Grants:PEG/Wiki-ID/Wikipedia:Rintis/Report
- Report accepted
- To read the approved grant submission describing the plan for this project, please visit Grants:PEG/Wiki-ID/Wikipedia:Rintis.
- You may still comment on this report on its discussion page, or visit the discussion page to read the discussion about this report.
- You are welcome to Email grants at wikimedia dot org at any time if you have questions or concerns about this report.
Project status[edit]
- Did you comply with the requirements specified by WMF in the grant agreement?
- YES
- Is your project completed?
- YES
Background[edit]
Starting up[edit]
Two years ago, in 2013, several Wikipedians discussed the problems that was faced by the community in a small restaurant in Jakarta. From the conversations, we realized that the community need to take steps as the level of activity was quite low—since 2011, there was only two open meet ups that was held for the community.
As the first step, we developed a new organization that focuses on offline meet-ups and workshops. We called it Wiki-ID, we funded it by ourselves, and found it a headquarter as the center of its activity.
At first, it seemed like the concept was not working—there are not many people came to our events. Yet, as many existing volunteers stayed and new volunteers came, the community grew bigger. We held kinds of event that was never been held before, like an all-night edit-a-thon and a city tour.
Understanding volunteers[edit]
As the fund was extremely limited, we decided to held a survey so we can use our limited resources as efficient and as effective as possible. The survey was held on August 13th, 2013, to October 17th, 2013 and as a result we gained several insights:
In addition to that, we found out that only 47% of Wikipedia visitors knew that Wikipedia is written by volunteers. This was a big deal since we also found out that the reason why people contributes to Wikipedia is because they want to enggage in a voluntary activity. On one hand, this was a problem. Yet, it also presented opportunity: the more people know about Wikipedia and our volunteerism philosophy, the bigger the chance that they will contribute to it. So the best way to improve the number of volunteers is to spread the idea of volunteerism in Wikipedia.
With this facts in hand, we developed a program called Wikipedia:Rintis (English: Wikipedia:Pioneers) to rebuild Wikipedia bahasa Indonesia’s community and promote Wikipedia to a bigger audience.
Help from Wikimedia Foundation[edit]
As the project plan was quite ambitious, we decided to ask for assistance from Wikimedia Foundation to fund the event. The process of getting the fund itself was relatively quick and easy—as we only need to fill a form and provide supporting documents. In less than one month, we had already received the fund and started using it to hold events.
One main feature of this project was that everyone involved was a volunteer -- no one is getting paid -- as we believe only volunteers that able to recruit volunteers. Another feature was that there was no competitive event on the project. We focused on collaboration events and games rather than competition because we believe that competition will hinder the sense of kinship among volunteers.
At first, we planned 12 events to be executed. Yet as we find a way to save fund, we doubled the number to 25. The events were held in four different formats: WikiJam, WikiStorming, WikiSharing, and Other Events.
Activities and lessons learned[edit]
Type of activities[edit]
WikiJam - Edit-a-thon[edit]
WikiJam is our flagship events. It is so far one of the most effective and easiest way to recruit new volunteers. In these events, we choose a featured article from English Wikipedia, then translate it together. Each participant will be given a task to translate one or several subsections of the article until the article completed. This is our way to introduce and impose the concept of collaboration in Wikipedia, and teach new members how to write for Wikipedia in the most informal, enjoyable, yet effective way.
The number of participants ranged from 20 to 40 participants. The events were open to everyone and announced in Wikipedia bahasa Indonesia’s front page.
WikiStorming - Sharing and Discussion[edit]
In WikiStorming, participants are encouraged to make presentations about one topic (for example, how to increase collaboration in Wikipedia), after which the community will discuss the idea and execute it together. The goal of this event is to solve problem or to find a way to improve effectiveness in recruiting new volunteers.
The number of participants ranged from 3 to 20 participants. The events were opened only for Wiki-ID members and coordinators.
WikiSharing - Sharing and Discussion[edit]
In WikiSharing events, we choose speakers and initiate talks on one topic, especially in free culture and free knowledge movement.
The number of participants ranged from 50 to 200 participants.
Other events[edit]
Besides the three category of events, Wiki-ID also held some media interviews and online games/activities.
List of activities[edit]
| No. | References | Date | Event Name | Event Type | Num of Participant | Num of Active Wikipedians | Num of New Users | Notes |
|---|---|---|---|---|---|---|---|---|
| 1 | JUN14 | 7 June 2014 | Wiki-Summer Festival | Wiki-Sharing | 250-500 | 10 | 170 | Festival and seminar that was attended by 20 communities from around Indonesia. Open event in public space, did not track the number of participant. From the number of visitor to each tent, it is predicted that there were at least 250 participants. |
| 2 | JUL14 | 12-13 July 2014 | Ngewiki Berjamaah 2014 | Wiki-Jam | 18 | 14 | 4 | |
| 3 | AUG14 | 24 August 2014 | Wiki-Merdeka | Wiki-Jam | 24 | 11 | 13 | |
| 4 | OCT14-A | 9 October 2014 | Interview with CNN | Media Interview | 3 | 3 | N/A | Closed event (limited to 3 Wiki-ID representatives). |
| 5 | OCT14-B | 12 October 2014 | Wiki-Pahlawan | Wiki-Jam | 27 | 10 | 17 | |
| 6 | NOV14-A | 2 November 2014 | Wiki-Commons | Wiki-Storming | 11 | 4 | ||
| 7 | NOV14-B | 7 November 2014 | Interview with Okezone.com | Media Interview | 2 | 2 | N/A | Closed event (limited to 2 Wiki-ID representatives). |
| 8 | NOV14-C | 30 November 2014 | Wikipedia untuk Indonesia November 2014 | Wiki-Jam | 27 | 14 | 13 | |
| 9 | DEC14-A | 20 December 2014 | Gift for Wikipedia | Wiki-Jam | 41 | 10 | 33 | |
| 10 | DEC14-B | 26-28 December 2014 | Wikisprint 2014 - 1st Period | Online edit-a-thon | 25 | 25 | N/A | |
| 11 | DEC14-C | 28 December 2014 | Internal meeting with Revo Arka Giri Soekatno | Wiki-Storming | 5 | 5 | N/A | Closed event (limited to Wiki-ID members). |
| 12 | JAN15 | 2-4 January 2015 | Wikisprint 2014 - 2nd Period | Online edit-a-thon | 31 | 31 | N/A | |
| 13 | FEB15 | 21 February 2015 | From Wikipedia with Love | Wiki-Sharing | 98 | 4 | N/A | As a start of an official partnership with SMK Bina Nasional Informatika. Closed event (limited to SMK Bina Nasional Informatika's students and 4 speakers). |
| 14 | MAR15 | 27 March 2015 | Wiki-ID General Meeting of Members I | Wiki-Storming | 10 | 10 | N/A | The first strategic planning of Wiki-ID. Closed events (limited to Wiki-ID members). |
| 15 | APR15-A | 26 April 2015 | Internal meeting for next years' event | Wiki-Storming | 4 | 4 | N/A | Closed event (limited for next year's persons in charge). |
| 16 | APR15-B | 26 April 2015 | Wikipedia untuk Indonesia April 2015 | Wiki-Jam | 48 | 10 | 39 | |
| 17 | APR15-C | 26 April 2015 | Post-event meeting and evaluation | Wiki-Storming | 8 | 8 | N/A | Post-event dinner has become a tradition for us, yet as the number of participants was big, there were not enough meals for each volunteers, so we decide to dine in a restaurant nearby. Closed event (limited to Wiki-ID members). |
| 18 | MAY15-A | 4 May 2015 | Interview with Tempo | Media Interview | 7 | 7 | N/A | Closed event (limited to Wiki-ID members). |
| 19 | MAY15-B | 5-7 May 2015 | Wikisprint Mei 2015 | Online edit-a-thon | 18 | 18 | N/A | |
| 20 | MAY15-C | 7 May 2015 | Wiki-Week with Wikipedia at MTs Cikarang | Wiki-Sharing | 150-200 | 1 | N/A | Open event in a school. At least 150 students as predicted by the school's teacher as there were 10 classes that was invited to attend the event and there were at least 15 students per class. Closed event (limited to MTs Cikarang students and one representative of Wiki-ID, helped by some non-Wiki-ID volunteers). |
| 21 | MAY15-D | 8 May 2015 | In-house Public Speaking Training for Wikipedians | Wiki-Sharing | 6 | 6 | N/A | Preparation for upcoming Wikipedia seminars. Closed event (limited to Wiki-ID speakers). |
| 22 | MAY15-E | 8 May 2015 | Wiki-Woman | Wiki-Storming | 3 | 3 | N/A | Closed event (limited to those who have attended previous Wiki-ID events). |
| 23 | MAY15-F | 9 May 2015 | Wiki-Week with Wikipedia at SMK Bina Nasional Informatika | Wiki-Sharing and Wiki-Jam | 111 | 6 | N/A | Closed event. |
| 24 | MAY15-G | 17 May 2015 | Wikipedia untuk Indonesia May 2015 | Wiki-Jam | 26 | 5 | 21 | |
| 25 | MAY15-H | 31 May 2015 | Wiki-Birthday 2015 | Wiki-Sharing | 18 | 18 | N/A | Closed event (limited to those who have attended previous Wiki-ID events). |
- Total participants: 971
- Total new Wikipedians: 310
Lessons learned[edit]
- What worked well?
- Effective method: find an effective method to recruit and train new volunteers then use it repeatedly. The event will be easier to be held and take less time to be prepared.
- Combination of online and offline events: Offline event is good to introduce Wikipedia; online event is good to engage existing users and news volunteers that you recruit from the offline event. Both needs to be combined.
- What didn't work?
- Big event at the start of the project: It is not wise to hold a big event if the community is still new. Better start small and grow with time.
- Wikimetrics: Still find it difficult to learn and implement in serial project like ours. The guy who tried to learn how to do it failed to implement the metrics and did not do it again on the second event, and no one wanted to take the task as it requires time to be learned, so unfortunately it was not used.
- What would you do differently if you planned a similar project?
- More online events to increase engagement.
- Hiring staffs to do/execute task that cannot be done by volunteers; the management of the community should still be held by volunteers.
Learning patterns[edit]
- Understand local volunteers' characteristics and behavior to develop an effective program
- Use Advanced Site Notice to Promote Events
- Making sure that the participants actually come to an event
Outcomes and impact[edit]
Outcomes[edit]
- Provide the original project goal here.
- The goal of this project is to recruit new users and develop offline community of Wikipedia bahasa Indonesia. The community will also promote Wikipedia and its sister projects, and increase awareness on Wikipedia's volunteerism philosophy (which is a big deal considering only 47% of Wikipedia visitors know that Wikipedia is written by volunteers when the main reason Indonesian Wikipedians signed up is because they want to be a volunteer).
- Did you achieve your project goal? How do you know your goal was achieved? Please answer in 1 - 2 short paragraphs.
- We have achieved our goal. Our community grows from 18 volunteers to 50 active volunteers and are ready to create another event. Based on June 2015 survey, the level of awareness of Wikipedia volunteerism philosophy increased from 47% to 70% (total respondent: 1881 respondents).
Progress towards targets and goals[edit]
Expected direct impact[edit]
| Target outcome | Achieved outcome | Explanation |
|---|---|---|
| 540 total participants | 971 total participants | 180% achieved. Some seminar/festival events (like Wiki-Summer festival) were open events where everyone can join without registering to the event, so we did not track the number of participants. Yet, we can predict the number of participant (the method of prediction is written on each event that require it) and whenever a prediction is used, we use the smallest number to be put in this figure. |
| Active Wikipedian Engaged: at least 10 per event | Out of 7 edit-a-thon events, only 1 in which less than 10 active users engaged on the event. Non-edit-a-thon events are usually closed event in which the number of participant is limited. | 85% achieved. |
| New Wikipedian: 145 at the end of the project | New Wikipedian: 310 at the end of the project | 214% achieved. |
| 20 of all edit-a-thon participants (10%) will have reached their 100 edits mark six months after their date of sign-up | 6 of all edit-a-thon participants have reached their 100 edits mark six months after their date of sign-up | 30% achieved. Not yet finished, the deadline for this goal is 6 month after the end of the project. |
Expected indirect impact[edit]
| Target outcome | Achieved outcome | Explanation |
|---|---|---|
| 70 Active Wikipedians (>100 edits) in May 2015 | 42 Active Wikipedians (>100 edits) in May 2015 | 60% achieved |
| Facebook fans page member: From 78.093 to 100.000 at the end of May 2015 | Facebook fans page member: From 78.093 to 92.143 at the end of May 2015 | 14.050 new fans |
| Awareness on Wikipedia's volunteerism philosophy: Increased from 47% to 80% in end of May 2015 | Awareness on Wikipedia's volunteerism philosophy: Increased from 47% to 70.6% in end of May 2015 |
Global metrics[edit]
| Metric | Achieved outcome | Explanation |
|---|---|---|
| 1. # of active editors involved | 18 | 18 at the start of the event, 50 at the end of the event. Active editors involved in each event is written in the table above. |
| 2. # of new editors | 310 | List of usernames is available if needed (the list is written in paper/hard-copy and may take some time to re-write in Wiki) |
| 3. # of individuals involved | 971 | At least 310 individuals involved in the events, both as participant or event committee. |
| 4. # of new images/media added to Wikimedia articles/pages | 0 | Our events were focused on article writing for new users as new users is blocked by default from uploading images in Wikipedia bahasa Indonesia for at least 3 days after their sign up date and there were no time to teach how to use Wikimedia Commons. |
| 5. # of articles added or improved on Wikimedia projects | 372 | We provided a list for each event and renew the list when required.
For online event, users were obligated to write the name of articles they made:
|
| 6. Absolute value of bytes added to or deleted from Wikimedia projects | 0 | Was not tracked |
- Learning question: Did your work increase the motivation of contributors, and how do you know?
- Yes. One of the new volunteers recruited from the event, id:user:Andita Ratih, contributed greatly to the event and will become one of persons in charge for next year's event. Another new volunteer, id:user:Hiro Hamada 1, has contributed more than 400 edits in less than 6 months.
- Some users traveled more than 500 km to attend the event, at their own expense. user:Farras, a student, save some money from his work as a freelance to buy airplane ticket from Surabaya to Depok (approx. 700km) four times.
- Some old, inactive users, were motivated to contribute again. The most notable one is id:user:MaxiManuel111.
News coverage[edit]
| No. | Media | Type | Date | Title | Notes |
|---|---|---|---|---|---|
| 1 | NET. | TV | 2014-06-08 | TV report on our first event in Waduk Pluit (Pluit Reservoir) | |
| 2 | CNN Indonesia | Online News | 2014-11-06 | Crowdsourcing and Crowdfunding for Wikipedia. CNN used our 2013 survey data for this infographics | CNN made infographics based on our 2013 survey data |
| 3 | CNN Indonesia | Online News | 2014-11-06 | How Wikipedia bahasa Indonesia Faces Vandalism | CNN Interviewed Ricky Setiawan (Wiki-ID), Bonaditya (Wiki-ID), and Ivan Lanin about the way we counter vandalism |
| 4 | CNN Indonesia | Online News | 2014-11-06 | Wikipedia and the story of "bohong deng" (roughly translated as "just kidding") | This report explains how Wikipedia works |
| 5 | CNN Indonesia | Online News | 2014-11-06 | History of Wikipedia | |
| 6 | CNN Indonesia | Online News | 2014-11-06 | Revo Arka Giri, Pioneer of Wikipedia Indonesia | The story about how Revo started Wikipedia bahasa Indonesia |
| 7 | CNN Indonesia | Online News | 2014-11-06 | Jokowi, Prabowo, and Wikipedia Edit-War | The story about how Wikipedia bahasa Indonesia's number of edit was increasing on 2014 Indonesia presidential election, especially on two candidates' article. |
| 8 | Okezone.com | Online News | 2014-11-14 | Vandalism In Wikipedia | |
| 9 | Merdeka.com | Online News | 2014-11-17 | 23 Facts About Wikipedia | |
| 10 | Jawa Pos | Newspaper | 2015-02-02 | After Javanese Language, Now Madura and Balinese Language | The story about current development of Wikipedia in Indonesia |
| 11 | Tempo | Newspaper | 2015-05-10 | Wikipediawan: Not About Money, But Edits | History of Wikipedia and Wiki-ID |
| 12 | Tempo | Newspaper | 2015-05-10 | Platforms to Contribute for the Public Information (subscription is needed to access the article) | The story about popular open knowledge platform in Indonesia, including Wikipedia |
| 13 | Tempo | Newspaper | 2015-05-10 | Volunteers of the Free Knowledge (subscription is needed to access the article) | The story about volunteers of open knowledge, featuring Ricky Setiawan, PIC of Wikipedia:Rintis |
Partnership[edit]
| Institution | Form of cooperation/support |
|---|---|
| IT Departement of Depok City (government) | The IT Department of Depok City allows Wiki-ID to use their facilities and the city library to hold a community events. Several rooms can be used (capacity: 10, 150, and 1000 participants). The formal agreement is being made. |
| SMK Bina Nasional Informatika | The SMK Bina Nasional Informatika, as a Partner of Free Knowledge, allow Wiki-ID to use their facilities and hold seminars on their premises at no cost |
Impact[edit]
What impact did this project have on WMF's mission and the strategic priorities?
How did you increase participation in one or more Wikimedia projects?
- We have (1) organized 25 events with a total 971 participants and recruited 310 new volunteers, 6 of which have contributed more than 100 articles in less than 6 months, (2) successfully encouraged old, inactive users to contribute again, and (3) increased the number of members from 18 to 50 in one year.
How did you improve quality on one or more Wikimedia projects?
- We have created and improved 372 articles in Wikipedia
How did you increase the reach (readership) of one or more Wikimedia projects?
- Our events was featured in 6 national media (TV, newspaper, and online news), which helps promote Wikipedia to a larger audience and hopefully increases the level of readership of Wikipedia bahasa Indonesia.
Reporting and documentation of expenditures[edit]
This section describes the grant's use of funds
Documentation[edit]
- Did you send documentation of all expenses paid with grant funds to grants at wikimedia dot org, according to the guidelines here? Answer "Yes" or "No".
- YES
Budgeted vs actual[edit]
The variances between budgeted and actual expenses exist mainly because we moved the venue from Buaran, East Jakarta to Depok, West Java (near South Jakarta). We moved the venue because after the building in Buaran was expanded, we realized that there were still not enough room to accommodate the number of targeted participants (40 participants).
The new location in Depok was great and cheap, cost only Rp.175.000 for 4 hours on the weekend (about $17 - including a digital projector). Furthermore, it's only takes about 10 minutes walking from the biggest university in Indonesia, University of Indonesia, and its train station, University of Indonesia Train Station (which is connected to the whole Jakarta, Bogor, Depok, Tanggerang, and Bekasi megapolitan area). It's a perfect place to hold a Wikipedia workshop.
The problem was, we couldn't find any other vendor that is able to provide food as we planned at Rp.75.000 for 40 meals there. Most offerings are about 60k-100k for 150 meals minimum, which is above our budget. So we have no choice but to abandon the food plan. -- To be exact, we still provide good food and snacks but we abandon the thematic plan (like vegetarian sausage, satay party, etc). It was resulted in a huge saving for us and we used the fund to buy equipments and promotional tools to increase our effectiveness and branding capability.
The exact variances for each category are:
| Category | Budgeted (IDR) | Actual (IDR) | % Differences |
|---|---|---|---|
| Food and beverages | 50,250,000 | 30,668,753 | -39% |
| Transportation | 750,000 | 300,000 | -60% |
| Internet | 3,600,000 | 2,322,700 | -35% |
| Electricity | 3,600,000 | 1,400,000 | -61% |
| Tools | 5,700,000 | 14,210,330 | 149% |
| Communication | Not budgeted | 1,677,324 | - |
| Venue | Not budgeted | 1,375,000 | - |
| Total | 51,954,107 |
Expenses[edit]
- Please list all project expenses in a table here, with descriptions and dates. Review the instructions here.
| References | Category | Date | Item Description | Unit | Number of Units | Cost Per Unit | IDR total | Vendor | Notes |
|---|---|---|---|---|---|---|---|---|---|
| MEAL-2014-0602 | Food and Beverages | 02-Jun-14 | (Consolidated) Meal for Wiki-Summer Festival | - | Consolidated | - | 4,125,000 | Rumah Kebaikan | |
| EQUP-2014-0603 | Tools and Equipments | 03-Jun-14 | Print Outdoor 1 - 20m 340 Gr | m2 | 5 | 30,000 | 150,000 | CANO Copy & Digital Printing | Banner for background |
| EQUP-2014-0603 | Tools and Equipments | 03-Jun-14 | Print Outdoor 1 - 20m 340 Gr | m2 | 9 | 30,000 | 270,000 | CANO Copy & Digital Printing | Banner (big Wikipedia logo) |
| EQUP-2014-0604-A | Tools and Equipments | 04-Jun-14 | (Consolidated) Electricity and lighting for Wiki-Summer Festival (A) | - | Consolidated | - | 745,000 | TB Tunas Baru | |
| EQUP-2014-0604-B | Tools and Equipments | 04-Jun-14 | (Consolidated) Electricity and lighting for Wiki-Summer Festival (B) | - | Consolidated | - | 100,000 | TB Tunas Baru | |
| EQUP-2014-0604-C | Tools and Equipments | 04-Jun-14 | (Consolidated) Electricity and lighting for Wiki-Summer Festival (C) | - | Consolidated | - | 798,000 | TB Tunas Baru | |
| EQUP-2014-0605-A | Tools and Equipments | 05-Jun-14 | X-Banner 60 x 160 | pcs | 1 | 120,000 | 120,000 | CANO Copy & Digital Printing | Banner Wiki-ID |
| EQUP-2014-0605-A | Tools and Equipments | 05-Jun-14 | Print Outdoor 1 - 20m 340 Gr | m2 | 5 | 30,000 | 150,000 | CANO Copy & Digital Printing | Banner |
| EQUP-2014-0605-A | Tools and Equipments | 05-Jun-14 | Roll Banner 85 - 200 cm | pcs | 1 | 450,000 | 450,000 | CANO Copy & Digital Printing | Roll Banner Wikipedia |
| EQUP-2014-0605-A | Tools and Equipments | 05-Jun-14 | Digital Colour INDIGO Art Paper 120Gr - 150Gr A3 | pcs | 4 | 6,000 | 24,000 | CANO Copy & Digital Printing | Name tag |
| EQUP-2014-0605-A | Tools and Equipments | 05-Jun-14 | ID Card Tali Gantung | pcs | 30 | 1,800 | 54,000 | CANO Copy & Digital Printing | Name tag lace |
| EQUP-2014-0605-A | Tools and Equipments | 05-Jun-14 | Tempat ID Card Transparant | pcs | 30 | 3,000 | 90,000 | CANO Copy & Digital Printing | Name tag holder |
| EQUP-2014-0605-B | Tools and Equipments | 05-Jun-14 | Lampu | pcs | 22 | 5,500 | 121,000 | UD Ucok Jaya Makmur | Lamp |
| EQUP-2014-0605-B | Tools and Equipments | 05-Jun-14 | Rol Kabel | pcs | 1 | 150,000 | 150,000 | UD Ucok Jaya Makmur | Cable roll |
| EQUP-2014-0605-B | Tools and Equipments | 05-Jun-14 | Fitting | pcs | 20 | 5,000 | 100,000 | UD Ucok Jaya Makmur | Lamp holder |
| EQUP-2014-0605-B | Tools and Equipments | 05-Jun-14 | Yninist | pcs | 20 | 2,000 | 40,000 | UD Ucok Jaya Makmur | Lamp |
| EQUP-2014-0605-B | Tools and Equipments | 05-Jun-14 | Celielnec TL 20 | pcs | 3 | 53,333 | 160,000 | UD Ucok Jaya Makmur | TL Lamp |
| EQUP-2014-0605-C | Tools and Equipments | 06-Jun-14 | Sewa tenda baazar | pcs | 20 | 170,500 | 3,410,000 | Idris Sukses | Tents for Wiki-Summer Festival |
| EQUP-2014-0610 | Tools and Equipments | 10-Jun-14 | Merchandise (mug) | pcs | 200 | 25,000 | 5,000,000 | Studio Rumah Kebaikan | Souvenir |
| PHON-2014-0625 | Communication | 25-Jun-14 | Phone bill for June 2014 | bill | 1 | 300,851 | 300,851 | Telkomsel | |
| MEAL-2014-0705 | Food and Beverages | 05-Jul-14 | (Consolidated) Meal for Ngewiki Berjamaah | - | Consolidated | - | 6,000,000 | Rumah Kebaikan | |
| EQUP-2014-0711 | Tools and Equipments | 11-Jul-14 | Ensiklopedia Tokoh Pendidikan Luar Biasa | pcs | 1 | 87,000 | 87,000 | Salemba Toko Buku | Book as a source of edit-a-thon |
| PHON-2014-0725 | Communication | 25-Jul-14 | Phone bill for July 2014 | bill | 1 | 82,104 | 82,104 | Telkomsel | |
| EQUP-2014-0821 | Tools and Equipments | 21-Aug-14 | LR03-AAA/49 | pcs | 1 | 19,000 | 19,000 | Indomaret | Battery |
| ELEC-2014-0822 | Electricity | 22-Aug-14 | Electricity bill for August 2014 | bill | 1 | 250,000 | 250,000 | PLN | |
| EQUP-2014-0824 | Tools and Equipments | 24-Aug-14 | EVERD BAT 1222 9v | pcs | 4 | 11,500 | 46,000 | Indomaret | Battery |
| MEAL-2014-0824 | Food and Beverages | 24-Aug-14 | (Consolidated) Meal for Wiki-Merdeka | - | Consolidated | - | 2,475,000 | Kubah Katering | |
| VENU-2014-0824-A | Venue | 24-Aug-14 | Annual membership for Code Margonda Co-Working Space (venue) | bill | 1 | 200,000 | 200,000 | Code Margonda | |
| VENU-2014-0824-B | Venue | 24-Aug-14 | Community Space (event venue) | bill | 1 | 125,000 | 125,000 | Code Margonda | |
| PHON-2014-0825 | Communication | 25-Aug-14 | Phone bill for August 2014 | bill | 1 | 94,608 | 94,608 | Telkomsel | |
| INTR-2014-0831 | Internet | 31-Aug-14 | Internet bill for August 2014 | bill | 1 | 222,000 | 222,000 | First Media | |
| ELEC-2014-0925 | Electricity | 25-Sep-14 | Electricity bill for September 2014 | bill | 1 | 250,000 | 250,000 | PLN | |
| PHON-2014-0925 | Communication | 25-Sep-14 | Phone bill for September 2014 | bill | 1 | 98,358 | 98,358 | Telkomsel | |
| INTR-2014-0930 | Internet | 30-Sep-14 | Internet bill for September 2014 | bill | 1 | 189,900 | 189,900 | First Media | |
| EQUP-2014-1011 | Tools and Equipments | 11-Oct-14 | Colour Sticker Transparet 1 lbr - 25 lbr A3 | pcs | 5 | 15,000 | 75,000 | CANO Copy & Digital Printing | Souvenir (Sticker) |
| MEAL-2014-1012 | Food and Beverages | 12-Oct-14 | (Consolidated) Meal for Wiki-Pahlawan | - | Consolidated | - | 2,475,000 | Kubah Katering | |
| VENU-2014-1012 | Venue | 12-Oct-14 | Community Space (event venue) | bill | 1 | 175,000 | 175,000 | Code Margonda | |
| PHON-2014-1025 | Communication | 25-Oct-14 | Phone bill for October 2014 | bill | 1 | 117,330 | 117,330 | Telkomsel | |
| ELEC-2014-1029 | Electricity | 29-Oct-14 | Electricity bill for October 2014 | bill | 1 | 250,000 | 250,000 | PLN | |
| INTR-2014-1031 | Internet | 31-Oct-14 | Internet bill for October 2014 | bill | 1 | 160,800 | 160,800 | First Media | |
| MEAL-2014-1102 | Food and Beverages | 02-Nov-14 | (Consolidated) Meal for Wiki-Commons | - | Consolidated | - | 335,250 | Urban Pizza | |
| ELEC-2014-1112 | Electricity | 12-Nov-14 | Electricity bill for November 2014 | bill | 1 | 150,000 | 150,000 | PLN | |
| PHON-2014-1125 | Communication | 25-Nov-14 | Phone bill for November 2014 | bill | 1 | 194,887 | 194,887 | Telkomsel | |
| EQUP-2014-1130-A | Tools and Equipments | 30-Nov-14 | Snow Whiteboard HITM | pcs | 1 | 11,500 | 11,500 | Indomaret | Marker |
| EQUP-2014-1130-A | Tools and Equipments | 30-Nov-14 | IDM Sticky Notes | pcs | 1 | 9,900 | 9,900 | Indomaret | |
| EQUP-2014-1130-B | Tools and Equipments | 30-Nov-14 | Full Color Sticker Kromo A3 | pcs | 3 | 8,000 | 24,000 | CV Pandawa | Souvenir (sticker) |
| MEAL-2014-1130 | Food and Beverages | 30-Nov-14 | (Consolidated) Meal for Wikipedia untuk Indonesia Nov 2014 | - | Consolidated | - | 2,475,000 | Kubah Katering | |
| VENU-2014-1130 | Venue | 30-Nov-14 | Community Space (event venue) | bill | 1 | 175,000 | 175,000 | Code Margonda | |
| INTR-2014-1203 | Internet | 03-Dec-14 | Internet bill for November 2014 | bill | 1 | 250,000 | 250,000 | First Media | |
| EQUP-2014-1217 | Tools and Equipments | 17-Dec-14 | Nokia N105 RM 908 Cyan | pcs | 1 | 220,000 | 220,000 | Erafone Cibinong City Mall | Phone to call participants (we decided to buy phone instead of modem as planned) |
| EQUP-2014-1218 | Tools and Equipments | 18-Dec-14 | (Consolidated) Pre-paid phone card | - | 1 | 32,000 | 32,000 | Efi Cell | |
| EQUP-2014-1220-A | Tools and Equipments | 20-Dec-14 | Kenmaster Steker T | pcs | 1 | 63,800 | 63,800 | Hypermart Depok Town Square | Cable roll |
| EQUP-2014-1220-A | Tools and Equipments | 20-Dec-14 | Kimgankari kbl 3806 | pcs | 1 | 67,900 | 67,900 | Hypermart Depok Town Square | Cable roll |
| EQUP-2014-1220-B | Tools and Equipments | 20-Dec-14 | Art Paper 120Gr - 150 Gr | pcs | 2 | 6,000 | 12,000 | CANO Copy & Digital Printing | Name tag |
| EQUP-2014-1220-B | Tools and Equipments | 20-Dec-14 | Sticker Kromo | pcs | 2 | 11,000 | 22,000 | CANO Copy & Digital Printing | Souvenir (sticker) |
| EQUP-2014-1220-C | Tools and Equipments | 20-Dec-14 | Tempat Nametag | pcs | 16 | 2,000 | 32,000 | CANO Copy & Digital Printing | Name tag holder |
| EQUP-2014-1220-C | Tools and Equipments | 20-Dec-14 | ID Card Tali Gantung | pcs | 16 | 1,600 | 25,600 | CANO Copy & Digital Printing | Name tag lace |
| MEAL-2014-1220 | Food and Beverages | 20-Dec-14 | (Consolidated) Meal for Gift for Wikipedia | - | Consolidated | - | 2,750,000 | Kubah Katering | |
| VENU-2014-1220 | Venue | 20-Dec-14 | Community Space (event venue) | bill | 1 | 175,000 | 175,000 | Code Margonda | |
| INTR-2014-1223 | Internet | 23-Dec-14 | Internet bill for December 2014 | bill | 1 | 250,000 | 250,000 | First Media | |
| PHON-2014-1225 | Communication | 25-Dec-14 | Phone bill for December 2014 | bill | 1 | 174,974 | 174,974 | Telkomsel | |
| MEAL-2014-1228-A | Food and Beverages | 28-Dec-14 | (Consolidated) Meal for internal meetings with Revo Arka Giri | - | Consolidated | - | 222,500 | Domino's Pizza Senayan City | |
| MEAL-2014-1228-B | Food and Beverages | 28-Dec-14 | (Consolidated) Meal for internal meetings with Revo Arka Giri | - | Consolidated | - | 75,500 | Domino's Pizza Senayan City | |
| INTR-2015-0115 | Internet | 15-Jan-15 | Internet bill for January 2015 | bill | 1 | 250,000 | 250,000 | First Media | |
| ELEC-2015-0117 | Electricity | 17-Jan-15 | Electricity bill for December 2014 | bill | 1 | 250,000 | 250,000 | PLN | |
| PHON-2015-0125 | Communication | 25-Jan-15 | Phone bill for January 2015 | bill | 1 | 84,551 | 84,551 | Telkomsel | |
| ELEC-2015-0206 | Electricity | 06-Feb-15 | Electricity bill for January 2015 | bill | 1 | 250,000 | 250,000 | PLN | |
| INTR-2015-0212 | Internet | 12-Feb-15 | Internet bill for February 2015 | bill | 1 | 250,000 | 250,000 | First Media | |
| MEAL-2015-0221-A | Food and Beverages | 21-Feb-15 | (Consolidated) Breakfast for Kencan Kilat Komunitas 2015 (A) | - | Consolidated | - | 147,500 | PT Modern Sevel Indonesia (Seven-Eleven) | |
| MEAL-2015-0221-B | Food and Beverages | 21-Feb-15 | (Consolidated) Breakfast for Kencan Kilat Komunitas 2015 (B) | - | Consolidated | - | 15,000 | PT Modern Sevel Indonesia (Seven-Eleven) | |
| MEAL-2015-0221-C | Food and Beverages | 21-Feb-15 | (Consolidated) Meal for Kencan Kilat Komunitas 2015 (A) | - | Consolidated | - | 147,000 | Kentucky Fried Chicken | |
| MEAL-2015-0221-D | Food and Beverages | 21-Feb-15 | (Consolidated) Meal for Kencan Kilat Komunitas 2015 (B) | - | Consolidated | - | 22,000 | Kentucky Fried Chicken | |
| TRAN-2015-0222 | Transportation | 22-Feb-15 | Gasoline | Liter | 24 | 8,333 | 200,000 | Pertamina | |
| PHON-2015-0225 | Communication | 25-Feb-15 | Phone bill for February 2015 | bill | 1 | 131,366 | 131,366 | Telkomsel | |
| INTR-2015-0309 | Internet | 9-Mar-15 | Internet bill for March 2015 | bill | 1 | 250,000 | 250,000 | First Media | |
| PHON-2015-0325 | Communication | 25-Mar-15 | Phone bill for March 2015 | bill | 1 | 139,007 | 139,007 | Telkomsel | |
| MEAL-2015-0327 | Food and Beverages | 27-Mar-15 | (Consolidated) Foods for Internal Meetings | - | Consolidated | - | 500,000 | ReeBut Resto & Longue | |
| TRAN-2015-0329 | Transportation | 29-Mar-15 | Gasoline | Liter | 5 | 10,000 | 50,000 | Pertamina | |
| EQUP-2015-0425 | Tools and Equipments | 25-Apr-15 | (Consolidated) Print and photocopy | - | 1 | 39,000 | 39,000 | Ar-Ridho Photo Copy | |
| PHON-2015-0425 | Communication | 25-Apr-15 | Phone bill for April 2015 | bill | 1 | 112,060 | 112,060 | Telkomsel | |
| MEAL-2015-0426-A | Food and Beverages | 26-Apr-15 | (Consolidated) Meal for Internal Meetings (A) | - | Consolidated | - | 108,000 | Kentucky Fried Chicken | |
| MEAL-2015-0426-B | Food and Beverages | 26-Apr-15 | (Consolidated) Meal for Internal Meetings (B) | - | Consolidated | - | 35,000 | Kentucky Fried Chicken | |
| MEAL-2015-0426-C | Food and Beverages | 26-Apr-15 | (Consolidated) Meal for Wikipedia untuk Indonesia Apr 2015 | - | Consolidated | - | 2,750,000 | Kubah Katering | |
| MEAL-2015-0426-D | Food and Beverages | 26-Apr-15 | (Consolidated) Meal for post-event dinner and planning | - | Consolidated | - | 546,001 | Pizza Hut | |
| VENU-2015-0426 | Venue | 26-Apr-15 | Community Space (event venue) | bill | 1 | 175,000 | 175,000 | Code Margonda | |
| INTR-2015-0504 | Internet | 4-May-15 | Internet bill for April 2015 | bill | 1 | 250,000 | 250,000 | First Media | |
| MEAL-2015-0504 | Food and Beverages | 04-May-15 | (Consolidated) Meal for interview with Tempo Media | - | Consolidated | - | 365,000 | Pizza Hut | |
| INTR-2015-0506 | Internet | 6-May-15 | Internet bill for May 2015 | bill | 1 | 250,000 | 250,000 | First Media | |
| EQUP-2015-0508 | Tools and Equipments | 08-May-15 | Digital Colour INDIGO Sticker Vinyl A3 | pcs | 6 | 15,000 | 90,000 | CANO Copy & Digital Printing | Souvenir (Sticker) |
| EQUP-2015-0508 | Tools and Equipments | 08-May-15 | Digital Colour INDIGO Art Carton A3 | pcs | 3 | 7,000 | 21,000 | CANO Copy & Digital Printing | Certificate for speaker |
| EQUP-2015-0508 | Tools and Equipments | 08-May-15 | Roll Banner 85 - 200 cm | pcs | 1 | 450,000 | 450,000 | CANO Copy & Digital Printing | Roll Banner Wikipedia (the old one was broken) |
| EQUP-2015-0508 | Tools and Equipments | 08-May-15 | Roll Banner 85 - 200 cm | pcs | 1 | 450,000 | 450,000 | CANO Copy & Digital Printing | Roll Banner Wiki-ID |
| MEAL-2015-0509 | Food and Beverages | 09-May-15 | (Consolidated) Meal for Wiki-Week with Wikipedia | - | Consolidated | - | 169,000 | PT Modern Sevel Indonesia (Seven-Eleven) | |
| EQUP-2015-0517 | Tools and Equipments | 17-May-15 | (Consolidated) Print and photocopy | - | Consolidated | - | 38,000 | Anugerah Print Shop | |
| MEAL-2015-0517-A | Food and Beverages | 17-May-15 | (Consolidated) Meal for Wikipedia untuk Indonesia | - | Consolidated | - | 2,750,000 | Kubah Katering | |
| MEAL-2015-0517-B | Food and Beverages | 17-May-15 | (Consolidated) Post-event Dinner and Planning | - | Consolidated | - | 552,002 | Pizza Hut | |
| VENU-2015-0517 | Venue | 17-May-15 | Community Space (event venue) | bill | 1 | 175,000 | 175,000 | Code Margonda | |
| PHON-2015-0525 | Communication | 25-May-15 | Phone bill for May 2015 | bill | 1 | 147,228 | 147,228 | Telkomsel | |
| EQUP-2015-0530-A | Tools and Equipments | 30-May-15 | (Consolidated) Equipment for Wiki Birthday (1) | - | Consolidated | - | 360,600 | PT Trans Retail Indonesia (Carrefour) | |
| EQUP-2015-0530-B | Tools and Equipments | 30-May-15 | (Consolidated) Equipment for Wiki Birthday (2) | - | Consolidated | - | 46,000 | CV Multi Media Cibinong | |
| EQUP-2015-0531 | Tools and Equipments | 31-May-15 | Snowman Permanent BI | pcs | 1 | 18,130 | 18,130 | Hypermart Depok Town Square | Marker |
| EQUP-2015-0531 | Tools and Equipments | 31-May-15 | PC-50L Clear Pack | pcs | 1 | 17,900 | 17,900 | Hypermart Depok Town Square | Packaging tape |
| MEAL-2015-0531-A | Food and Beverages | 31-May-15 | (Consolidated) Food for Wiki-Birthday 2015 | - | Consolidated | - | 1,450,000 | Kiky Catering | |
| MEAL-2015-0531-B | Food and Beverages | 31-May-15 | (Consolidated) Beverages for Wiki-Birthday 2015 | - | Consolidated | - | 179,000 | Warung Ewo | |
| VENU-2015-0531 | Venue | 31-May-15 | Community Space (event venue) | bill | 1 | 175,000 | 175,000 | Code Margonda |
Detail of transportation expense[edit]
| Date | Vendor | Amount (IDR) | City | Distance traveled (total) | Purpose of purchase | Receipt |
|---|---|---|---|---|---|---|
| 22-Feb-15 | Pertamina | 200,000 | Cibinong-Bekasi, Bekasi-Cibinong, three times | 313.2 km | The gasoline is for transport in three different days. The purpose was to make a partnership with SMK Bina Nasional Informatika. Day 1) Introduction (4 February 2015), 2) Finalization (14 February 2015), and Execution (21 February 2015) | TRAN-2015-0222 |
| 29-Mar-15 | Pertamina | 50,000 | Cibinong-Depok, Depok-Cibinong | 42 km | To pick up 10 Wikipedians to a meeting location, one of the Wikipedian's home. The location can not easily reached by public transportation so a car was needed. | TRAN-2015-0329 |
Budget spent[edit]
- Total project budget (from your approved grant submission)
- IDR 64,123,437.8
- Total amount requested from WMF (from your approved grant submission, this total will be the same as the total project budget if PEG is your only funding source)
- IDR 63,900,000
- Total amount spent on this project
- IDR 51,904,107
- Total amount of Project and Event grant funds spent on this project
- IDR 51,904,107
- Are there additional sources that funded any part of this project? List them here.
- Funds from PIC 1 and 2. Not tracked (we did not plan/wish to disclose our individual contribution).
Remaining funds[edit]
Remaining funds are due to WMF. The grantee should return these funds to WMF by bank transfer. Contact grantsadmin at wikimedia dot org to let WMF know to expect the funds. Instructions for returning funds to WMF are at Grants:Return unused funds to WMF.
- Are there any grant funds remaining?
- Answer YES or NO.
- YES
- Please list the total amount (specify currency) remaining here. (This is the amount you did not use, or the amount you still have after completing your grant.)
- IDR 12,219,331
- If funds are remaining they must be returned to WMF, reallocated to mission-aligned activities, or applied to another approved grant.
- Please state here if you intend to return unused funds to WMF, submit a request for reallocation, or submit a new grant request, and then follow the instructions on your approved grant submission.
- We intend to make a new grant request for June 2015 (reimbursement) to May 2016.
Additional information[edit]
Observer[edit]
Observer/external references for additional information (Indonesian Wikimedians who have attended one or more of our events)
Notes[edit]
- All changes was approved by AWang (WMF) by email
- Event on January was canceled due to flood that affected the whole city's transportation system
Documentation of expenditures has been received by WMF.
The funds remaining from this grant may be allocated to another grant submission if it is approved: [[{{{submission}}}]].