Grants:PEG/WM BE/Wiki Loves Art 2016/Report/Interim2
- Interim report accepted
- To read the approved grant submission describing the plan for this project, please visit Grants:PEG/WM BE/Wiki Loves Art 2016.
- You may still comment on this report on its discussion page.
- Please visit Grants:PEG/WM BE/Wiki Loves Art 2016/Report to comment on or read the final report.
- You are welcome to Email grants at wikimedia dot org at any time if you have questions or concerns about this report.
Project status[edit]
- Are you complying with the requirements specified by WMF in the grant agreement?
- YES
- Do you expect this project to be completed by the date specified in the approved grant submission?
- NO
- Did you use any of the grant funds?
- YES
Activities and lessons learned[edit]
List of activities[edit]
- 1. Preparations
- 1.1 Creative Commons brochure for cultural institutions
- Obtain source files -
Done - Requesting WMDE to deliver a set of brochures in German - Done
- Obtain Royal Library identification - Done
- Changing design and text & editing - Done
- Search for translators in Dutch - Done
- Search for translators in French - Done
- Translation to Dutch & editing - Done
- Translation to French & editing - Done
- Creation English brochure together with designer - Done
- Creation Dutch brochure together with designer - Done
- Creation French brochure together with designer - Done
- Having English version printed for SOIMA 2015 - Done
- Having Dutch and French version printed - Done
- Presentation and handing out of brochure to our partner Royal Institute for Cultural Heritage (KIK-IRPA) at international conference - Done
- Publication of brochure in three languages - Done
- Deposit Creative Commons brochures in three languages at the Royal Library of Belgium - Done
Done
- 1.2 GLAM brochure for cultural institutions
The GLAM brochure contains best practices from the worldwide Wikimedia movement.
- Obtain source files - Done
- Obtain Royal Library identification - Done
- Rewriting to Belgian situation - Done
- Search for translators in Dutch - Done
- Search for translators in French - Done
- Translation to Dutch & editing - Done
- Translation to French & editing - Done
- Creation English brochure together with designer - Done
- Creation Dutch brochure together with designer - Done
- Creation French brochure together with designer - Done
- Having English version printed for SOIMA 2015 - Done
- Having Dutch and French version printed - Done
- Presentation and handing out of brochure to our partner Royal Institute for Cultural Heritage (KIK-IRPA) at international conference - Done
- Publication of brochure in three languages - Done
- Deposit GLAM brochures in three languages at the Royal Library of Belgium - Done
- 1.3 Cheatsheets for educational institutions and students
- Evaluation Dutch old version - Done
- Evaluation English old version - Done
- Evaluation French old version - Done
- Creation new Dutch cheatsheet - Done
- Creation new English cheatsheet - Done
- Creation new French cheatsheet - Done
- Having the cheatsheets printed - Done
- Publication of cheatsheets -
Deferred to future/unknown
- 1.4 Website for cultural institutions & others
- Arranging domain name www.wikilovesart.be - Done - but still complicated
- Arranging domain name www.wiki-loves-art.be - Done - to have full control
- Logo design for project - Done
- Creation of navigational structure - Done
- Setting up definitive models - Done
- Translation to Dutch - Done
- Translation to French - Done
- Writing texts - Done
- Translation to Dutch - Done
- Translation to French - Done
- 2. Contracting cultural institutions
- 2.1 Promotion
- Writing a basic onepager to easily promote Wiki Loves Art towards interested institutions - Done
- Having the onepager rewritten by our partners so the style and language matches with those of cultural institutions - Done
- Translation onepager to Dutch - Done
- Translation onepager to French - Done
- Having campaign to send out onepager to large audience (institutions) - Done
The onepagers are available as pdf and also online on the wiki of Wikimedia Belgium in Engels, French and Dutch.
- 2.2 Guidelines
- Creation of guidelines to fix responsibilities and expectations of all parties - Done
- Having the guidelines reviewed by our partners - Done
- Translation guidelines to Dutch - Done
- Translation guidelines to French - Done
- 2.3 Presentations
- Creation presentations about Wiki Loves Art project - Done
- Presenting ourselves at international conference SOIMA 2015, including present Belgian cultural institutions - Done
- Presenting ourselves at meeting for cultural institutions in Flanders in Brussels - Done
- Presentation for cultural institutions of Europeana Vlaanderen network - Done
- Presentation for interested cultural institutions at centrally coordinated place - Done
- 2.4 Meetings
- Creation list of talking points that have to be discussed with institutions - Done
- Meeting with institutions throughout Belgium - Done +
Doing...
Doing...
- 3. Photo contest itself
- 3.1 Preparations
- Creation of infrastructure for uploading - Doing...
- Creation of info pages about institutions for participants - in future
- Contacting schools for art and photography to participate in Wiki Loves Art - Doing...
For an overview of all activities done by Wikimedia Belgium on location are available at Activities.
Other activities[edit]
The brochure created as part of Wiki Loves Art has, besides in communication with cultural institutions, also been used towards members of the parliament of Belgium. After campaigning for about a year now, on 16 June 2016 the parliament of Belgium voted in favour of the adoption of Freedom of Panorama in Belgium.
On the field of education less success was arranged. Only one educational institution is collaborating with us in organising Wikipedia courses for students.
Metrics[edit]
- 70+ organisations contacted and communicated with about Wiki Loves Art
Lessons learned[edit]
- What lessons were learned that may help others succeed in similar projects, or that may change the way you are doing this project?
-
- What went well, or is going well?
- Contacts with our partners and preparations are going well
- What did not go well, or is not going well?
- In the planning, budgeting and grantmaking phase of this project there are too many unknown variables which depend on whether or not the project grant will be agreed. Some expenses might occur during the planning process and some opportunities might present itself which do require to invest money in order to launch the project.
- - the grant making process took far too long after submitting the grant request
- - some comments and questions on the project comment page were experienced as hurtful and mean rather then constructive
- We welcomed the friendly space initiative of Alex to address the comment issues.
- We have trouble getting off-wiki volunteers to register with the project long in advance, during the start-up phase. Off wiki-Volunteer recruitment in general for WMBE is very difficult (in any of the language areas), particularly in the Dutch speaking northern region.
- Belgian wiki users hide the fact that they are from/live in Belgium, and not in the least because many contributors and volunteers have "fled" from the Dutch to the English Wikipedia, many motivated contributors who were likely to act as off-wiki volunteers have given up and spend their energy and efforts outside Wiki. Even our godfather photographer Michiel Hendryckx utterly convinced of Wiki and willing to donate his complete oeuvre (works) cannot be bothered because the way he's being treated by the...(fill in here any appropriate wording).
- From your answers above, do you plan to change anything you are doing as your project continues?
- No.
Outcomes and impact[edit]
Outcomes[edit]
- Provide the original project goal here.
- Wiki Loves Belgian Art 2016 is a photo project in which photographers and volunteers from Wikipedia visit museums, archives, galleries and libraries to take photos of pieces of art designated by the institutions.
- For the newly established chapter Wikimedia Belgium, Wiki Loves Belgian Art 2016 will help to recruit expand the number of active volunteers, establish good confidence based relationships with a limited number of GLAM partners and provide valuable experience in organising events and cooperating with those partners.
- Do you expect to reach your project's goal? Why or why not?
- Currently there are no indicators we will not reach our goals, however the recruitment of additional volunteers is not at the levels we had hoped for, which is due to a noticeable lack of enthusiasm by mainly former contributors and reticence on the part of new contributors. We find that this hurdle of negative image of nl.wikipedia has a larger impact then expected.
Progress towards targets and goals[edit]
Measures of success[edit]
Project metrics
| Target outcome | Achieved outcome | Explanation |
- Provide an overall assessment of how your project is going according to these measures.
- We a re not yet in a stage where these metrics come into play
- While doing this project, have you decided to track any other measures of success not listed in your grant submission? If so, please list them here.
- PLACEHOLDER TEXT
Remember that you will need to report on Global Metrics in your final report.
Impact[edit]
Remember that you will need to report on your project's impact on WMF's mission and strategic goals in your final report.
Reporting and documentation of expenditures[edit]
This section describes the grant's use of funds
Documentation[edit]
Remember that you will need to send receipts or documentation of all project expenses to WMF at the time your final report is submitted.
Expenses[edit]
- Please list all project expenses in a table here, with descriptions and dates. Review the instructions here here.
- These expenses should be listed in the same format as the budget table in your approved submission so that anyone reading this report may be able to easily compare budgeted vs. actual expenses.
- Note that variances in the project budget over 10% per expense category must be approved in advance by Project and Event Grants program staff. For all other variances, please provide an explanation in the table below.
The focus of 2015 was to get most of the brochures and other printing materials designed and printed. In 2016 to get ready and to meet with various cultural institutions.
| Number | Category | Item description | Unit | Number of units | Actual cost per unit | Actual total | Budgeted total | Currency | Notes |
| Part 1: design | Design costs of brochures, etc | 1960.40 | 2710.40 (incl. tax) | Euro | |||||
| Part 1: printing (2x) + Part 2: printing |
Printing costs of brochures, etc | 3075.82 | 3550.14 (incl. tax) | Euro | |||||
| Part 3: Management expenses | Food & drinks meetings | 39.90 | 3630.00 (incl. tax) | Euro | |||||
| Part 3: Travel expenses | Travel and stay for meetings, talks, presentations, etc | 979.29 | 2420.00 (incl. tax) | Euro |
- Total amount spent on this project so far (with currency)
- EUR ...
- Total amount of WMF grant funds spent on this project so far (with currency)
- EUR 6055.41
- Based on your spending, will you need to request any changes to your budget? If you do, please see the guidelines for requesting changes to your budget.
- Answer NO.