Grants:Programs/Wikimedia Alliances Fund/POSTCARD - Popular Sciences through Creative Contents for Indonesians/Final Report
Report Status: Accepted
Due date: 2024-08-31T00:00:00Z
Funding program: Wikimedia Alliances Fund
Report type: Final
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General information
[edit]This form is for organizations, groups, or individuals receiving Wikimedia Community Funds or Wikimedia Alliances Funds to report on their final results.
- Name of Organization: Yayasan Indika Untuk Indonesia
- Title of Proposal: POSTCARD - Popular Sciences through Creative Contents for Indonesians
- Amount awarded: 80000 USD, 1190528000 IDR
- Amount spent: 850570970 IDR
Part 1 Understanding your work
[edit]1. Briefly describe how your proposed activities and strategies were implemented.
POSTCARD - “Popular Sciences through Creative Contents for Indonesians” aims to increase the capability of Indonesian content creators to develop higher quality & more entertaining Internet content that provide high-value knowledge in both national and local languages of Indonesia.
Indonesia’s low digital literacy rate, ranked 61st out of 100 countries by The Economist Intelligence Unit, hinders internet users ability to fully benefit from digital resources and makes them vulnerable to online threats. To address this issue, our strategy is to equip Indonesian content creators with the right capability & adequate opportunities, so that they are motivated to consistently produce high level knowledge content.
To achieve this goal, our program consists of a total of five activities: the Content Creator Playbook (the content creation guideline), Creatio Cognito Online Training, Community & Media Gathering, Networking Dinner, Talk Show, & Exhibition, and a Social Media Campaign. Each activity followed a sequence of planning, implementation, monitoring, and evaluation.
Here’s a summary of the implementation: 1) Content Creator Playbook (the content creation guideline) a) We conducted 10 interview sessions with 6 content creators, branding experts, and 4 Wikimedia Community members to enrich the guideline with insights on high-value content, first-hand experiences, and challenges. b) We launched the Indonesian and English version of the guideline through an online discussion session hosted on Kok Bisa's YouTube channel, collaborating with renowned Indonesian content creators who promote critical thinking content.
2) Creatio Cognito Online Training a) We publicized open registration for the online training program. b) We developed the modules, applications, participant criteria, pre-test, and class rundown. c) We collaborated with Wikimedia Indonesia for the preparation and implementation of online classes.
3) Community & Media Gathering a) We invited communities and media outlets to discuss collaboration among education communities, media, and content creators, aligning with the momentum of Indonesia's Education Day. b) We distributed a press release about this activity
4) Creatio Cognito Networking Dinner, Talk Show, & Exhibition in Jakarta a) We curated content from the best participants to be showcased in Jakarta. b) We selected and ensured the top participants from the online training attended the talk show and exhibition in Jakarta. c) We collaborated with Semua Murid Semua Guru in the preparation and execution of the talk show and exhibition. d) We invited experts and content creators as talk show speakers. e) We promoted the talk show and exhibition through channels such as Kok Bisa, Indika Foundation, Semua Murid Semua Guru, as well as the personal channels of experts and content creators. f) We organized a networking dinner with all participants, collaborators, speakers, and mentors. During the dinner, we presented awards to the best participants.
5) Social Media Campaign a) We developed a content plan and editorial calendar and reviewed the accuracy of the content. b) We posted content on Kok Bisa's and Indika Foundation’s channels, including Instagram, YouTube, and WhatsApp groups.
2. Were there any strategies or approaches that you felt were effective in achieving your goals?
Our strategies or approaches:
1) Established strategic partnerships with various experts, content creators, and communities. We ensured collaboration and partnership-building in every activity to enhance impact. For example: a) In developing the playbook, we conducted 10 interview sessions with 6 content creators, branding experts, and 4 Wikimedia Community members to enrich the guidelines with insights on high-value content, first-hand experiences, and challenges. b) For the playbook launch, we collaborated with renowned Indonesian content creators who promote critical thinking content. c) In the Community & Media Gathering, we partnered with Semua Murid Semua Guru, enabling us to invite 51 organizations/communities and 16 media outlets. d) During the talk show, we invited established content creators to create meaningful interactions with Creatio Cognito participants and exhibition visitors. e) We also involved Wikimedia Indonesia as a discussion partner to ensure our activities aligned with the goals of the Wikimedia Alliances Fund (WAF).
2) Creative and innovative thinking to make things happen. We brainstormed various ideas to achieve our goals and overcome challenges. For example: a) To expand our reach during the guideline launch, we hosted an online discussion session with renowned content creators on the Kok Bisa YouTube channel. b) We collaborated with Semua Murid Semua Guru, one of Indonesia’s largest educational and organizational networks, to organize a media gathering to emphasize the role of education advocates, media, and content creators in disseminating inclusive information for education. c) We adapted the originally planned offline showcase, networking, and masterclass from being centralized in a hotel/ballroom to being held in public spaces, allowing more people to view the exhibition and become aware of this important issue.
3) Fruitful Collaboration of the POSTCARD Team. The POSTCARD team was a collaboration of two organizations, each with unique expertise in education, training, event organization, and content creation. The effective collaboration was a program highlight, with established clear working systems and cultures, defined roles and responsibilities, and regular updates and evaluations to ensure high-quality and timely delivery of activities. The POSTCARD team also strived to build a work environment and culture that was open to feedback and adaptable to various situations.
3. Would you say that your project had any innovations? Are there things that you did very differently than you have seen them done by others?
Our project incorporated several innovative approaches that set it apart from similar initiatives.
1) Targeted content creator collaboration Unlike usual collaborations that often focus on content creators with large followings, we specifically targeted content creators in the education sector. This vision alignment ensured that our project resonated deeply with the creators and allowed us to produce more impactful content. Our existing relationships with these creators also enabled us to negotiate highly discounted rates, significantly reducing project costs.
2) Leveraging expert mentorship We partnered with The Conversation Indonesia (a nonprofit digital media platform that disseminates evidence-based and science-backed information sourced from academics and researchers), which provided us with a network of trained researchers and scientists to serve as mentors. This unexpected element was a game-changer, as many participants did not anticipate receiving mentorship from such qualified individuals. The result was a substantial improvement in the quality of the content produced.
3)Shifting to public creative spaces As part of our strategy to attract a significantly larger audience and increase the visibility of our initiatives, we made a significant shift to public creative spaces over private venues. This decision, including moving our activities to the Mbloc creative hub, expanded our footprint and contributed to achieving our broader goals.
4. Please describe how different communities participated and/or were informed about your work.
A total of 10 organizations and communities participated in POSTCARD, categorized as follows:
1) As participants: a) Community networks managed by Indika Foundation and Kok Bisa (>1000 members) b) Communities supported by Wikimedia Indonesia (15 communities) c) Semua Murid Semua Guru network (1000 members)
2) As experts: a) Remotivi (2 members) b) Nous ID (1 member) c) Logos (1 member) d) YouTube (1 member) e) The Conversation Indonesia (3 members)
3) As organizing partners: a) Semua Murid Semua Guru network (51 members) b) Bersukaria as tour organizer (2 members)
5. Documentation of your impact. Please use the two spaces below to share files and links that help tell your story and impact. This can be documentation that shows your results through testimonies, videos, sound files, images (photos and infographics, etc.) social media posts, dashboards, etc.
- Upload Documents and Files
- Here is an additional field to type in URLs.
6. To what extent do you agree with the following statements regarding the work carried out with the support of this Fund? You can choose “not applicable” if your work does not relate to these goals.
| A. Bring in participants from underrepresented groups | Agree |
| B. Create a more inclusive and connected culture in our community | Agree |
| C. Develop content about underrepresented topics/groups | Agree |
| D. Develop content from underrepresented perspectives | Agree |
| E. Encourage the retention of editors | Agree |
| F. Encourage the retention of organizers | Agree |
| G. Increased participants' feelings of belonging and connection to the movement. | Agree |
7. Is there anything else you would like to share about how your efforts helped to bring in participants and/or build out content, particularly for underrepresented groups?
To ensure that our project effectively reached and engaged underrepresented groups, we implemented two key strategies:
1) Targeted outreach and quotas We thoroughly analyzed the Indonesian content creation community to identify underrepresented groups. We then actively recruited individuals from these groups to participate in our program. By setting specific quotas for their participation in online training, exhibitions, and talk shows, we were able to create a more inclusive and diverse environment. For instance, we successfully increased 50%, from 30 to 45 involvement from the underrepresented WMID community and included deaf community members. This demonstrates the effectiveness of our targeted outreach and inclusive strategies.
2) Inclusive content creation curriculum We integrated a comprehensive module on inclusive content creation into our curriculum. This module provided participants with the knowledge and skills necessary to produce content that is accessible and relevant to a wide range of audiences. By emphasizing the importance of inclusivity, we encouraged participants to create content sensitive to the needs and perspectives of underrepresented groups.
Part 2: Your main learning
[edit]8. In your application, you outlined your learning priorities. What did you learn about these areas during this period?
During the year working on POSTCARD, we aimed to learn how to help content creators produce high-quality, provide more collaboration opportunities to enhance their credibility, and increase motivation to develop content.
Here's what we've learned: 1) Mentors from The Conversation Indonesia's network have helped creators understand how to present research and science in popular content.
2) Interest from the deaf community is high; one participant invited their community to join online classes.
3) We can engage journalists and media outlets; some feedback showed they found the media gathering provided valuable insights and highlighted the importance and newsworthiness of our program.
4) Dedicated practice sessions for creating and uploading content on Wiki Accounts are essential. Our lack of practical sessions led to difficulties for participants in account creation and content upload.
5) Continuous programs are necessary to build trust in the brand, increasing interest and commitment. Credible branding attracts more participants, speakers, mentors, and donors.
6) To address motivation issues: a) Create small wins per program phase to keep participants feeling rewarded. b) Regular reminders to encourage content creation. c) Integrate programs into major events like Belajaraya, Idea Fest, and Pesta Literasi, as well as content creator events organized by TikTok/YouTube/Google. This will give participants opportunities to showcase their work and gain recognition.
9. Did anything unexpected or surprising happen when implementing your activities?
Unexpected or surprising events during the implementation of our activities included:
1) High media enthusiasm regarding this issue. The significant media interest led us to reflect on our strategy for media engagement to create and disseminate free and inclusive knowledge. We currently do not have a specific strategy for this.
2) Diverse skill-set team helped us a lot in executing complex campaigns like POSTCARD. The complexity arose from the diverse expertise and skill sets required for each activity. For example, some activities demanded quick adaptation (such as organizing the exhibition and talk show), others required skills in campaign content development, and some involved motivating participants to complete their assignments. The main challenge we faced was the limited size of the POSTCARD team, which necessitated seeking assistance by collaborating with various organizations and subcontracting a small team of organizers to support the execution of certain offline activities.
10. How do you hope to use this learning? For instance, do you have any new priorities, ideas for activities, or goals for the future?
1) Expand participant We plan to broaden our reach by inviting content creators and journalists to participate in our programs. This will allow for a richer exchange of ideas and perspectives.
2) Enhance mentorship support Allocate more resources towards mentorship programs, including increased funding, dedicated time slots, a larger pool of mentors, and more frequent mentoring sessions. This will provide participants with even more personalized guidance and support.
3) Leverage the newly established branding and community into a sustainable movement To ensure the continued success of the program by leveraging its established branding. With strong branding already in place, we anticipate it will be easier to attract participants, donors, and mentors.
4) Leverage public spaces Continue to utilize public spaces to host our events and activities. Public spaces allow us to create inclusive environments and encourage active participation from people of all backgrounds, ultimately creating a more significant impact on society
5) Integrate into larger movements/platform/events Align our initiatives with more significant movements and events within the content creation community. By integrating our activities into larger movements, we can provide our participants with a platform to showcase their achievements and connect with a broader audience. This will not only enhance our organization's visibility but also boost the motivation of the content creators.
11. If you were sitting with a friend to tell them one thing about your work during this fund, what would it be (think of inspiring or fascinating moments, tough challenges, interesting anecdotes, or anything that feels important to you)?
If we were sitting with a friend to share one thing about our work during this fund, it would be how meaningful it has been to see participants from underrepresented backgrounds thrive. For example, one participant, who took their first solo flight from Madura to Jakarta just to join us, expressed how much the program meant to them. Another participant expressed that the Creatio Cognito program provided them with valuable knowledge and renewed motivation to create high-value educational content, even suggesting we should reconnect with alumni in the future to continue learning from each other. These stories highlight the importance of making knowledge accessible to everyone and how our program has genuinely supported this goal.
12. Please share resources that would be useful to share with other Wikimedia organizations so that they can learn from, adapt or build upon your work. For instance, guides, training material, presentations, work processes, or any other material the team has created to document and transfer knowledge about your work and can be useful for others. Please share any specific resources that you are creating, adapting/contextualizing in ways that are unique to your context (i.e. training material).
- Upload Documents and Files
- Here is an additional field to type in URLs.
Part 3: Metrics
[edit]13a. Open and additional metrics data
| Open Metrics | Description | Target | Results | Comments | Methodology |
|---|---|---|---|---|---|
| N/A | N/A | N/A | N/A | N/A | N/A |
| N/A | N/A | N/A | N/A | N/A | N/A |
| N/A | N/A | N/A | N/A | N/A | N/A |
| N/A | N/A | N/A | N/A | N/A | N/A |
| N/A | N/A | N/A | N/A | N/A | N/A |
| Additional Metrics | Description | Target | Results | Comments | Methodology |
|---|---|---|---|---|---|
| Number of editors that continue to participate/retained after activities | N/A | N/A | N/A | N/A | N/A |
| Number of organizers that continue to participate/retained after activities | N/A | N/A | N/A | N/A | N/A |
| Number of strategic partnerships that contribute to longer term growth, diversity and sustainability | N/A | N/A | N/A | N/A | N/A |
| Feedback from participants on effective strategies for attracting and retaining contributors | N/A | N/A | N/A | N/A | N/A |
| Diversity of participants brought in by grantees | N/A | N/A | N/A | N/A | N/A |
| Number of people reached through social media publications | N/A | N/A | N/A | N/A | N/A |
| Number of activities developed | N/A | N/A | N/A | N/A | N/A |
| Number of volunteer hours | N/A | N/A | N/A | N/A | N/A |
13b. Additional core metrics data.
| Core metrics | Description | Target | Results | Comments | Methodology |
|---|---|---|---|---|---|
| Number of participants | a. 500 attendance on the launching of Guideline
b. 30 selected training participants |
530 | 5245 | a. 5.200 attendance on the launching of Guideline. We recorded the launching event and broadcasted the recording on the Kok Bisa YouTube channel. This allowed continued access for viewers who wanted to watch the event at their convenience.
b. 45 selected training participants. The training included 45 participants, comprising 30 general participants and 15 from Wikimedia-supported communities. |
Count the number of people who become participants |
| Number of editors | a. 10 content editors from training participants
b. 3 editors from Indika Foundation and Kok Bisa |
13 | 16 | Count the number of people who become editors and upload content to Wiki accounts | |
| Number of organizers | a. 9 organizers from Indika Foundation
b. 6 organizers from Kok Bisa c. 10 mentor of online training d. 5 facilitators for group activities e. 3 experts in content creation and branding f. 2 experts from Wikimedia Indonesia g. 10 volunteers |
50 | 62 | a. 9 organizers from Indika Foundation
b. 6 organizers from Kok Bisa c. 8 mentors for online training dari 10 mentos. Only 8 mentors were needed during implementation. d. 5 facilitators for group activities e. 15 experts in content creation and branding. The number increased because many experts were involved in the creation of guidelines, as trainers, and as speakers in talk shows. f. 2 experts from Wikimedia Indonesia g. 17 volunteers from organizations and communities collaborating on POSTCARD. The number increased with volunteers from Semua Murid Semua Guru who assisted in organizing the media gathering, exhibition, and talk show. |
Count the number of people who are organizers, mentors, facilitators, experts, and volunteers. |
| Wikimedia Project | Description | Target | Results | Comments | Methodology |
|---|---|---|---|---|---|
| Wikiversity | 1 page | 1 | 0 | We encountered difficulties uploading our guideline. We will ensure that it is uploaded by September. | N/A |
| Wikimedia Commons | 10 social media campaign videos from organizer
10 social media campaign videos from participants 10 images to Wikimedia Commons |
30 | 52 | 22 social media campaign videos from organizer (16 infographics and posters on Instagram and 6 videos on YouTube);
22 social media campaign videos from participants; 8 images to Wikimedia Commons |
Counts the number of successfully uploaded content on Wikimedia Commons |
| Wikipedia | create 5 Wikipedia articles
improve 10 Wikipedia articles |
15 | 17 | create 4 Wikipedia articles
improve 13 Wikipedia articles |
Counts the number of articles successfully edited/uploaded content on Wikipedia |
| N/A | N/A | N/A | N/A | a. Improvement in Content Creation Skills and Utilization of Wiki Projects
Target: 70% of participants Result: 92% of participants improved their content creation skills and 83% utilized Wiki projects. b. Improvement in Understanding Critical Thinking and Socioemotional Aspects in Content Creation Target: 70% of participants Result: 73% of participants improved understanding of critical thinking & 85% improved understanding of socioemotional in content creation c. Evidence of Audience Knowledge Increase Regarding High-Value Content Target: Increase in participants’ audiences' knowledge Result: 39% of participants' audiences showed increased knowledge about high-value content created during the training. d. Increase in Reach for Participants' Content Target: All participants to experience an average 10% increase in reach Result: Among a sample of 8 participants (who are willing to share their social media content reach data): There was a 228% increase in reach when comparing content created before and during the program. There was a 26% increase in reach when comparing content created before and after the program. e. Video Views on Kok Bisa YouTube Target: 200,000 video views Result: 1.238.000 views on Kok Bisa YouTube f. Reach on Kok Bisa Instagram Target: 160,000 reach for 4 posts Result: 683.140 reach on Kok Bisa Instagram for 13 posts |
Data was obtained through pre- and post-test evaluations and calculating social media metric |
| N/A | N/A | N/A | N/A | a. Registration of New Wiki Accounts
Target: 90% of participants Result: 40% of participants registered a new Wiki account. The percentage is lower than the target because some participants encountered difficulties uploading content to their Wiki accounts. We have consulted with Wikimedia Indonesia regarding these issues but have yet to find a solution. Efforts undertaken: We've consistently emphasized the importance of creating a Wiki account for all participants. This is a crucial step that helps them contribute to the project and aligns with our project's goals. We organized specialized sessions with Wikimedia Indonesia to provide step-by-step instructions on account creation. Offered one-on-one support to assist participants with the content upload process and consulted with Wikimedia Indonesia for technical guidance b. New Contributors to Wiki Projects Target: 50% of participants Result: 50% of participants became new contributors to Wiki projects. c. Satisfaction from Networking Opportunities Target: 80% of participants Result: 83% of participants reported satisfaction with the networking opportunities provided. d. Understanding the Importance of Amplifying Quality & Attractive High-Value Knowledge Content Target: 75% of participants Result: 93% of participants understood the importance of amplifying quality and attractive high-value knowledge content. e. Commitment to Implement the Guideline Target: 60% of participants Result: 80% of participants committed to implementing the Guideline. f. Increased Motivation to Consistently Develop Content Target: 60% of participants Result: 67% of participants reported increased motivation to consistently develop content to distribute high-value knowledge. |
Data was obtained through:
a. Calculating the number of participants who successfully registered and uploaded content to their Wiki accounts. b. Calculating the number of participants who successfully registered and contributed content to Wiki projects. c. Using Net Promoter Score (NPS) surveys to assess satisfaction with networking opportunities. d. Data was obtained through pre- and post-test evaluations |
14. Were there any metrics in your proposal that you could not collect or that you had to change?
Yes
15. If you have any difficulties collecting data to measure your results, please describe and add any recommendations on how to address them in the future.
We have yet to conduct interviews with participants to gain a deeper understanding of how or in what ways they feel the activities have impacted their skills. These interviews will be conducted in September to assess the impact of the training and whether the effects are sustainable.
16. Use this space to link or upload any additional documents that would be useful to understand your data collection (e.g., dashboards, surveys you have carried out, communications material, training material, etc).
- Upload Documents and Files
- Here is an additional field to type in URLs.
Part 4: Organizational capacities & partnerships
[edit]17. Organizational Capacity
| A. Financial capacity and management | This has grown over the last year, the capacity is high |
| B. Conflict management or transformation | This has grown over the last year, the capacity is high |
| C. Leadership (i.e growing in potential leaders, leadership that fit organizational needs and values) | This has grown over the last year, the capacity is high |
| D. Partnership building | This has grown over the last year, the capacity is high |
| E. Strategic planning | This has grown over the last year, the capacity is high |
| F. Program design, implementation, and management | This has grown over the last year, the capacity is high |
| G. Scoping and testing new approaches, innovation | This has grown over the last year, the capacity is high |
| H. Recruiting new contributors (volunteer) | This capacity has grown but it should be further developed |
| I. Support and growth path for different types of contributors (volunteers) | This capacity is low, and we should prioritise developing it |
| J. Governance | This has grown over the last year, the capacity is high |
| K. Communications, marketing, and social media | This has grown over the last year, the capacity is high |
| L. Staffing - hiring, monitoring, supporting in the areas needed for program implementation and sustainability | This capacity has grown but it should be further developed |
| M. On-wiki technical skills | This capacity is low, and we should prioritise developing it |
| N. Accessing and using data | This has grown over the last year, the capacity is high |
| O. Evaluating and learning from our work | This has grown over the last year, the capacity is high |
| P. Communicating and sharing what we learn with our peers and other stakeholders | This capacity has grown but it should be further developed |
| N/A | |
| N/A |
17a. Which of the following factors most helped you to build capacities? Please pick a MAXIMUM of the three most relevant factors.
Formal training provided from outside the Wikimedia Movement, Peer to peer learning with other community members (but that is not continuous or structured), Using capacity building/training resources onlinee from sources OUTSIDE the Wikimedia Movement
17b. Which of the following factors hindered your ability to build capacities? Please pick a MAXIMUM of the three most relevant factors.
Lack of knowledge of available capacity building opportunities, Lack of staff time to participate in capacity building/training, Lack of training that fits contextual needs and interests
18. Is there anything else you would like to share about how your organizational capacity has grown, and areas where you require support?
Our organization has significantly expanded its capacity in several key areas: 1) Collaboration. We have successfully fostered partnerships with numerous organizations, leading to collaborative initiatives such as talkshows and media engagements. 2) Content creation versatility. We have developed the ability to adapt our content across various formats, ranging from social media content (e.g., Instagram, TikTok videos) to in-depth Wikipedia articles.
Areas requiring support: 1) Networking. We seek opportunities to connect with other fellows and learn from their best practices. 2) Program Sustainability. To ensure the long-term sustainability and scalability of our program, we require ongoing support in terms of funding, knowledge resources, etc.
19. Partnerships over the funding period.
| A. We built strategic partnerships with other institutions or groups that will help us grow in the medium term (3 year time frame) | Agree |
| B. The partnerships we built with other institutions or groups helped to bring in more contributors from underrepresented groups | Agree |
| C. The partnerships we built with other institutions or groups helped to build out more content on underrepresented topics/groups | Agree |
19a. Which of the following factors most helped you to build partnerships? Please pick a MAXIMUM of the three most relevant factors.
Permanent staff outreach, Board members’ outreach, Volunteers from our communities, Partners proactive interest
19b. Which of the following factors hindered your ability to build partnerships? Please pick a MAXIMUM of the three most relevant factors.
Difficulties specific to our context that hindered partnerships, Lack of knowledge or capacities to reach out to strategic partners
20. Please share your learning about strategies to build partnerships with other institutions and groups and any other learning about working with partners?
1) Leverage Warm Connections. Using existing relationships to build trust from the start is effective. It facilitates smoother introductions and makes partners more open to collaboration.
2) Transparency. Being clear about the benefits for partners and sharing our team's SWOT helps set expectations and strengthens partnerships, ensuring mutual understanding and effective collaboration.
3) Regular Dialogue. Maintaining regular communication and providing updates helps address issues early and keeps the partnership on track, fostering a collaborative environment.
4) Mutual Value Creation. Focusing on creating value for both parties ensures that partnerships remain engaging and beneficial, leading to successful collaborations.
Part 5: Sense of belonging and collaboration
[edit]21. What would it mean for your organization to feel a sense of belonging to the Wikimedia or free knowledge movement?
It would mean: 1) Empowerment and Alignment. Empower organization to align more closely with principles of open knowledge, enhancing our efforts to produce and share information freely and equitably.
2) Enhanced Collaboration. Greater collaboration with like-minded organizations/communities and content creators, fostering a stronger network dedicated to advancing open and accessible knowledge.
3) Shared Values and Goals. Being part of the Wikimedia or free knowledge movement would reinforce our shared values and goals, helping us to contribute more effectively to the global effort of making knowledge universally accessible and open.
22. How has your (for individual grantees) or your group/organization’s (for organizational grantees) sense of belonging to the Wikimedia or free knowledge movement changed over the fund period?
Somewhat increased
23. If you would like to, please share why it has changed in this way.
1) Recognition of Efforts: We've observed that dedicated individuals and groups are actively advancing the mission of free knowledge, which has strengthened our belief in the movement and affirmed our place in a larger, committed network.
2) Increased Engagement: Positive feedback and engagement from stakeholders, including participants and partners, have created a strong sense of community. Seeing tangible results and interacting with like-minded people have enhanced our connection to the movement.
3) Collaborative Opportunities: This funding period has offered us chances to collaborate with other passionate organizations, expanding our network and deepening our commitment to the movement's goals.
24. How has your group/organization’s sense of personal investment in the Wikimedia or free knowledge movement changed over the fund period?
Stayed the same
25. If you would like to, please share why it has changed in this way.
Our group's sense of personal investment in the Wikimedia or free knowledge movement has stayed the same. This is because our commitment and core values aligned with the movement's mission have remained consistent throughout the funding period. We continue to prioritize and support the cause with the same level of dedication and focus as before.
26. Are there other movements besides the Wikimedia or free knowledge movement that play a central role in your motivation to contribute to Wikimedia projects? (for example, Black Lives Matter, Feminist movement, Climate Justice, or other activism spaces) If so, please describe it below.
In addition to the Wikimedia and free knowledge movements, there are: 1) Preventing Violent Extremism through Content Education. By providing accurate and accessible information, we can help build resilience against extremist ideologies.
2) Science Communication. Ensuring that scientific knowledge is accurately represented and widely accessible supports informed decision-making and public understanding.
3) Leave No One Behind. The principle of inclusivity, ensuring that no one is excluded from accessing valuable information and resources. By making knowledge available to all, we promote equality and empowerment.
Supporting Peer Learning and Collaboration
[edit]We are interested in better supporting peer learning and collaboration in the movement.
27. Have you shared these results with Wikimedia affiliates or community members?
Partially
27a. Please describe how you have already shared them. Would you like to do more sharing, and if so how?
We have already shared our learning in the following ways: 1) Distribution of Content Creator Playbook to communities supported by Wikimedia Indonesia and involved 15 communities as participants in the training. This helped in extending the reach of our guidelines and practices to a broader audience.
2) Consultations with Wikimedia Indonesia throughout the preparation and implementation of our activities. This collaboration allowed us to leverage their expertise and ensure that our efforts were aligned with their goals.
However, we have not yet shared the achievements and learnings from the POSTCARD project. We plan to:
1) Share a video of our experience.
2) Share results on social media
3) Participate in one on one peer sharing sessions with other grantees Wikimedia
4) Develop learning material for other users
28. How often do you currently share what you have learned with other Wikimedia Foundation grantees, and learn from them?
We do not do this at all
29. How does your organization currently share mutual learning with other grantees?
-
Part 6: Financial reporting and compliance
[edit]30. Please state the total amount spent in your local currency.
850570970
31. Local currency type
IDR
32. Please report the funds received and spending in the currency of your fund.
- Upload Documents, Templates, and Files.
- Report funds received and spent, if template not used.
33. If you have not already done so in your budget report, please provide information on changes in the budget in relation to your original proposal.
To review the budget and actual expenditures: 1) Refer to the “Actual Expenditures” tab sheet to compare the actual expenditures with the planned budget.
2) For detailed expenditures of each budget, refer to the “Actual Expenditures” tab sheet. We have also attached supporting documents for each transaction
3) For detailed adjustment towards budgets for POSTCARD Offline Events (Exhibition and Talk Show), refer to the “Adjustment” tab sheet.
34. Do you have any unspent funds from the Fund?
34a. Please list the amount and currency you did not use and explain why.
Currently, the amount of cash remain in our account is IDR 353,375,655.
Of this amount, there is a pending expenditures IDR 64,450,000 that still in the process of disbursement. In relation to this, the funds is scheduled in early September. So, the remaining amount is IDR 288,925,655.
We were able to save some money because: 1) We leveraged close connections, therefore we were able to significantly reduce the fees and get special prices (approx. IDR 115 million of savings) 2) We changed the plan to held the exhibition and talk show from Lombok to Jakarta (approx. IDR 100 million of savings) 3) We were able to secure a more affordable hotel with similar facility level based on previous plan (approx. IDR 15 million of savings) 4) We canceled the plan to use equipment and test for COVID-19 preventive (approx. IDR 8,9 million of savings) 5) We missed to budget for several activities that we had put in the proposal (approx. IDR 50 million of savings)
34b. What are you planning to do with the underspent funds?
B. Propose to use them to partially or fully fund a new/future grant request with PO approval
34c. Please provide details of hope to spend these funds.
We plan to fully utilize the remaining IDR 288,925,655 to fund these activities:
A) Unexecuted activities that we mention in question 34A point 5, i.e.: 1) Participating in one-on-one peer-sharing sessions with other Wikimedia grantees 2) Developing learning materials for other users 3) Interviewing participants to gain a deeper understanding of the program's impact 4) Sharing our learnings on social media 5) Hire officer to implement the activities
B) Newly planned activities that we identify after we implement POSTCARD program and get valuable learnings, such as: 1) Community and alumni (our participants) engagement activities 2) Stakeholder engagement activities (e.g., with media and key figures at events/festivals that we can tap into or integrate programs into future major events) 3) Etc.
35. Are you in compliance with the terms outlined in the fund agreement?
As required in the fund agreement, please report any deviations from your fund proposal here. Note that, among other things, any changes must be consistent with our WMF mission, must be for charitable purposes as defined in the grant agreement, and must otherwise comply with the grant agreement.
36. Are you in compliance with all applicable laws and regulations as outlined in the grant agreement?
Yes
37. Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Funds as outlined in the grant agreement? In summary, this is to confirm that the funds were used in alignment with the WMF mission and for charitable/nonprofit/educational purposes.
Yes
38. If you have additional recommendations or reflections that don’t fit into the above sections, please write them here.
We are grateful that through the implementation of this program, we have been able to make a positive impact on our beneficiaries. In our efforts to focus on this mission, we recognized the need to make certain changes to reach and provide an even greater impact. As a result, some budget adjustments were unavoidable. We have greatly benefited from WAF’s system, which offers flexibility for these adjustments, allowing us to achieve our goals. All planned budget changes have been communicated and documented in the proposed budget changes on Meta.