Grants:Programs/Wikimedia Community Fund/Conference Fund/North East Asia WikiCon in Seoul 2025
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Applicant details
[edit]- A. Are you applying as a(n)
Wikimedia Affiliate (chapter, thematic org., or user group)
- B. Full name of organization presenting the proposal.
Wikimedia Korea
- F. Do you have an account on a Wikimedia project?
Yes
- F1. Please provide your main Wikimedia Username.
Motoko (WMKR)
- F2. Please provide the Usernames of people related to this proposal.
Youngjin (WMKR)
- G. Are you legally registered?
Yes
If you are applying as an individual or your group is not a legally registered nonprofit in your country, we require that you have a fiscal sponsor.
- I. Fiscal organization name.
N/A
Objectives and Strategy
[edit]- 1. Please state the title of your proposal.
North East Asia WikiCon in Seoul 2025
- 2.1. When will the event begin? Please enter the event start date.
2025-09-10
- 2.2. When is the last day of your event?
2025-09-12
- 3.1. When will you begin preparing for your event?
2025-04-01T00:00:00Z
- 3.2. When will you expect to complete your last event payment?
2025-09-30T00:00:00Z
- 4. In which country will the conference take place?
South Korea
- 4.1. In which city will the conference take place?
Seoul
- 5. Is it a remote or in-person event?
Hybrid event
- 5.1. What will be the total number of participants at the event? (including scholarship recipients + organizing team + other guests + self funded guests) (required)
72
- 6. Please indicate whether your work will be focused on one country (local), more than one or several countries in your region (regional) or has a cross-regional (global) scope.
Regional
- 6.1. If you have answered regional, please write the country names and any other information that is useful for understanding your proposal.
South Korea, Japan, Mongolia, and Taiwan
- 7. If you would like, please share any websites or social media accounts that your group or organization has.
- 8. Do you work with any thematic or regional platforms such as WISCom, CEE, Iberocoop, etc.
Yes
- 8.1. Please describe what platforms and your work with them.
ESEAP community
- 9. Please describe the target participants for this event.
Our target participants are Wikimedia users from South Korea, Japan, Taiwan, and Mongolia. The participants are not required to be very skilled Wikimedia users, but they need to know how to edit Wikipedia articles basically.
- 10. Please provide the link to the event's page if you already have one.
The following questions (11-14) will refer to the Community Engagement Survey which is required in order to submit a proposal. Here is the survey form that you can copy and use (if the link does not work): https://docs.google.com/forms/d/1ieEI8EFf2vxjD9wN_h8-srYeRCp4fhSp7_1_wiR2jh8/edit. This survey is required to access a Conference grant.
- 11. How many people did you send the community engagement survey to?
100
- 11.1. When did you conduct the survey, and for how long?
We conducted it from December 9 to 20, 2024.
- 12. How many people responded to the survey?
15
- 13. What are the main objectives of the event?
We will invite people from South Korea, Japan, Taiwan, and Mongolia. Because these countries geographically neighbor with each other, they have influenced and interacted historically, and economically. However, they are now isolated from each other for political and geographical reasons. Moreover, most people in the countries speak only their own languages, and they have struggled with communicating with each other. As a result of the advance of AI technology, we can easily translate one language to other languages without human translators or interpreters. We will explore new opportunities to improve Asia-specific contents on Asian language Wikimedia projects.
This event is a pilot event for bigger international events such as an ESEAP conference. As one of the Wikimedia chapters, the ESEAP community expects us to host an event for them. That’s why we need the experience of hosting an international event.
- 14. Based on survey responses, what are the most important things your community should do at the conference to achieve these objectives?
According to the survey, the respondents ranked presentations and panel discussion as the most important activities for our event. We think they are eager to share their own experiences and learn from projects of the other communities. We will provide an opportunity to learn how to use AI technology to enhance their contents.
They also answered that group tours and social events are needed. We are planning to host a photo walk in Yongsan Park and a museum tour in the War Memorial of Korea nearby the park. The Yongsan Park was formerly an US army base, and It had been protected for a very long time. We will encourage the participants to upload their image of the park and museum on Wikimedia Commons and improve related articles in English or their own languages.
- 15. Please state if your proposal aims to work to bridge any of the identified CONTENT knowledge gaps (Knowledge Inequity)? Select up to THREE that most apply to your work.
Geography, Language, Important Topics (topics considered to be of impact or important in the specific context), Content Gender gap
- 15.1. In a few sentences, explain how your work is specifically addressing this content gap (or Knowledge inequity) to ensure a greater representation of knowledge. (optional recommended).
When we browse through English Wikipedia or Wikidata, we can easily realize they have less contents related to Korea than European or North American countries. This content cap is largely due to a language barrier. These days, we can overcome this barrier using more advanced AI technology. We will teach the participants how to use AI and encourage them to improve Asia-related articles with the technology beyond the barrier.
- 16. Please state if your proposal includes any of these areas or THEMATIC focus. Select up to THREE that most apply to your work and explain the rationale for identifying these themes.
Education, Culture, heritage or GLAM , Diversity
- 17. Will your work focus on involving participants from any underrepresented communities?
Geographic , Disabilities, Linguistic / Language
- 18. Do you intend to invite or engage with non-Wikimedian individuals or organizations? If so – can you explain your intention for this outreach?
- 19. What will you do to make sure participants continue to engage in your activities after the event?
We will keep track of activities of the participants through surveys and interviews. We will also keep planing and organizing collaborative events with Japanese, Taiwanese and Mongolian communities. They can include online edit-a-thons, hybrid international meetups, and online meetings. We will continue to exchange our ideas with those communities after the event.
- 20. In what ways do you think your proposal most contributes to the Movement Strategy 2030 recommendations. Select a maximum of THREE options that most apply.
Increase the Sustainability of Our Movement, Improve User Experience, Invest in Skills and Leadership Development, Innovate in Free Knowledge
Logistical Aspects
[edit]- 21. Do you have any proposed venue for the event?
We are considering Silla Stay Gwanghawnum as the venue. As a three star hotel, It is located nearby Gwanhwanun Station and Jongak Station. The participants can easily and quickly arrive in the hotel from Seoul Station, Seoul's transportation hub. It is also relatively affordable, compared to four-star hotels in Seoul.
- 22. Is the event venue and hotel accessible for people with physical disabilities?
Yes
- 23. How many scholarships would you like to offer?
We will offer full scholarship to 57 people.
- 24. What expenses will the scholarship cover?
Travel scholarship for 37 people from foreign countries will cover:
- Accommodation fees
- Flight fares
- Visas (only for Mongolians and participants from ESEAP prep council)
Travel scholarship for 20 people from South Korea will cover:
- Accommodation fees
- Land transportation fees
- 25. How will scholarship recipients be selected?
Our team and Wikimedia Korea Board members will select the recipients. We will invite 20 people from South Korea, 15 people from Japan, 15 people from Taiwan, 5 people from Mongolia, and 2 people from the ESEAP preparatory council. Wikimedia Taiwan and Wikimedians of Japan User Group can recommend 3 people from their communities each. We can slightly change the allocation, depending on the number of applicants. Presentation speakers and volunteers will be prioritized, and contribution and reputation of the applicants will be taken into account.
We are supporting neurodivergent people's activities on Korean Wikimedia. To enhance our diversity, we will invite neurodivergent people from South Korea. They will be invited by the team or selected through a special application process.
- 26. In which ways can Wikimedia Foundation staff support your event onsite?
- 26.2. Do you intend to invite any WMF staff members to your event? (please note that all WMF staff travel and accommodation costs will be covered by the foundation). Please indicate what is the limit number of WMF staff members you would like to welcome at your event.
We would like to invite around 3 WMF staff members in charge of Asia strategies and ESEAP Hub. This includes but not limited to: Ivonne - Senior Movement communications specialist for ESEAP, Junko Nakayama - Japanese community ambassador and Jacqueline - Senior program officer for community resources team
- 27. Please outline the roles and responsibilities of the organizing team for the conference.
Wikimedia Korea staff and board members will consist of the core organizing team. The team will be divided into 4 departments.
- Logistics department will reserve venues and flights, rent buses, organize registration processes, and provide technical support.
- Program department will invite presentation speakers, and facilitate program planning and meetings.
- Volunteer management department will manage part-time employees and support volunteers.
- The Trust and Safety department will charge event safety through the conference.
The executive officer of Wikimedia Korea will be the WMF liaison. Wikimedia Korea board and staff members will select the scholarship recipients.
- 28. Do you have plans to co-organize the event with other Wikimedia communities, groups or affiliates?
No
- 28.1. If yes, can you please explain how you are going to co-organize the event and what responsibilities each partner will have.
- 29. What kind of risks do you anticipate and how would you mitigate these?
- 30. Friendly space policy - Please add the link to the friendly space policy that your community will be using for this event.
We will comply with Wikimedia Foundation's Friendly Space Policy for Wikimedia Foundation Events.
https://foundation.wikimedia.org/wiki/Policy:Friendly_Space_Policy_for_Wikimedia_Foundation_Events
Learning, Sharing, and Evaluation
[edit]- 31. What do you hope to learn from your work organising this conference?
We hope to explore new chances to create Asia-specific contents, using new technology. We will host a photo walk and an edit-a-thon and we will thoroughly observe whether this approach is effective, based on the result.
Because we anticipate that many participants cannot speak English fluently, we are planning to employ Japanese-Korean, and Chinese-Korean interpreters. This approach was successful in our previous collaboration with the Japanese Wikimedia user group. We expect that the interpretation will contribute to the launch of new collaborative projects and the formation of human networks between Asian Wikimedia users.
As we mentioned before, this is a kind of pilot event for a bigger international event. We need to gain experiences and learn our strengths and weaknesses by hosting smaller international events.
- 32. Main open metrics
| Main Open Metrics | Description | Target |
|---|---|---|
| Total paticipants | The number of participants invited by the core organizing team | 57 |
| Paticipants from Mogolia or other indigenous commnuties | N/A | 10 |
| Neurodivergent participants | Neurodivergent participants invited from South Korea | 5 |
| Uploaded images | Uploaded images as a result of the photo walk | 100 |
| Edited articles | Articles edited in the edit-a-thon event | 50 |
Financial Proposal
[edit]- 33. What is the amount you are requesting from Wikimedia Foundation? Please provide this amount in your local currency.
92737128
- 34. Select your local currency.
KRW
- Requested amount in USD
- 68625.47 USD [note 1]
- ↑ a b The following amount in US dollars was calculated by Wikimedia Foundation staff using the fixed currency rates. This amount is approximate and may not reflect the actual currency exchange rates on the day of submission or distribution. If the application is funded, the funding will be sent in the recipient’s local currency.
- 35. Please upload your budget for this proposal or indicate the link to it.
https://docs.google.com/spreadsheets/d/1y-_iUJn1JsE3PfrLQ5_r-ksze0XvdKlLnM-zSq2RgzY/edit?usp=sharing
- 36. Do you expect to receive funding for this conference from other organizations to support your work?
No
- 36.1. If yes, what kind of resources are you expecting to get?
- We/I have read the Application Privacy Statement, WMF Friendly Space Policy and Universal Code of Conduct.
Yes
- Please use this optional space to upload any documents that you feel are important for further understanding your proposal.
- Other public document(s):
Endorsements and Feedback
[edit]Please add endorsements and feedback to the grant discussion page only. Endorsements added here will be removed automatically.
Community members are invited to share meaningful feedback on the proposal and include reasons why they endorse the proposal. Consider the following:
- Stating why the proposal is important for the communities involved and why they think the strategies chosen will achieve the results that are expected.
- Highlighting any aspects they think are particularly well developed: for instance, the strategies and activities proposed, the levels of community engagement, outreach to underrepresented groups, addressing knowledge gaps, partnerships, the overall budget and learning and evaluation section of the proposal, etc.
- Highlighting if the proposal focuses on any interesting research, learning or innovation, etc. Also if it builds on learning from past proposals developed by the individual or organization, or other Wikimedia communities.
- Analyzing if the proposal is going to contribute in any way to important developments around specific Wikimedia projects or Movement Strategy.
- Analysing if the proposal is coherent in terms of the objectives, strategies, budget, and expected results (metrics).