Grants:PEG/WM CA/Programs 2013

From Meta, a Wikimedia project coordination wiki

This submission to the Project and Event Grants Program was funded in the fiscal year 2013-14. This is a grant to an organization.

IMPORTANT: Please do not make changes to this page without the explicit approval of Project and Event Grants Program staff. They will be reverted.

This grantee has requested a change to the project start or completion date submitted here, and this change has been approved by WMF and is now reflected on this submission page. Please see the discussion page for details, including reporting requirements that may have changed as a result of this change.

Basic information[edit]

Grant details[edit]

Project details[edit]

Official project name
Wikimedia Canada Programs 2013
Project start date (include month, day, and year)
April 1st, 2013
Project completion date (include month, day, and year)
March 30, 2014 December 31, 2014
Please describe the project in 1–2 sentences
This grant will cover the projects of Wikimedia Canada occurring in the province of Quebec as well as the organization of Wiki Loves Monuments for Canada in 2013. These projects will be organized and executed by volunteers of Wikimedia Canada.

Financial details[edit]

Currency requested
Amount requested in currency requested
Equivalent amount in US$ on the date of this submission
List the exchange rate used to calculate the amount listed in US$
1 USD = 1.04 CAD

Grantee details[edit]

See the eligibility requirements for more information.

What is the official name of the organization requesting this grant?
Wiki Canada
Are you an organization, an individual, or an individual submitting on behalf of a group?
Are you a for-profit entity?
Answer YES or NO.
Are you able to provide local proof of nonprofit status within your country?
Answer YES or NO.
Does your organization currently employ any fulltime or part-time staff or contractors?
Answer YES or NO.
If you answered YES, please indicate how many. You may use fractions or percentages for part-time staff if appropriate.
EX: 4 fulltime staff and 2 part-time contractors (50% each).
If yes, please provide a list of their job functions, or a link to your organization's staff page, if it lists all employees and contractors employed or engaged by your organization.
EX: A complete list of staff and contractors is available at

Contact information[edit]

Primary contact name
Alan Walker
Primary contact username or email
Primary contact title (position within the organization)
President of Wikimedia Canada

If this project will be executed by someone other than the primary contact for your organization, please list that person's details here:

Project lead name
Benoit Rochon
Project lead username or email
brochon at
Project lead title (position), if any
Project Manager

Goals and measures of success[edit]

Project goal[edit]

Please briefly describe what will be accomplished if the project is successful.

Project goal
  • Attract new contributors and increase the quality of content on Wikimedia projects.
  • Promote awareness of the Wikimedia Canada chapter and its commitment in support of French language and culture.
  • Present Wikimedia Canada as an accessible chapter for Quebec residents and French-speaking Canadians.
  • Continue progress towards Charity status in Canada by maintaining excellent records and compliance with all government regulations.
  • Specific goals of each project are identified below.

Measures of success[edit]

Please provide a list of measurable criteria that will be used determine how successful the project is. You will need to report on the success of the project according to these measures after the project is completed.

Measures of success
  • Number of volunteers at activities
  • Feedback from the community on Wikimedia Canada projects
  • Specific measure of success for each project are identified above

Project scope and activities[edit]

This section describes what will happen if this project is funded. Who will do what, and when?

List of activities

The Wikimedia Canada program for 2013 covers several projects, but only three require financial support from the WMF. Administrative cost to run the chapter has been included to support both the funded and no cost events that we execute.

Wikimedia Canada has established a group of regional volunteers in the province of Quebec. Most of our program funding is directed to this group, which has served as a model for the rest of Canada. We continue to encourage Canadians to get involved with the chapter, but have decided in 2013 to focus our energy where our largest support base exists. As we cross the 50 member mark in 2013 we seek to bring our volunteer base together to work on local events while continuing to innovate on ways to draw the attention of other regions in Canada.

Presentation at the CBC tour (Canadian Science Writers' Association)[edit]

  • Background: Annual congress of Science Communicators Association of Quebec, the Canadian Science Writers' Association and the World Federation of Science Journalists
  • Description: Wikimedia Canada is invited for a talk of 2 hours, at the CBC tour, where Science Communicators Association of Quebec organise its annual congress. Alan Walker present Wikimedia Foundation / Canada, Benoit Rochon present Wikipedia, Nathalie Casemajor present Projet Pheobus and Olier Raby present how to edit / create an article.
  • Scope: The presentation aim to explain the structure of Wikimedia and Wikipedia / Commons, in order to bring scientific journalists to edit Wikipédia in French. Most of the journalists are using WP-en, but we want to teach them who to improve article and / or translate in French.
  • Project Coordinator: Benoit Rochon
  • Fit to strategy:
    • Increase participation and improve quality.
    • Improve scientific articles in French.
    • Bring more scientists to work on Wikipedia.
  • Measure of success:
    • Number of new contributors
    • Media and social networks coverage
  • Links:

Wiki Loves Monuments in Canada[edit]

  • Background: Canada first participated in Wiki Loves Monument in 2012. See Canadian finalists and winners.
  • Description: Wiki Loves Monuments is an annual international photographic competition to highlight historical monuments and heritage sites through upload of pictures on Commons. The competition is held in September and pictures will be judged to award three prizes to the winners in November-December timeframe.
  • Scope: Announcements through medias and social networks will be performed to increase the visibility of the contest in Canada. A website will be maintained to facilitate participation and uploading of pictures to Commons from Canadian participants. Three prizes will be awarded to national winners.
  • Project Coordinator: Benoit Rochon
  • Fit to strategy:
    • Increase the number of pictures about Canada on Commons to be used on all Wikimedia projects.
    • Increase participation and improve quality.
    • Increase visibility of Wikimedia projects and Wikimedia Canada through the use of medias and social networks.
    • Highlight the Canadian heritage on Wikimedia projects.
  • Measure of success:
    • Number of pictures uploaded to Commons
    • Number of new contributors
    • Number of visits on the Canadian Wiki Loves Monuments webpage
    • Number and type of coverage and interviews in medias
  • Webpage:

Educational projects[edit]

  • Background: Simon Villeneuve, a teacher at the Cégep de Chicoutimi and volunteer of Wikimedia Canada, has been using Wikipedia in the classroom since 2008. Since becoming engaged with Wikimedia Canada, Simon has asked for financial support to expand the program to other institutions in Quebec. Wikimedia Canada has publicized the work of Simon and others in the WM CA activity reports.
  • Description: The project is lead by a teacher and is used to initiate students in astronomy and astrophysics to contribute to Wikipedia.
  • Scope: To continue the education project at the Cégep de Chicoutimi and to keep it leading the educational projects on the French Wikipedia. Firstly, the project coordinator will further develop the project page on Wikipedia to add the astrophysics class to the project beside the astronomy class. Secondly, he will also continue to refine Wikipédia:Exercices in order to develop a "ready-to-use" approach for teachers and their students. Thirdly, there is plan to organize two "Wikimedian in class" days to support students in one particular aspect of the project during which an experienced Wikipedian will come to the cégep of Chicoutimi to meet the students (note that the intent is to organize one of these events per session, fall and winter, but there is the possibility to have only one during the winter session). Fourthly, the project coordinator would like to organize a meeting once a year to gather and encourage discussion between different stakeholders in free culture, in the same style of Copyleft days.
  • Project Coordinator: Simon Villeneuve
  • Fit to strategy:
  • Measure of success:
    • Contributions to and creations of Wikipedia articles
    • Coverage and report of the copyleft day
    • Visits on the articles edited by the students (before and after)
  • Webpage: Projet pédagogique du cégep de Chicoutimi

Budget and resources[edit]

Please provide a detailed breakdown of project expenses according to the instructions here.

Grantees are subject to line-item scrutiny of expenses. Changes to the approved budget beyond 10% in any category must be approved in advance.

Project budget table
*On 4 July 2013, 1.00 U.S. dollar = 1.05 Canadian dollar, according to an exchange rate of 1.0513 (nominal rate).
Wiki Loves Monuments in Canada - USD $1,270
  • Prizes: USD $1,240
    • Includes a 20% discount from the sponsor
    • 3 gift certificates of USD $750, $500 and $250 for winners
  • Mailing: USD $30
    • Mailing of gift certificates to winners
Educational Projects - USD $1,550
  • Transportation: USD $850
    • Two trips from Sherbrooke to Saguenay (868 km at USD $0.48 per km each)
  • Lodging: USD $400
    • 4 nights (2 nights for each trip at USD $100 each)
  • Food: USD $300
    • 6 days (3 days for each trip at USD $50 each)
  • Note that there is the possibility to scale down to only one trip (which would divide all costs by half for a total of USD $775)
Presentation at the CBC tour (Canadian Science Writers' Association) - USD $200
  • Transportation: USD $150
    • One trip from Sherbrooke to Montreal (316 km at USD $0.48 per km each)
  • Laser presentation remote: USD $50
  • Translator costs covered by event organiser
  • This activity has already been completed
Infrastructure and Admin to support programs - USD $3,580
  • Web hosting services for Wikimedia Canada: USD $1,200 (12 months)
  • Year-end tax filing & Financials by Accounting Firm: USD $965 (FY 2013)
  • Bookkeeping services by accounting firm: USD $1,415 (5 Months)
Total amount needed in 2013 : USD $6,600
Grant 2012 Remaining funds : USD $1,805
Total amount requested : USD $4,795
Total cost of project
Total amount requested from the WMF Grants Program
Additional sources of revenue that may fund part of this project, and amounts funded

Non-financial requirements[edit]

See a description of nonfinancial assistance available. Please inform Wikimedia Foundation (WMF) of any requirements for non-financial assistance now.

Requests for non-financial assistance
We would like to have some supplies for outreach from Wikimedia Foundation. By supplies I mean some swags like T-shirts, posters, pins, stickers, postcards, etc. Everything that is nice to give participants in an event.
Also, at our inter-universities WikiPhys event, a student suggest that we should have some shirts to sell on the spot of an event; I think having a few Wikipedia globe sweats and Globe T-Shirts would be very popular. When they are sold we would return the money to WMF.


This section is optional. It may be used to highlight the potential grantee's potential for successfully executing this project.

Consider including the following information:

  • List of team members (names or usernames):
  • Onwiki evidence of community support (such as a project about this discussion):
  • Endorsements from community members or movement groups:
  • Special skills or qualifications this potential grantee or project lead brings to this project:
  • Evidence of past success in executing similar projects:
Volunteers of Wikimedia Canada chapter.


In the sections below, please describe how the project is related to the Wikimedia mission and Wikimedia's strategic priorities.

Fit to strategy[edit]

How will this project support the key organizational objectives of
  • increasing reach (more people will access or contribute to Wikipedia or our other projects),
  • participation (more people actually contributing),
  • quality (more content, more useful content, or higher-quality content),
  • credibility (more trust in our projects),
  • organizational maturity and effectiveness (how it will move you or the Wikimedia community forward),
  • or financial sustainability (how it will help you achieve more in the long run)?
This statement should address at least one of the strategic priorities listed here specifically. See WMF Grants Program criteria for decisionmaking.
  • Increase participation to Wikimedia projects by engaging the French community of Canada.
  • Increase reach by partnering with external organizations to make Wikimedia projects more accessible.
  • Improve quality and quantity of content both written and multimedia
  • Increase visibility of Wikimedia projects, Wikimedia Canada and Quebec Committee through projects and media coverage


If the project will benefit a specific online community, please tell us.
Commons and Wikipedia

Please provide a brief statement about how the project is related to other work in the Wikimedia movement. For example, does the project fit into a work area such as GLAM, education, organizational development, editor retention, or outreach?
The projects assist with education outreach, editor retention, organizational development and GLAM.

If successful, will the project have the potential to be replicated successfully by other individuals, groups, or organizations? Please explain how in 1–2 sentences.
Our volunteers have been working on a program for Canadian schools, starting in Quebec. As it evolves we may find a formula that is applicable for other school districts.

Please list other benefits to the movement here.
Presenting to the scientific community gives us the opportunity to humanize the Wikimedia community. Our involve with school outreach programs encourages faculty to integrate the Wikimedia projects into their classrooms. These activities should server to recruit new editors and improve project content. Additionally, creating interest in Wikimedia Canada should help in recruiting new volunteers and ideas for future projects.
For grantees

If you are the grantee or representative that wrote this grant submission, you may request changes by using these links: