Grants:PEG/Shared Knowledge/Annual plan 2014-15/Report

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Report accepted
This report for a Project and Event grant approved in FY 2015 has been reviewed and accepted by the Wikimedia Foundation.
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Logo of Shared Knowledge

This is a final report od 2014-15 (Part 2) for the activities and expenditures of Shared Knowledge (Споделено знаење) covering the period from the beginning of March 2015 to the end of September 2015, as requested per agreement in our Annual plan of 2014-15.

General public activities and engagements[edit]

Attendance of Wikimania 2015[edit]

This year, three representatives of Shared Knowledge attended Wikimania 2015 in Mexico City. Two of them (Bojan Jankuloski and Kiril Simeonovski) participated with a WMF scholarship, while the third attendee (Tsvetko Nedelkovski) had been granted scholarship by Shared Knowledge. Here are the reports of Kiril Simeonovski and Bojan Jankuloski. Tsvetko submitted a separate internal report to Shared Knowledge.

CEE WikiCamp 2015[edit]

Although the CEE WikiCamp 2015 wasn't part of this budget, we still decided to list it as an activity of the organisation, as it has taken time and effort during the same year. Here you can see the Report on the camp.

The report on the wiki-camp can be found separately, at Grants:PEG/Shared Knowledge/CEE WikiCamp 2015/Report.

Wikimedian-in-Residence[edit]

The Wikimedian-in-Residence at the National Archives of the Republic of Macedonia (DARM) was appointed in June 2015 to improve the presence of archival heritage of Macedonia on Wikipedia and its sister projects. This is achieved by scanning and processing the material, uploading it on Wikimedia Commons, describing, collecting and sorting it, and ultimately, using it in existing articles or creating new articles inspired by the material in question.

See below for report details about the project.

Project status[edit]

Are you complying with the requirements specified by WMF in the grant agreement?
Answer YES or NO.
YES
Do you expect this project to be completed by the date specified in the approved grant submission?
There are a number of project. See below for each.
Did you use any of the grant funds?
YES
This report will feature full explanations about the following projects
  1. Wiki Loves Earth 2015

  2. WikiCrafts

  3. Skopje Zoo

  4. Wikimedian-in-Residence at DARM

  5. Edit-a-thons & Editing competitions

  6. Educational programme

  7. Wikiexpeditions

Activities and lessons learned[edit]

Activities[edit]

Wiki Loves Earth 2015

Main page: Wiki Loves Earth 2015 in Macedonia
Wiki Loves Earth Macedonia (Вики ги сака спомениците)
  • Appointing Bojan Jankuloski as the organizer (coordinator) responsible for the project, as per discussion in Annual grant request.
  • Meetings of the organising team. During April, the coordiantor, Bojan Jankuloski (as assigned by WMF) arranged with the more-or-less standard set of people who contribute towards the organisation of the event. Zoran Mečkarski was given the task of modifying the video tutorial to suit the needs, Daniel Kraljevski did the web hosting, web design and maintenance, and Dana Uževska was responsible for the PR side of things in the media and social networks. Daniel and Dana received compensation for their work, as outlined in the grant request.
  • Selection of jury members. We used the same jury as for the other phonographic competitions so far. They were: Ognen Teofilovski (professional photographer), Dimitar Tanevski (tourist guide), Zoran Ivanovski (amateur photographer) and Igor Kuzmanovski (amateur photographer). They also signed contracts for their participation as members of the jury and were compensated for the service, as before.
  • Adjustments to the video tutorial. As mentioned above, Zoran had made adjustments to the pre-existing video tutorial that explains what the competition is about, how to participate and upload images.
  • Updating the official website. The domain for the official website named "www.wle.mk" was registered on July 2014, and this time, it was updated with new particulars about this year's competition. The web hosting services along with the web design was given to Daniel Kraljevski (mentioned above).
Winning photograph: А boat in Lake Ohrid
One of the winning photographs: A common swallowtail caterpillar (Papilio machaon) in Matka Canyon
  • Promotional activities. The project's promotional period started about mid-April, completing the design of the official website and providing all necessary information about it. The existing fan page with the name "Вики ја сака Земјата" (trans. Wiki Loves Earth) was maintained on Facebook, and updated with information concerning the project, while the project was also promoted through the page "Википедија на македонски јазик" (trans. Macedonian Wikipedia) which numbers around about 40,000 followers. Besides Facebook, articles announcing the competition were posted on some of the country's most popular media and Internet portals.
  • Operating period of Wiki Loves Earth 2014. The competition officially started on 1 May 2015 and lasted until 31 May 2015. The main activities during its operating period were monitoring the process of uploading photographs, fixing the problems reported by some of the participants or other people who have observed them and responding on the questions regarding the project.
  • Categorisation and sorting The days after the end of the competition were spent in categorisation and sorting of the photographs uploaded by the participants. Categorisation of all uncategorised photographs was necessary to conclude the final number of photographs that had to be later reviewed by the jury, while their sorting helped rate the most prolific contributors in the competition.
  • Review of the photographs by the jury. The process of reviewing the photographs uploaded during the competition was made on 18 June 2015, which is somewhat later than planned, due to the fact that two of the jury-members were not in the country in the preceding period. The time necessary to sort the photographs by their uploaders and rate the most prolific contributors took about a day.
  • Review of photographs by the organiser Bojan reviewed the number of photos uploaded, and made a selection of valid and invalid ones, in accordance with the rules, so that he could arrive at the final number and award the 5 biggest contributors (the second class of awards).
  • Award ceremony. The Award ceremony for the competition was held on 7 July 2014 in the Decata od Našata Ulica Café Bookstore in Skopje. It was attended by about 40-60 people including the organisers, prize winners, Wikimedians and participants.
Notes: All the images uploaded in the competition can be found in this category. For general navigation, please visit the Main project page on Wikimedia Commons or project's Official website.

WikiCrafts

Blacksmith in Macedonia
  • Although this project should perhaps be under the GLAM heading, it was done quite seprately. Bojan Jankuloski was the organizer (coordinator) responsible for arranging matters.
  • Planning. Discussed and agreed the nature of the project, planned the content and activity roles. It was decided that it's best to have both video footage and photographs. The video aims to illustrate as much as possible the processes involved in these crafts, also featuring audio comments by the craftsmen themselves. They showed the tools, explained them, told us how they received the craft, some history about it and its present state. There are also explanations about the names of various tools and the process involved.
Research and contact
  • Researched available crafts that need to be documented, either due to their rarity or their importance in national culture.
  • Making contacts with various craftsmen, making visits, and explaining the project.
  • Once the right craftsmen have been found and willing, a plan was made for shooting and recording their cradts.
Recording and editing
  • Recording sessions were done at different times for different craftsmen, according to their availability and the availability of our volunteers. The whole project, as may be recalled, had been postponed as we were waiting for the weather to improve (we've had a long bad spell).
  • The recorded material was then edited and documented, and the result uploaded on Commons.

Project participants:

  • Bojan Jankuloski, coordinator
  • Dzvonko Petrovski, photographer
  • Mario Sharevski, GLAM volunteer

Skopje Zoo

Main page: Shared Knowledge/Projects/Skopje Zoo.
Logo of the Skopje Zoo project

Project planning and negotiations with the zoo had been going on for long, but the project could not be agreed upon for various reasons until June, including various absences of the decision-makers at the zoo and the long time they needed to establish the nature of our organisation and whether collaboration should begin.

The project later developed a subsidiary activity involving the University of South-East Europe in Tetovo, explained below. Here is the process:

  • Praparatory meetings. Meetings with Vesna Mateska, appointed as project coordinator, to discuss various aspects of the project. Project plan was submitted on 18 April;
  • Research. Researching the names and number of species at the zoo and creating a Project page listing articles that need to be covered;
  • Solution. It was decided that the plaques and the codes themselves should be in three language versions: Macedonian, Albanian and general QRpedia (marked with "Your language" below the code). Macedonian and Albanian are both official languages of the City of Skopje, but they need separate codes, since a large proportion of Macedonian and Albanian population use an English interface on their phones, meaning that codes will not be shown in native language if only QRpedia is used.
  • Editors co-opted to write or improve articles on animals in the zoo;
  • Consultations for spin-off activities. Consultations and negotiations with the academic authorities at the South-East European University of Tetovo. This is necessary, as the Albanian Wikipedia has very few articles about the animals featured at Skopje Zoo, and it was decided to begin an editing project with English language students to translate articles. This will be included in their coursework - articles will be reviewed and marks will be given by heir professor as part of it. This is to begin in September, with the start of the new term;
  • Change of project coordinator. Vesna was replaced by her sister, Fani Mateska (Board member), due to unforeseen need for going abroad.
A QRpedia plaque in Skopje Zoo, Macedonia, showing info on a Hamadryas baboon (Papio hamadryas).
  • Creating codes. QR and QRpedia codes for each animal created and double-checked for consistency. It was decided to use a mixed approach in codes, and three codes were used for each animal;
  • Agreement. Negotiations with the zoo result in an agreement with its Director;
  • Organising manufacture of plaques. Several meetings and discussions held with the company that made the plaques; designs and materials discussed; content and layout discussed;
  • Plaques were created and printed (around 85 in number);
  • Several trips to the zoo to determine the place and manner of mounting the plaques on various fences, enclosures etc. The zoo requested that the plaques we should have plywood bases for stability and protection;
  • Plywood bases made and tailored; plaques were mounted on them;
  • Plaques all mounted and ready for the public;
  • Promotional materials. Designing leaflets, brochures and other promo material for the public;
  • Printing of promo materials;
  • Official promotion for the media to be organised by the zoo itself in collaboration with the project organisers from Shared Knowledge;

Project participants:

  • Fani Mateska, coordinator
  • Vesna Mateska, coordinator
  • Bojan Jankuloski, assistant coordinator
  • various volunteers

Wikimedian-in-Residence at DARM

The Wikimedian-in-Residence at the National Archives of the Republic of Macedonia (DARM).

His duties include scanning and processing the material, uploading it on Wikimedia Commons, describing, collecting and sorting it, and ultimately, using it in existing articles or creating new articles inspired by the material in question. General workflow is as follows:

  • Deciding on material needed and working on research with archive staff.
  • Looking at material provided, and deciding what to use.
  • Uploading, making documentaton, description, metadata
  • Adding files in articles or creating new articles with additional material provided by staff and other sources.

See our Our Wikimedian-in-Residence report for a detailed view of activities.

Edit-a-thons & Editing competitions

Wikipedians editing at the Asteroids edit-a-thon
Logo of the Byzantine Empire Editing Competition
  • Toni Ristovski remained an organiser (coordinator) of the edit-a-thons and editing competitions.
  • Held meetings to decide on the scope of the edit-a-thons, the nature of the topics, organizational particulars such as place, tim and refreshments, ways of advertising the events etc.
  • As written in the annual plan, promotional material (stickers and badges) have been acquired that are to be given at the events.
  • Created lists of articles needed to be covered on the edit-a-thons, out of which the participants picked the ones they wish to write.
  • A project page has been made, where participants write their names and the articles they have written during the edit-a-thon.
Edit-a-thons and editing competitions held so far
  • So far, there have been three edit-a-thons, advertised on wiki and one of them, in a TV show dedicated to Wikipedia. These were:

Educational programme

Logo of the Macedonian Wikipedia Education Program
  • Cvetko Nedelkovski is project coordinator for Education.
  • Agrement. An agreement was signed with Josip Broz - Tito Grammar School in Skopje.
  • Lectures. Cvetko Nedelkovski and Bojan Jankuloski have lectured on Wikipedia/Wikimedia, free knowledge, the nature of participation and the technical know-how to actual editing.
  • Article creation. Articles given below were created during the school year, in February to April period. The rest of the term (until term end on 10 June), there were large-scale student protests around the city, and the students were not attending classes. Because of that, the project had been in suspension. The situation has now normalised, and activities are planned to continue.
  • Ceremony. Award ceremony for participating students and teachers in the main school hall. Certificates to be given to all participants, while top contributors also got prizes.

The three educational institutions involved so far are:

Wikiexpeditions

Logo of the Macedonian Wikiexpeditions
Wikipedians after the finishing the outdoor-festival Mariovo Off-Road Experince
Our vehicle used in two expeditions
  • Appointing Toni Ristovski as the organizer (coordinator) responsible for the project, as per decision of the Board Members.
  • Organising matters. Meeting of the team members in the Wikiexpeditions. One general meeting between team members originally interested in the Wikiexpeditions occurs before the start of the Wikiexpeditions. Main topics on this meeting were the regions/places where we plan to visit, transportation issues, gathering information about the regions before the start of the Wikiexpeditions, finding local persons who knows the region, time frames for all Wikiexpeditions.
  • Operating period of the Wikiexpeditions. The first part of the first Wikiexpeditions was on 4 April 2015 and the last one of the Wikiexpeditions was from 3 to 5 July 2015. In the first two Wikiexpeditions we have a little problems with finding places where to sleep and organising the whole group, but eventually we solved this problems and thus we separate the first two Wikiexpeditions in Negotino and Kratovo on two part each of the expeditions. So, thus, we have one day expedition in the towns of Negotino and Kratovo, and one day expedition in its surrounding areas; total we had four days in this two regions. The third Wikiexpedition was a little experiment for us and I had to say, for whole movement, because we organise our first Wikiexpedition with our bicycles around the one of most sparsely regions in Macedonia and on this way we have a pleasure to see untouched nature, forgotten villages, beautiful landscapes and a lot more. This expedition was held from 29 to 31 May in the village Manastir, where we sleep in our tent (bought for this particular expedition). Also, this expedition was part of the outdoor festival Mariovo Off-Road Experience, with which we made a cooperation. Our fourth and last expedition was in the region of Mavrovo where we stayed in Kalin Hotel in the village Lazaropole in period from 3 to 5 July.
  • Transportation. On two occasions, first part of the first expedition in Negotino and our third expedition we travelled with train and this was a good option, because on this way we had a chance to take a pictures from every train station to our final destinations, Negotino and Prilep, respectively. On our third expedition, also, we travelled across the region of Mariovo with our bicycles and on this expedition we didn`t use any motor vehicle. On all other expeditions we used a car to visit the planned regions.
  • Additional information. We make two additional expeditions, one for making pictures of railway stations along the routes of second and third Wikiexpeditions and one astroexpedition in prehistoric megalithic observatory Kokino (4th oldest in the world according to NASA) during the Perseid Meteor Showers and we have a cool pictures from Milky Way.
Participants so far

Project participants:

  • Toni Ristovski, coordinator
  • Dzvonko Petrovski, photographer
  • Mario Sharevski, GLAM volunteer
  • Kiril Simeonovski, Wikipedian
  • Nikola Cibrev, photographer
  • Nikola Todosovski, driver
  • Cvetko Nedelkovski, Wikipedian
Notes: All the images uploaded in the expeditions can be found in this category. For all articles created after finishing the expeditions, please visit the Main project page on Macedonian Wikipedia.

Lessons learned[edit]

Wiki Loves Earth 2015

What worked well?
Most of the activities relating the competition went well without any serious problems. Also, we are very happy that Macedonia ended very high place among other, much more populous countries, with 10,282 uploaded pictures.
What didn't work?

Everything went as planned, except for the fact that part of the jury was out of the country in the period following the end of the competition, and so the decision-making and ceremony had to be done somewhat later than expected.

What would you do differently if you planned a similar project?
Wider outreach and promotion of aspects of the competition that did not go well. One would be the explanation of the importance of proper desciptions and taking care to do as much as possible to find out more about what is actually photographed. We have since had access to popular media (TV, radio) and we will use them in future to promote the competition.

WikiCrafts

What lessons were learned that may help others succeed in similar projects, or that may change the way you are doing this project?
What went well, or is going well?
We are very fortunate to have Dzvonko Petrovski as our photographer and videographer, who is a professional in his field. His material is done in a manner which raises the standard for such projects and we are pleased that traditions can be presented in this way. Our visits were generally greeted with positive responses and the craftsmen were keen to see their crafts being promoted on such a large scale. They were all aware of Wikipedia and its importance for world knowledge.
What did not go well, or is not going well?
There was a time constraint in the availability of the craftsmen, so we had succeeded in documenting two of the intended four crafts. The editing of the footage is time-consuming, but that is something that cannot be solved easily. The biggest technical challenge was the size of the finished video material that needed uploading on Wikimedia Commons, which exceeded the limit for ordinary users, and required special privileges or to be done by admins.
From your answers above, do you plan to change anything you are doing as your project continues?
To announce the recording day earlier than we did, as these people are quite busy. Otherwise, it results in rather small time slots or inability to fulfill the requested.

Skopje Zoo

What lessons were learned that may help others succeed in similar projects, or that may change the way you are doing this project?
What went well, or is going well?

We are very satisfied with the quality of the content created and the quality of the plaques themselves.

What did not go well, or is not going well?

The negotiations wit the zoo took unexpectedly long time, and plaques needed modification to suit the needs that were intended by them, but not properly communicated.

From your answers above, do you plan to change anything you are doing as your project continues?

We would prefer wider engagement of the editing community in creating the necessary articles.

Wikimedian-in-Residence at DARM

What lessons were learned that may help others succeed in similar projects, or that may change the way you are doing this project?
What went well, or is going well?

The level of cooperation between Shared Knowledge and the National Archives is very high. The Director is very enthusiastic and helpful, and the staff takes active interest in Wikipedia and helping the movement.

  • Emilija Jordanovska, Junior Research assistant at the Archives has already been actively included as a Wikipedian. She has also become a permanent assistant to our Wikimedian-in-residence in his duties.
What did not go well, or is not going well?

Slow Internet connection in the archive sometimes makes work arduous and less effective. The other possible problem occurs when assistants needed for particular areas go on leaves or holidays, and have to be temporarily replaced by someone else, although we consider that unavoidable.

From your answers above, do you plan to change anything you are doing as your project continues?

Work is going rather well, we would only wish there was a faster Internet connection at disposal.

Edit-a-thons & Editing competitions

What lessons were learned that may help others succeed in similar projects, or that may change the way you are doing this project?
What went well, or is going well?
Topics were easy to pick and lists were comprehensive, and the articles are, for the most part, well-made and in accordance with the wiki-standards.
What did not go well, or is not going well?
The participants so far have been those that are already in close contact with each other, and we are yet to see an interest to participate in edit-a-thons by the wider editorship. We advertised on mk.wiki itself, wanting to attract only existing (and relatively experienced) editors for the edit-a-thons. This may have been due to the topics (both were on sports), or some inertness of the part of the editing community. We have not established the reasons yet. Project goals have been found to be unrealistic and need reducing to manageable ones.
From your answers above, do you plan to change anything you are doing as your project continues?
We probably have to diversify the topics, including those that are current and attractive for editors. Some other form of attracting participants seems to be wanting, although we have not had specific ideas yet. We also have to lower the project goals, as it is yet not possible to engage 25 participants per edit-a-thon or to create 50 articles on any one of them.

Education programme

What lessons were learned that may help others succeed in similar projects, or that may change the way you are doing this project?
What went well, or is going well?
We have had very solid work done in Josip Broz - TIto Grammar School, with many students involved and a great number of articles written. The school principal was very satisfied with the results. She invited us to hold a ceremony to award the certificates to the participants, which will also involved food, drink and music.
The principal asked us if we can continue this programme in future.
What did not go well, or is not going well?
The Physics department of the Faculty of Natural Sciences and Mathematics, where we held the lecture, has too few students and hence, writing activities could not be held.
The unforeseen student protests cut the program short. In spite of this, we are pleased with what has been achieved. Since the turmoils are over, we expect significantly greater numbers of participants and articles in the next grant year.
From your answers above, do you plan to change anything you are doing as your project continues?
We intend to engage students from the entire Faculty of Natural Sciences and Mathematics in greater, more collective engagements. We are planning to extend our Education programme to several more institutions, as well as enlarging it in present ones.

Wikiexpeditions

What lessons were learned that may help others succeed in similar projects, or that may change the way you are doing this project?
What went well, or is going well?

Most of the expeditions went well without any serious problems. Also, we are very happy that we get so much pictures from the forgotten villages and regions in Macedonia. Most of the pictures are with good quality and on this way we enriched Commons with great photographs from places in Macedonia.

What did not go well, or is not going well?

Had to postpone expeditions, because this expeditions depending of weather conditions and people interested in participation in them. On several occasions we had a problems with local citizens, because they did not allow us to take a pictures from local churches, but with personal talks and explanations we mostly get their permission to take a pictures.

From your answers above, do you plan to change anything you are doing as your project continues?

Wider outreach and promotion of aspects of the expeditions. Also, I plan for next year to write letters to local authorities to report them that on that weekend Wikipedia visit their town and municipality and if they want we can make a cooperation.

Outcomes and impact[edit]

Outcomes[edit]

Wiki Loves Earth 2015

Provide the original project goal here.
The implementation of Wiki Loves Earth 2015 in Macedonia had the following goals:
  • to increase the number of freely licensed photographs from the natural heritage sites in Macedonia;
  • to promote the natural heritage of Macedonia through the photographs uploaded during the competition;
  • to improve quality of content on the Wikimedia projects by providing images to the articles;
  • to support creation of new articles about natural heritage in Macedonia;
  • to encourage active participation of photographs in the competition and simulate the creation of similar projects;
  • to create new articles about natural heritage in Macedonia.
Did you achieve your project goal? How do you know your goal was achieved? Please answer in 1 - 2 paragraphs.
All of the goals mentioned above were achieved on various degrees. Some of them were even outachieved. We set out with the goal of at least 3000 uploaded photographs, but achieved a total of 10,282 by the end of the competition. A total of 8,540 of these were accepted and 2,288 rejected. The increased number of freely licenced photographs and the promotion of natural heritage can be evidenced through the uploaded photographs during the competition, the improved quality of content through the use of these photographs in different articles, the creation of new articles through the activity on the Wikimedia projects.

WikiCrafts

Provide the original project goal here.
The goal of this project was to document a selection of the traditional crafts and trades of Macedonia that are on the way to being lost and forgotten or are culturally valuable as part of the national identity to photograph the workshops, the craftspersons and the working process, make video recordings of those crafting processes and take video interviews, where the person will tell something of the meaning of their craft/trade, its history and how it was passed on to them.
Did you achieve your project goal? How do you know your goal was achieved? Please answer in 1 - 2 short paragraphs.
Our aim was to document four crafts, but due t the constraints explained above, we managed two so far. We ntend to complete the project as soon as possible, whenever craftsmen are ready to receive us again.

Skopje Zoo

Provide the original project goal here.

The project was intended introduce QR-codes (incl. QRpedia) for all the species represented in the Skopje Zoo, which would lead to corresponding Wikipedia articles, many of which needed to be especially created.

Did you achieve your project goal? How do you know your goal was achieved? Please answer in 1 - 2 short paragraphs.

Yes, it was achieved, as all articles were created, and all QR-code plaques were installed. Both the zoo employees and the public are very satisfied.

Wikimedian-in-Residence at DARM

Provide the original project goal here.

The role of this person was necessary to address a significant problem we are facing as Wikimedians in Macedonia- the lack digitalised literature and material. It aims to improve and liberate knowledge in society by bringing it out of the dusty bookshelves.

Did you achieve your project goal? How do you know your goal was achieved? Please answer in 1 - 2 short paragraphs.

We intended to have a Wikipedian-in-residence at the National Library, but due to negotiation difficulties, we ad placed him in the National Archives (DARM) in stead. In this sense, the modified goal was achieved, as e managed to scan and document a good amount of content.

Edit-a-thons & Editing competitions

Provide the original project goal here.
Edit-a-thons: The goals projected in the Annual plan for the edit-a-thons have subsequently be found to be unrealsitic, as there is no capacity yet to have 25 editors per edit-a-thon (100 for all 4 were planned) and 50 per edit-a-thon (200 for all 4 were planned). This has to be reduced to a more realistic goals of 20 articles and 10 participants per edit-a-thon.
Editing competitions: These competitions were meant for users active on the Macedonian Wikipedia with the main goal of improving the quality of the existing articles or creating new articles on specific topics within specified period of time.
Did you achieve your project goal? How do you know your goal was achieved? Please answer in 1 - 2 short paragraphs.
Edit-a-thons: Explained in the above answer.
Editing competitions: Yes, as shown in the metrics below.

Education programme

Provide the original project goal here.
Our goals, as written on the Annual plan page have been to introduce and increase the presence of the Wikimedia projects in the Education institutions, extend the cooperation with them, promote the Wikimedia projects, raise awareness and improve content on wiki by using knowledge and materials available to those institutions.
Did you achieve your project goal? How do you know your goal was achieved? Please answer in 1 - 2 short paragraphs.
We expect to reach the project goal and maybe do even better, considering the interest shown by the institutions that we approach.

Wikiexpeditions

Provide the original project goal here.

The implementation of Macedonian Wikiexpeditions 2015 in Macedonia has the following goals:

  • at least 1,000 photographs taken during the expeditions
  • conducting exactly 4 expeditions
Did you achieve your project goal? How do you know your goal was achieved? Please answer in 1 - 2 short paragraphs.

All of the goals mentioned above were achieved and even outachieved, even this was our first project of this type. We set out with the goal of at least 1000 uploaded photographs, but achieved a total of 1,049 by the end of expeditions. The increased number of freely licensed photographs and writing whole new articles about places and buildings from that pictures can be evidenced through the uploaded photographs during the expeditions and newly created articles, usage of these photographs in different articles.

Progress towards targets and goals[edit]

Measures of success[edit]

Project metrics

Target outcome Achieved outcome Explanation

Wiki Loves Earth 2015

6,000 uploaded images
450 images used in Wikimedia projects until end of year
no original number of participats set out
50 natural heritage sites
10,282 uploaded images
300 images used in Wikimedia projects (so far)
107 participants
40 natural heritage sites

WikiCrafts

the 1000 image goal was set as part of the wider Wikiexpeditions, Wikicrafts and Archaeoexpeditions set.
two sets of video footage; number of images to be added The length of the video footage and the number of images is yet to be fully determined, as their processing is still underway.

Skopje Zoo

at least 50 plaques
87 different plaques We have placed plaques for every animal species in the zoo (originally thought to be about 100)

Wikimedian-in-Residence at DARM

no concrete goals set
  • 83 scanned documents
  • 27 created/improved articles
Significantly more would have been achieved, were it not for the slow internet connection, the absence of the archive staff member and attendance of Wikimania.

Edit-a-thons & Editing competitions

  • Editing competitions: 2, total of 20 participants, total of 100 articles created or improved
  • Edit-a-thons: 2 (for this half-year)
  • Editing competitions: 2 held, 16 participants, 596 articles (161+435)
  • Edit-a-thons: 1 held + 1 to be held: 7 participants, 87 articles, 6 participants.
As mentioned in the interim report, our aims for number of participants and content on the edit-a-thons was a significant overestimation, and this is reflected here too.

Education programme

cooperation with at least 4 educational institutions (for full year)
give 10 lectures/workshops (for full year)
500 students reached (for full year)
100 editors involved (for full year)
100 articles (for full year)
3 institutions
5 given
about 470 students in total reached
about 100
131 so far, but see Explanation.
Significantly more would have been achieved were it not for the long (April to June 2015) student protests, which meant that students did not attend school and the Educational programme was stalled in that period.

Wikiexpeditions

the 1000 image goal was set as part of the wider Wikiexpeditions, Wikicrafts and Archaeoexpeditions set.
1,049 uploaded photographs
42 new articles
50 improved articles
51.86% usage of the uploaded photographs (according to GLAMorous)
This figures are to be updated in the next few weeks, except for uploaded photographs. We are writing new articles and improving existed articles about the villages, churches, rivers and others in the visited regions almost every day and with this usage of the uploaded photographs are increasing, respectively.


Provide an overall assessment of how your project is going according to these measures.

Wiki Loves Earth 2015

As is already the norm with our competitions, we are very satisfied about the project and we seem to have outperformed our goal at least threefold.

WikiCrafts

The quality of the content was our primary aim, and this was achieved. The content itself will be ready to be shown soon. The number of intended craftspeople we managed to engage in the given period was due both to unforeseen circumstances and the lack of experience

Skopje Zoo

The project went very well, and will be a valuable aid for people interested in animals. It is also a good permanent promotion of our organisation and the movement.

Wikimedian-in-Residence at DARM

The intention was to have a wider scope of activities, but the archive is very helpful and full of materials we are using to illustrate important topics in our articles.

Edit-a-thons & Editing competitions

The editing competitions are going very well. The edit-a-thons are not doing badly either, considering our capacities.

Education programme

Project has been very satisfactory so far in the preparatory stages and partly in the writing of articles. The large participation and work starts soon. As it can be seen from above, so far the interest in students has been great and we expect many articles to be created during the following months.
While doing this project, have you decided to track any other measures of success not listed in your grant submission? If so, please list them here.
Wе intend to introduce the outreach metrics for Education and use the tools provided.

Wikiexpeditions

This project went very well and has a lot of success, especially when we knew that this project is first of this type which was organize in Macedonia. We can see that a organizing team visited four regions and also made two additional expeditions, one for railway stations along the routes for first and third Wikiexpeditions and one expeditions to Megalithic Observatory Kokino. Also, usage of the uploaded photographs in Wikimedia projects is one half (so far), which is very high percentage.

Global Metrics[edit]

We are trying to understand the overall outcomes of the work being funded across our grantees. In addition to the measures of success for your specific program (in above section), please use the table below to let us know how your project contributed to the Global Metrics. We know that not all projects will have results for each type of metric, so feel free to put "0" where necessary.

  1. Next to each required metric, list the actual outcome achieved through this project.
  2. Where necessary, explain the context behind your outcome. For example, if you were funded for an edit-a-thon which resulted in 0 new images, your explanation might be "This project focused solely on participation and articles written/improved, the goal was not to collect images."

For more information and a sample, see Global Metrics.

Metric Achieved outcome Explanation
1. # of active editors involved 137 This includes 16 editors at editing competitions, 6 at edit-a-thons and and 115 students in the Educational programme
2. # of new editors around 120 115 students + 5 participants in the competitions
3. # of individuals involved 201 131 as student-editors, 147 in photographic competitions, the rest 23 in all other projects.
4a. # of new images/media added to Wikimedia articles/pages about 800 Images from wikiexpeditions and photographic competitions. The latter are hard to track and require organised efforts to be used in articles - something we plan to do soon.
4b. # of images uploaded on Wikimedia Commons around 22,250 This includes 21,110 photographic competition images (10,828 from WLM and 10,282 from WLE), 1,049 from expeditions, and others from other projects
5. # of articles added or improved on Wikimedia projects 765 Includes articles created as part of the Educational programme, Wikiexpeditios, editing competitions, edit-a-thons and Skopje Zoo.
6. Absolute value of bytes added to or deleted from Wikimedia projects unknown Very hard to estimate; this would require extremely long and painstaking work, and will still be uncertain.
Learning question
Did your work increase the motivation of contributors, and how do you know?
The work increased the motivation of contributors through various projects. The competitions inspired active editors to create many articles, while the Educational programme inspired a large number of students to participate in the movement. The photographic competitions inspired amateur photographers to contribute to the projects with their images.

Impact[edit]

Remember that you will need to report on your project's impact on WMF's mission and strategic goals in your final report.

Reporting and documentation of expenditures[edit]

This section describes the grant's use of funds

Documentation[edit]

Remember that you will need to send receipts or documentation of all project expenses to WMF at the time your final report is submitted.

Receipts and other documentation for our expenditure to be sent soon.

Expenses[edit]

Please list all project expenses in a table here, with descriptions and dates. Review the instructions here here.
These expenses should be listed in the same format as the budget table in your approved submission so that anyone reading this report may be able to easily compare budgeted vs. actual expenses.
Note that variances in the project budget over 10% per expense category must be approved in advance by Project and Event Grants program staff. For all other variances, please provide an explanation in the table below.

Wiki Loves Earth 2015

Total amount spent on this project so far (with currency)
€2,853.60
Total amount of WMF grant funds spent on this project so far (with currency)
€2,853.60
Based on your spending, will you need to request any changes to your budget? If you do, please see the guidelines for requesting changes to your budget.
Answer YES or NO.
NO

WikiCrafts

Total amount spent on this project so far (with currency)
€0
Total amount of WMF grant funds spent on this project so far (with currency)
€0
Based on your spending, will you need to request any changes to your budget? If you do, please see the guidelines for requesting changes to your budget.
Answer YES or NO.
NO (we will need the requested funds in future; this was a special case, due to physical proximity of the particular craftspeople)

Skopje Zoo

Total amount spent on this project so far (with currency)
€ TO BE ADDED + 100 from other sources
Total amount of WMF grant funds spent on this project so far (with currency)
€ TO BE ADDED
Based on your spending, will you need to request any changes to your budget? If you do, please see the guidelines for requesting changes to your budget.
Answer YES or NO.
NO

Wikimedian-in-Residence at DARM

Total amount spent on this project so far (with currency)
€500
Total amount of WMF grant funds spent on this project so far (with currency)
€500
Based on your spending, will you need to request any changes to your budget? If you do, please see the guidelines for requesting changes to your budget.
Answer YES or NO.
NO (we intend to have more in-residence people for longer time)

Edit-a-thons & Editing competitions

Total amount spent on this project so far (with currency)
€101.60 (edit-a-thons), €1,400.00 (competitions)
Total amount of WMF grant funds spent on this project so far (with currency)
€101.60 (edit-a-thons), €1,400.00 (competitions)
Based on your spending, will you need to request any changes to your budget? If you do, please see the guidelines for requesting changes to your budget.
Answer YES or NO.
NO

Education programme

Total amount spent on this project so far (with currency)
€0
Total amount of WMF grant funds spent on this project so far (with currency)
€0
Based on your spending, will you need to request any changes to your budget? If you do, please see the guidelines for requesting changes to your budget.
Answer YES or NO.
NO (we intend to have significant increase in activities that will require funds to achieve)

Wikiexpeditions

Total amount spent on this project so far (with currency)
€1289.69
Total amount of WMF grant funds spent on this project so far (with currency)
€1289.69
Based on your spending, will you need to request any changes to your budget? If you do, please see the guidelines for requesting changes to your budget.
Answer YES or NO.
NO

Table of expenses[edit]

These are our expenditures for the past six months of the annual grant as they actually were, compared to what was planned in the budget. All scanned relevant documents will be sent to the required e-mail address.

Note: expenses that are planned, but have not been made so far do not feature on this table.

Number Category Item description Unit Number of units Actual cost per unit Actual total Budgeted total Currency Notes
1 Office expenses business cards, Central Registry fees, domain name payment, notary services, printer toner 112.43 100.00 EUR
2 Cellphone bills April, May, June, July, August 55.08 240.00 EUR Annual budgeted total.
3 Bookkeeper annual fee for services provided by a certified bookkeeper required by the Macedonian legislature month 7 24.94 182.72 200.00 EUR The budgeted total is for whole year, not only for 6 months. Amount provided includes a 7th payment for September.
4 Snacks and refreshments snacks and refreshments served during Board meetings month 8 30.00 240.00 360.00 EUR Budgeted total is for whole year
5 Monthly salary monthly gross salary for 2 employees (Bojan and Ivan) month 7 6460.67 5.316.39 EUR * In this total sum is included a state-mandated holiday pay of 141.60 EUR for Bojan and 141.39 EUR for Ivan + personal tax for both. Other differences in sums are due to partial pays by old and new rates due to changing salary amounts when shifting from one to two employees at beginning of this report period.
  • Note: 7 instead of 6 salaries shown - an extra month (2 salaries) paid for September too.
6 Promo materials from WMF Customs duties and storage dues 315.20 n/a EUR This cost was not planned in the budget; only later we found out that the promo materials sent to us by the WMF will be subject to customs and other dues.
7 Bank fees fees charged by the bank to maintain the account and execute transactions 99.85 300.00 EUR Annual budgeted total.
8 Snacks and refreshments snacks and refreshments served during the internal meetings 120.00 360.00 EUR
9 Wiki Loves Earth 2015 2,791.15 2,811.00 EUR We came under budget. The amount covers: prizes, compensation for the jury members, printed materials and pens, award ceremony, organizers (for video, advertising and web design), web hosting, food & beverages for jury, incidental supplies such as paper bags
10 Wikiexpeditions 4 1289.69 1419.00 EUR
11 Wikimedian-in-residence month 1 500.00 500.00 3,000.00 EUR Gross payment.
12 Awards for editing competitions competition 2 1,400.00 1,400.00 EUR The award for the second competition to be given soon and scanned documents will be provided.
13 Edit-a-thon 1 101.60 101.60 101.60 EUR 32 EUR of this sum was re-purposed for Board meetings.
14 Archaeoexpedition 1 198.55 198.56 EUR A single pilot project.
15 Skopje Zoo 2.808.082,754.36 3,280.00 EUR Includes cost of plaques and wooden holders, organiser fees, and promo material design and printing (brochures and posters with frames).
16 Travel expenses OSCAL 2015 in Tirana person 1 228.08 0 EUR 32.52 EUR remained, and were re-purposed for camera flashlight.
17 Travel expenses Wikimedia Conference 2015 in Berlin person 1 882.58 1,950.00 EUR
18 Travel expenses Wikimania 2015 in Mexico City person 1 2,421.49 3,180.00 EUR
19 Incidentals Website hosting for WLM 2015 10.56 0 EUR Although we have a separate grant for WLM 2105, the payment for website hosting had to be made now, while the funds from that grant are still being transferred.
20 Incidentals Cash-out 49.70 0 EUR Cash-out for current expenses; bank statement merely states cash-out made. Probably from CEE WikiCamp (in separate grant), according to one of its organisers. Evidence of bank statement provided.
Total 20,267.43 20,213.69 27,500.56 EUR Annual total was 35,941.56 EUR, given in two installments of 25,159.10 EUR and 10,782 EUR. Total of 8,441.65 was spent within the first installment, leaving 27,500.56 EUR for the rest of the year (6 months).
Total project budget (from your approved grant submission)
40,391.56
Total amount requested from WMF (from your approved grant submission, this total will be the same as the total project budget if PEG is your only funding source)
35,941.56
Total amount spent on this project
28,655.34
Total amount of Project and Event grant funds spent on this project
28,655.34
Are there additional sources that funded any part of this project? List them here.
Savings from venues.
Savings from transport.
Savings from services rendered on voluntary basis.

Remaining funds[edit]

Are there any grant funds remaining?
Answer YES or NO.
YES
Please list the total amount (specify currency) remaining here. (This is the amount you did not use, or the amount you still have after completing your grant.)
7,286,22 EUR

(re-allocated in the request for remaining funds, together with further 829.78 EUR from CEE Camp grant)

If funds are remaining they must be returned to WMF, reallocated to mission-aligned activities, or applied to another approved grant.
Please state here if you intend to return unused funds to WMF, submit a request for reallocation, or submit a new grant request, and then follow the instructions on your approved grant submission.
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