Grants:PEG/WM AM/Wiki Camp 2015/Report

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Report accepted
This report for a Project and Event grant approved in FY Pending has been reviewed and accepted by the Wikimedia Foundation.
  • You may still comment on this report on its discussion page, or visit the discussion page to read the discussion about this report.
  • You are welcome to Email grants at wikimedia dot org at any time if you have questions or concerns about this report.


Project status[edit]

Did you comply with the requirements specified by WMF in the grant agreement?
Yes
Is your project completed?
Yes

Activities and lessons learned[edit]

Activities[edit]

Preparations[edit]

See WikCamp 2015 video on Youtube

Group photo of WikiCamp II

Wiki Camp organization team forming, regular meetings and discussions․ The organization team was divided into 5 groups:

  • Financial team - Susanna Mkrtchyan was responsible for finding an appropriate camp and other sponsors for the camp․ Lilit Tarkhanyan and David Saroyan were responsible for PEG Wikicamp 2015.
  • Wiki team - Lilit Tarkhanyan, David Saroyan, Mher Bekaryan, Dato Abuladze, Armenuhi Voskanyan, Arevik Voskanyan, Manush Arzumanyan, Alina Movsisyan, Armine Aghayan, Jaba Labadze, users A.arpi.a, Albero, ԱշոտՏՆՂ.
  • Lilit Tarkhanyan, David Saroyan, Mher Bekaryan, Dato Abuladze were responsible for sources, materials, lists and the themes based on which content would be created in Armenian Wikipedia, Wiktionary, Wikisource and Wikimedia Commons.
  • Lilit Tarkhanyan and David Saroyan were also responsible for the camp document forming, application submitting, registrations, camp schedule, the division of the campers into groups and rooms.
  • David Saroyan created Wiki Camp main pages on Wikipedia and Wiktionary.
  • Jaba Labadze was responsible for Georgian editors, their arrival/departure, articles list in Georgian, campers' articles summarizing and proofreading in Georgian Wikipedia.
  • Mher Bekaryan was responsible for audio recording of Wiktionary words pronunciation.
  • The whole team was responsible for workshops during the camps, proofreading and summarizing daily relults, etc.
  • "Western Armenian team" - Azniv Stepanian, Raffi Demirdjian, Sevan Danielyan, Houri Ghazaryan were responsible for campers arrival/departure from Beirut, Lebanon. Azniv Stepanian prepared the lists of articles to be created or improved in Western Armenian. The whole team was responsible for workshops during the camp and proofreading of articles. Azniv Stepanian was also responsible for summarizing daily results.
  • Technical team - Arsen Harutyunyan, Mher Bekaryan, Hovsep Kamsaryan, Edmon Khachatryan, Sergey Janibekyan.
  • Mher Bekaryan was responsible for campers arrival/departure to Aghveran and for trips during the camps as well as Wiki camp various materials design and print.
  • Arsen Harutyunyan was responsible for group leaders team.
  • Edmon Khachatryan was responsible for photo coverage of the camp.
  • Hovsep Kamsaryan, Sergey Janibekyan were technical assistants.
  • Team leaders group - Nune Nadiryan, Nazeli Kamsaryan, Anna Hovsepyan, Zhenya Petrosyan, Nona Melkonyan, Nelli Kamsaryan, Diana Simonyan, Gurgen Sargsyan were responsible for the campers accommodation in rooms, intellectual, sport and leisure games, various contests organization, campers healthcare, etc.
February
Wikicamp Aghveran 2015 accessories
  • Wikicamp 2015 PEG
  • Finding another sponsors for supporting the attendance of payable campers.
Geoteam CJSC which is an Armenian mineral exploration and development company applied to Wikimedia Armenia for sponsorship of some students whom they wanted to send to WikiCamp Aghveran. During negotiations it was decided to have 8 participants. GEO Team chose the participants from different regions of Armenia and a contract was signed. The participants sent their camp applications and their participation was approved by WikiCamp organization team[1][2].
Calouste Gulbenkian Foundation sponsored 7 students from Beirut, Lebanon to participate in WikiCamp Aghveran 2015. The chosen students were the best editors of the Beirut WikiCamp 2015 organized by Wikimedia Armenia and Calouste Gulbenkian Foundation in August. 4 students will also participate to the January WinterCamp to be organized in Armenia.
  • Negotiations with Voske Getak rest house
Since February WM AM was negotiating with "Voske Getak" rest house to organize WikiCamp there. After a 2 month negotiations we reached a mutual agreement to organize both terms of WikiCamp in Aghveran "Voske getak" rest house.
March
Wikicamp Aghveran 2015 X-banner
  • WikiCamp accessories design and print
WikiCamp accessories include polo shirts, X-banners, camp tickets, certificates, badges, mugs, magnets and stickers. All the necessary materials were designed and printed.
April
  • During 2 months Wiki team was busy with WikiCamp articles list creation. Sources were found based on which campers would create or improve content in Armenian Wikipedia. The themes of workshops were decided - geography, books, writers, films, music, comics characters, dog breeds, actors. Lists of articles were created for each theme.
  • A list of Armenian words was created based on which campers would create/improve content in Armenian Wiktionary.
  • A list of frequently used words was created from Armenian Wiktionary in order we could record their pronunciation with the help of campers.
  • Wiki team asked WM AM Digitization team volunteers to scan free required books which the campers would proofread in Wikisource. The request was completed and the books were uploaded to Wikimedia Commons.
  • Wikicamp pages were created in Armenian Wikipedia (First term, Second term) and Wiktionary (First term, Second term). The themes were devided by days.
  • Making changes to the preliminary schedule of the camp and application forms.
May
  • Acceptance of applications. We promoted the camp in social media and started the admissions of applications for the camp. The deadline was set May 31.
  • A list of Western Armenian articles list was created for Beirut and Aghveran camps.
  • Choosing team leaders.
  • Contacting to Jaba Labadze to choose participants from Georgian Wikipedia Education Program.
June 1-21
  • Wiki team selected those participants who fit the requirements of the camp. Mainly the applicants contributions in wiki projects were taken into account. Contacting the participants.
  • Wiki team divided the participants into groups and rooms and provided each group leader the list of campers in his/her group with their contacts.
  • Parents meeting on 15 June.
  • Group leaders contacted the participants for informing where and when to gather for the camp arrival.
  • Document preparation and ticket booking for Armenian participants going to Beirut Wikicamp (4 campers + 3 organization team members) (The expenses were covered by Calouste Gulbenkian Foundation).
  • Georgian Wikipedians arrival organization
  • Contacting bus service for arrival/departure to "Voske Getak".
  • Agreement with operator, national dance and song teacher.

In Wiki camp[edit]

June 21 - July 4
  • 3 workshops per day, 4 hours in total.
  • Special guests speeches from WMF who motivated the campers by their talks (Senior Program Officer, Emerging Wikimedia Communities - Asaf Bartov, WMF Wikipedia Education Program Manager - Anna Koval and GLAMwiki Coordinator, Europeana - Liam Wyatt).
  • Cultural events - national sоng and dance lessons, poetry, drawing, humour.
  • Sport and intellectual games.
  • Proofreading of articles and entries in Armenian, Western Armenian and Georgian Wikipedia, Wiktionary and Wikisource, summarizing the results of each day, giving points.
  • Audio recording of Armenian Wiktionary words, uploading to Wikimedia Commons and usage in articles.
  • Choosing best group & editor each day.
  • Daily meetings of organization team.
  • Sharing each day activities in social networks.
  • 4 tours organization in camp 2 terms.

Wiki Camp II[edit]

August 16-29
Preparations

The organization team summarized the results of the first wiki camp, discussed the advantages and disadvantages and began preparations of the second camp. The preparations and the process of the second wiki camp were mainly the same as in the first camp.

After the camp[edit]

The organization team summarized the results of the first and second wiki camps, discussed the advantages and disadvantages and made a general report. An anonymous survey was made to learn the opinion of the campers concerning different issues of the camp.

Lessons learned[edit]

Wikcamp contribution
What worked well?
  • The reach of the participants. There were participants from 14 different cities and villages of Armenia, as well as participants from Lebanon and Georgia. First steps were made towards international WikiCamp.
  • Campers' contribution on Wikimedia projects. Especially contribution on Wiktionary worked very well, which is due to its editing easiness. (see Measures of success)
  • WikiCampers were very motivated, this is also due to special guests from Wikimedia Foundation, international participants and opportunity to participate in WikiCamps in other countries (i.e. WikiCamp Lebanon).
What didn't work?
  • Proofreading Wikisource was harder than we expected. This is our first experience to use Wikisource in our education programs. However we reached half of the number of proofread pages measure.
  • Managing Group Leaders volunteer activity failed. Group leaders demanded salary for their work a day before camp was going to be started. WM AM did not pay Group Leaders during previous WikiCamps. We had to pay them this time, though it was not planned and expected.
What would you do differently if you planned a similar project?
  • Reduce number of proofread pages in half․
  • Change Group Leaders management.
  • Slightly change the schedule on the base of WikCamp evaluation survey responses.

Learning patterns[edit]

Outcomes and impact[edit]

Outcomes[edit]

Participants georgaphy
Provide the original project goal here.
Wiki Camp 2015 main goal is the education, deepening wiki editing and translation skills of participants through contributing in Wikipedia, Wiktionary and other Wikimedia Projects. It will encourage very active student wikipedians from Armenian Wikipedia Education Program and attract newcomers from different cities of Armenia which will increase the reach of wiki movement and Wikipedia Education Program in the regions of Armenia. Due to the camp Wikipedia, Wiktionary, Wikisource and Commons will be enriched with quality content.
Did you achieve your project goal? How do you know your goal was achieved? Please answer in 1 - 2 short paragraphs.
Yes. There were wikicampers from 14 different cities and villages of Armenia. Some of these settlements has no active Wikipedia Education Program participant. Motivation they got during WikiCamp will make most of them wikieditors, which will later help to engage more people and to establish a WikiClub in their place of residence.
Contribution on Wikimedia projects - Wikipedia, Wiktionary, Wikisource and Commons was measured. There were 1,668 word pronunciations uploaded on Commons, 100% of them were used in the corresponding word-entry on Wiktionary. We have got 4,159 new articles on Wikipedia and many improved, 14,075 new entries on Wiktionary, 973 proofread pages on Wikisource. In sum 24,131,649 bytes and 20,202 edits.

Progress towards targets and goals[edit]

Project metrics

Target outcome Achieved outcome Explanation
15 Western Armenian new users from Turkey, Lebanon and Syria. 8 new users from Lebanon We had a WikiCamp in Beirut, Lebanon on 3-12 August. WM AM decided to have Western Armenian participants from Lebanon, which were chosen from Lebanon wikicampers on the base of their contribution during the camp. They got ticket of participation in Armenian WikCamp as a prize.
10 Eastern Armenian new users 12 Eastern Armenian new users These are payable participants, because to participate in WikiCamp free, one should already have contribution on Wikimedia to be chosen.
6,000 4,159 created, 211 improved This time we had more Wiktionary editors, than Wikipedia editors, that's why the number of articles on Wikipedia is low, but, instead, the number of Wiktionary entries is high.
6600 entries created in Armenian Wiktionary 14,075
300 new articles in Western Armenian 233 new articles in Western Armenian See detailed metrics here. We had 8 Western Armenian participants instead of 15 so we can say that we have reached our goal.
2000 pages proofread in Armenian Wikisource 997
600 files uploaded in Wikimedia Commons (Armenian words pronunciation) 1,668
13,000,000 bytes added to wiki projects 24,131,649
100 participants editing 6 months after the event Will be measured later
10 participants will organize local events in their communities within a year after the camp Will be measured later
100 participants will attend local events in their communities within 6 months after the camp Will be measured later


Global Metrics[edit]

Number of participants and roles (I and II WikiCamps)

We are trying to understand the overall outcomes of the work being funded across our grantees. In addition to the measures of success for your specific program (in above section), please use the table below to let us know how your project contributed to the Global Metrics. We know that not all projects will have results for each type of metric, so feel free to put "0" where necessary.

  1. Next to each required metric, list the actual outcome achieved through this project.
  2. Where necessary, explain the context behind your outcome. For example, if you were funded for an edit-a-thon which resulted in 0 new images, your explanation might be "This project focused solely on participation and articles written/improved, the goal was not to collect images."

For more information and a sample, see Global Metrics.

Metric Achieved outcome Explanation
1. # of active editors involved 199 This number includes wikicampers and wikiteam members
2. # of new editors 12
3. # of individuals involved 219
4a. # of new images/media added to Wikimedia articles/pages 1,668
4b. # of new images/media uploaded to Wikimedia Commons (Optional) 1,668 All word pronunciations were used on Wiktionary
5. # of articles added or improved on Wikimedia projects 19,442 See project metrics for details
6. Absolute value of bytes added to or deleted from Wikimedia projects 24,131,649
Learning question
Did your work increase the motivation of contributors, and how do you know?
Wikimedia Armenia's work has greatly increased the motivation of contributors. The motivating factors were the following:
  • the competition between camp groups (every day the best group was announced based on edits in wikiprojects)
  • the competition between campers (every day the best editor was announced based on edits in wikiprojects)
  • choosing the best article (every day the best articles were announced based on contribution in Wikipedia and Wiktionary.)
  • an opportunity to participate in other camps including the ones being organized abroad (the best editors who continue editing after the camp has an opportunity to participate in other camps as well)
  • Special guests from WMF who encouraged the campers by their speeches and talks (we had special guests from WMF - Senior Program Officer, Emerging Wikimedia Communities - Asaf Bartov, WMF Wikipedia Education Program Manager - Anna Koval and GLAMwiki Coordinator, Europeana - Liam Wyatt)
  • the camp's friendly and warm atmosphere.

Impact[edit]

What impact did this project have on WMF's mission and the strategic priorities?

Option A: How did you increase participation in one or more Wikimedia projects?

Option B: How did you improve quality on one or more Wikimedia projects?

Option C: How did you increase the reach (readership) of one or more Wikimedia projects?

WikiCamp participants' gender gap

International and Western Armenian impact - Wikicamp Aghveran 2015 hosted 3 participants from Georgia and 8 participants from Beirut, Lebanon. Participating in the camp the editors deepened their wiki editing skills and after returning home continued editing Wikipedia and its sister projects. As Western Armenian participants continue actively editing there are future plans to organize more camps abroad in the large communities of Armenian diaspora with the support of Calouste Gulbenkian Foundation․ To note that we have already organized a Wikicamp for Western Armenian high school students in Beirut from August 3-12, 2015 which was very successful. All the participants were new comers and haven't edited Wikiprojects before. Now the majority of them continue actively contributing to free knowledge.

Regional impact - This year we had 157 campers from 14 different cities and villages of Armenia. We had participants from such cities and villages where we didn't have active editors. After the camp the participants continue editing thus creating an opportunity to organize productive projects there, including establishment of Wikiclubs.

The camp program included not only editing Armenian Wikipedia but also Armenian Wiktionary, Wikisource and Wikimedia Commons. Thus we increased the participation in more than one Wikimedia projects as well as increased the reach of wikimovement in the regions of Armenia.

The Wiki Team which consisted of experienced editors of Armenian Wikipedia every day proofread the content improved or created in Armenian Wikipedia, Wiktionary and Wikisource. Thus all the content contributed during the camp was improved. After proofreading the Wiki Team was summarizing the day results announcing the best contributor, best article and the best group of the day. Here is the metrics of Wiki Team during 1st and 2nd terms of the camp.

WikiTeam metrics
Edits Bytes + Bytes - Pages created
WikCamp I 12040 1657796 -556379 647
WikCamp II 7971 2001336 - 378770 757

Reporting and documentation of expenditures[edit]

This section describes the grant's use of funds

Documentation[edit]

Did you send documentation of all expenses paid with grant funds to grants at wikimedia dot org, according to the guidelines here? Answer "Yes" or "No".
Yes

Expenses[edit]

Please list all project expenses in a table here, with descriptions and dates. Review the instructions here.
Number Category Item description Unit Number of units Cost per unit Total cost AMD Total cost USD Notes
1 Accommodation and food Accommodation and food of campers in Aghveran "Voke Getak" rest house and Vanadzor camp 1 person/14 days 199 105,000 20,895,000 43,989.47
2 Accommodation and food Accommodation and food of Special guests for 3 days 1 person/3 days 3 21,000 63,000 132.63
3 Accommodation and food Accommodation and food of Western Armenian participants 2 person/14 days 8 105,000 0 0.00 (840000 AMD) Paid by Calouste Gulbenkian Foundation
4 Internet Internet, modem, WiFi routers and high speed connection 1 routers each for 50 persons 2 0 0 0.00
5 Equipment Sound equipment 1 Unit As needed 0 0 0.00
6 Equipment Batteries 1 battery 12 500 6,000 12.63
7 Equipment Extension cords 1 cord 20 6,625 132,500 278.95
8 Transportation Buses from/to Camp in Aghveran (I camp) 1 bus 4 155,500 622,000 1,309.47
9 Transportation Buses from/to Camp in Aghveran (II camp) 1 bus 5 131,000 655,000 1,378.95
10 Transportation Buses for expeditions (I and II camp) 1 bus 2 90,000 180,000 378.95
11 Transportation Flight tickets from/to Lebanon 1 ticket 8 219,600 0 0.00 (1,756,800 AMD) Paid by Caouste Gulbenkian Foundation
12 Transportation Taxis from/to Aghveran 1 way taxi 20 10,000 200,000 421.05
13 Office supplies A4 Papers need for printing and copy-printing 1 package (500 lists) 4 2,000 8,000 16.84
14 Office supplies Files 1 package 1 3,000 3,000 6.32
15 Office supplies Printer cartridge refill 1 refiling 2 5,000 10,000 21.05
16 Office supplies Other office sullies, blank posters, pencils, pens, watermarks, markers, steps, clips etc. - - 61,000 61,000 128.42
17 Office supplies Projector 1 projector 1 269,000 269,000 566.32
18 Office supplies Wiki polo shirt 1 polo shirt 200 4,500 900,000 1,894.74
19 Publishing Wikicamp banners 1 banner 4 24,500 98,000 206.32
20 Publishing Wikicamp flyers 1 flyer 40 250 10,000 21.05
21 Publishing Wikicamp tickets 1 ticket 200 120 24,000 50.53
22 Publishing Certificates 1 certificate 200 136 27,200 57.26
23 Publishing Badges 1 badges 200 250 50,000 105.26
24 Sport supplies Balls for sport games, rockets, shuttlecocks, ping pong rockets, sport rings, wires, balloons etc. - - 195,700 195,700 412.00
25 Prizes Wiki mugs 1 mug 200 1,400 280,000 589.47
26 Prizes Wiki bookmarks 1 bookmark 200 80 16,000 33.68
27 Prizes Wiki bags 1 bag 250 156 39,000 82.11
28 Prizes Wiki stickers 1 sticker 1000 11 11,000 23.16
29 Prizes General prize 1 netbook 4 129,000 516,000 1,086.32
30 Excursion Entry tickets for Orbeli brothers' museum - - 25,000 25,000 52.63
31 Excursion Entry tickets for Garni temple - - 15,000 15,000 31.58
32 Water Water for the campers during transportation 1 bottle 360 150 54,000 113.68
33 Medicine Medicine for the campers - - 19,600 19,600 41.26
34 Promotion and media Video cost 1 video 1 100,000 100,000 210.53
35 Salary for group leaders Salary for the group leader during the camp 1 person 14 70,000 980,000 2,063.16 Taken from unforeseen expanses, see report for the details
Total 26,465,000 55,715.79


Total project budget (from your approved grant submission)
32,355,500 AMD (67,562.12 USD)
Total amount requested from WMF (from your approved grant submission, this total will be the same as the total project budget if PEG is your only funding source)
25,740,500 AMD (55,837.33 USD)
Total amount spent on this project
30,261,800 AMD (63,709.05 USD)
Total amount of Project and Event grant funds spent on this project
26,465,000 (55,715.79 USD)
Are there additional sources that funded any part of this project? List them here.
Yes, Calouste Goulbenkian Foundation expances (2,596,800 AMD), GEO team expenses for 8 payable participants (960,000 AMD), Other payable participants (240,000 AMD)

Remaining funds[edit]

The funds remaining from this grant in the amount of 121.54 USD were deducted from another grant payment for Grants:APG/Proposals/2014-2015 round2/Wikimedia Armenia/Proposal form.
Are there any grant funds remaining?
Answer YES or NO.
Yes
Please list the total amount (specify currency) remaining here. (This is the amount you did not use, or the amount you still have after completing your grant.)
121.54 USD
If funds are remaining they must be returned to WMF, reallocated to mission-aligned activities, or applied to another approved grant.
Please state here if you intend to return unused funds to WMF, submit a request for reallocation, or submit a new grant request, and then follow the instructions on your approved grant submission.
Please reallocate to WM AM APG grant second installment


References[edit]