Grants:PEG/WM UA/Programs in Ukraine 2014/Report

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Report accepted
This report for a Project and Event grant approved in FY 2014-15 has been reviewed and accepted by the Wikimedia Foundation.
  • You may still comment on this report on its discussion page, or visit the discussion page to read the discussion about this report.
  • You are welcome to Email grants at wikimedia dot org at any time if you have questions or concerns about this report.


Contents

Compliance and completion[edit]

Did you comply with the requirements specified by WMF in the grant agreement?
Answer YES or NO.
YES
Is your project completed?
Answer YES or NO.
YES
Did you use any of the grant funds?
Answer YES or NO.
YES

Activities and lessons learned[edit]

This section describes what the grantee did, and what the grantee learned from implementing the project. This section should be useful to others implementing similar projects and is an opportunity for the grantee to reflect on the project's performance.

Activities[edit]

Provide a detailed list of activities performed to complete this project, descriptions of these activities, and the amount of time spent on each activity. This section should also include a list of participants, or a link to pictures, blog posts, or videos from the project or event.

WEP and GLAM events[edit]

Wikiworkshop in Chernihiv[edit]
Wikiworkshop in Chernihiv
  • Dates: 5 March 2014.
  • Participants: nickispeaki, Victoriya Santmatova, Олександр1995, Pent6400, Di.ulch, Serhii.Stepenko and 4 others.

Workshop for students of Chernihiv National Technical University. Launch of the cooperation project with university.

5 articles were created during the workshop.

Report in Ukrainian, Photos.

Wikiworkshop in Simferopol, AR Crimea[edit]
  • Dates: 25 April 2014.
  • Participants: Ліонкінг, 2 users of Crimean Tatar Wikipedia.

Workshop for promotion of Crimean Tatar Wikipedia. Although collaboration with Crimean Tatar Wikipedians was planned since mid-2013, it finally took place only in April 2014. Its impact was lower than we expected as we were limited by annexation of Crimea by Russia.

Wikiflashmob[edit]
Wikiflashmob workshop in Kyiv (Antonovych Library)
Wikiflashmob workshop in Lviv
  • Dates: 27 April 2014.
  • Participants: over 30 (Kyiv-1: Alionelle, Amakuha, Base, fed4ev, Ilya, Anntinomy, Maverick, OlgaKolomoets, Olena Zakharian, Sonja4na, ХЕндрюХ, Kyiv-2: Antanana, Anntinomy, Ilya, Ogarkov Artem and 13 others, Lviv: AS, Friend, Helgi, Юрій Булка and others, Dnipropetrovsk: Eugenefreelance, Yozh, ЗатулиВітер, Alex Blokha and 1 other)
  • Online participants: several hundreds. 148 participants claimed souvenirs after the event.

All-Ukrainian edit-a-thon in memory of Ihor Kostenko who was behind the idea to organise such event in 2013. Initially scheduled for 10th anniversary of Ukrainian Wikipedia in January 2014, it was rescheduled for April 2014 and held only after the death of Ihor Kostenko. The idea of the event is to ask everyone (both new and existing users) to create an article on Ukrainian Wikipedia on a particular day, in this case on 27 April 2014.

Workshops took place in four locations of three cities (two in Kyiv, one in Dnipropetrovsk and Lviv). We also received support from Cherkasy, but they could not organise a workshop on Sunday but they were present online.

1000 articles were created on this day (huge increase compared to the average speed of 200 articles per day), 915 of them met the criteria. All authors of articles meeting the criteria were eligible for receiving small souvenirs (including a leaflet about editing Wikipedia), 148 of them claimed these souvenirs.

Report in Ukrainian, detailed description page in Ukrainian, workshops page.

Wikiworkshop in Kyiv[edit]
  • Dates: 15 May 2014.
  • Participants: Ліонкінг and 12 students (1 active Wikipedian and 11 newbies).

Wikiworkshop in National Pedagogical University for philosophy students. Report with photo gallery

Wikiworkshop in Kyiv[edit]
  • Dates: 16 May 2014.
  • Participants: Perohanych, over 10 students.

Wikiworkshop in Borys Hrinchenko University. Grew into full-scale collaboration with the university, including organisation of 2014 WikiConference in the university. Report in Ukrainian

Wikiday in Libraries[edit]
WikiDay banner
WikiDay in Pokrovske, Dnipropetrovsk Oblast
WikiDay in Vinnytsia
  • Dates: 13—14 June 2014.
  • Participants: ca. 100 at offline events (Chernihiv: Nickispeaki, Kirienko90, ГаннаСур55, Dan Kulchenko and 4 others; Koriukivka: Nickispeaki, Володимир Онищук, НТВ5 Тетяна, Юлія ННН, Толкачова Оксана and 5 others; Vinnytsia: Dghooo, Yasya1989, Pajevskaja, Senija212006, Sheva19842012, Library vn, Olga kogut vn; Lviv: Friend and 3 others; Mezhova: Atoly, Данилова Світлана, Канівець О., Грицай А. М., Кобець О. А., Давиденко Я. В., Ольга Петрівна, Варюха Людмила; Pokrovske: Atoly, Валентина Щусь, Перерва Тетяна, Пазій Юра, Олег Таращук, Котенко О.І., Штепенко В.І.; Odesa: Ата and 7 others; Kherson: Anntinomy, Нестеренко Оля and others; Husiatyn: Ліонкінг and others; Khmelnytsky: Volodymyr D-k and others; Chemerivtsi: Ліонкінг and others); coordinators: Pavlo Shevelo, Юрій Булка; ca. 50 more online.

All-Ukrainian edit-a-thon organised in the libraries of Bibliomist network. The idea was to use high-speed Internet available in libraries of Bibliomist network and books (in particular about local issues) available in the libraries to invite both librarians and locals to contribute to Wikipedia, preferrably about subjects related to their region. We encouraged participants to create at least one article per library, and preferrably one article per participant.

It included over 40 libraries from all parts of Ukraine, from Zakarpattia Oblast to Donetsk Oblast. 11 of these libraries had wikitrainings organised by Wikipedians (in most cases it was the very first wikitraining in the city or town):

  • Chemerivtsi, Khmelnytsky Oblast
  • Chernihiv
  • Husiatyn, Ternopil Oblast
  • Kherson
  • Khmelnytsky
  • Koriukivka, Chernihiv Olbast
  • Lviv
  • Mezhova, Dnipropetrovsk Oblast
  • Odesa
  • Pokrovske, Dnipropetrovsk Oblast
  • Vinnytsia.

The remaining libraries received support either online or in the form of leaflets about editing Wikipedia that we provided to them.

All workshops involved both library staff and library visitors and used Internet (and in some cases computer) facilities provided by Bibliomist network.

Description page (incl. subpages about particular libraries), category with articles (169 new articles, only 122 survived). Most of deleted articles were of high technical quality but fit into one of three categories: 1) non-notable subjects (not meeting notability guidelines, e.g. "Amateur theater of the house of culture of the village X"), 2) non-encyclopaedic articles (e.g. "Legends and facts about village X"), 3) copyvios (rare cases of exact copies from books). Most of these cases happened in libraries where we had no Wikimedians present and librarians did not ask for online assistance.

Overall this was very helpful for boosting our regional network and our collaboration with libraries within GLAM.

Wikiworkshop in Lviv[edit]
Wikiworkshop in Lviv, 16 June 2014
  • Dates: 16 June 2014.
  • Participants: Юрій Булка, Herald63, Bunyk, Natk and 10 others.

Wikiworkshop in Ukrainian Catholic University as a part of Education Programme. Workshop for university teachers and PhD students. This workshop started collaboration with Ukrainian Catholic University and helped us organise two workshops for large groups of students in autumn 2014.

Photos

Wikiworkshop in Kulykivka, Chernihiv Oblast[edit]
  • Dates: 17 June 2014.
  • Participants: Nickispeaki, Куликівська районна бібліотека, 2 others

Wikiworkshop in local library. Attended by local librarians and some interested non-Wikipedians. Very brief report in Ukrainian

Wikiworkshop for librarians in Kyiv[edit]
Wikiworkshop for librarians
Wikiworkshop for librarians
  • Dates: 24 July 2014.
  • Participants: over 25

Wikiworkshop as a part of Library Innovations Fair of Bibliomist network. It is worth noting that female attendees had a large majority during this event. Photos

Wikiworkshop in Kyiv[edit]
  • Dates: 16 September 2014.
  • Participants: Jbuket and others

Wikiworkshop for journalist students of Kyiv National University as a part of Education Programme

Wikiworkshop in Lviv[edit]
  • Dates: 1 October 2014.
  • Participants: Юрій Булка and ca. 30 others.

Wikiworkshop in Ukrainian Catholic University as a part of Education Programme. This was a "lightning" introduction to Wikipedia editing for students (most important policies and core principles, approximately 30 minutes). Attendees were 3rd year students of the history class.

Wikiworkshop in Kyiv[edit]
  • Dates: 4 October 2014.
  • Participants: Ilya, Olena Zakharian, Ата, Liliya Boyuka, Marynakosh, V_nastasia and others.

Wikiworkshop in Kyiv National University as a part of Education Programme. This workshop was organised for Greek Philology students and was dedicated to the Greek Thematic Week in Ukrainian Wikipedia. 3 articles were created during the workshop.

Wikiworkshop in Kyiv[edit]
  • Dates: 11 October 2014.
  • Participants: Ліонкінг and others.

Wikiworkshop in Kyiv National Culture and Arts University as a part of Education Programme (course: Web 2.0 Technologies for Libraries)

Wikiworkshop in Lviv[edit]
  • Dates: 19 October 2014.
  • Participants: Юрій Булка and ca. 50 others.

Wikiworkshop in Ukrainian Catholic University as a part of Education Programme. This workshop for 2nd year History students introduced them to writing assignments as part of the early history course. The cooperation on this course was mentioned in a publication with one of the students interviewed.

Progress of this course was tracked in Education Programme extension.

Wikiworkshop in Vinnytsia[edit]
  • Dates: 18 November 2014.
  • Participants: Dghooo, Jagro, Ліонкінг and ca. 25 others.

Wikiworkshop in Vinnytsia Social Economics University as a part of Education Programme. Most of attendees were faculty and stuff, but unfortunately some of them had little personal interest in either contributing or promoting Wikipedia.

Wikiworkshop in Irpin, Kyiv Oblast[edit]
  • Dates: 19 November 2014.
  • Participants: Ilya, Ліонкінг and ca. 50 others.

Wikiworkshop in National Fiscal Service University as a part of Education Programme. Attended by university students and faculty.

Wikiworkshop in Kyiv[edit]
  • Dates: 5 December 2014.
  • Participants: Ліонкінг and 5 others.

Wikiworkshop in Kyiv National University for students of Crimean Tatar Studies.

Wikiworkshop in Mariupol, Donetsk Oblast[edit]
  • Dates: 13 December 2014.
  • Participants: ДмитрОст and ca. 40 others.

Wikiworkshop in Mariupol State University. This workshop received a lot of attention in Donetsk Oblast and attracted interest of a number of pro-Ukrainian NGOs from the region who became interested in working with us to organise similar workshops in their cities.

Wikiworkshop in Starobilsk, Luhansk Oblast[edit]
  • Dates: 20 January 2015.
  • Participants: Ліонкінг, Sparrov, Martinesbro, Ngela161854 and 9 others.

Workshop organised in Starobilsk District Administration. Workshop consisted of both theoretical and practical parts. 5 out of 11 participants of this workshop were women.

Blog post

Wikiworkshop in Sievierodonetsk, Luhansk Oblast[edit]
  • Dates: 21 January 2015.
  • Participants: Ліонкінг, Sparrov, Fermata and 3 others.

Workshop organised in East Ukrainian Volodymyr Dahl National University (headquartered in Luhansk but temporarily relocated to Sievierodonetsk due to war conditions). The workshop was open to both university students and general public. Workshop consisted of both theoretical and practical parts. Number of attendees was below expectations due to technical problems (last minute room change due to problems with heating)

Facebook event, blog post

Wikiworkshop in Kharkiv[edit]
GLAM-wikiworkshop in Kharkiv
  • Dates: 21 January 2015.
  • Participants: Kharkivian and ca. 25 others.

Workshop organised in Kharkiv Regional Universal Scientific Library. Most of attendees were librarians from different towns of Kharkiv Oblast, and workshop was focused on GLAM-related projects. The GLAM project in Kharkiv Oblast (cooperation with libraries and museums in different towns across the region) was born owing to this workshop.

Blog post, photos

Wikiworkshop in Kramatorsk, Donetsk Oblast[edit]
  • Dates: 22 January 2015.
  • Participants: Ліонкінг, Lanka85_70, Elinor.vostok, Vipflame and 14 others.

Took place in Free House (VILna KHAta) Creative Space. Workshop consisted of both theoretical and practical parts. Most attendees were local activists involved in various NGOs.

Facebook event, blog post

Wikiflashmob-2015[edit]
Wikiflashmob-2015 workshop in Chernihiv
Wikiflashmob-2015 workshop in Melitopol
  • Dates: 30 January—1 February 2015.
  • Participants: 123 (online and offline)

Second all-Ukrainian edit-a-thon on the occasion of 11th anniversary of Ukrainian Wikipedia.

Workshops took place in the following cities:

  • Cherkasy
  • Chernihiv
  • Kharkiv
  • Kherson
  • Khmelnytsky
  • Koriukivka, Chernihiv Oblast
  • Kyiv
  • Lviv
  • Melitopol, Zaporizhia Oblast
  • Novhorod-Siverskyi, Chernihiv Oblast
  • Pokrovske, Dnipropetrovsk Oblast
  • Zaporizhia

Most of these workshops were organised in libraries (Zaporizhia Oblast Library for Youth, First Multimedia Library of Lviv, Kharkiv Regional Universal Scientific Library and others), owing to support of Ukrainian Library Association. This time we tried to get a wider geography of the project and organise more regional events, in the similar way as we did for WikiDay in June 2014.

Overall the second Wikiflashmob was less successful than the previous one: on one hand, we had other ongoing events (unlike April 2014 when Wikiflashmob was our key activity of the month), on the other hand, it did not have the same media coverage (the previous attracted a lot of attention due to the death of Ihor Kostenko who was one of the authors of the idea). However, 239 articles by 123 Wikipedians is a good result, and we are happy to see that many people created articles on Wikipedia on this day.

Press release, blog post, description page. List of new articles (239).

Wikiexpeditions[edit]

Wikiexpedition to Abkhasia (Georgia)[edit]
  • Dates: 13 March 2014.
  • Participants: 3 Wikipedians (Fed4ev, OlgaKolomoets, Yakudza)

Documenting places in Abkhasia by Ukrainian Wikipedians who were in Sochi as a part of our Wikimedians to the Games team.

Report on Ukrainian Wikinews, 144 photos

Wikiexpedition to Vorzel, Kyiv Oblast[edit]
  • Dates: 22 March 2014.
  • Participants: 2 Wikipedians (A1, Z-ultimus), 4+ non-Wikipedians

Wikiexpedition to Vorzel, a place where historic (but poorly maintained) House of composers is located.

Report in Ukrainian, 58 photos

4th Wikiexpedition to Chernihiv Raion[edit]
Participants of 4th Wikiexpedition to Chernihiv Raion
  • Dates: 27 April 2014.
  • Participants: 3 Wikipedians (Nickispeaki, Star1961, Victoriya Santmatova), 1 non-Wikipedian

Visit to the eastern part of Chernihiv Raion, covering 12 villages, including Berezna, homeplace of Hryhoriy Veryovka. Meeting with the director of Snovyanka local school took placed during the expedition.

Report in Ukrainian, 57 photos

Wikiexpedition to Kulykivka, Chernihiv Oblast[edit]
  • Dates: 17 June 2014.
  • Participants: 2 Wikipedians (Nickispeaki, Куликівська районна бібліотека), some interested non-Wikipedians

Visit to Kulykivka and neighbouring villages, contact with local librarians.

Report in Ukrainian, 16 photos

Shevchenko Ways in Podolia Wikiexpedition[edit]
Shevchenko's Well in Zhornysche, Vinnytsia Oblast, pictured during Shevchenko Ways in Podolia Wikiexpedition
  • Dates: 16—18 August 2014.
  • Participants: 1 Wikipedian (Visem) and local non-Wikipedians

This Wikiexpedition covered places related to Taras Shevchenko in Illintsi Raion and Lypovets Raion of Vinnytsia Oblast. During this Wikiexpedition, in addition to places related to Taras Shevchenko in this region, a number of other villages and other objects (historical and natural monuments, administrative buildings etc.) were pictured

212 photos

Wikiexpedition to Pishchanka Raion, Vinnytsia Oblast[edit]
  • Dates: 6—7 September 2014.
  • Participants: 3 Wikipedians (Jbuket, Nickispeaki, visem) and 2 local representatives (First Deputy Head of Pishchanka Raion State Administration Dmytro Denysov and Director of Children and Junior School of Sports Valeriy Tverdohlib).

During the Wikiexpedition pictures from all villages and settlements of Pishchanka Raion and also some pictures from Kamenka Raion of Transnistria were taken. In some villages we met with local government representatives and spoke with local people. Costs: transportation from Kyiv and Chernihiv to Rudnytsia (Pishchanka Raion) and back, transportation during expedition, meals.

Report in Ukrainian, 959 photos.

Wikiexpedition to Budjak, Odesa Oblast[edit]
Mosque in Izmail, Odesa Oblast, WLM monument, pictured during Wikiexpedition to Budjak
  • Dates: 27—28 September 2014.
  • Participants: 2 Wikipedians (Yakudza, Ykvach)

This expedition covered Budjak, a historically rich and multinational region in the south of Odessa Oblast. It was dedicated to Budjak Thematic Month in Ukrainian Wikipedia (resulted in creation and improvement of 56 articles). This expedition covered most of interesting places in seven districts (Bilhorod-Dnistrovsk Raion, Sarata Raion, Tatarbunary Raion, Bolhrad Raion, Reni Raion, Izmail Raion and City of Izmail), giving a total of 627 photos of 181 objects. The expedition documented both natural monuments (Danube, shore of Black Sea, numerous lakes close to the seashore including Yalpuh, the biggest lake in Ukraine) and historical monuments of various cultures of the region (former German colony of Sarata, Ukrainian Cossack cemetery in Kyrnychky, Albanian village of Zhovtneve, Bulgarian monuments in Bolhrad, monuments to Russian soldiers in Reni, Turkish mosque in Izmail, Romanian church in Utkonosivka etc.) A number of brief meeting with local historians, church and museum workers etc. were organised during the expedition.

Report in Ukrainian, 627 photos

Wikiexpedition to Kulykivka Raion, Chernihiv Oblast[edit]
  • Dates: 18 October 2014.
  • Participants: 2 Wikipedians (Nickispeaki, Star1961), 1 non-Wikipedian

Expedition to Kulykivka Raion with visits to some of the villages of the districts, included meeting with the head of the village counsil of Drimaylivka.

Report in Ukrainian, 153 photos

Wikiexpedition to Mena Raion, Chernihiv Oblast[edit]
Visit to a traditional pottery in Stolne, Chernihiv Oblast
  • Dates: 1 November 2014.
  • Participants: 5 Wikipedians (Max goptar, Nickispeaki, Romanmagic, Vichkan Zoryana, Леонид Ильич)

Visited Mena and neigbouring villages of Mena Raion. Highlights of this expedition included Mena Zoo (the only of its kind in Ukraine), former palace and traditional pottery in Stolne. Three of the participants of this expedition (Max goptar, Vichkan Zoryana and Леонид Ильич) were newbies.

Report in Ukrainian, 394 photos

Photo grants[edit]
Photo of Talya Lavie from OIFF 2014

We organised a system of photo grants, where we help Wikimedians get accreditations to various events (cultural or sports events featuring notable people) in order to get high-quality pictures. We usually cover travel expenses (if applicable) and accrediation expenses (if there is a fee charged by the organisers). If there is no accreditation available, we usually cover a part of the cost of the ticket (as usually photographers will have to purchase more expensive tickets in order to be closer to the stage or playing field).

During this period, we covered the following events:

  • Odessa International Film Festival 2014. This is the leading event in Ukrainian film industry with many notable guests both from Ukraine and from abroad. Many famous people both from Ukraine and from other countries (Georgia, Germany, France, Israel, Japan, Romania etc.) were pictured. Photos of Israeli actresses Talya Lavie and Shani Klein were particularly appreciated by Wikimedia Israel, as these actresses had no photos in Hebrew Wikipedia before. Report, Photos.
  • Koronatsiya Slova Literary Award. One of the leading literary awards of Ukraine, Koronatsiya Slova was a great occasion to meet notable Ukrainian writers. Photos
  • Government Policy in the Book Sphere conference. This was the main national conference aiming to develop national policy in the sphere of book publishing. This was an opportunity to take photos of writers, publishers, librarians, activists etc. Report, Photos
  • Concerts of musicians who had no photos on Wikipedia.

All photos supported by Wikimedia Ukraine can be found in commons:Category:Media supported by Wikimedia Ukraine (over 10,000 as of May 2015).

Wiki events[edit]

Ukrainian WikiConference[edit]
Logo of Ukrainian WikiConference 2014
Group photo of the 4th WikiConference
  • Dates: 26—27 July 2014.
  • Participants: over 45: A1, Ahonc, Alsheva, Amakuha, AndriiPrysiazhniuk, antanana, Anntinomy, Atoly, Base, Bunyk, Chath, Dghooo, DixonD, Drbug, Dzyadyk, Friend, Igor Yalovecky, Ijon, Ilya, Jan777, Jbuket, Julo, Kharkivian, Krupski Oleg, Krutyvuss, Kvz65, lidaz, Mcoffsky, Movses, Nickispeaki, Olena Zakharian, Olvin, Pavlo1, Perohanych, Romanmagic, Sergento, Sparrov, Star1961, Taras r, Tohaomg, Trydence, visem, Ата, Долинський, Ліонкінг, Нестеренко Оля, Учитель, Юрій Булка and others.

The 4th annual Ukrainian WikiConference was held on 26—27 July 2014, and for the first time the conference was held in Kyiv (previous host cities were Lviv in Western Ukraine, Kharkiv in Eastern Ukraine and Vinnytsia in Central Ukraine). The venue of the conference was Borys Grinchenko Kyiv University, the university that recently signed partnership agreement with us for the Education Programme. Organising this conference in Kyiv.

This year we dedicated a lot of efforts to preparing a solid conference programme (available here in Ukrainian). We organised the conference into three threads and made sure that most of attendees at any time will find a topic fitting their experience and interests (most notably, we tried to make sure we have a balance of topics related to on-wiki projects and outreach projects, as well as a balance of topics for newbies and experienced users). In total this conference had 19 sessions and over 25 speakers.

For the first time, we invited an external speaker to share experience on the problem our community was not really good at. We invited Asaf Bartov from WMF to speak about conflicts of interests, which made our community much better informed about this issue most people were not really aware of before (and we also had a fruitful exchange of experience). We also invited GLAM and Education Programme partners to speak about their projects, most notably partners from Bibliomist made a presentation on WikiDay in Libraries. We also had international guests from the neighbouring countries, namely, Poland and Russia. Some talks at the conference were given in English and Polish, with translations available.

Also for the first time, we documented most of the sessions on Etherpad. We tried to make sure that for all sessions either presenters publish their slides on Wikimedia Commons, or (in case there were no slides or presenter cannot upload them) we have a detailed notes of the session on Etherpad. These notes (mostly in Ukrainian) are available from the programme page, and they are helpful both for attendees as a reminder and for those who could not attend the conference as a reference.

Some of the projects extensively discussed during the WikiConference are:

  • Freedom of Panorama (we discussed the draft of the law on Freedom of Panorama during the conference, this law is currently studied by Ukrainian Parliament);
  • CEE meeting (we have started preparations for hosting the event, we successfully organised it in December);
  • project with Crimean Tatar Wikipedia (we discussed state of the project and had some ideas on making it grow, sadly, some of them are difficult to implement in the current context);
  • updating our bylaws (we have prepared first amendments to our bylaws that were voted in August).

The following issues were also discussed during the event:

  • WLM, WLE or Education Programme were discussed during the conference, with some improvements suggested;
  • conflict of interest (wider awareness of the issue by Ukrainian community, implementation in Wikimedia Ukraine);
  • improving knowledge of Wikipedia community on some important issues like bots, licensing or integration with Wikidata.

Report with comments from participants (in Ukrainian), blog post, photos

International conferences[edit]
Education Cooperative Kickoff Meeting in Prague
Opening of Wikimedia CEE Meeting 2014

Several international conferences were attended by representatives of Wikimedia Ukraine:

  • Education Cooperative Kickoff Meeting in Prague, 8—9 March 2014 in Prague (Czech Republic). Ата was representing Wikimedia Ukraine at this meeting. She prepared a report on her experience in Ukrainian, suggesting several further actions, including:
    • Train the Trainers sessions (not yet implemented but thinking about that);
    • carrying series of trainings or more practically-oriented sessions instead of one-off workshops;
    • organising workshops with GLAM institutions, in particular with libraries (implemented just three month later with WikiDay project in June 2014);
    • better planning with clear checklist (working on that);
    • Education Programme extension (installed on Ukrainian Wikipedia in summer 2014).
  • Konferencja Wikimedia Polska 2014, 9—11 May 2014 in Poznan (Poland). A1 and Visem were representing Wikimedia Ukraine. They presented WMUA project such as Wiki Loves Earth, Free Music Concerts and Kolessa records digitalisation. They prepared a report about their experience in Ukrainain, suggesting several interesting ideas:
    • Wiki loves e-textbooks, including contest of free textbook illustrations;
    • collaboration with Polish Senate brought a lot of high-quality images under free licenses, something similar should be feasible in Ukraine;
    • introduction of Freedom of Panorama in Russia as a lesson for Ukraine (work in progress in Ukraine).
  • Wikimedia CEE Meeting 2014 together with 2014 Annual General Meeting. Given that CEE Meeting was held in Ukraine this year, we used this occasion to merge it with our AGM and invite as many Ukrainian Wikipedians and WMUA members to the event as possible. More information is provided in the report of the respective grant report and on Wikimedia CEE Meeting 2014 pages (Ukrainian attendees were included in overall statistics), WMUA-specific results are presented in this post, while AGM results are provided in a separate post.
Writing about NATO article contest[edit]
Winners, organisers and jury members of Writing about NATO article contest
Final press conference of the contest
  • Dates: 4 August—21 September 2014.
  • Participants: 52, including 45 who submitted articles (the remaining 7 either did not submit their articles or submitted articles that did not meet requirements, e.g. too short).

The goal of this contest was to target content gaps about NATO in Ukrainian Wikipedia (only two dozens of articles). This contest was planned in Autumn 2013, and the main reasons for this contest were, on one hand, success of Writing about the EU contest we organised in 2013, and on the other hand, high interest of Ukrainian society to the topics related to NATO with low quality of articles about this topic in Ukrainian Wikipedia. In order to protect neutrality, we provided participants with the list of sources (incl. online sources, see here) and potential topics for articles that included all points of view (both neutral analysis, sources related to NATO and sources critical of NATO).

This contest was organised in partnership with NATO Information and Documentation Centre and with Social Protection Association of International and All-Ukrainian NGOs who provided prizes for the contest: three winners received visits to Brussels from NATO Information and Documentation Centre and tablets from Social Protection Association of International and All-Ukrainian NGOs. NATO Information and Documentation Centre also provided small prizes for weekly winners. Wikimedia Ukraine only paid organisational expenses, such as hall rent for the ceremony, diplomas and souvenirs for the winners and travel expenses of winners and jury members.

The articles were evaluated by the jury of 7 active Wikipedians who evaluated quality of the articles twice: once during the week article was created (initial note, could be improved if authors take jury's feedback into account) and once at the end of the contest (final note). The final score of each article was proportional to its jury note and its length. Articles with machine translations or copyright violations were disqualified from the contest. Winners were determined by total score of all articles submitted to the contest, i.e. both quality, quantity and size of articles mattered.

This contest helped us get 315 articles about NATO (304 are still live, the remaining 11 were deleted, mostly for machine translations or copyright violations), including 3 GA (uk:Саміт НАТО у Страсбурзі і Кельні, uk:Able Archer 83 and uk:Лісабонський саміт НАТО 2010). A number of articles about NATO were also improved outside the contest (including uk:НАТО, improved to FA status). It also closed most of content gaps on the topic (most of articles for creation became blue) and provided us articles on a wide range of topics from film about NATO to anti-NATO protests in Iceland. 40 participants submitted their articles to the contest, approximately half of them edited Wikipedia before and half not. Some of the newbies became active Wikipedians since then, e.g. Мулярчук Володимир Євгенович who joined Wikipedia during the contest has made over 2,000 edits since then.

The award ceremony of the contest was held together with press conference on 10 December 2014 in Interfax press agency (Kyiv) and was attended by organisers, winners, representatives of partners and press. The event (and the contest) received quite good media coverage.

Home page of the contest, photos from the award ceremony, press release, blog post, results announcement, final press release, post about award ceremony.

Military article contest[edit]
Guided tour of the museum for winners, organisers and jury members of Military article contest
Wikipedian Onyx1423, one of the winners of Military article contest
  • Dates: 10 November—10 December 2014.
  • Participants: 77, including 64 who received non-zero jury notes (the remaining 13 received only zero notes from the jury).

This was by far the most successful article contest ever organised by Wikimedia Ukraine. In just for weeks, we received 790 articles, breaking the previous record of French Spring contest (organised back in 2011) by over 200 articles. This contest has also beaten the record of the number of articles created during a week of article contest: 279 articles were created during the first week of the contest

This contest was organised in partnership with Donbas Battalion Charitable Foundation who provided us a grant to fund a military-related project on Wikipedia. We decided to organise this contest given the huge interest of Ukrainian community to military-related topics (a consequence of the ongoing war) and relatively low amount of content about these topics in Ukrainian Wikipedia compared to English or Russian Wikipedias.

The articles were evaluated by the jury of 7 active Wikipedians who evaluated quality of the articles twice: once during the week article was created (initial note, could be improved if authors take jury's feedback into account) and once at the end of the contest (final note). The final score of each article was proportional to its jury note and its length. Articles with machine translations or copyright violations were disqualified from the contest. Winners were determined by total score of all articles submitted to the contest, i.e. both quality, quantity and size of articles mattered. However, it was quite problematic for 7 jury members to cover 790 articles over a brief period, as this produced a huge workload on jury members. This produced a significant delay with the award ceremony (it took 2 months to evaluate all articles, and still, each jury member had to read over 100 articles, some of which were over 100K long).

The contest produced 790 articles (740 of them are live) covering a wide range of subjects. 545 articles were meeting the criteria. This difference is too high, and although some of it is due to legitimate articles that were either too short, were edited by another user during the contest or were created by anonymous users, this contest although resulted in high volume of copyright violations and machine translations. Although the jury made their best to disqualify such articles, one user was found to have copied materials from printed books just a few days before the award ceremony, which resulted in unpleasant disqualification of this user from the contest. On the positive side, this contest produced 2 FA (uk:Лінійні кораблі типу «Норт Керолайна» and uk:Лінійні крейсери типу «Інвінсібл») and 1 GA (uk:Лінійний корабель «Кінг Джордж V» (1939)). It also produced a diverse set of articles: 97 articles about Ukrainian military and 448 about foreign military, 177 about military history and 368 about modern military etc. (full statistics here).

Out of 77 participants, we had about half who edited Wikipedia before (although not necessarily as active editors) and half who did not. Some of the newbies became active Wikipedians, e.g. Katz who maded over 3,000 edits since joining in November 2014 for the contest. We were also pleased to see a woman, User:Onyx1423, among the winners of the contest, although this topic is often considered too "masculine".

The award ceremony was held on 28 February 2015 in the National Museum of Military History of Ukraine, which was also an occasion for us to launch collaboration with this museum.

Home page on WMUA wiki, page on Ukrainian Wikipedia, photos from the award ceremony, press release, blog post, results announcement, final press release, post about award ceremony.

Dido & Aeneas Free Music Concert[edit]
Dido & Aeneas Free Music Concert
  • Dates: 2 March 2014.
  • Participants: A1 (organiser), Ilya, Antanana, Base (photo, sound and video recordings)
  • Performers: Larysa Levanova and Anastasia Loban (directors) Sofia Quartet (directed by Olena Pushkarska), Khreschatyk Chorus (directed by Oksana Dondyk), students of academic choral art of Kyiv National University of Culture and Arts.

This concert was the first ever performance of Dido and Aeneas opera in Ukrainian translation, and it became the second in the series of Free Music Concerts organised by Wikimedia Ukraine. Apart of public domain original by Henry Purcell and Nahum Tate, we received releases under Creative Commons licenses from both Ukrainian translator of the libretto (Olena O'Lir) and from all performers. It took place in Kyiv House of Scientists, a cultural heritage monument in the centre Kyiv.

As a result of this concert, we received the following (all under the free license):

See also report in Ukrainian.

Heroes of Heavenly Hundred (Free?) Music Concert[edit]
Svitlana Myrvoda performing during Heroes of Heavenly Hundred Free Music Concert
  • Dates: 18 March 2014.
  • Participants: Ilya, Antanana (photo, sound recordings and permissions), Perohanych (partner of the concert), Base, Dzyadyk
  • Performers: Svitlana Myrvoda, Zoya Kucheriava, Markiyan Svyato, Serhiy Novokhatskyi, Anatoliy Lavrenchuk.

This was a concert of traditional Ukrainian folk music (bandura, sopilka) and lyrical music (violin, guitar, ocarina). The concert was initially planned for February 2015 but was finally postponed till 18 March 2014 and was dedicated to the memory of Heroes of Heavenly Hundred. It took place in Kyiv House of Teachers, a historic concert and congress hall (seat of first Ukrainian parliament).

Unfortunately, we could publish only 167 photos and we could not publish sound recordings. We got permissions from most of the artists present during the event to publish their works under free licenses, but we found out that most works were performed with a pre-recorded phonogram of the unknown author. Despite our best efforts we could not find out who were authors of these recordings, and thus we could not publish the recordings as they were not completely free.

As a result, only photos of some notable artists were published on Commons, while sound recordings are available but not under a free license due to doubtful status of pre-recorded phonograms.

See also report in Ukrainian.

Publishing[edit]

Editing Wikipedia brochure in Ukrainian

This year we published the following materials:

  • Editing Wikipedia brochure in Ukrainian (press release). After the huge success of our previous brochure (we ran out of stocks soon after WikiDay in libraries, as we distributed those both to participants of Wikiworkshops and to WikiDay libraries participating in the programme) and the need to update it (most notably due to the advancement of Wikidata and VisualEditor), we decided to focus on translation of the English brochure. We made full translation, including localising screenshots, taking into account local rules and practices, as well as replacing comments with those by Erud (first female administrator of Ukrainian Wikipedia). The translation was done by Ата (text), Юрій Булка (screenshots) and Erud (comments).
  • Wikipedia cheatsheets in Ukrainian, based on the German version and adapted to Ukrainian Wikipedia by Amakuha. This cheatsheets were widely distributed to all those interested in editing Wikipedia, in particular, we distribute them to all attendees of our workshops as well as to participants of WikiFlashmob as a basic information about editing Wikipedia. In addition, we distributed those cheatsheets to people we wanted to motivate to participate to Wikipedia, such as Wiki Loves Earth participants who did not edit Wikipedia before.
  • 2013 annual report, bilingual in English and Ukrainian. It is important for an organisation of our size to have an annual report to distribute to our partners and sponsors, as it helps them discover our activities (someone they would not have done with a digital-only report otherwise). We presented our main activities of 2013 as well as our financial statement in this report. It was distributed to our partners and sponsors (who are mentioned in the report) as well as widely used for meetings with partners, outreach activities, presentations and conferences etc.

We also made some event-based publications, such as leaflets for Wiki Loves Earth or for music concerts.

Souvenirs and Wikizghushchivka[edit]

WikiFlashMob souvenirs as received by a Wikipedian
Wikizghushchivka 2014

The main focus on souvenirs this year was on 10th anniversary of Ukrainian Wikipedia as well as various events (Wiki Loves Earth, WikiConference etc.). We produced a large number of souvenirs, from pens (including ecologically labelled pens of recycled materials for Wiki Loves Earth) and bages to T-shirts and calendars with best photos of Wiki Loves Earth.

For the 10th anniversary of Ukrainian Wikipedia, we organised a contest among Wikipedians aiming to select the jubilee logo. However, due to tragic events that took place in Kyiv in January 2014, just a week before the 10th anniversary, we had to select two different winners. We had the "modest" logo File:Вікіпедія 10 років в2.png that was displayed on Wikipedia on the day of our 10th anniversary and a "holiday" logo File:Вікіпедія 10 років в2.png (supported by community but not displayed due to tragic events) that was used on souvenirs.

We distributed these souvenirs on a number of occasions in order to increase interest and motivation of Wikipedians and Wikimedians:

  • as small prizes for participants of WikiFlashMobs;
  • as prizes for best-rated photos of Wiki Loves Earth;
  • to attendees of our workshops (including WikiDay) who contributed to editing Wikipedia (with bigger prizes going to more motivated attendees with higher contributions);
  • to participants of our various events (such as Wikiexpeditions, WikiConference and others);
  • to our partners;
  • to those interested in our projects during various events (including Wikimania where we had a stand presenting our activities).

Like previous years, we continued sending Wikizghushivkas, our local award given for the biggest contribution made to the wikiproject (usually one for a newbie and one for a more experienced user). We award it not only to most active users of Wikipedia, but also to users of other projects (in 2014: Wikinews, Wikiquote and Wikivoyage). This award helps newbies and experienced users to feel that their contributions are appreciated by the community and is important for editor retention.

Office and infrastructure[edit]

Office of Wikimedia Ukraine
Bookshelf in our office

In October 2014, Wikimedia Ukraine moved to its first office. We rented an office in a quite corner of Central Kyiv (14/1 Mechnykova Street), which enjoys both central location (less than 1km from central street, immediate vicinity of Klovska Metro Station) and low rental fees (calm street with reasonable prices on office spaces).

This office is currently used for the following purposes:

  • as our legal address and as the best way to reach us. We previously had a legal address in a buidling that is already demolished, and we used a post box as a contact address, which was not very practical
  • as a meeting space both with partners and for small Wikimedia meetings. Our office is in a good location for organising meetings with external partners (previously we had to do it in cafés or parks).
  • as a place for our staff to work. As we now have our first part-time staff, we had to organise a comfortable place to work for the staff. Although we are flexible and staff can work for home, it is practical to have a place were our PR manager can work with documents or meet with partners.
  • as a place for storing our equipment, souvenirs and materials. Previously all of this was stored by our members either at home or in their offices, which was not very practical: in order to borrow equipment or get some materials for an event you had to find out who used them. Now as all of this is in the office, it is much easier to use our equipment and materials.

In addition to the new office, we also invested in development of organisational infrastructure. The two most notable results are:

  • we acquired a virtual server, which allowed us to run all our websites and tools whatever language they are written in, without dependence on external system administrators;
  • we transferred most of domains that were owned by members of the organisation (or even their companies) to Wikimedia Ukraine who is now the legal owner of most of Wikimedia-related domains in Ukraine. We expect to complete this process by summer 2015.

Photos

Library[edit]

This year we continued working on expanding WMUA library, based on the principle that we purchase books that are not available in general access (i.e. neither available on the Internet nor widely available in public libraries) in order to let Wikipedians use them for improving articles in Ukrainian Wikipedia. Some of these books are stored by Wikipedians at home (they use them for improving articles, but can provide to other Wikipedians upon demand), while other are now stored in WMUA office (usually those that are not currently used by Wikipedians for improving articles but can be consulted or borrowed by interested Wikipedians). We made the effort to document our collection, which resulted in a page with list of books available (wmua:Бібліотека) and list of proposals (wmua:Пропозиції до наповнення бібліотеки).

During this grant period, our main focus was on books related to Taras Shevchenko (due to celebration of 200th anniversary of his birthday and growing interest to this topic, which resulted in creation and improving of articles about him) and to natural monuments (due to organisation of Wiki Loves Earth, resulted in creation of a number of articles about natural heritage of Ukraine).

Wiki Loves Earth[edit]

National contest[edit]
Award ceremony
Wiki Loves Earth posters

We organised Wiki Loves Earth in Ukraine for the second time in 2014. We exceeded the results of the previous year by getting over 12,019 photos uploaded by over 400 photographers. We also had a great regional coverage by getting photos of all regions of Ukraine, including some wonderful photos of little-known sites like Zuivskyi Regional Landscape Park which maded it to the top-10. We made some target promotion in the regions where we did not have enough photos in the middle of the contest by targeting local media. We also managed to get nice collections of photos of Crimea and Donetsk Oblast despite war conditions in these regions, although we did not reach the same result in Luhansk Oblast. We are happy that 5 out of 10 best photos from Ukraine made it to the top-15 of the international contest, which is the highest result among all participating countries.

In addition to the photo contest, we made a lot of outreach to nature protection organisations in Ukraine. We collaborated with ecological organisations who helped us improve our lists of natural heritage and provided some encyclopaedic sources about them (including one which was released under free license, the book about natural monuments of Kyiv Oblast). We had also active collaboration with national parks, some of which provided us photos from their collection during the contest.

The award ceremony was held on 12 July 2014 in Golden Gate in Kyiv, a cultural heritage monument located in Golden Gate Square, a natural heritage monument. The ceremony was attended by over 50 Wikimedians, primarily winners of Wiki Loves Earth, organisers, volunteers who helped organising the contest and the event, jury members and sponsors. Top-10 photos were revealed during the ceremony and exposed in a small exhibition in the main hall of the venue. This award ceremony was also the first opportunity for us to collaborate with National Sanctuary "Sophia of Kiev" who is the owner of the venue and with whom we collaborated later during the year (most notably for Wiki Loves Monuments). See also: Winning photos announcement, blog post in Ukrainian, wiki report in Ukrainian, 374 photos.

Official website, Commons page, 12,018 photos

International contest[edit]
Best photo of Wiki Loves Earth 2014: view of Carpathian National Park from Hoverla by Dmytro Balkovitin, Ukraine
International jury report

2014 edition was the second edition of Wiki Loves Earth and the first truly international edition of the contest. 16 countries from four continents joined the contest this year:

  • Europe: Andorra, Austria, Estonia, Germany, Macedonia, Netherlands, Serbia, Spain, Ukraine
  • Asia: Armenia, Azerbaijan, India, Nepal
  • Africa: Algeria, Ghana
  • Americas: Brazil

This brought us an enormous diversity in terms of covered areas: from deserts to ice-covered mountains and from tropical rainforests to Baltic swamps. This resulted in over 70,000 photos, many of which were rated FP and QI (7 FP and over 150 QI). Three countries delivered very strong results in terms of number of images uploaded (Germany, Macedonia and Ukraine), reaching the level of over 10,000 images per country. In addition, Brazil outperformed in terms of number of participants: 929 Wikimedians participated in this contest, the highest result among all countries. Over 10% of photos from the international contest are used on wikis, which contributed to richer presentation of natural heritage of respective countries on Wikipedia and on other Wikimedia projects (e.g. Wikivoyage).

Our main role was coordinating the contest, motivating new countries to join the contest and helping local organisers to deal with the problems they can meet. We also helped them by providing tools, both statistical tools (e.g. statistics by number of monuments pictured) and tools for the jury. We also provided PR support for the contest, by supporting the official website (28 publications), international Facebook (423 subscribers) and other social networks. Finally, we organised the jury for the contest, with 5 members of the jury representing participating countries (Austria, Germany, Macedonia, Spain and Ukraine) and two other members added by international organisers for greater diversity (from Costa Rica and Tanzania/India). International coordination was managed by Alona Zubchenko who was our part-time staff during the contest and who played an important role in coordinating volunteers from all over the world and making promotion of the contest worldwide.

The international jury has chosen thumb|right|200px|15 best photos that received prizes from us. The winner (Dmytro Balkhovitin from Ukraine) was the first place received a Wikimania scholarship (which was actually transferred to the 2nd-place winner, as international winner refused for personal reasons), and the remaining 14 received gift vouchers, mostly from Amazon. We could not organise an international ceremony for logistical reasons, so prizes were sent by post together with WLE calendars both for local winners and for promotion of the contest by local organisers.

Official website, Commons page, 71,061 photos, contest announcement (Wikimedia blog), winners announcement (Wikimedia blog)

GLAM equipment[edit]

WMUA's book scanning kit

We acquired a book scanning kit, which consists of the following elements:

  • diybookscanner.eu base kit
  • glasses for holding pages
  • two Canon PowerShot cameras (for picturing left and right pages simultaneously)
  • two 8GB memory cards
  • one surge protector
  • one remote switch with cables
  • two AC power adapters for Canon cameras.

Unfortunately, Ukrainian customs rules changed in March 2014, and importing such scanner in Ukraine became subject to complicated clearance procedure. Initially we expected to receive this scanner by post, but unfortunately this became impossible: it could have taken many months and lengthy communication between customs, Wikimedia Ukraine and manufacturer of this kit, as DIY kit consisted of different materials with different procedure applying to each. The easier procedure was to transport this scanner across the border ourselves, as this was perfectly legal according to Ukrainian customs rules (a DIY kit was within customs allowance for a Ukrainian citizen crossing EU-Ukrainian border). However, this required us to find a Ukrainian citizen who could received this DIY kit by post in a EU country and travel with it to Ukraine. Fortunately, we found a WMUA member who was able to do this, but it was not before Spring 2015 (instead of Spring 2014) that we could do this.

We finished assembling this scanner in May 2015, and this scanner is currently installed in Lviv. We are planning to start with scanning some public domain books in Lviv Polytechnic Library (founded 1844, 1.8 mln copies) with whom we have already reached an agreement. We hope that successful cooperation with this library will help us to develop relations with other libraries of the region, as several libraries in Lviv Oblast have rich collections of public domain books, the leading one being Stefanyk National Library (founded 1817, 7 mln copies).

Lessons learned[edit]

What lessons were learned that may help others succeed in similar projects? Consider the following questions and respond with 1 - 2 paragraphs.
What went well?
  • We organised a high number of Wikiworkshops that helped us to teach several hundreds people to edit Wikipedia. They also helped us bost to find new volunteers (e.g. in Kherson Oblast) and to find new workshop organisers (e.g. in Dnipropetrovsk Oblast)
  • Wikiflashmobs with their focus on new article creation were great occasions to invite new users to contribute and create their first article.
  • WikiDay was very helpful in extending geography of our activities, as partnership with Bibliomist library network helped us to reach potential users in more than a dozen of new cities where we were not present before.
  • Although Wikiflashmob and WikiDay were large events, it was easy to track their progress as all participants created an article, thus giving us an opportunity to measure the success of these events.
  • Education Programme extension made work with universities easier.
  • Wikiexpeditions helped us cover some regions of Ukraine that were extremely poorly documented before (not only on Wikipedia but on the Internet in general, some villages had no photos at all on the Internet).
  • Some Wikiexpeditions were helpful in establishing contacts and obtaining materials from local institutions (local administrations, schools, museums etc.)
  • Organising programme of Ukrainian WikiConference into threads and trying to balance it so that everyone will find a relevant session was very appreciated by attendees
  • Inviting speakers who can share experience on the problems our community is not good is very helpful for community developpment
  • Documenting WikiConference sessions on Etherpad is useful both for attendees and for those who could not attend the conference
  • International WikiConferences were great opportunities for us to share experience and learn about best practices and creative ideas from others. Some of these ideas were developped into new projects, such as WikiDay.
  • Article contests were very helpful for covering content gaps in high-traffic topics, such as military and NATO (popular topics in Ukraine in 2014). Having good partners, providing well-prepared lists of articles for creation and good sources were all important for getting very good results in terms of articles created.
  • Free Music Concerts are great occasions to generate high-quality music recordings, librettos and klaviers under free licenses. They are also helpful in getting permissions for other free materials that we can publish on Wikisource.
  • We prepared a new version of Editing Wikipedia brochure, replacing our previous edition that required updating and was completely distributed.
  • As previously, Wikizghuschivka was a good award for thanking hard-working users, showing them that community appreciates their work and keeping their motivation high.
  • Getting a new office was important for our organisational developpment and helped us better organise our work in many aspects, from meeting partners to providing better access to our equipment.
  • Having a part-time PR-manager was very helpful for better organisation of our communications, a process that was a bit disorganised before.
  • As in 2013, Wiki Loves Earth was very successful in Ukraine and helped us get both a lot of new users and a great number of high-quality users.
  • Wiki Loves Earth was also helpful for developing partnerships with ecological organisations and national parks, who provided us textual materials and photos.
  • International edition of Wiki Loves Earth was a great success and gave us over 70,000 photos from 4 continents and a real activity peak on Commons with over 2,000 new users.
  • Having an international coordinator as a staff member was very useful for better organisation of international part and avoiding volunteer burnouts (this job takes a lot of time and is hardly compatible with organising local contest)
  • In addition, getting our first staff member was a valuable experience for our organisational development.
What did not go well?
  • Wikipedia projects definitely do not do well in times of military conflicts and revolutions. It is clear that people in zones of military aggression and refugees of the conflict are thinking about other things than editing Wikipedia.
  • It is hard to track performance of some workshops where organisers used neither registration for the event nor Education Programme extension.
  • For those workshops where we had pre-registration (e.g. Kramatorsk and Sieverodonetsk), approximately 3/4 of attendees came without registration, which made online pre-registration pretty useless.
  • WikiDay articles in libraries without Wikimedians were quite often deleted. In most cases this was because articles were of quite high technical quality, but not really notable or encyclopaedic (there was no one to help them and they did not ask for help online).
  • We did not manage to achieve the expected impact with Crimean Tatar projects. We had hard time reaching the target audiences due to the annexation of Crimea by Russia, as we did not have access to local media. However, we managed to get some promotion and invite a few users to Crimean Tatar Wikipedia.
  • Some Wikiexpeditions have great photos, but low rate of usage of these photos on Wikipedia.
  • Jury of Military article contest was overcharged (more than 100 articles per person) and unfortunately missed some copyright violations, which was discovered after the contest and resulted in an unpleasant situation. Both finding more jury members (takes a lot of time and is not very motivating) and better copyvio detection would help.
  • Heroes of Heavenly Hundred (Free?) Music Concert included non-free pre-recorded phonogram which prevented us from publishing these recordings.
  • Some countries had little to no experience in organising photo contests and required more help for WLE than we expected, in particular after the contest (working with jury).
  • It took us much longer to ship our book scanner due to changes in customs rules. This was not something we could change or expect in advance.
What would you do differently if you planned a similar project?
  • We would ask all organisers of new workshops to list nicknames of workshop participants so that we could follow their progress on Wikipedia (both for providing assistance and for measuring metrics)
  • We would use Education Programme extension with more universities
  • For further Crimean Tatar projects, we would seek more active involvement of the existing organised groups, so that they can make more active promotion of the project within their group (which could compensate lack of access to Crimean media).
  • We would invite participants of Wikiexpeditions to add images to the articles and improve articles themselves.
  • We would look into automated copyvio detection solutions, one solution was already studied during WLM article contest.
  • We would check in advance whether Free Music Concerts use any non-free recordings, and we would seek permissions for these records if we happen to find any.
  • We would clearly define responsibilities of international WLE coordinator in advance (and we are doing it for WLE 2015).
  • We would extend contract with WLE coordinator for a longer period, so that they could help countries in setting up juries for evaluation.

Learning patterns[edit]

Project goal and measures of success[edit]

This section should reference the project goals and measures of success described in the approved grant submission. See Grants:PEG/WM UA/Programs in Ukraine 2014 to review the goals and metrics listed in the approved submission.

Project goal[edit]

Provide the project goal here.
The goal of the project is to increase the number of active contributors to Wikimedia projects (Wikipedia, Commons, Wikisource, Wikivoyage, Wikinews and others), help generate new and higher-quality content (Wikipedia articles, pictures at Commons, digitized materials at Wikisource etc.) by organizing programmes and events as well as providing equipment.
Did you achieve your project goal? How do you know your goal was achieved? Please answer in 1 - 2 paragraphs.
We achieved the goal of this project. We increased the number of contributors to Wikimedia projects in at least three ways: by teaching new users to contribute to Wikimedia projects (such as Wikipedia and Commons) owing to Wikiworkshops and distributing materials about Wikipedia, by organising events attracting new users, such as WikiFlashmob and Wiki Loves Earth, resulting in activity peaks on Ukrainian Wikipedia and Wikimedia Commons respectively, and by improving editor retention by distribution of Wikizghushivka awards to motivate contributors and helping them share their experience during Wikiconference. We helped generating new and higher-quality content on Wikipedia owing to article contests, WikiFlashmobs and numerous workshops, on Wikimedia Commons owing to Wiki Loves Earth, Wikiexpeditions and photo grants and we acquired a scanner for digitising materials for Wikisource. We also helped using our equipment and materials for improving Wikimedia projects by organising our office.

Measures of success[edit]

List the measures of success exactly as provided in the approved grant submission, and evaluate your project according to each measure listed there.

Project Metrics[edit]

number of newly registered editors (wikiexpeditions, workshops, article contests, WLE 2014 in Ukraine, WLE 2014 international) - 10 / 100[1] / 20 / 120 / 400;
  • Achieved result: 4 + 8 participating non-Wikipedians (wikiexpeditions) / ca. 350 (workshops) / 42 (article contests) / 260 (WLE Ukraine) / 2094 (WLE international)
number of illustrations uploaded to Wikimedia Commons and Wikipedia[2] (wikiexpeditions, WLE 2014 in Ukraine, WLE 2014 international) - 1900[3] / 10 000 / 75 000;
  • Achieved result: 2620 (wikiexpeditions) / 12,018 (WLE Ukraine) / 71,061 (WLE international)
number of participating countries (WLE 2014 international) - 15;
  • Achieved result: 16.
number of local publications (about our projects, wikiexpeditions, WLE 2013, Wikipedia and other wikiprojects, for example, Wikivoyage) - 20 per month, 100 total;
  • Achieved result: 641 over the entire period (note: about 200 of those are due to Wikipedian of the Year prize awarded to Ihor Kostenko)
number of international publications (WLE 2014 international) - 50;
  • Achieved result: 81 (probably more, difficult to track publications all over the world).
number of articles created and expanded within projects and during events - 100;
  • Achieved result: 1470 (Wikiworkshops incl. WikiFlashmob and WikiDay) + 1105 (article contests) = 2575
number of new good and featured article in Ukrainian Wikipedia thanks to article contests - 10;
  • Achieved result: 7 (3 FA and 4 GA).
number of scanned books uploaded on Wikimedia Commons - 10;
  • Achieved result: 0.
number of scanned books fully digitized on Ukrainian Wikisource - 5;
  • Achieved result: 0.
number of free music recordings uploaded on Wikimedia Commons - 15.
  • Achieved result: 35.

Specific measures for PR-manager.

  • updates on social media: at least 1 per working day per social network
    • Target almost met, 17 posts per month on the average
  • press reactivity: press-releases published on the day of the event, or on the planned day no later than 11:30 a.m.
    • Target met.
  • increasing reach: at least 10% increase in likes/subscribers per social network; at least 4000 viewers per week per social network
    • Target met, 8 to 15% increase depending on social network; about 4000 Facebook reach and 8600 Tweet impressions.
  • media publications: at least 20 publications per month (excluding our own communication channels); at least 3 publications in leading nationwide media (nationwide TV channels, top websites, top magazines etc.)
    • Target met, with the average of 29 publications per month and coverage in nationwide media (Hromadske Radio, 24th Channel, Hromadske TV, TSN, BBC Ukraine, Ukrayinska Pravda etc.)
  • contacts: at least 20 new press contacts per month
    • Target not met
  • event management: making bookings and orders for events within 1 working day from request
    • Target met
  • media monitoring: at least once per working day.
    • Target met.

Note: our PR-manager was on sick leave in late January and early February 2015, thus daily measures are counted only for days of her presence.

Provide an overall assessment of how your project went according to these measures.
We have met targets on most of the measures. In particular:
  • We exceeded targets in number of new users involved (except Wikiexpeditions where this measure was not the most adapted). This is particularly due to solid Education Programme with some universities and successful events such as WikiFlashmobs and WikiDay. We are also very happy that WLE helped to involve over 2,000 new editors to Wikimedia Commons, making a real activity peak there as WLM did.
  • We are roughly on target concerning number of photos uploaded: we have introduced an ambitious target for WLE and we almost met it.
  • We exceeded expectations in terms of media impact. This is in particular due to Wikipedian of the Year award given to Ihor Kostenko which made headlines of Ukrainian media for a few days but also due to a number of projects that attracted interest of media (WLE, WikiDay in libraries, WikiFlashmob, Wikiexpeditions etc.)
  • We significantly exceeded targets for article creations as we had two very successful contests (especially Military article contest) and a number of very successful outreach events (particularly Wikiflashmob and WikiDay in libraries). We were a bit below expectations in terms of GA and FA, but this was mostly due to very ambitious target (having 10 FA or GA over a month is rare in Ukrainian Wikipedia)
  • We missed the target on Wikisource, which was due to late delivery of the scanner. We do expect to launch the project in 2015, however.
  • We are happy with the results of our PR-manager who generally met objectives and we find that suggested measures are reasonable and appropriate.
If you were to plan a similar project, would you measure it differently? If yes, please explain how.
  • We would replace number of participants, not just number of newbies participating, as a measure for wikiexpeditions: it would be a more appropriate measure, as it is quite rare for a complete newbie to participate, and success of expeditions does not really depend on number of newbies.
  • For other projects, we would report number of newbies participating and total number of participants as two distinct measures.
  • We would introduce measures of quality of photos (such as number of FP, QI and VI) for all photo events
  • We would introduce measures of usage of photos for Wiki Loves Earth and Wikiexpeditions to invite people to increase usage of photos across Wikimedia projects.
  • We would add number of articles improved as a measure for Wikiexpeditions.

Global Metrics[edit]

We are trying to understand the overall outcomes of the work being funded across our grantees. In addition to the measures of success for your specific program (in above section), please use the table below to let us know how your project contributed to the Global Metrics. We know that not all projects will have results for each type of metric, so feel free to put "0" where necessary.

  1. Next to each required metric, list the actual outcome achieved through this project.
  2. Where necessary, explain the context behind your outcome. For example, if you were funded for an edit-a-thon which resulted in 0 new images, your explanation might be "This project focused solely on participation and articles written/improved, the goal was not to collect images."

For more information and a sample, see Global Metrics.

Metric Achieved outcome Explanation
1. # of active editors involved ca. 1500 Heavily biased towards active editors participating in Wiki Loves Earth and Wikiflashmobs (over 500 each).
2. # of new editors ca. 2800 Heavily biased towards new editors involved owing to Wiki Loves Earth 2014 (2094).
3. # of individuals involved ca. 5000 Heavily biased towards Wiki Loves Earth participants, organisers, partners, volunteers and jury members (over 3500).
4. # of new images/media added to Wikimedia articles/pages ca. 9200 Heavily biased towards Wiki Loves Earth (8359)
5. # of articles added or improved on Wikimedia projects ca. 2600 Heavily biased towards two Wikiflashmobs (1239) and Military article contest (790)
6. Absolute value of bytes added to or deleted from Wikimedia projects ca. 28,000,000 Heavily biased towards Military article contest (sum of added and deleted bytes of 12,336,515, estimated absolute value of bytes added to and deleted from about 13,000,000)
Learning question
Did your work increase the motivation of contributors, and how do you know?
Yes, of course. Most of projects were used to increase motivation of contributors, from article contests that motivated Wikimedians and newbies to contribute to a given topic to Wikizghuschivka that was designed exactly to motivate contributors and help editor retention.


Impact[edit]

This section ties this project to Wikimedia's broader goals, and shows what the project accomplished.

What impact did this project have on WMF's mission and the strategic goals? Please answer in 1 -2 paragraphs and include specific measures of impact such as the number of readers or editors reached by a particular project, or the number of articles edited or improved.
Stabilize infrastructure
Increase participation
Improve quality
Increase reach
Encourage innovation
We made an impact on most of strategic goals. The two main results are:
  • Increasing reach and participation. Over 1,000 people learned how to contribute to Wikipedia owing to our events, such as workshops, article contests, WikiFlashmobs and WikiDay in libraries, with some of them becoming very active contributors. Over 3,000 people contributed to Wikimedia Commons, mainly during WLE which resulted in another activity peak on Commons, but also owing to Wikiexpeditions and photo grants, a majority of them being new to Wikimedia projects. We also increased awareness of Wikipedia as a quality source of information among some target group, such as ecologists (WLE), librarians (WikiDay), university faculty (education programme), military experts (two article contests) etc.
  • Improving quality. Wiki Loves Earth alone provided us over 70,000 free pictures of natural heritage all over the world, most of these photos being of high quality and very useful for illustrating Wikimedia projects. Other photo projects also improved quality of illustrative materials: photo grants delivered a number of excellent photos of notable people, and Wikiexpeditions provided valuable education materials for articles about local subjects. Article contests were crucial in improving coverage of certain topics on Wikipedia, and owing to Writing about NATO and Military article contest we covered a huge content gap we had on this topic in Wikipedia. This increased reader's interest in Wikipedia as a source of quality information on a valuable topic.

Reporting and documentation of expenditures[edit]

This section describes the grant's use of funds

Documentation[edit]

Did you send documentation of all expenses paid with grant funds to grants at wikimedia dot org, according to the guidelines here? Answer "Yes" or "No".
Scanning the documents, a bank report is to be ready by June 15, 2015

Expenses[edit]

Please list all project expenses in a table here, with descriptions and dates. Review the instructions here.
These expenses should be listed in the same format as the budget table in your approved submission so that anyone reading this report may be able to easily compare budgeted vs. actual expenses.
Note that variances in the project budget over 10% per expense category must be approved in advance by Project and Event Grants program staff. For all other variances, please provide an explanation in the table below.
Number Category Budgeted total Actual total Currency Actual total (UAH) Notes
1 WEP and GLAM events 257.00 113.51 USD 1826.36
2 Wikiexpeditions 1042.00 481.17 USD 7741.94
3 Wiki events 4970.00 3284.95 USD 52854.75
4 Publishing 1957.00 1301.61 USD 20942.87
5 Souvenirs and Wikizghushchivka 1001.00 1462.04 USD 23524.26
6 Library 250.00 0.00 USD 0.00
7 Office and supplies 2502.00 2556.64 USD 41136.43
8 Wiki Loves Earth 19597.00 14 179.73 USD 228152.07
9 GLAM equipment 980.00 1594.92 USD 25662.18
10 Administrative expenses 639.00 671.47 USD 10804.08
Total 33195.00 25646.04 USD 412 644.94

Detailed breakdown[edit]

by.grant.row
grant.row grant.row Budgeted (USD) Expenses (UAH) Expenses (USD)

1.1

Wikiworkshops (travel and per diems for conducting workshops)

187

1826,36

113,51

1.2

Travel (travel and per diems for signing the agreements etc)

64

0

0

1.3

Materials (printing out the materials for the workshops)

6

0

0

2.1

Wikiexpeditions (by bus, train or car)

465

4112,78

255,61

2.2

Wikiexpeditions (by bike)

0

0

0

2.3

Wikiexpeditions (on foot)

2

0

0

2.4

Photo grants (accreditations, tickets for events)

450

738,8

45,92

2.5

Budget camera for Wikiexpeditions

125

2890,36

179,64

3.1

Hall rent

250

9804,36

609,34

3.2

Prizes

1877

15595,53

969,27

3.3

Transport expenses

15

1129,47

70,2

3.4

Preparing scores for the concert

350

0

0

3.5

Coffee breaks

188

384,41

23,89

3.6

International conference travel expenses

250

0

0

3.7

The 4th Wikiconference

1540

16497

1025,3

3.8

PR manager

500

9443,98

586,95

4.1

Publishing

1957

20942,87

1301,61

5.1

Souvenirs

1001

23524,26

1462,04

6.1

Library

250

0

0

7.1

Office rent

2002

32028,31

1990,57

7.2

Office equipment

500

9108,12

566,07

8.1

Press-conference

255

2424

150,65

8.2

Main Prizes (national contest)

1076

26170,21

1626,49

8.3

Medium Prizes (national contest)

718

12765,96

793,41

8.4

Small Prizes (national contest)

502

7063,83

439,02

8.5

Additional Prizes & Awards (national contest)

563

12243,89

760,96

8.6

National jury's offline meeting (travel expenses and meals)

0

0

0

8.7

Hall rent (national awards ceremony)

188

2521,05

156,68

8.8

Hall decorations (national awards ceremony)

125

1894,74

117,76

8.9

Travel expenses (for participants and jury members)

375

4200

261,03

8.10

Food & beverages (coffee break or stand-up party)

94

1321,97

82,16

8.11

Post expenses and telephone charges (national)

125

485,5

30,17

8.12

Publishing WLE calendars and post cards

2865

27300

1696,71

8.13

International contest support

1501

17742

1102,67

8.14

Post expenses (international)

3128

17079,39

1061,49

8.15

Technical support

200

0

0

8.16

Prizes (international contest)

3816

89835,94

5583,34

8.17

Souvenirs (international contest)

313

0

0

8.18

Presentations in other countries

3753

5103,59

317,19

9.1

diybookscanner.eu base kit

647

15104,18

938,73

9.2

2 x 3mm glass 280x356mm

30

0

0

9.3

16 Mpx Canon PowerShot A2400 IS Black

169

8816

547,92

9.4

Transcend Premium X300 8GB Class 10

24

352

21,88

9.5

SVEN Optima Base Surge Protector

7

140

8,7

9.6

Remote switch with two cables

33

0

0

9.7

AC power adapter CANON ACK-DC90

70

1250

77,69

10.1

Post expenses and telephone charges

38

2343,63

145,66

10.2

Accounting fees

0

0

0

10.3

Travel expenses (board meetings)

188

0

0

10.4

Office supplies

63

1921,36

119,41

10.5

Bank expenses

250

3834,11

238,29

10.6

Transportation expenses

0

43,66

2,71

10.7

Website hosting

100

2661,32

165,4

Total 33195 412644,94 25646,05

Exchange Rate Calculation[edit]

No. Date Amount (UAH) Exchange Rate (USD/UAH) Amount sold (USD)
1 from Programs in Ukraine 2013 10839.54 0.12221 1324.70
2 from Kolessa recordings digitalisation 1820.70 0.12225 222.58
3 02-jul-14 187038.00 0.08460 15823.86
4 19-jan-15 16057.95 0.06309 1013.12
5 03-mar-15 48493.20 0.04167 2020.50
6 26-may-15 127213.10 0.04717 6000.62
7 01-jul-15 142558.70 0.04762 6788.51
Total - 534021.20 0.06216 33193.94

Weighted exchange rate for the grant period: 0.06216


Total project budget (from your approved grant submission)
37,982.00 USD
Total amount requested from WMF (from your approved grant submission, this total will be the same as the total project budget if the Project and Event Grant is your only funding source)
33,195.00 USD
Total amount spent on this project (this total should be the total calculated from the table above)
25,646.05 USD
Total amount of Project and Event grant funds spent on this project (this total will be the same as the total amount spent if the Project and Event Grant is your only funding source)
25,646.05 USD
Are there additional sources of revenue that funded any part of this project? List them here.

Remaining funds[edit]

The funds remaining from this grant in the amount of 5615.11 USD (reflects depreciated amount) were deducted from another grant payment for Grants:PEG/WM UA/Wiki Loves Monuments 2015.
Are there any grant funds remaining?
Answer YES or NO.
YES
Please list the total amount (specify currency) remaining here. (This is the amount you did not use, or the amount you still have after completing your grant.)
7,548.95 USD
If funds are remaining they must be returned to WMF, reallocated to mission-aligned activities, or applied to another approved grant.
Please state here if you intend to return unused funds to WMF, submit a request for reallocation, or submit a new grant request, and then follow the instructions on your approved grant submission.
We would like to submit a new grant request.
  1. 10 workshops, 10 participants
  2. NoFOP in Ukraine will prevent from uploading every picture taken to Wikimedia Commons
  3. 38 wikiexpeditions, 50 pictures each