Grants:Programs/Wikimedia Community Fund/Conference Fund/WikiConference Malaysia 2026
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Applicant details
[edit]- A. Are you applying as a(n)
Wikimedia Affiliate (chapter, thematic org., or user group)
- B. Full name of organization presenting the proposal.
Pertubuhan Kebajikan Komuniti Pengguna Wiki Malaysia
- F. Do you have an account on a Wikimedia project?
Yes
- F1. Please provide your main Wikimedia Username.
Tofeiku
- F2. Please provide the Usernames of people related to this proposal.
Ultron90
- G. Are you legally registered?
Yes
If you are applying as an individual or your group is not a legally registered nonprofit in your country, we require that you have a fiscal sponsor.
- I. Fiscal organization name.
N/A
Objectives and Strategy
[edit]- 1. Please state the title of your proposal.
WikiConference Malaysia 2026
- 2.1. When will the event begin? Please enter the event start date.
2026-08-29
- 2.2. When is the last day of your event?
2026-08-31
- 3.1. When will you begin preparing for your event?
2026-04-01T00:00:00Z
- 3.2. When will you expect to complete your last event payment?
2026-10-31T00:00:00Z
- 4. In which country will the conference take place?
Malaysia
- 4.1. In which city will the conference take place?
Gombak
- 5. Is it a remote or in-person event?
Hybrid event
- 5.1. What will be the total number of participants at the event? (including scholarship recipients + organizing team + other guests + self funded guests) (required)
80
- 6. Please indicate whether your work will be focused on one country (local), more than one or several countries in your region (regional) or has a cross-regional (global) scope.
Local
- 6.1. If you have answered regional, please write the country names and any other information that is useful for understanding your proposal.
- 7. If you would like, please share any websites or social media accounts that your group or organization has.
https://meta.wikimedia.org/wiki/Wikimedia_Community_User_Group_Malaysia/Communications
- 8. Do you work with any thematic or regional platforms such as WISCom, CEE, Iberocoop, etc.
No
- 8.1. Please describe what platforms and your work with them.
- 9. Please describe the target participants for this event.
Existing volunteers of Wikimedia Community User Group Malaysia Online editors of Malay Wikipedia Online Malaysian editors of English, Chinese and Tamil Wikipedias Editors of Malay Wiktionary, Wikisource, Wikiquotes and Wikibooks Newcomers in the Malaysia Wikimedia movement Partners of Wikimeda Community User Group Malaysia
- 10. Please provide the link to the event's page if you already have one.
The following questions (11-14) will refer to the Community Engagement Survey which is required in order to submit a proposal. Here is the survey form that you can copy and use (if the link does not work): https://docs.google.com/forms/d/1ieEI8EFf2vxjD9wN_h8-srYeRCp4fhSp7_1_wiR2jh8/edit. This survey is required to access a Conference grant.
- 11. How many people did you send the community engagement survey to?
200
- 11.1. When did you conduct the survey, and for how long?
Started on 17 January 2026 until 1 February 2026
- 12. How many people responded to the survey?
55
- 13. What are the main objectives of the event?
To gather all Wikimedians from all over the country since we have never done anything like this for the Wikimedia movement in Malaysia despite having active members and organised a lot of events all over the country. Wikimedians from Malaysia has been around since 2002 but they have barely gathered and interacted physically to discuss about Wikimedia projects and the movement itself. Malay Wikipedia community have even came up with a plan to organise such conference in the past but was never realised due to lack of support. We want to gather all Wikimedians to discuss on how we can improve Wikimedia projects and the movement in Malaysia.
The two main objectives of the event would be to find a way to handle editor retention. The second objective would be governance strengthening.
A lot of the submissions from the survey state that editor retention is the number one priority for the community to deal with in the conference. This is in line with the Global Trends where 'people participate eagerly in online spaces that provide rewarding connection'. In return, we would like to see a higher number of volunteers actively participating in organising events in the next five years.
The affiliate needs to be fully reliable in catering the needs of the community. There are a lot of works that are not properly handled by the current governance due to uneven distribution of workload among the committee members and also lack of volunteers to focus on a particular issue. This is also in preparation for chapterhood. One of the goals to achieve this objective would be to put up a working group for relevant focused themes of the affiliate like language and community. The ultimate goal for the next five years is for the affiliate to become a chapter instead of a user group.
- 14. Based on survey responses, what are the most important things your community should do at the conference to achieve these objectives?
Discussions and Guidelines: Need to hold a discussion to increase content on Wikimedia projects in the Malay language and other local languages. Set up a guideline on dealing with vandals, editing etiquette and the structure of the project website. Dividing and coordinating tasks: In the current setup, tasks and workloads are up for grab without anyone being assigned to be responsible of doing it. By identifying the impactful tasks, participants can delegate the tasks to committing volunteers Training and Skills: Provide trainings on handling with vandals and technical aspect of the website. Also train on how to organise Wikimedia events in their places. In-Person Actions: Organising hands-on activities and discussion with the community on urgent matters. Engagement and Community Development: Training the participants on their skills.
- 15. Please state if your proposal aims to work to bridge any of the identified CONTENT knowledge gaps (Knowledge Inequity)? Select up to THREE that most apply to your work.
Language, Important Topics (topics considered to be of impact or important in the specific context), Cultural background, ethnicity, religion, racial
- 15.1. In a few sentences, explain how your work is specifically addressing this content gap (or Knowledge inequity) to ensure a greater representation of knowledge. (optional recommended).
- 16. Please state if your proposal includes any of these areas or THEMATIC focus. Select up to THREE that most apply to your work and explain the rationale for identifying these themes.
Education, Culture, heritage or GLAM , Diversity
- 17. Will your work focus on involving participants from any underrepresented communities?
Geographic , Ethnic/racial/religious or cultural background, Linguistic / Language
- 18. Do you intend to invite or engage with non-Wikimedian individuals or organizations? If so – can you explain your intention for this outreach?
We are planning to invite existing partners of Wikimedia Community User Group Malaysia to the conference. Our intention is to give appreciation to our partners who have been supporting the movement for a long time. We will invite potential partners like universities and government agencies. Our intention is to let them see how attractive and important is the free knowledge movement.
- 19. What will you do to make sure participants continue to engage in your activities after the event?
We will be collecting their contacts so that we can inform them about future Wikimedia events in Malaysia. We will be asking participants to fill out a post-conference survey after one month. We will be inviting promising participants to events as facilitators. We will be asking participants on what programmes they would like to organise or assist in. For existing Wikimedians and scholars, we will organise a monthly community call so that they can engage in community-based decision making on plans and activities of the affiliate.
- 20. In what ways do you think your proposal most contributes to the Movement Strategy 2030 recommendations. Select a maximum of THREE options that most apply.
Increase the Sustainability of Our Movement, Invest in Skills and Leadership Development, Identify Topics for Impact
Logistical Aspects
[edit]- 21. Do you have any proposed venue for the event?
IIUM Cultural Centre located in International Islamic University Malaysia in Gombak, Selangor, Malaysia We propose this venue because IIUM is home to the IIUM Wikimedia Club. Makes it easier for members of the wikiclub to assist in organising the conference. The venue can fit all 80 participants. There are main hall, foyer, banquet hall, glassroom and conference room.
- 22. Is the event venue and hotel accessible for people with physical disabilities?
Yes
- 23. How many scholarships would you like to offer?
60 community members 10 organisers
- 24. What expenses will the scholarship cover?
Round-trip air, bus, or train travel Shared-room accommodation throughout the conference Health insurance Meals throughout the conference
- 25. How will scholarship recipients be selected?
Will be selected through the scholarship form. We have identified specific communities to join the conference along with its expected number of participants. It is listed in the budget spreadsheet. Newcomers will be considered as well to be selected for the scholarship. The conference committee will be selecting the scholars based on the form they filled out
- 26. In which ways can Wikimedia Foundation staff support your event onsite?
Help in screening the participants if they are blacklisted by Trust and Safety WMF Help in communicating with the local press Help in getting recorded video speech from CEO of WMF and Jimmy Wales Help in connecting with people for programming design and presentations
- 26.2. Do you intend to invite any WMF staff members to your event? (please note that all WMF staff travel and accommodation costs will be covered by the foundation). Please indicate what is the limit number of WMF staff members you would like to welcome at your event.
Yes, three WMF staff.
- 27. Please outline the roles and responsibilities of the organizing team for the conference.
COT includes: WMF Liaison: Dody Ismoyo Head of Logistics: Ahmad Ali Karim Head of Conference Programme: Farouk Azim Head of Scholarships: Taufik Rosman Head of Communications: Zahirul Nukman Head of Volunteer Coordinators: Nazhan Naza’in Head of Trust and Safety: Wafiq Aqil
- 28. Do you have plans to co-organize the event with other Wikimedia communities, groups or affiliates?
No
- 28.1. If yes, can you please explain how you are going to co-organize the event and what responsibilities each partner will have.
- 29. What kind of risks do you anticipate and how would you mitigate these?
Lack of participation to join the conference. Distributing workload among committee members Information authorisation and verification on Wikimedia projects Lack of experties on technical aspects like coding and modules Setting up the programmes and probably the lack of programme submissions Wafiq Aqil and Dody Ismoyo will be in charge of trust and safety as he has experienced before during ESEAP Conference 2024 The university might do a check up first of the conference on the content but since it is not a public event and student event, they might not be strict on us.
- 30. Friendly space policy - Please add the link to the friendly space policy that your community will be using for this event.
https://meta.wikimedia.org/wiki/Friendly_space_policies/ms
Learning, Sharing, and Evaluation
[edit]- 31. What do you hope to learn from your work organising this conference?
How to retain newcomer participants of the conference to get involved more in organising Wikimedia events after the conference? Data collected would be number of newcomers who joined any Wikimedia events or even organised one How to organise Wikimedia events efficiently in attracting new volunteers in the movement? The data collected would be strategies collected from participants. How to expand active members of the affiliate in helping organising events? The affiliate is lacking of manpower in running the movement. The data would be
- 32. Main open metrics
| Main Open Metrics | Description | Target |
|---|---|---|
| Number of newcomers | Newcomers who never joined any physical events organised by Wikimedia Community User Group Malaysia | 20 |
| New partners from the conference | Invited potential partners who organise a Wikimedia event after the conference | 2 |
| Number of indigineous participants | Indigenous people of Sabah and Sarawak, and Orang Asli joining the conference | 30 |
| Number of youth | Participants who are under the age of 30 | 30 |
| Number of events organised by participants | Events organised by participants after the conference within 2026 | 3 |
Financial Proposal
[edit]- 33. What is the amount you are requesting from Wikimedia Foundation? Please provide this amount in your local currency.
156397.5
- 34. Select your local currency.
MYR
- Requested amount in USD
- 37379 USD [note 1]
- ↑ a b The following amount in US dollars was calculated by Wikimedia Foundation staff using the fixed currency rates. This amount is approximate and may not reflect the actual currency exchange rates on the day of submission or distribution. If the application is funded, the funding will be sent in the recipient’s local currency.
- 35. Please upload your budget for this proposal or indicate the link to it.
https://docs.google.com/spreadsheets/d/1ZCtH3vEW1YKpzSwfEpw6vznr8P_Wo3iQUhCV7btWsMw/edit?usp=sharing
- 36. Do you expect to receive funding for this conference from other organizations to support your work?
No
- 36.1. If yes, what kind of resources are you expecting to get?
- We/I have read the Application Privacy Statement, WMF Friendly Space Policy and Universal Code of Conduct.
Yes
- Please use this optional space to upload any documents that you feel are important for further understanding your proposal.
- Other public document(s):
Endorsements and Feedback
[edit]Please add endorsements and feedback to the grant discussion page only. Endorsements added here will be removed automatically.
Community members are invited to share meaningful feedback on the proposal and include reasons why they endorse the proposal. Consider the following:
- Stating why the proposal is important for the communities involved and why they think the strategies chosen will achieve the results that are expected.
- Highlighting any aspects they think are particularly well developed: for instance, the strategies and activities proposed, the levels of community engagement, outreach to underrepresented groups, addressing knowledge gaps, partnerships, the overall budget and learning and evaluation section of the proposal, etc.
- Highlighting if the proposal focuses on any interesting research, learning or innovation, etc. Also if it builds on learning from past proposals developed by the individual or organization, or other Wikimedia communities.
- Analyzing if the proposal is going to contribute in any way to important developments around specific Wikimedia projects or Movement Strategy.
- Analysing if the proposal is coherent in terms of the objectives, strategies, budget, and expected results (metrics).