Grants:PEG/WM US-DC/Wikipedia for Health and Safety Research and Data/Report

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Report accepted
This report for a Project and Event grant approved in FY Pending has been reviewed and accepted by the Wikimedia Foundation.
  • You may still comment on this report on its discussion page, or visit the discussion page to read the discussion about this report.
  • You are welcome to Email grants at wikimedia dot org at any time if you have questions or concerns about this report.


Project status[edit]

Did you comply with the requirements specified by WMF in the grant agreement?
Yes
Is your project completed?
Yes

Activities and lessons learned[edit]

Activities[edit]

  • Organizations represented:
    • Government agencies: Department of Energy, National Archives and Records Administration, National Institute for Occupational Safety and Health, National Institutes of Health, National Library of Medicine, Office of Management and Budget
    • International organizations: Pan-American Health Organization
    • Other organizations: American University, Cochrane Collaboration, Consumer Reports, Medical Translation Task Force, University of Maryland
  • Agenda:
    • Presentation on how Wikipedia works, including its quality control mechanisms, by Dr. James Heilman
    • Discussion of current and future Wikipedia initiatives: Andrew Wilson (National Archives and Records Administration), Hilda Bastian (National Library of Medicine), James Hare (National Institute for Occupational Safety and Health), Sydney Poore (Cochrane Collaboration)
    • Introduction to Wikidata by Daniel Mietchen (National Institutes of Health) and Elvira Mitraka (University of Maryland)
    • Discussion of medical translation by Carl Fredrik Sjöland (Medical Translation Task Force)
    • Discussion of the Wikipedia Year of Science initiative and video on Wikipedia by Andrew Lih (American University)
    • Developing objectives for government engagement with the Wikipedia community and associated goals
  • Objectives: Our objectives for the next year:
    • Communicate more about our work with Wikipedia
    • Better understand Wikidata as part of the federal government's open data strategy
    • Push for more metrics within Wikipedia
  • Goals:
    • Publish one journal article on our Wikipedia work within the next year
    • Gain access to metrics on how Wikipedia is read in each country
  • Post-Meeting Follow-Up
    • Following the meeting, James Hare was invited to present on Wikidata at a meeting of the open data working group, an interagency group including personnel responsible for the Data.gov portal and other data dissemination initiatives within the U.S. government.
    • We planned a follow-up meeting on January 27, 2016. However, that meeting was canceled due to a delayed opening of government offices caused by a blizzard that dumped almost two feet of snow on a southeastern city not well prepared for this kind of thing.

Lessons learned[edit]

What worked well?
The meeting included broad participation from organizations with differing levels of experience, including agencies that have hired staff to work on Wikipedia, agencies that have staffers who have edited Wikipedia, and agencies that have had no experience. This mix allowed us to understand each other's experiences and perspectives with Wikipedia. The presentations also provided context for thorough, in-depth discussion on topics relevant to Wikipedia and government collaboration with Wikipedia, deepening the participants' understanding. It also gave Wikimedia DC an opportunity to meet potential points of contact within the government.
What didn't work?
We attempted to fit too much into the schedule, and could not address every topic we wanted to address. However, this did not derail the meeting; the in-depth conversation was valuable for better understanding the topic and we de-prioritized less important subjects.
What would you do differently if you planned a similar project?
Future meetings will probably focus on deeper conversations around fewer topics. We would also expand measures of success to include participation by non-governmental organizations.

Learning patterns[edit]

Outcomes and impact[edit]

Outcomes[edit]

Provide the original project goal here.
"The goal is to reach out to 15 federal agencies that conduct scientific research or collect data, to introduce them to Wikipedia, to persuade them that participating on Wikipedia is relevant to their organizations' missions, and to develop long-term plans with five of these organizations."
Did you achieve your project goal? How do you know your goal was achieved? Please answer in 1 - 2 short paragraphs.
We succeeded in reaching out to six federal agencies as listed above. We also reached out to one international organization (PAHO) and five non-government organizations. Of the six federal agencies represented, four participated on both days. The participation of PAHO, not originally expected, helped give an international perspective to our work, spurring discussion of how our work could have impact in countries other than the United States.
We have not yet developed long-term plans. However, we have common goals and are continuing this conversation in the federal space.

Progress towards targets and goals[edit]

Project metrics

Target outcome Achieved outcome Explanation
15 federal agencies participating 6 federal agencies participating Department of Energy, National Archives and Records Administration, National Institute for Occupational Safety and Health, National Institutes of Health, National Library of Medicine, Office of Management and Budget
(no target outcome) 1 international organization participating Pan-American Health Organization
(no target outcome) 5 non-governmental organizations participating American University, Cochrane Collaboration, Consumer Reports, Medical Translation Task Force, University of Maryland


Global Metrics[edit]

We are trying to understand the overall outcomes of the work being funded across our grantees. In addition to the measures of success for your specific program (in above section), please use the table below to let us know how your project contributed to the Global Metrics. We know that not all projects will have results for each type of metric, so feel free to put "0" where necessary.

  1. Next to each required metric, list the actual outcome achieved through this project.
  2. Where necessary, explain the context behind your outcome. For example, if you were funded for an edit-a-thon which resulted in 0 new images, your explanation might be "This project focused solely on participation and articles written/improved, the goal was not to collect images."

For more information and a sample, see Global Metrics.

Metric Achieved outcome Explanation
1. # of active editors involved 11 Of the meeting participants, 11 were active on Wikimedia projects. This includes NIOSH Wikipedians in Residence and invited Wikimedia project participants.
2. # of new editors 0 The purpose of this project was not to recruit new editors, but to engage people in an educational, non-editing role.
3. # of individuals involved 23 Total count of those participating in the meeting either on Thursday, Friday, or both.
4a. # of new images/media added to Wikimedia articles/pages 0 The purpose of this project was not to contribute to Wikimedia projects directly, but to engage people in an educational, non-editing role.
4b. # of new images/media uploaded to Wikimedia Commons (Optional) 0 The purpose of this project was not to contribute to Wikimedia projects directly, but to engage people in an educational, non-editing role.
5. # of articles added or improved on Wikimedia projects 0 The purpose of this project was not to contribute to Wikimedia projects directly, but to engage people in an educational, non-editing role.
6. Absolute value of bytes added to or deleted from Wikimedia projects 0 The purpose of this project was not to contribute to Wikimedia projects directly, but to engage people in an educational, non-editing role.
Learning question
Did your work increase the motivation of contributors, and how do you know?
The work helped to increase the bonds between the U.S. federal government and the Wikipedia community through networking and the establishment of shared goals.


Impact[edit]

What impact did this project have on WMF's mission and the strategic priorities?

Option A: How did you increase participation in one or more Wikimedia projects?

Option B: How did you improve quality on one or more Wikimedia projects?

Option C: How did you increase the reach (readership) of one or more Wikimedia projects?

  • This work should, in the long term, increase participation of federal agencies on Wikimedia projects, and improve the quality of Wikimedia projects through high-quality content partnerships. We hope to grow the success experienced by the National Archives in their contribution of media and by NIOSH in their contribution of chemical safety data to Wikidata. Our focus on documenting existing work and best practice will help us advocate to other federal agencies to carry on this work and grow the Wikimedia projects in a constructive partnership with the Wikimedia community.

Reporting and documentation of expenditures[edit]

This section describes the grant's use of funds

Documentation[edit]

Did you send documentation of all expenses paid with grant funds to grants at wikimedia dot org, according to the guidelines here? Answer "Yes" or "No".
Yes

Expenses[edit]

Please list all project expenses in a table here, with descriptions and dates. Review the instructions here.
Item Budget Actual Difference Note
Travel $1,950.00 $1,516.54 -22.2% One of our funded participants received funding from an external source
Accommodations $696.00 $863.33 +24.0% We chose a more centrally located hotel instead, but this was more convenient for participants and reduced ground transportation costs.
Catering $300.00 $450.93 +50.3% Went with a different vendor.
Per Diem $186.00 $0.00 -100% No allowances were issued.
Public Transportation $60.00 $0.00 -100% No need to fund transportation costs.
Ground Transportation $200.00 $0.00 -100% No one submitted receipts for transportation costs.
Total $3,392.00 $2,830.80 -16.5%
Total project budget (from your approved grant submission)
$3,392.00
Total amount requested from WMF (from your approved grant submission, this total will be the same as the total project budget if PEG is your only funding source)
$3,392.00
Total amount spent on this project
$2,830.80
Total amount of Project and Event grant funds spent on this project
$2,830.80
Are there additional sources that funded any part of this project? List them here.
NIOSH staff travel was funded through NIOSH, and two Wikipedians had travel funded from a non-Wikimedia DC source, but precise financial information is not available.

Remaining funds[edit]

Remaining funds from this grant have been returned to WMF in the amount of US$561.20.
Are there any grant funds remaining?
Answer YES or NO.
Yes
Please list the total amount (specify currency) remaining here. (This is the amount you did not use, or the amount you still have after completing your grant.)
$561.20
If funds are remaining they must be returned to WMF, reallocated to mission-aligned activities, or applied to another approved grant.
Please state here if you intend to return unused funds to WMF, submit a request for reallocation, or submit a new grant request, and then follow the instructions on your approved grant submission.
The funds should be re-allocated to a future grant.