Grants:Programs/Wikimedia Community Fund/Conference Fund/EcoWIKI Summit 2026
This is an automatically generated Meta-Wiki page. The page was copied from Fluxx, the web service of Wikimedia Foundation Funds, where the user has submitted their application. Please do not make any changes to this page because all changes will be removed after the next update. Use the discussion page for your feedback. The page was created by CR-FluxxBot.
Applicant details
[edit]- A. Are you applying as a(n)
Wikimedia Affiliate (chapter, thematic org., or user group)
- B. Full name of organization presenting the proposal.
EcoWIKI PROJECT
- F. Do you have an account on a Wikimedia project?
Yes
- F1. Please provide your main Wikimedia Username.
Killy95
- F2. Please provide the Usernames of people related to this proposal.
User:JOSHUA BEATUS User:Mpemba01 User:Yoramtohny User:Byera04 User:Winled Kimaso User:Joachimj2 User:Gemini nata User:HAFSA OKAKA User:Mwajuma Ramadhan User:Tiny seraph User:jolvin joel
- G. Are you legally registered?
No
If you are applying as an individual or your group is not a legally registered nonprofit in your country, we require that you have a fiscal sponsor.
- I. Fiscal organization name.
Dunia Salama Foundation
Objectives and Strategy
[edit]- 1. Please state the title of your proposal.
EcoWIKI Summit 2026
- 2.1. When will the event begin? Please enter the event start date.
2026-06-26
- 2.2. When is the last day of your event?
2026-06-27
- 3.1. When will you begin preparing for your event?
2025-11-20T00:00:00Z
- 3.2. When will you expect to complete your last event payment?
2026-07-27T00:00:00Z
- 4. In which country will the conference take place?
Tanzania
- 4.1. In which city will the conference take place?
Zanzibar
- 5. Is it a remote or in-person event?
In-person event
- 5.1. What will be the total number of participants at the event? (including scholarship recipients + organizing team + other guests + self funded guests) (required)
75
- 6. Please indicate whether your work will be focused on one country (local), more than one or several countries in your region (regional) or has a cross-regional (global) scope.
Local
- 6.1. If you have answered regional, please write the country names and any other information that is useful for understanding your proposal.
- 7. If you would like, please share any websites or social media accounts that your group or organization has.
https://meta.wikimedia.org/wiki/EcoWIKI_PROJECT instagram: EcoWIKI_Project facebook: EcoWIKI Project
- 8. Do you work with any thematic or regional platforms such as WISCom, CEE, Iberocoop, etc.
No
- 8.1. Please describe what platforms and your work with them.
- 9. Please describe the target participants for this event.
This event targets a diverse group of participants drawn from the Wikimedia movement and the wider environmental and sustainability community. These include:
- Wikimedia community members, particularly editors and contributors interested in environmental, climate change, biodiversity, and sustainability-related topics across Wikipedia, Wikidata, Wikimedia Commons, and other Wikimedia projects.
- Members of the EcoWiki Project User Group and other thematic or affiliate user groups working on environment-related knowledge.
- Newcomers to the Wikimedia movement, including students, early-career researchers, and volunteers with an interest in environmental knowledge who may have little or no prior Wikimedia editing experience.
- Experienced Wikimedians who can act as facilitators, mentors, or trainers during workshops and hands-on sessions.
- External partners, such as environmental NGOs, researchers, educators, librarians, and activists, who contribute subject-matter expertise and open knowledge resources.
- Community organizers and leaders involved in outreach, capacity building, and knowledge equity within the Wikimedia ecosystem.
- 10. Please provide the link to the event's page if you already have one.
The following questions (11-14) will refer to the Community Engagement Survey which is required in order to submit a proposal. Here is the survey form that you can copy and use (if the link does not work): https://docs.google.com/forms/d/1ieEI8EFf2vxjD9wN_h8-srYeRCp4fhSp7_1_wiR2jh8/edit. This survey is required to access a Conference grant.
- 11. How many people did you send the community engagement survey to?
100
- 11.1. When did you conduct the survey, and for how long?
The survey was conducted from 15 December 2025 to 15 January 2026. The survey was open for approximately 1 month for the public to fill
- 12. How many people responded to the survey?
56
- 13. What are the main objectives of the event?
Main objectives of the event
- Strengthen environmental content on Wikimedia platforms
- To improve the quality, quantity, and diversity of content related to environment, climate change, biodiversity, and sustainability across Wikipedia, Wikidata, and Wikimedia Commons.
- Build capacity within the Wikimedia community
- To equip participants with the skills, tools, and knowledge needed to contribute effectively to Wikimedia projects through trainings, workshops, and hands-on editing sessions.
- Engage and onboard new contributors
- To introduce newcomers to the Wikimedia movement, lower barriers to participation, and create a supportive pathway for long-term engagement in environmental knowledge contribution.
- Foster collaboration and partnerships
- To create connections between Wikimedians, environmental experts, researchers, educators, NGOs, and other external partners working on open environmental knowledge.
- Address content gaps and knowledge equity
- To identify and reduce gaps in environmental content, particularly related to underrepresented regions, communities, and perspectives.
- Strengthen the EcoWiki Project User Group and related communities
- To support community growth, leadership development, and coordination among members working on environmental themes within the Wikimedia ecosystem.
- Promote awareness of open knowledge and sustainability
- To highlight the role of open knowledge in addressing environmental challenges and supporting informed decision-making.
- 14. Based on survey responses, what are the most important things your community should do at the conference to achieve these objectives?
Based on the community engagement survey, participants are interested in discussing cross-language and cross-cultural collaboration, planning for organizational and community growth, and the development of the EcoWIKI Hub. They are also expecting to have a networking and mentorship program and a roundtable discussion on global collaboration, and collaborative content creation. Participants identified the need to have collaborative spaces, networking and mentorship opportunities and skills-building workshops.
- 15. Please state if your proposal aims to work to bridge any of the identified CONTENT knowledge gaps (Knowledge Inequity)? Select up to THREE that most apply to your work.
Content Gender gap, Age (regency) , Geography, Language
- 15.1. In a few sentences, explain how your work is specifically addressing this content gap (or Knowledge inequity) to ensure a greater representation of knowledge. (optional recommended).
Our work directly addresses knowledge inequity by focusing on environmental topics, climate change, and sustainability issues that are underrepresented on Wikimedia platforms, particularly for regions and communities. Through edit-a-thons, targeted content creation, translation initiatives, and mentorship programs, we empower both newcomers and experienced contributors to produce accurate, accessible, and locally relevant content. By prioritizing diverse perspectives, languages, and media, we ensure that a wider range of knowledge is represented, helping close critical content gaps and making open environmental knowledge more inclusive.
- 16. Please state if your proposal includes any of these areas or THEMATIC focus. Select up to THREE that most apply to your work and explain the rationale for identifying these themes.
Education, Human Rights, Climate Change and sustainability
- 17. Will your work focus on involving participants from any underrepresented communities?
Gender Identity, Sexual Orientation, Geographic
- 18. Do you intend to invite or engage with non-Wikimedian individuals or organizations? If so – can you explain your intention for this outreach?
Yes, we intend to invite and engage with non-Wikimedian individuals and organizations. Our outreach will target environmental NGOs, researchers, educators, local community groups, and sustainability-focused institutions. The intention is to:
- Bring subject-matter expertise into Wikimedia projects, ensuring the content we create is accurate, up-to-date, and relevant.
- Expand the reach and impact of the conference by connecting the Wikimedia community with external partners who share our mission of open environmental knowledge.
- Foster long-term collaborations that enable joint initiatives, such as co-created resources, workshops, and training programs, to address content gaps and knowledge inequity.
- 19. What will you do to make sure participants continue to engage in your activities after the event?
To ensure continued engagement after the event, we will:
- Provide structured mentorship and follow-up support – participants will be paired with experienced Wikimedians for guidance on content creation and project development.
- Create online communities and communication channels – including mailing lists, WhatsApp/Telegram groups, and Wikimedia talk pages, where participants can share progress, ask questions, and collaborate on projects.
- Offer post-event challenges and campaigns – such as edit-a-thons, translation drives, and data contribution initiatives, to encourage ongoing participation and measurable outcomes.
- Recognize and showcase contributions – through certificates, public acknowledgment on Wikimedia platforms, and highlights of successful projects to motivate participants and demonstrate impact.
- Link participants to broader Wikimedia programs and resources – connecting them with local and global initiatives, grants, and training opportunities to sustain their engagement in open knowledge activities.
- 20. In what ways do you think your proposal most contributes to the Movement Strategy 2030 recommendations. Select a maximum of THREE options that most apply.
Increase the Sustainability of Our Movement, Improve User Experience
Logistical Aspects
[edit]- 21. Do you have any proposed venue for the event?
Golden Tulip Stonetown Boutique Hall
Location & Address: Malindi Road, Stone Town, Zanzibar, Tanzania. Situated in the historic Stone Town, a UNESCO World Heritage site, close to the Old Fort, Forodhani Gardens, markets, and cultural attractions.
Contact: Phone: +255 773 303703 Website: https://stone-town-boutique.goldentulip.com/
Facilities & Highlights: Stylish boutique hotel with modern amenities in a heritage setting. Comfortable rooms with air conditioning, Wi-Fi, and local decor. Rooftop terrace and dining offering scenic views of Stone Town. Close walking distance to restaurants, shops, and cultural landmarks.
Transport: From Zanzibar Airport (ZNZ): Approximately: 10–15 minutes by taxi (around 7 km). Airport transfers may be arranged through the hotel. From Zanzibar Ferry/Boat Port (Stone Town): About 5–10 minutes by taxi or a short walk depending on luggage and exact drop-off point.
- 22. Is the event venue and hotel accessible for people with physical disabilities?
Yes
- 23. How many scholarships would you like to offer?
65
- 24. What expenses will the scholarship cover?
Fully funded: 25 Transport Accommodation Meals (dinner) Event registration & attendance
Partial Funded: 40 Accommodation Event registration & attendance
- 25. How will scholarship recipients be selected?
We will use these guidelines in deciding on scholarships:
- All Wikimedia User groups in Tanzania must have a representative.
- Unaffiliated communities and volunteer individuals engaged in global movement communications will be supported.
- Volunteers who are in the Wikimedia movement and have been engaged in Wikimedia Movement Strategy and Governance activities both in-person and online will be prioritized.
- We will also ensure diverse participation in the event.
Also we aim to support participants from underrepresented regions and communities, newcomers to the Wikimedia movement, and those who demonstrate a strong potential to contribute to addressing knowledge inequities on Wikimedia projects
- 26. In which ways can Wikimedia Foundation staff support your event onsite?
We would greatly appreciate the support of Wikimedia Foundation staff in the following ways:-
1. Outreach and Communication.
Staff could help amplify the event’s visibility within the Wikimedia community and beyond, leveraging their networks and platforms for promotion. 2. Leadership Sessions. Staff with expertise in specific areas could lead or co-lead sessions, providing valuable insights and guidance to participants. 3. Mentorship. Staff could serve as mentors before, during and after the event, offering advice and support to the C.O.T and participants, particularly newcomers. 4. Post-Event Engagement. Staff could help facilitate continued engagement post-event, such as through follow-up communications or the establishment of mentorship programs
- 26.2. Do you intend to invite any WMF staff members to your event? (please note that all WMF staff travel and accommodation costs will be covered by the foundation). Please indicate what is the limit number of WMF staff members you would like to welcome at your event.
Yes. We will accommodate three WMF staff members to join the event. We will need assistance in connecting with resource speakers, facilitating conversations, and documenting outcomes of this event.
- 27. Please outline the roles and responsibilities of the organizing team for the conference.
1. Event Director The Event Director will oversee the entire event planning process, ensuring that all aspects of the event are on track. They liaise with all team members, manage timelines, and ensure that the event aligns with its objectives. 2. Program Manager. The Program Manager will be responsible for developing the event program. 3. Logistics Manager. The Logistics Manager will handle all logistical aspects of the event. This includes venue booking, transportation, accommodation, and catering. 4. Communications Manager. The Communications Manager will handle all external communications, including promoting the summit on social media. 5. Volunteer Coordinator. The Volunteer Coordinator will manage all volunteers. He will recruit, train, and assign tasks to volunteers, ensuring that all areas of the event are adequately staffed. 6. Scholarship Coordinator. The Scholarship Coordinator will manage the scholarship program. He/she will oversee the application process, selection of recipients, and disbursement of funds. 7. Safety Officer. The Safety Officer will ensure the safety and well-being of all participants. They will develop and implement safety protocols, manage any emergencies, and ensure compliance with all relevant regulations. 8. Financial Manager. The Financial Manager will oversee the event budget, manages sponsorships and grants, and ensures financial transparency and accountability. 9. Technical Coordinator. The Technical Coordinator will manage the technical aspects of the event, including the event website, and registration system. 10. Diversity and Inclusion Officer. The Diversity and Inclusion Officer will ensure that the event is inclusive and accessible to all. They will work to promote diversity among participants and address any barriers to participation.
- 28. Do you have plans to co-organize the event with other Wikimedia communities, groups or affiliates?
Yes
- 28.1. If yes, can you please explain how you are going to co-organize the event and what responsibilities each partner will have.
Yes, we are planning to co-organize the EcoWIKI Summit 2026 with the Wikimedians of Arusha User Group, Wikimedia Tanzania User group.
1. The Wikimedians of Arusha User Group will play a crucial role in local logistics, venue coordination, and community outreach within Arusha and nearby regions. They will also provide valuable insights into local customs and practices, ensuring the event is culturally sensitive and inclusive.
2. Wikimedia Tanzania User Group a group dedicated to improving the content of the Swahili Wikipedia, will be instrumental in engaging the Swahili-speaking community. They will lead sessions on contributing to the Swahili Wikipedia, provide translation support, and help promote the event among Swahili-speaking communities.
- 29. What kind of risks do you anticipate and how would you mitigate these?
1. Political Instability or Security Concerns: In case of any unforeseen political instability or security concerns in the region, we will closely monitor the situation and take necessary actions, which may include changing the venue or moving to a virtual format. 2. Leadership Changes: Changes in the organizing team could impact the event planning and execution. To mitigate this, we have a succession plan in place and ensure that knowledge and responsibilities are shared among team members. 3. Budget Overruns: Unforeseen expenses could lead to budget overruns. We’re mitigating this risk by maintaining a contingency fund and closely monitoring our expenditures. 4. Low Participation: There’s a risk that we may not attract enough participants. We’re mitigating this by starting our promotional activities early and targeting a wide range of potential participants.
- 30. Friendly space policy - Please add the link to the friendly space policy that your community will be using for this event.
We will observe the Friendly Space Policy enforced by the Wikimedia Foundation. https://foundation.wikimedia.org/wiki/Policy:Friendly_Space_Policy_for_Wikimedia_Foundation_Events
Learning, Sharing, and Evaluation
[edit]- 31. What do you hope to learn from your work organising this conference?
1. Effectiveness of Strategies: Did our strategies for promoting digital literacy and inclusivity work as intended? What was the impact of our workshops, sessions, and collaborative activities on participants’ engagement with Wikimedia projects? 2. Community Building: How effective were our efforts in building a diverse and inclusive community of Wikimedia contributors? Did the event facilitate meaningful connections and collaborations among participants? 3. Participant Experience: How was the overall participant experience? What aspects of the event did participants find most valuable, and what areas could be improved? 4. Post-Event Engagement: Did participants continue to engage with Wikimedia projects after the event? What factors influenced their continued engagement or lack thereof? 5. Organizational Learning: What did we learn about organizing a large-scale event like this? What worked well, and what challenges did we face? How can we improve our planning and execution for future events? 6. Community Needs. We expect to be able to document various community needs and be able to address them by using them as a solid purpose and direction in developing the Africa Environment Hub. 7. We expect to learn how to organize a regional event through effective collaboration and partnership.
- 32. Main open metrics
| Main Open Metrics | Description | Target |
|---|---|---|
| Community Building | We would need to measure the number of new connections made during the event, such as the number of participants who have started collaborating on a project or formed a mentorship relationship. | 95 |
| Participant Experience | We would need to conduct post-event surveys to quantitatively assess participants’ satisfaction with the event, their perceived learning outcomes, and their overall experience. | 120 |
| Post-Event Engagement | We would need to track participant activity on Wikimedia projects after the event, such as the number of edits made, the number of new articles created, and the number of ongoing collaborations or projects. | 100 |
| Organizational Learning | We would need to track metrics related to event organization, such as the number of volunteers, the budget spent versus the budget planned, and the number of issues or challenges encountered and resolved. | N/A |
| Discussion Insights | Facilitate discussions to gather insights on the different advocacies, innovations, and challenges | 15 |
Financial Proposal
[edit]- 33. What is the amount you are requesting from Wikimedia Foundation? Please provide this amount in your local currency.
88159500
- 34. Select your local currency.
TZS
- Requested amount in USD
- 35263.8 USD [note 1]
- ↑ a b The following amount in US dollars was calculated by Wikimedia Foundation staff using the fixed currency rates. This amount is approximate and may not reflect the actual currency exchange rates on the day of submission or distribution. If the application is funded, the funding will be sent in the recipient’s local currency.
- 35. Please upload your budget for this proposal or indicate the link to it.
- 36. Do you expect to receive funding for this conference from other organizations to support your work?
Yes
- 36.1. If yes, what kind of resources are you expecting to get?
We are hoping to secure 10-15% of the total budget in grants for partners other than WMF
- We/I have read the Application Privacy Statement, WMF Friendly Space Policy and Universal Code of Conduct.
Yes
- Please use this optional space to upload any documents that you feel are important for further understanding your proposal.
- Other public document(s):
Endorsements and Feedback
[edit]Please add endorsements and feedback to the grant discussion page only. Endorsements added here will be removed automatically.
Community members are invited to share meaningful feedback on the proposal and include reasons why they endorse the proposal. Consider the following:
- Stating why the proposal is important for the communities involved and why they think the strategies chosen will achieve the results that are expected.
- Highlighting any aspects they think are particularly well developed: for instance, the strategies and activities proposed, the levels of community engagement, outreach to underrepresented groups, addressing knowledge gaps, partnerships, the overall budget and learning and evaluation section of the proposal, etc.
- Highlighting if the proposal focuses on any interesting research, learning or innovation, etc. Also if it builds on learning from past proposals developed by the individual or organization, or other Wikimedia communities.
- Analyzing if the proposal is going to contribute in any way to important developments around specific Wikimedia projects or Movement Strategy.
- Analysing if the proposal is coherent in terms of the objectives, strategies, budget, and expected results (metrics).