Grants:PEG/Project Luwi - Ethiopia

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This was a submission to the Project and Event Grants Program from an organization in 10-21-2014, but was withdrawn by that organization before a funding decision was delivered.

Basic information[edit]

Grant request details[edit]

Are you an organization, a group, or an individual?
Please provide your name, or the name of the group or organization requesting this grant.
AIESEC in Ethiopia
Please provide the name (or username) of the main contact for this grant request. You do not need to disclose your legal name publicly.
Abel Asrat
For groups and organizations only: Please provide the name (or username) of a second contact for this grant request.
Nebiyu Sultan | User:Nebiyu.s
Please link to any relevant documents, including your website if you have one.
Project Luwi | ConceptNote

Project details[edit]

Official project name
Project Luwi
Project start date
5 December 2014
Project completion date
24 February 2015
Please describe the project in a few sentences
PROJECT LUWI aims to create a community with the culture that utilizes the open educational resources (OER) that are available and contribute to the creation of quality online content for use by all. These communities will be actively engaged in the creation and sharing of local and quality resources that promote creativity and innovation of the Ethiopian youth.

Financial details[edit]

Amount and currency requested
ETB 487,960
Please provide an equivalent amount in US dollars using the exchange rate provided by Oanda on the date you open this request

For organizations only[edit]

Are you an incorporated organization able to provide local proof of nonprofit status within your country? For-profit organizations are not eligible to receive grants through the PEG program.
Does your organization currently employ or engage any fulltime or part-time staff or contractors? If yes, please tell us how many staff or contractors you employ or engage, along with their functions or a link to your staff page.
7 Full-Time Managers and 194 part-time volunteers

Goals and measures of success[edit]

Project goal[edit]

Project goal
There are several points we would like to tackle with this project. The major ones are as follows:
1. Create student clubs in universities that actively contribute to the online content creation community
2. Increase awareness and knowledge of OER among universities.
3. Promote the use of creative common licenses for any work of an individual
4. Contribute to the editing and creation of articles on Wikipedia
5. Create awareness on responsible and resourceful use of social media

Measures of success[edit]

Measures of success
The Success of this projects mainly depends on the successful establishment of well-organized student clubs within the target universities. As such the student clubs will ensure the sustainably of the project. In this regard the student clubs will have the following activities to accomplish
1. 100 New articles (1 per participant)
Each participant has contributed as least one article before the closing of the project. In addition, the student club continues to contribute as much article monthly after the closing of the project. These articles will be both in English and the local language of the university area.
2. Get Official University endorsement of OERs, and promote it among the academic staff to publish research articles.

Project scope and activities[edit]

List of activities
Between the project team and AIESEC in Ethiopia, we have contacted each of the universities for approval to run the stated activities. In addition, students that will facilitate the project in the university have been selected. The funding for this project will pay for the orientation and expenses of the volunteers that will give training to each of the university for a period of 2 weeks, the Bus campaign that will hold an event within each university and the materials for the trainings in the universities. After the trainings are delivered within each university, the project team will track each club and ensure their delivery. After that the clubs will continue to deliver with the support of the community they create among themselves.


Project budget table
Number Category Item description Unit Number of units Cost per unit Total cost Currency Notes
1 Transportation Student Ambassadors Orientation in Addis Bus Ticket 10 12.50 125.00 USD
2 Transportation Bus Tour to Each University Tour Bus Rental - daily 15 175.40 2,631.00 USD
3 Transportation Return Ticket for Trainers Bus Ticket 10 12.50 125.00 USD
4 Transportation In-City transport 1 minibus Rental - daily 10 75.00 750.00 USD
5 FOOD Breakfast, Lunch, Dinner Food for 30 people - daily 5 days 375.00 1875.00 USD
6 FOOD Snack Snack for 30 people - daily 5 days 75.00 375.00 USD
7 Logistics Markers Packs 15 7.50 112.50 USD
8 Logistics Pens Packs 20 2.50 50.00 USD
9 Logistics Notebook Packs 20 6 120 USD
10 Logistics Internet Access Modem 6 80.00 480.00 USD
11 Logistics Training Venues Computer Labs Rental 20 days 50.00 1000.00 USD
12 Accommodation Student Ambassador’s Orientation Student Hostel 7 days 150.00 1050.00 USD 10 rooms for 1 week stay of the Students
13 Accommodation Bus Tour Night Stay Regular Hotel 14 days 300.00 4200.00 USD 10 rooms for each night stay of the tour
14 Accommodation Trainers Accommodation Guest Houses 14 days 300.00 4200.00 USD Accommodation for the trains who will stay in the school for 2 weeks
15 Communication Communication Expenses - 10 people 100.00 1000.00 USD
16 Event Sound Equipment Rental- daily 15 days 100.00 1500.00 USD
17 Event Venue For Opening Events in Each University 5 100.00 500.00 USD
18 Reward and Recognition University Administration Staff Members 10 100.00 1000.00 USD
19 Reward and Recognition Prizes Participant Students 10 50.00 500.00 USD
20 Marketing Posters - 50 2.50 125.00 USD
21 Marketing T-Shirts - 500 7.00 3500.00 USD
22 Marketing Banner 5 x 2 5 50.00 250.00 USD
23 Marketing Stickers - 100 0.10 10.00 USD
24 Marketing Flyers - 1000 0.05 50.00 USD

Total cost of project
Total amount requested from the Project and Event Grants program
Additional sources of revenue that may fund part of this project, and amounts funded
the Major addition source for revenue will be the university, which will support through the waving of fees for the use of their infrastructure and facilities.

Non-financial requirements[edit]

Requests for non-financial assistance
• support in getting trademark agreements in place for local organizers,
• Support in in placing blog posts/press releases, etc.

Resources and Risks[edit]

TEAM Members
1. Nebiyu Sultan
2. Abel Asrat
3. Sofonias Asheber
4. Seble G. Baraki
5. Melikte Poulos
6. Fasika Minda
If you support this project and are keen to be involved, please show your endorsement of this grant and intentions to be involved below:
1. Natnael Tadele
2. \
The major risk in running this project is the change in school calendar that might be implemented this year. There has been a few changes already for which we had to adjust our timeline. But we have talked with the ministry of Education and few of the universities that will ensure we have adequate notice upon any decision to shift timelines.


Fit to strategy[edit]

How will this project support the key organizational objectives of
  • Increase Participation - with the establishment of student clubs within each university the amount of participants contributing to the organizational objectives will increase exponentially each year.
  • Improved Quality - with the appropriate training the participants will receive and the involvement of highly qualifies university academics the quality of the contents uploaded will be highly improved.
  • Increase reach - currently the reach of Wikimedia in Ethiopia is very low. With this this project we hope to tackle that by activating various young people and academics and connect them to the Wikimedia sites.
  • Encouraging Innovation – The core of this project is the activation of student clubs within the target universities. The plan in to give the students a thorough understanding of the Wikimedia sites, and give then the space needed to innovate around what they understand.


If the project will benefit a specific online community, please tell us.
One of the beneficiaries will surely be the Amharic Wikipedia community, who will have new addition to the community that will create more content in the local language. But aside this the contribution to the general online community is massive.

Please provide a brief statement about how the project is related to other work in the Wikimedia movement.
This massive activation campaign in Ethiopia will certainly highly beneficial to the organizational development. There will be various communities created that will be well versed and also passing on the knowledge to other students whilst creating various articles and content.
If this project is successful in this first run, it will expand to other universities that will further push for the organizational development, editor retention and education in the wider community

If successful, will the project have the potential to be replicated successfully by other individuals, groups, or organizations?
Yes, the concept of the project is very simple and is widely applicable to any country to be implemented by any group or organization.

Please list other benefits to the movement here.
  • This movement will also be widely publicized within and outside the university network.
  • Involvement of the world’s largest student organization in this project will disseminate the education even further.