Grants:PEG/Wiki-ID/Wikipedia:Rintis/Report

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Report accepted
This report for a Project and Event grant approved in FY 2014-15 has been reviewed and accepted by the Wikimedia Foundation.
  • You may still comment on this report on its discussion page, or visit the discussion page to read the discussion about this report.
  • You are welcome to Email grants at wikimedia dot org at any time if you have questions or concerns about this report.
Wiki-id White Logo.png

Project status[edit]

Did you comply with the requirements specified by WMF in the grant agreement?
YES
Is your project completed?
YES

Background[edit]

Starting up[edit]

Sad meet-up with only 3 participants, but still tried to look cool.

Two years ago, in 2013, several Wikipedians discussed the problems that was faced by the community in a small restaurant in Jakarta. From the conversations, we realized that the community need to take steps as the level of activity was quite low—since 2011, there was only two open meet ups that was held for the community.

As the first step, we developed a new organization that focuses on offline meet-ups and workshops. We called it Wiki-ID, we funded it by ourselves, and found it a headquarter as the center of its activity.

At first, it seemed like the concept was not working—there are not many people came to our events. Yet, as many existing volunteers stayed and new volunteers came, the community grew bigger. We held kinds of event that was never been held before, like an all-night edit-a-thon and a city tour.

Understanding volunteers[edit]

As the fund was extremely limited, we decided to held a survey so we can use our limited resources as efficient and as effective as possible. The survey was held on August 13th, 2013, to October 17th, 2013 and as a result we gained several insights:

Profile of Indonesian Wikipedians.jpg

In addition to that, we found out that only 47% of Wikipedia visitors knew that Wikipedia is written by volunteers. This was a big deal since we also found out that the reason why people contributes to Wikipedia is because they want to enggage in a voluntary activity. On one hand, this was a problem. Yet, it also presented opportunity: the more people know about Wikipedia and our volunteerism philosophy, the bigger the chance that they will contribute to it. So the best way to improve the number of volunteers is to spread the idea of volunteerism in Wikipedia.

With this facts in hand, we developed a program called Wikipedia:Rintis (English: Wikipedia:Pioneers) to rebuild Wikipedia bahasa Indonesia’s community and promote Wikipedia to a bigger audience.

Help from Wikimedia Foundation[edit]

As the project plan was quite ambitious, we decided to ask for assistance from Wikimedia Foundation to fund the event. The process of getting the fund itself was relatively quick and easy—as we only need to fill a form and provide supporting documents. In less than one month, we had already received the fund and started using it to hold events.

One main feature of this project was that everyone involved was a volunteer -- no one is getting paid -- as we believe only volunteers that able to recruit volunteers. Another feature was that there was no competitive event on the project. We focused on collaboration events and games rather than competition because we believe that competition will hinder the sense of kinship among volunteers.

With WMF help, we were able to hold bigger workshops and meetups.

At first, we planned 12 events to be executed. Yet as we find a way to save fund, we doubled the number to 25. The events were held in four different formats: WikiJam, WikiStorming, WikiSharing, and Other Events.

Activities and lessons learned[edit]

Type of activities[edit]

WikiJam - Edit-a-thon[edit]

WikiJam is our flagship events. It is so far one of the most effective and easiest way to recruit new volunteers. In these events, we choose a featured article from English Wikipedia, then translate it together. Each participant will be given a task to translate one or several subsections of the article until the article completed. This is our way to introduce and impose the concept of collaboration in Wikipedia, and teach new members how to write for Wikipedia in the most informal, enjoyable, yet effective way.

The number of participants ranged from 20 to 40 participants. The events were open to everyone and announced in Wikipedia bahasa Indonesia’s front page.

WikiStorming - Sharing and Discussion[edit]

In WikiStorming, participants are encouraged to make presentations about one topic (for example, how to increase collaboration in Wikipedia), after which the community will discuss the idea and execute it together. The goal of this event is to solve problem or to find a way to improve effectiveness in recruiting new volunteers.

The number of participants ranged from 3 to 20 participants. The events were opened only for Wiki-ID members and coordinators.

WikiSharing - Sharing and Discussion[edit]

In WikiSharing events, we choose speakers and initiate talks on one topic, especially in free culture and free knowledge movement.

The number of participants ranged from 50 to 200 participants.

Other events[edit]

Besides the three category of events, Wiki-ID also held some media interviews and online games/activities.

User:Adityarangga in a Wiki-Sharing event, Wiki-Week with Wikipedia, at MTs Cikarang.

List of activities[edit]

No. References Date Event Name Event Type Num of Participant Num of Active Wikipedians Num of New Users Notes
1 JUN14 7 June 2014 Wiki-Summer Festival Wiki-Sharing 250-500 10 170 Festival and seminar that was attended by 20 communities from around Indonesia. Open event in public space, did not track the number of participant. From the number of visitor to each tent, it is predicted that there were at least 250 participants.
2 JUL14 12-13 July 2014 Ngewiki Berjamaah 2014 Wiki-Jam 18 14 4
3 AUG14 24 August 2014 Wiki-Merdeka Wiki-Jam 24 11 13
4 OCT14-A 9 October 2014 Interview with CNN Media Interview 3 3 N/A Closed event (limited to 3 Wiki-ID representatives).
5 OCT14-B 12 October 2014 Wiki-Pahlawan Wiki-Jam 27 10 17
6 NOV14-A 2 November 2014 Wiki-Commons Wiki-Storming 11 4
7 NOV14-B 7 November 2014 Interview with Okezone.com Media Interview 2 2 N/A Closed event (limited to 2 Wiki-ID representatives).
8 NOV14-C 30 November 2014 Wikipedia untuk Indonesia November 2014 Wiki-Jam 27 14 13
9 DEC14-A 20 December 2014 Gift for Wikipedia Wiki-Jam 41 10 33
10 DEC14-B 26-28 December 2014 Wikisprint 2014 - 1st Period Online edit-a-thon 25 25 N/A
11 DEC14-C 28 December 2014 Internal meeting with Revo Arka Giri Soekatno Wiki-Storming 5 5 N/A Closed event (limited to Wiki-ID members).
12 JAN15 2-4 January 2015 Wikisprint 2014 - 2nd Period Online edit-a-thon 31 31 N/A
13 FEB15 21 February 2015 From Wikipedia with Love Wiki-Sharing 98 4 N/A As a start of an official partnership with SMK Bina Nasional Informatika. Closed event (limited to SMK Bina Nasional Informatika's students and 4 speakers).
14 MAR15 27 March 2015 Wiki-ID General Meeting of Members I Wiki-Storming 10 10 N/A The first strategic planning of Wiki-ID. Closed events (limited to Wiki-ID members).
15 APR15-A 26 April 2015 Internal meeting for next years' event Wiki-Storming 4 4 N/A Closed event (limited for next year's persons in charge).
16 APR15-B 26 April 2015 Wikipedia untuk Indonesia April 2015 Wiki-Jam 48 10 39
17 APR15-C 26 April 2015 Post-event meeting and evaluation Wiki-Storming 8 8 N/A Post-event dinner has become a tradition for us, yet as the number of participants was big, there were not enough meals for each volunteers, so we decide to dine in a restaurant nearby. Closed event (limited to Wiki-ID members).
18 MAY15-A 4 May 2015 Interview with Tempo Media Interview 7 7 N/A Closed event (limited to Wiki-ID members).
19 MAY15-B 5-7 May 2015 Wikisprint Mei 2015 Online edit-a-thon 18 18 N/A
20 MAY15-C 7 May 2015 Wiki-Week with Wikipedia at MTs Cikarang Wiki-Sharing 150-200 1 N/A Open event in a school. At least 150 students as predicted by the school's teacher as there were 10 classes that was invited to attend the event and there were at least 15 students per class. Closed event (limited to MTs Cikarang students and one representative of Wiki-ID, helped by some non-Wiki-ID volunteers).
21 MAY15-D 8 May 2015 In-house Public Speaking Training for Wikipedians Wiki-Sharing 6 6 N/A Preparation for upcoming Wikipedia seminars. Closed event (limited to Wiki-ID speakers).
22 MAY15-E 8 May 2015 Wiki-Woman Wiki-Storming 3 3 N/A Closed event (limited to those who have attended previous Wiki-ID events).
23 MAY15-F 9 May 2015 Wiki-Week with Wikipedia at SMK Bina Nasional Informatika Wiki-Sharing and Wiki-Jam 111 6 N/A Closed event.
24 MAY15-G 17 May 2015 Wikipedia untuk Indonesia May 2015 Wiki-Jam 26 5 21
25 MAY15-H 31 May 2015 Wiki-Birthday 2015 Wiki-Sharing 18 18 N/A Closed event (limited to those who have attended previous Wiki-ID events).
  • Total participants: 971
  • Total new Wikipedians: 310

Lessons learned[edit]

What worked well?
  • Effective method: find an effective method to recruit and train new volunteers then use it repeatedly. The event will be easier to be held and take less time to be prepared.
  • Combination of online and offline events: Offline event is good to introduce Wikipedia; online event is good to engage existing users and news volunteers that you recruit from the offline event. Both needs to be combined.
What didn't work?
  • Big event at the start of the project: It is not wise to hold a big event if the community is still new. Better start small and grow with time.
  • Wikimetrics: Still find it difficult to learn and implement in serial project like ours. The guy who tried to learn how to do it failed to implement the metrics and did not do it again on the second event, and no one wanted to take the task as it requires time to be learned, so unfortunately it was not used.
What would you do differently if you planned a similar project?
  • More online events to increase engagement.
  • Hiring staffs to do/execute task that cannot be done by volunteers; the management of the community should still be held by volunteers.

Learning patterns[edit]

Outcomes and impact[edit]

Outcomes[edit]

Provide the original project goal here.
The goal of this project is to recruit new users and develop offline community of Wikipedia bahasa Indonesia. The community will also promote Wikipedia and its sister projects, and increase awareness on Wikipedia's volunteerism philosophy (which is a big deal considering only 47% of Wikipedia visitors know that Wikipedia is written by volunteers when the main reason Indonesian Wikipedians signed up is because they want to be a volunteer).
Did you achieve your project goal? How do you know your goal was achieved? Please answer in 1 - 2 short paragraphs.
We have achieved our goal. Our community grows from 18 volunteers to 50 active volunteers and are ready to create another event. Based on June 2015 survey, the level of awareness of Wikipedia volunteerism philosophy increased from 47% to 70% (total respondent: 1881 respondents).
Wikipedia bahasa Indonesia 12th Birthday

Progress towards targets and goals[edit]

Expected direct impact[edit]

Target outcome Achieved outcome Explanation
540 total participants 971 total participants 180% achieved. Some seminar/festival events (like Wiki-Summer festival) were open events where everyone can join without registering to the event, so we did not track the number of participants. Yet, we can predict the number of participant (the method of prediction is written on each event that require it) and whenever a prediction is used, we use the smallest number to be put in this figure.
Active Wikipedian Engaged: at least 10 per event Out of 7 edit-a-thon events, only 1 in which less than 10 active users engaged on the event. Non-edit-a-thon events are usually closed event in which the number of participant is limited. 85% achieved.
New Wikipedian: 145 at the end of the project New Wikipedian: 310 at the end of the project 214% achieved.
20 of all edit-a-thon participants (10%) will have reached their 100 edits mark six months after their date of sign-up 6 of all edit-a-thon participants have reached their 100 edits mark six months after their date of sign-up 30% achieved. Not yet finished, the deadline for this goal is 6 month after the end of the project.

Expected indirect impact[edit]

Target outcome Achieved outcome Explanation
70 Active Wikipedians (>100 edits) in May 2015 42 Active Wikipedians (>100 edits) in May 2015 60% achieved
Facebook fans page member: From 78.093 to 100.000 at the end of May 2015 Facebook fans page member: From 78.093 to 92.143 at the end of May 2015 14.050 new fans
Awareness on Wikipedia's volunteerism philosophy: Increased from 47% to 80% in end of May 2015 Awareness on Wikipedia's volunteerism philosophy: Increased from 47% to 70.6% in end of May 2015

Global metrics[edit]

Metric Achieved outcome Explanation
1. # of active editors involved 18 18 at the start of the event, 50 at the end of the event. Active editors involved in each event is written in the table above.
2. # of new editors 310 List of usernames is available if needed (the list is written in paper/hard-copy and may take some time to re-write in Wiki)
3. # of individuals involved 971 At least 310 individuals involved in the events, both as participant or event committee.
4. # of new images/media added to Wikimedia articles/pages 0 Our events were focused on article writing for new users as new users is blocked by default from uploading images in Wikipedia bahasa Indonesia for at least 3 days after their sign up date and there were no time to teach how to use Wikimedia Commons.
5. # of articles added or improved on Wikimedia projects 372 We provided a list for each event and renew the list when required.

For online event, users were obligated to write the name of articles they made:

6. Absolute value of bytes added to or deleted from Wikimedia projects 0 Was not tracked
Learning question: Did your work increase the motivation of contributors, and how do you know?
Yes. One of the new volunteers recruited from the event, id:user:Andita Ratih, contributed greatly to the event and will become one of persons in charge for next year's event. Another new volunteer, id:user:Hiro Hamada 1, has contributed more than 400 edits in less than 6 months.
Some users traveled more than 500 km to attend the event, at their own expense. user:Farras, a student, save some money from his work as a freelance to buy airplane ticket from Surabaya to Depok (approx. 700km) four times.
Some old, inactive users, were motivated to contribute again. The most notable one is id:user:MaxiManuel111.


News coverage[edit]

No. Media Type Date Title Notes
1 NET. TV 2014-06-08 TV report on our first event in Waduk Pluit (Pluit Reservoir)
2 CNN Indonesia Online News 2014-11-06 Crowdsourcing and Crowdfunding for Wikipedia. CNN used our 2013 survey data for this infographics CNN made infographics based on our 2013 survey data
3 CNN Indonesia Online News 2014-11-06 How Wikipedia bahasa Indonesia Faces Vandalism CNN Interviewed Ricky Setiawan (Wiki-ID), Bonaditya (Wiki-ID), and Ivan Lanin about the way we counter vandalism
4 CNN Indonesia Online News 2014-11-06 Wikipedia and the story of "bohong deng" (roughly translated as "just kidding") This report explains how Wikipedia works
5 CNN Indonesia Online News 2014-11-06 History of Wikipedia
6 CNN Indonesia Online News 2014-11-06 Revo Arka Giri, Pioneer of Wikipedia Indonesia The story about how Revo started Wikipedia bahasa Indonesia
7 CNN Indonesia Online News 2014-11-06 Jokowi, Prabowo, and Wikipedia Edit-War The story about how Wikipedia bahasa Indonesia's number of edit was increasing on 2014 Indonesia presidential election, especially on two candidates' article.
8 Okezone.com Online News 2014-11-14 Vandalism In Wikipedia
9 Merdeka.com Online News 2014-11-17 23 Facts About Wikipedia
10 Jawa Pos Newspaper 2015-02-02 After Javanese Language, Now Madura and Balinese Language The story about current development of Wikipedia in Indonesia
11 Tempo Newspaper 2015-05-10 Wikipediawan: Not About Money, But Edits History of Wikipedia and Wiki-ID
12 Tempo Newspaper 2015-05-10 Platforms to Contribute for the Public Information (subscription is needed to access the article) The story about popular open knowledge platform in Indonesia, including Wikipedia
13 Tempo Newspaper 2015-05-10 Volunteers of the Free Knowledge (subscription is needed to access the article) The story about volunteers of open knowledge, featuring Ricky Setiawan, PIC of Wikipedia:Rintis

Partnership[edit]

Institution Form of cooperation/support
IT Departement of Depok City (government) The IT Department of Depok City allows Wiki-ID to use their facilities and the city library to hold a community events. Several rooms can be used (capacity: 10, 150, and 1000 participants). The formal agreement is being made.
SMK Bina Nasional Informatika The SMK Bina Nasional Informatika, as a Partner of Free Knowledge, allow Wiki-ID to use their facilities and hold seminars on their premises at no cost

Impact[edit]

What impact did this project have on WMF's mission and the strategic priorities?

How did you increase participation in one or more Wikimedia projects?

We have (1) organized 25 events with a total 971 participants and recruited 310 new volunteers, 6 of which have contributed more than 100 articles in less than 6 months, (2) successfully encouraged old, inactive users to contribute again, and (3) increased the number of members from 18 to 50 in one year.

How did you improve quality on one or more Wikimedia projects?

We have created and improved 372 articles in Wikipedia

How did you increase the reach (readership) of one or more Wikimedia projects?

Our events was featured in 6 national media (TV, newspaper, and online news), which helps promote Wikipedia to a larger audience and hopefully increases the level of readership of Wikipedia bahasa Indonesia.

Reporting and documentation of expenditures[edit]

This section describes the grant's use of funds

Documentation[edit]

Did you send documentation of all expenses paid with grant funds to grants at wikimedia dot org, according to the guidelines here? Answer "Yes" or "No".
YES

Budgeted vs actual[edit]

The variances between budgeted and actual expenses exist mainly because we moved the venue from Buaran, East Jakarta to Depok, West Java (near South Jakarta). We moved the venue because after the building in Buaran was expanded, we realized that there were still not enough room to accommodate the number of targeted participants (40 participants).

The new location in Depok was great and cheap, cost only Rp.175.000 for 4 hours on the weekend (about $17 - including a digital projector). Furthermore, it's only takes about 10 minutes walking from the biggest university in Indonesia, University of Indonesia, and its train station, University of Indonesia Train Station (which is connected to the whole Jakarta, Bogor, Depok, Tanggerang, and Bekasi megapolitan area). It's a perfect place to hold a Wikipedia workshop.

The problem was, we couldn't find any other vendor that is able to provide food as we planned at Rp.75.000 for 40 meals there. Most offerings are about 60k-100k for 150 meals minimum, which is above our budget. So we have no choice but to abandon the food plan. -- To be exact, we still provide good food and snacks but we abandon the thematic plan (like vegetarian sausage, satay party, etc). It was resulted in a huge saving for us and we used the fund to buy equipments and promotional tools to increase our effectiveness and branding capability.

The exact variances for each category are:

Category Budgeted (IDR) Actual (IDR) % Differences
Food and beverages 50,250,000 30,668,753 -39%
Transportation 750,000 300,000 -60%
Internet 3,600,000 2,322,700 -35%
Electricity 3,600,000 1,400,000 -61%
Tools 5,700,000 14,210,330 149%
Communication Not budgeted 1,677,324 -
Venue Not budgeted 1,375,000 -
Total 51,954,107

Expenses[edit]

Please list all project expenses in a table here, with descriptions and dates. Review the instructions here.
References Category Date Item Description Unit Number of Units Cost Per Unit IDR total Vendor Notes
MEAL-2014-0602 Food and Beverages 02-Jun-14 (Consolidated) Meal for Wiki-Summer Festival - Consolidated - 4,125,000 Rumah Kebaikan
EQUP-2014-0603 Tools and Equipments 03-Jun-14 Print Outdoor 1 - 20m 340 Gr m2 5 30,000 150,000 CANO Copy & Digital Printing Banner for background
EQUP-2014-0603 Tools and Equipments 03-Jun-14 Print Outdoor 1 - 20m 340 Gr m2 9 30,000 270,000 CANO Copy & Digital Printing Banner (big Wikipedia logo)
EQUP-2014-0604-A Tools and Equipments 04-Jun-14 (Consolidated) Electricity and lighting for Wiki-Summer Festival (A) - Consolidated - 745,000 TB Tunas Baru
EQUP-2014-0604-B Tools and Equipments 04-Jun-14 (Consolidated) Electricity and lighting for Wiki-Summer Festival (B) - Consolidated - 100,000 TB Tunas Baru
EQUP-2014-0604-C Tools and Equipments 04-Jun-14 (Consolidated) Electricity and lighting for Wiki-Summer Festival (C) - Consolidated - 798,000 TB Tunas Baru
EQUP-2014-0605-A Tools and Equipments 05-Jun-14 X-Banner 60 x 160 pcs 1 120,000 120,000 CANO Copy & Digital Printing Banner Wiki-ID
EQUP-2014-0605-A Tools and Equipments 05-Jun-14 Print Outdoor 1 - 20m 340 Gr m2 5 30,000 150,000 CANO Copy & Digital Printing Banner
EQUP-2014-0605-A Tools and Equipments 05-Jun-14 Roll Banner 85 - 200 cm pcs 1 450,000 450,000 CANO Copy & Digital Printing Roll Banner Wikipedia
EQUP-2014-0605-A Tools and Equipments 05-Jun-14 Digital Colour INDIGO Art Paper 120Gr - 150Gr A3 pcs 4 6,000 24,000 CANO Copy & Digital Printing Name tag
EQUP-2014-0605-A Tools and Equipments 05-Jun-14 ID Card Tali Gantung pcs 30 1,800 54,000 CANO Copy & Digital Printing Name tag lace
EQUP-2014-0605-A Tools and Equipments 05-Jun-14 Tempat ID Card Transparant pcs 30 3,000 90,000 CANO Copy & Digital Printing Name tag holder
EQUP-2014-0605-B Tools and Equipments 05-Jun-14 Lampu pcs 22 5,500 121,000 UD Ucok Jaya Makmur Lamp
EQUP-2014-0605-B Tools and Equipments 05-Jun-14 Rol Kabel pcs 1 150,000 150,000 UD Ucok Jaya Makmur Cable roll
EQUP-2014-0605-B Tools and Equipments 05-Jun-14 Fitting pcs 20 5,000 100,000 UD Ucok Jaya Makmur Lamp holder
EQUP-2014-0605-B Tools and Equipments 05-Jun-14 Yninist pcs 20 2,000 40,000 UD Ucok Jaya Makmur Lamp
EQUP-2014-0605-B Tools and Equipments 05-Jun-14 Celielnec TL 20 pcs 3 53,333 160,000 UD Ucok Jaya Makmur TL Lamp
EQUP-2014-0605-C Tools and Equipments 06-Jun-14 Sewa tenda baazar pcs 20 170,500 3,410,000 Idris Sukses Tents for Wiki-Summer Festival
EQUP-2014-0610 Tools and Equipments 10-Jun-14 Merchandise (mug) pcs 200 25,000 5,000,000 Studio Rumah Kebaikan Souvenir
PHON-2014-0625 Communication 25-Jun-14 Phone bill for June 2014 bill 1 300,851 300,851 Telkomsel
MEAL-2014-0705 Food and Beverages 05-Jul-14 (Consolidated) Meal for Ngewiki Berjamaah - Consolidated - 6,000,000 Rumah Kebaikan
EQUP-2014-0711 Tools and Equipments 11-Jul-14 Ensiklopedia Tokoh Pendidikan Luar Biasa pcs 1 87,000 87,000 Salemba Toko Buku Book as a source of edit-a-thon
PHON-2014-0725 Communication 25-Jul-14 Phone bill for July 2014 bill 1 82,104 82,104 Telkomsel
EQUP-2014-0821 Tools and Equipments 21-Aug-14 LR03-AAA/49 pcs 1 19,000 19,000 Indomaret Battery
ELEC-2014-0822 Electricity 22-Aug-14 Electricity bill for August 2014 bill 1 250,000 250,000 PLN
EQUP-2014-0824 Tools and Equipments 24-Aug-14 EVERD BAT 1222 9v pcs 4 11,500 46,000 Indomaret Battery
MEAL-2014-0824 Food and Beverages 24-Aug-14 (Consolidated) Meal for Wiki-Merdeka - Consolidated - 2,475,000 Kubah Katering
VENU-2014-0824-A Venue 24-Aug-14 Annual membership for Code Margonda Co-Working Space (venue) bill 1 200,000 200,000 Code Margonda
VENU-2014-0824-B Venue 24-Aug-14 Community Space (event venue) bill 1 125,000 125,000 Code Margonda
PHON-2014-0825 Communication 25-Aug-14 Phone bill for August 2014 bill 1 94,608 94,608 Telkomsel
INTR-2014-0831 Internet 31-Aug-14 Internet bill for August 2014 bill 1 222,000 222,000 First Media
ELEC-2014-0925 Electricity 25-Sep-14 Electricity bill for September 2014 bill 1 250,000 250,000 PLN
PHON-2014-0925 Communication 25-Sep-14 Phone bill for September 2014 bill 1 98,358 98,358 Telkomsel
INTR-2014-0930 Internet 30-Sep-14 Internet bill for September 2014 bill 1 189,900 189,900 First Media
EQUP-2014-1011 Tools and Equipments 11-Oct-14 Colour Sticker Transparet 1 lbr - 25 lbr A3 pcs 5 15,000 75,000 CANO Copy & Digital Printing Souvenir (Sticker)
MEAL-2014-1012 Food and Beverages 12-Oct-14 (Consolidated) Meal for Wiki-Pahlawan - Consolidated - 2,475,000 Kubah Katering
VENU-2014-1012 Venue 12-Oct-14 Community Space (event venue) bill 1 175,000 175,000 Code Margonda
PHON-2014-1025 Communication 25-Oct-14 Phone bill for October 2014 bill 1 117,330 117,330 Telkomsel
ELEC-2014-1029 Electricity 29-Oct-14 Electricity bill for October 2014 bill 1 250,000 250,000 PLN
INTR-2014-1031 Internet 31-Oct-14 Internet bill for October 2014 bill 1 160,800 160,800 First Media
MEAL-2014-1102 Food and Beverages 02-Nov-14 (Consolidated) Meal for Wiki-Commons - Consolidated - 335,250 Urban Pizza
ELEC-2014-1112 Electricity 12-Nov-14 Electricity bill for November 2014 bill 1 150,000 150,000 PLN
PHON-2014-1125 Communication 25-Nov-14 Phone bill for November 2014 bill 1 194,887 194,887 Telkomsel
EQUP-2014-1130-A Tools and Equipments 30-Nov-14 Snow Whiteboard HITM pcs 1 11,500 11,500 Indomaret Marker
EQUP-2014-1130-A Tools and Equipments 30-Nov-14 IDM Sticky Notes pcs 1 9,900 9,900 Indomaret
EQUP-2014-1130-B Tools and Equipments 30-Nov-14 Full Color Sticker Kromo A3 pcs 3 8,000 24,000 CV Pandawa Souvenir (sticker)
MEAL-2014-1130 Food and Beverages 30-Nov-14 (Consolidated) Meal for Wikipedia untuk Indonesia Nov 2014 - Consolidated - 2,475,000 Kubah Katering
VENU-2014-1130 Venue 30-Nov-14 Community Space (event venue) bill 1 175,000 175,000 Code Margonda
INTR-2014-1203 Internet 03-Dec-14 Internet bill for November 2014 bill 1 250,000 250,000 First Media
EQUP-2014-1217 Tools and Equipments 17-Dec-14 Nokia N105 RM 908 Cyan pcs 1 220,000 220,000 Erafone Cibinong City Mall Phone to call participants (we decided to buy phone instead of modem as planned)
EQUP-2014-1218 Tools and Equipments 18-Dec-14 (Consolidated) Pre-paid phone card - 1 32,000 32,000 Efi Cell
EQUP-2014-1220-A Tools and Equipments 20-Dec-14 Kenmaster Steker T pcs 1 63,800 63,800 Hypermart Depok Town Square Cable roll
EQUP-2014-1220-A Tools and Equipments 20-Dec-14 Kimgankari kbl 3806 pcs 1 67,900 67,900 Hypermart Depok Town Square Cable roll
EQUP-2014-1220-B Tools and Equipments 20-Dec-14 Art Paper 120Gr - 150 Gr pcs 2 6,000 12,000 CANO Copy & Digital Printing Name tag
EQUP-2014-1220-B Tools and Equipments 20-Dec-14 Sticker Kromo pcs 2 11,000 22,000 CANO Copy & Digital Printing Souvenir (sticker)
EQUP-2014-1220-C Tools and Equipments 20-Dec-14 Tempat Nametag pcs 16 2,000 32,000 CANO Copy & Digital Printing Name tag holder
EQUP-2014-1220-C Tools and Equipments 20-Dec-14 ID Card Tali Gantung pcs 16 1,600 25,600 CANO Copy & Digital Printing Name tag lace
MEAL-2014-1220 Food and Beverages 20-Dec-14 (Consolidated) Meal for Gift for Wikipedia - Consolidated - 2,750,000 Kubah Katering
VENU-2014-1220 Venue 20-Dec-14 Community Space (event venue) bill 1 175,000 175,000 Code Margonda
INTR-2014-1223 Internet 23-Dec-14 Internet bill for December 2014 bill 1 250,000 250,000 First Media
PHON-2014-1225 Communication 25-Dec-14 Phone bill for December 2014 bill 1 174,974 174,974 Telkomsel
MEAL-2014-1228-A Food and Beverages 28-Dec-14 (Consolidated) Meal for internal meetings with Revo Arka Giri - Consolidated - 222,500 Domino's Pizza Senayan City
MEAL-2014-1228-B Food and Beverages 28-Dec-14 (Consolidated) Meal for internal meetings with Revo Arka Giri - Consolidated - 75,500 Domino's Pizza Senayan City
INTR-2015-0115 Internet 15-Jan-15 Internet bill for January 2015 bill 1 250,000 250,000 First Media
ELEC-2015-0117 Electricity 17-Jan-15 Electricity bill for December 2014 bill 1 250,000 250,000 PLN
PHON-2015-0125 Communication 25-Jan-15 Phone bill for January 2015 bill 1 84,551 84,551 Telkomsel
ELEC-2015-0206 Electricity 06-Feb-15 Electricity bill for January 2015 bill 1 250,000 250,000 PLN
INTR-2015-0212 Internet 12-Feb-15 Internet bill for February 2015 bill 1 250,000 250,000 First Media
MEAL-2015-0221-A Food and Beverages 21-Feb-15 (Consolidated) Breakfast for Kencan Kilat Komunitas 2015 (A) - Consolidated - 147,500 PT Modern Sevel Indonesia (Seven-Eleven)
MEAL-2015-0221-B Food and Beverages 21-Feb-15 (Consolidated) Breakfast for Kencan Kilat Komunitas 2015 (B) - Consolidated - 15,000 PT Modern Sevel Indonesia (Seven-Eleven)
MEAL-2015-0221-C Food and Beverages 21-Feb-15 (Consolidated) Meal for Kencan Kilat Komunitas 2015 (A) - Consolidated - 147,000 Kentucky Fried Chicken
MEAL-2015-0221-D Food and Beverages 21-Feb-15 (Consolidated) Meal for Kencan Kilat Komunitas 2015 (B) - Consolidated - 22,000 Kentucky Fried Chicken
TRAN-2015-0222 Transportation 22-Feb-15 Gasoline Liter 24 8,333 200,000 Pertamina
PHON-2015-0225 Communication 25-Feb-15 Phone bill for February 2015 bill 1 131,366 131,366 Telkomsel
INTR-2015-0309 Internet 9-Mar-15 Internet bill for March 2015 bill 1 250,000 250,000 First Media
PHON-2015-0325 Communication 25-Mar-15 Phone bill for March 2015 bill 1 139,007 139,007 Telkomsel
MEAL-2015-0327 Food and Beverages 27-Mar-15 (Consolidated) Foods for Internal Meetings - Consolidated - 500,000 ReeBut Resto & Longue
TRAN-2015-0329 Transportation 29-Mar-15 Gasoline Liter 5 10,000 50,000 Pertamina
EQUP-2015-0425 Tools and Equipments 25-Apr-15 (Consolidated) Print and photocopy - 1 39,000 39,000 Ar-Ridho Photo Copy
PHON-2015-0425 Communication 25-Apr-15 Phone bill for April 2015 bill 1 112,060 112,060 Telkomsel
MEAL-2015-0426-A Food and Beverages 26-Apr-15 (Consolidated) Meal for Internal Meetings (A) - Consolidated - 108,000 Kentucky Fried Chicken
MEAL-2015-0426-B Food and Beverages 26-Apr-15 (Consolidated) Meal for Internal Meetings (B) - Consolidated - 35,000 Kentucky Fried Chicken
MEAL-2015-0426-C Food and Beverages 26-Apr-15 (Consolidated) Meal for Wikipedia untuk Indonesia Apr 2015 - Consolidated - 2,750,000 Kubah Katering
MEAL-2015-0426-D Food and Beverages 26-Apr-15 (Consolidated) Meal for post-event dinner and planning - Consolidated - 546,001 Pizza Hut
VENU-2015-0426 Venue 26-Apr-15 Community Space (event venue) bill 1 175,000 175,000 Code Margonda
INTR-2015-0504 Internet 4-May-15 Internet bill for April 2015 bill 1 250,000 250,000 First Media
MEAL-2015-0504 Food and Beverages 04-May-15 (Consolidated) Meal for interview with Tempo Media - Consolidated - 365,000 Pizza Hut
INTR-2015-0506 Internet 6-May-15 Internet bill for May 2015 bill 1 250,000 250,000 First Media
EQUP-2015-0508 Tools and Equipments 08-May-15 Digital Colour INDIGO Sticker Vinyl A3 pcs 6 15,000 90,000 CANO Copy & Digital Printing Souvenir (Sticker)
EQUP-2015-0508 Tools and Equipments 08-May-15 Digital Colour INDIGO Art Carton A3 pcs 3 7,000 21,000 CANO Copy & Digital Printing Certificate for speaker
EQUP-2015-0508 Tools and Equipments 08-May-15 Roll Banner 85 - 200 cm pcs 1 450,000 450,000 CANO Copy & Digital Printing Roll Banner Wikipedia (the old one was broken)
EQUP-2015-0508 Tools and Equipments 08-May-15 Roll Banner 85 - 200 cm pcs 1 450,000 450,000 CANO Copy & Digital Printing Roll Banner Wiki-ID
MEAL-2015-0509 Food and Beverages 09-May-15 (Consolidated) Meal for Wiki-Week with Wikipedia - Consolidated - 169,000 PT Modern Sevel Indonesia (Seven-Eleven)
EQUP-2015-0517 Tools and Equipments 17-May-15 (Consolidated) Print and photocopy - Consolidated - 38,000 Anugerah Print Shop
MEAL-2015-0517-A Food and Beverages 17-May-15 (Consolidated) Meal for Wikipedia untuk Indonesia - Consolidated - 2,750,000 Kubah Katering
MEAL-2015-0517-B Food and Beverages 17-May-15 (Consolidated) Post-event Dinner and Planning - Consolidated - 552,002 Pizza Hut
VENU-2015-0517 Venue 17-May-15 Community Space (event venue) bill 1 175,000 175,000 Code Margonda
PHON-2015-0525 Communication 25-May-15 Phone bill for May 2015 bill 1 147,228 147,228 Telkomsel
EQUP-2015-0530-A Tools and Equipments 30-May-15 (Consolidated) Equipment for Wiki Birthday (1) - Consolidated - 360,600 PT Trans Retail Indonesia (Carrefour)
EQUP-2015-0530-B Tools and Equipments 30-May-15 (Consolidated) Equipment for Wiki Birthday (2) - Consolidated - 46,000 CV Multi Media Cibinong
EQUP-2015-0531 Tools and Equipments 31-May-15 Snowman Permanent BI pcs 1 18,130 18,130 Hypermart Depok Town Square Marker
EQUP-2015-0531 Tools and Equipments 31-May-15 PC-50L Clear Pack pcs 1 17,900 17,900 Hypermart Depok Town Square Packaging tape
MEAL-2015-0531-A Food and Beverages 31-May-15 (Consolidated) Food for Wiki-Birthday 2015 - Consolidated - 1,450,000 Kiky Catering
MEAL-2015-0531-B Food and Beverages 31-May-15 (Consolidated) Beverages for Wiki-Birthday 2015 - Consolidated - 179,000 Warung Ewo
VENU-2015-0531 Venue 31-May-15 Community Space (event venue) bill 1 175,000 175,000 Code Margonda

Detail of transportation expense[edit]

Date Vendor Amount (IDR) City Distance traveled (total) Purpose of purchase Receipt
22-Feb-15 Pertamina 200,000 Cibinong-Bekasi, Bekasi-Cibinong, three times 313.2 km The gasoline is for transport in three different days. The purpose was to make a partnership with SMK Bina Nasional Informatika. Day 1) Introduction (4 February 2015), 2) Finalization (14 February 2015), and Execution (21 February 2015) TRAN-2015-0222
29-Mar-15 Pertamina 50,000 Cibinong-Depok, Depok-Cibinong 42 km To pick up 10 Wikipedians to a meeting location, one of the Wikipedian's home. The location can not easily reached by public transportation so a car was needed. TRAN-2015-0329

Budget spent[edit]

Total project budget (from your approved grant submission)
IDR 64,123,437.8
Total amount requested from WMF (from your approved grant submission, this total will be the same as the total project budget if PEG is your only funding source)
IDR 63,900,000
Total amount spent on this project
IDR 51,904,107
Total amount of Project and Event grant funds spent on this project
IDR 51,904,107
Are there additional sources that funded any part of this project? List them here.
Funds from PIC 1 and 2. Not tracked (we did not plan/wish to disclose our individual contribution).

Remaining funds[edit]

Remaining funds are still due WMF. The grantee should return these funds to WMF by check (only within the US) or international wire transfer, and contact grantsadmin at wikimedia dot org to let WMF know to expect the funds. Instructions for returning funds to WMF are at Grants:Return unused funds to WMF.
Are there any grant funds remaining?
Answer YES or NO.
YES
Please list the total amount (specify currency) remaining here. (This is the amount you did not use, or the amount you still have after completing your grant.)
IDR 12,219,331
If funds are remaining they must be returned to WMF, reallocated to mission-aligned activities, or applied to another approved grant.
Please state here if you intend to return unused funds to WMF, submit a request for reallocation, or submit a new grant request, and then follow the instructions on your approved grant submission.
We intend to make a new grant request for June 2015 (reimbursement) to May 2016.


Additional information[edit]

Observer[edit]

Observer/external references for additional information (Indonesian Wikimedians who have attended one or more of our events)

Notes[edit]

  • All changes was approved by AWang (WMF) by email
  • Event on January was canceled due to flood that affected the whole city's transportation system


Documentation of expenditures has been received by WMF.

The funds remaining from this grant may be allocated to another grant submission if it is approved: [[{{{submission}}}]].