Food, Accommodation and Local Transport

Code No. Item Quantity Rate (INR) Amount (INR) Amount (USD) Remarks
FAT 1 Local transport 10 1,000 10,000 161.29
FAT 2 Morning Tea 750 10 7,500 120.97 2 days, 350 persons @ INR10
FAT 3 Forenoon refreshments with snacks 750 30 22,500 362.90 2 days, 350 persons @ INR30
FAT 4 Lunch 750 150 112,500 1,814.52 2 days, 350 persons @ INR150
FAT 5 Afternoon High Tea 750 50 22,500 362.90 2 days, 350 persons @ INR50
FAT 6 Evening Refreshments 750 40 30,000 483.87 2 days, 350 persons @ INR40
FAT 7 Accommodation 120 1,200 144,000 2322.58 2 days, 60 persons @ INR1,200, twin sharing basis
FAT 8 Transport for Scholarship grantee (India) 30 3,000 90,000 1,451.61 From each language community we will invite 5 each Scholarship to other Indic language community members for economy 3rd AC train ticket.
FAT 9 Transport for Scholarship grantee (Bangladesh) 10 2,000 20,000 322.58 Invite 10 most active train/bus from Bangladesh
FAT 10 Transport for Scholarship grantee (Bangladesh) 5 12,000 60,000 967.74 Invite 5 flexible most active user/admin contributor by flight from Bangladesh
FAT 11 Local Transport/Travel Allowance for guests 10 2,000 20,000.00 322.58 10 guests speakers (mostly from greater Kolkata) will be provided transport or travel allowance
Total 539,000 8,693.55

SWAGs, Publicity and Information Dispersal

Code No. Item Quantity Rate (INR) Amount (INR) Amount (USD) Remarks
SPI 1 Conference book 400 60 24,000 387.10
SPI 2 Conference Notebook 400 60 24,000 387.10
SPI 3 WikiPen 400 10 4,000 64.52 Ask CIS
SPI 4 Conference Portfolio Bag 350 120 42,000 677.42
SPI 5 Four type Wiki Stickers 400 20 8,000 129.03 Ask CIS
SPI 6 Bengali Wiki FAQ & Brochures 350 20 7,000 112.90
SPI 7 English Wiki FAQ & Brochures 350 20 7,000 112.90
SPI 8 Wikipedia Cheatsheet 350 4 1,400 22.58
SPI 9 Print-outs & Photocopies 1,000 4 4,000 64.52
SPI 10 Badges 350 20 7,000 112.90
SPI 11 Registration Desk Printing 400 4 1,600 25.81
SPI 12 General Mementos 30 100 3,000 48.39 Mementos who be handed over to noteworthy contributors to recognize their contributions
SPI 13 Big Flex Banners 4 1000 4,000 64.52
Total 137,000 2,209.68
Bangla Wikipedia Photography Contest
Code No. Item Quantity Rate (INR) Total (INR) Total (USD) Remarks
PRZ 1 Prize-money (2nd) 1 20,000.00 20,000.00 322.58
PRZ 2 Prize-money (2nd) 1 15,000.00 15,000.00 241.94
PRZ 3 Prize-money (3rd) 1 10,000.00 10,000.00 161.29
PRZ 4 Highly Commendable Awards 10 500.00 5,000.00 80.65
PRZ 5 Award for the Judges 5 1,000.00 5,000.00 80.65
Total 55,000.00 887.10

Conference infrastructure Event facilities and management

Code No. Item Quantity Rate (INR) Total (INR) Total (USD) Remarks
EFM 1 Auditorium Gandhi Bhavan (350 seat) 2 20,000 322.58 Opening and closing ceremonies only
EFM 2 Dr. K.P. Basu Memorial Hall (180 seat) 2 4,000 64.52
EFM 3 Vivekananda Hall ( 80 seat) 2 4,000 64.52
EFM 4 PA system (LCD TV etc rent) 3 24,000 387.10
EFM 5 Internet + Wifi 2 10,000 161.29
EFM 6 First Aid 1 2,000 32.26
EFM 7 Projector 4 6,000 96.77
EFM 8 Stationary 1 1,000 16.13
EFM 9 Labour 6 500 3,000 48.39
EFM 10 Decorations + bouquet 1 10,000 161.29
EFM 11 Video Recording & Documentation 1 30,000 483.87
EFM 12 Standby Generator 2 4,000 64.52
Total 118,000 1,903.23

Pre-conference expenses

Code No. Item Quantity Rate (INR) Total (INR) Total (USD) Remarks
PCE 1 Committee meetings 4 1,000 4,000 64.52
PCE 2 Press Conference 1 LS 20,000 322.58
PCE 3 Notice + Postal (Invitation) 1 LS 5,000 80.65
PCE 4 Publicity (ad local print media) 1 LS 10,000 161.29
PCE 5 Pre-conference outreach workshops 4 3,000 12,000 193.55
Total 51,000 822.58

Total cost of project
Rs 9,00,000.00 ($ 14,516.13)
Total amount requested from the Project and Event Grants program
  • WMF - 3,22,500.00
  • CIS-A2K Program - 1,50,000.00
  • Wikimedia India - 3,00,000.00

Non-financial requirements


See a description of non-financial assistance available. Please inform the Wikimedia Foundation (WMF) of any requests for non-financial assistance now.

Requests for non-financial assistance, if any
  • Permission for use of Wikimedia logo and brand in outreach efforts.
  • Supply of Wikipedia branding souvenirs like stickers etc.,
  • A blog post in Wikimedia blog regarding the ten year growth of Bengali Wikipedia.



Community notification


Step by step we will announce all channel about all about our projects.


  • The 10th Anniversary Program of Bengali Wikipedia which is to be organized at Kolkata is an effort to bring together the Bengali speaking Wikipedians of both India and Bangladesh who have been working together for last 10 years to develop Bengali Wikipedia to its present state. It will also be a meeting place of other Indian language Wikipedians who can enrich Bengali Wikipedia with their experience. The program will also draw attention and interest to the people of West Bengal towards the Bengali Wikipedia effort which will help to generate new users. -- Bodhisattwa (talk) 10:14, 13 October 2014 (UTC)
  • First, you don't get 10 year celebration everyday. It's a special day and time to honor those who has been contributing. Second, this community is very small (5-6 active participants max. in India). We need more members and we can get this only by connecting and canvassing for publicity purpose with the larger audience. Pasaban (talk) 11:58, 17 October 2014 (UTC)
  • I agree with Bodhisattwa and Pasaban. -- Gangulybiswarup (talk) 04:29, 20 October 2014 (UTC)
  • This is going to be a Mega event for Bengali Wikipedia from India in recent times. We have participated in Kolkata Book Fair 2014 where the response was overwhelming. We believe this to be much better platform for the community to get involved. Schwiki (talk) 18:30, 20 October 2014 (UTC)
  • I believe that this event will lead to an increased knowledge about editing Wikipedia, particularly bn.wikipedia in the West Bengal area which will help increase the size of the relatively small community that exists for the wiki (compared to the number of speakers of the language) and also the number of Wikimedians in West Bengal area. --Pmlineditor (t · c · l) 18:05, 22 October 2014 (UTC)



Fit to strategy

  • Participation and Community: This public celebration of the ten years of growth of Bengali Wikipedia will help us strengthen the community, review our progress and plan our future. The conference will help create a better environment for collaboration, particularly in resolving policy differences. This is very important considering the different cultural and historical backgrounds of Bengali speaking communities.
  • Increase Reach: The meetup will provide an excellent outreach opportunity to popularize Bengali Wikimedia projects through the mainstream media, social media and direct outreach. The meetup will attract the general public, the academia, Bengali enthusiasts, professionals, journalists and well-wishers, raising awareness and drawing a considerable number of active contributors to Bengali Wikipedia.
  • Quality Content: The editathon will help us improve the quality of the most important articles that should be present in Bengali Wikipedia.
  • Credibility: Putting faces to names behinds the Bengali Wiki projects will add to the credibility of Wikimedia projects. Conference will also provide many opportunities for general public, press and active contributors to ask questions and seek clarifications regarding the inner workings of Bengali Wikimedia projects.
  • Organizational Maturity and Effectiveness:The 10th anniversary celebration will be the first program organized by the community of such a callibre. Through the programs, the community will get an opportunity to effectively arrange and conduct different events. This will also result in the increase of local Wikimedia community and volunteers.


If the project will benefit a specific online community, please tell us.
These celebrations will specifically benefit Bengali Wikipedia and all Bengali Wikimedia projects in general. The handbook will help attract contributors for all Bengali Wikimedia projects. The two day Wiki meetup will help exchange of ideas and know how between contributors active in different Bengali Wikimedia projects. The pictures captured during the conference trip will be uploaded to Wikimedia Commons that can be used by any Wikimedia project.
Please provide a brief statement about how the project is related to other work in the Wikimedia movement. For example, does the project fit into a work area such as GLAM, education, organizational development, editor retention, or outreach?

If successful, will the project have the potential to be replicated successfully by other individuals, groups, or organizations? Please explain how in 1–2 sentences.

This project has a high potential to be replicated by other groups. By organizing a self running contest, a hand guide that can be translated and a minimalistic international Wiki meetup, we hope to set a format that other small Wikipedias can follow. It will be a good example for most of the Indian and other language Wikipedias that will celebrate 10 years.

For grantees

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