Grants:Processing/Grantee Portal/Post award/New Nonprofit with Returning Fiscal Sponsor

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This page documents a process common to all or most of WMF's grants programs. Please don't edit this page, but please do create a discussion page instead.



Did you submit your grant request without the use of the Grantee Portal (e.g. proposal submission through Meta-wiki)? If yes, refer to your Program Officer's award notification email for next steps. For your reference, here is some information on the requirements to process a newly approved grant request.


Individual Group Nonprofit Fiscal Sponsor
Individual/Group with Fiscal Sponsor New Nonprofit with Fiscal Sponsor Returning Nonprofit with Fiscal Sponsor

You should have received a system generated award notification email. If not, then your grant request is still ‘under review’. Contact your Program Officer for a status update on your funding request.
If you have received an award notification email, congratulations on your newly approved grant request! These instructions are designed to help you confirm previously submitted information or provide missing information needed to process your grant. Follow these steps to confirm the requested information to proceed to the next stage:

1. Click on Edit on the top right corner of your application tab.

Grantee[edit]

2. Grantees can go to the Confirm Grant Agreement Details to check the grant information for accuracy. Is the information accurate?

  • If not, choose There are corrections to be made from the drop down menu.
  • A text box will appear where you can list the correct information for the grant agreement.
  • If it is accurate, then choose Yes for I verify that I have reviewed or made corrections to the information required for drafting the agreement.

Fiscal Sponsor[edit]

Fiscal Sponsors should confirm/provide the requested information in the Fiscal Sponsor Section with the following steps:

Fiscal Sponsor Instructions for Fluxx Post Award Next Steps.pdf

2. Go to the Confirm Nonprofit/Charity Status section. Have there been changes to your nonprofit or legal status?

  • If yes, choose There are changes to disclose.
  • A text box will appear under the statement Briefly describe the changes to your nonprofit and/or legal status where you can add the required information.
  • If no change is needed, then choose Yes for As fiscal sponsor, I verify our nonprofit/charity status is valid and information/documents provided to WMF are complete and accurate.


3. Confirm Grant Agreement Details. Is the information accurate?

  • If not, choose There are corrections to be made from the drop down menu.
  • A text box will appear where you can list the correct information for the grant agreement.
  • If it is accurate, then choose Yes for As fiscal sponsor, I verify that I have reviewed the grant agreement details for accuracy.

4. Next, Go to the Confirm Bank Account Details. Is the information accurate?

  • If the information is not accurate, let us know the changes in the Briefly describe the changes to your bank account text box.
  • Do you have new or updated bank documents to share? If yes, please upload revised documents. If you have a new bank account or have not yet provided one (for new grantees) that will receive your grant funds, please:
    • Complete a bank information form and upload here after filling out.
    • Provide an updated document from your bank listing the current account signatories.
    • Provide unexpired government issued IDs with birth dates, if there are additional individuals who have access to your bank account.
  • If the information is accurate, confirm by checking the box for I verify I have reviewed or added my banking information.


5. Click Save and Close in the bottom right corner of the application to save the changes you made in the application.
6. Click Submit Requirements in the bottom right corner to submit the requested information and move to the next stage of processing your grant.
7. Refresh your browser. Your application will now be moved out of Proposals Needing Attention and into Under Review. This status change alerts the Grants Administration team to review your responses and move forward to the next stage in processing your grant.
In case you need help to share the required documents or information, refer to the documentation here. Email grantsadmin(_AT_)wikimedia.org if you need help completing this section.