Grants:Programs/Wikimedia Community Fund/Conference Fund/Wikidata & Wikibase with OPEN.hr and DORS/CLUC
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Applicant details
[edit]- A. Are you applying as a(n)
Nonprofit organization with Wikimedia mission
- B. Full name of organization presenting the proposal.
N/A
- F. Do you have an account on a Wikimedia project?
Yes
- F1. Please provide your main Wikimedia Username.
HrOpenW
- F2. Please provide the Usernames of people related to this proposal.
User:HrOpenW User:MarkoK1984 User:Hana_Gaon User:Zblace
- G. Are you legally registered?
Yes
If you are applying as an individual or your group is not a legally registered nonprofit in your country, we require that you have a fiscal sponsor.
- I. Fiscal organization name.
N/A
Objectives and Strategy
[edit]- 1. Please state the title of your proposal.
Wikidata & Wikibase with OPEN.hr and DORS/CLUC
- 2.1. When will the event begin? Please enter the event start date.
2023-02-15
- 2.2. When is the last day of your event?
2025-10-31
- 3.1. When will you begin preparing for your event?
2025-01-13T00:00:00Z
- 3.2. When will you expect to complete your last event payment?
2025-10-08T00:00:00Z
- 4. In which country will the conference take place?
Croatia
- 4.1. In which city will the conference take place?
ZAGREB
- 5. Is it a remote or in-person event?
Hybrid event
- 5.1. What will be the total number of participants at the event? (including scholarship recipients + organizing team + other guests + self funded guests) (required)
450
- 6. Please indicate whether your work will be focused on one country (local), more than one or several countries in your region (regional) or has a cross-regional (global) scope.
Regional
- 6.1. If you have answered regional, please write the country names and any other information that is useful for understanding your proposal.
DORS/CLUC is the biggest and longest running regional conference on Open Technologies, Linux and the Internet and though it has primarily local and regional audience its guests are international and conference is conducted in English with Croatian when adequate (mostly workshops). Its audience are mostly from Croatians and people from neighbouring countries (Slovenia, Bosna&Herzegovina, Serbia, Montenegro)
- 7. If you would like, please share any websites or social media accounts that your group or organization has.
https://www.dorscluc.org/past-conferences/
- 8. Do you work with any thematic or regional platforms such as WISCom, CEE, Iberocoop, etc.
No
- 8.1. Please describe what platforms and your work with them.
- 9. Please describe the target participants for this event.
Most participants are technology savy professionals, students, teachers, academics, journalists and activists for Open (like Open street Map community). Event will cater to both needs of beginers and those informed of Open Linked Data. Aside for semi-experienced organizers that work though HR OPEN, Croatia does not have established Wikimedia Affiliate or a User Group. It has no community of MediaWiki/Wikidata/Wikibase contributors, so this would be a first big effort to advance this situation in 2025.
In that respect this will be a Growth conference, as most participants will be completly new to OpenLinkedData/Wikidata/Wikibase.
- 10. Please provide the link to the event's page if you already have one.
not yet for 2025, but previous https://www.dorscluc.org/past-conferences
The following questions (11-14) will refer to the Community Engagement Survey which is required in order to submit a proposal. Here is the survey form that you can copy and use (if the link does not work): https://docs.google.com/forms/d/1ieEI8EFf2vxjD9wN_h8-srYeRCp4fhSp7_1_wiR2jh8/edit. This survey is required to access a Conference grant.
- 11. How many people did you send the community engagement survey to?
0
- 11.1. When did you conduct the survey, and for how long?
We did not see the opportunity use this.
- 12. How many people responded to the survey?
0
- 13. What are the main objectives of the event?
Develop informative and inspirational DORS/CLUC conference track on Wikidata/Wikibase together with Open Street Maps (they already did it in 2024), as well as prep and post event workshops and presentations to attract students and enthusiasts to the topic. We would like to see at least 100 people attending different programs and 50 engaging in practical terms with the educational material and programs.
- 14. Based on survey responses, what are the most important things your community should do at the conference to achieve these objectives?
0
- 15. Please state if your proposal aims to work to bridge any of the identified CONTENT knowledge gaps (Knowledge Inequity)? Select up to THREE that most apply to your work.
Geography, Language, Important Topics (topics considered to be of impact or important in the specific context)
- 15.1. In a few sentences, explain how your work is specifically addressing this content gap (or Knowledge inequity) to ensure a greater representation of knowledge. (optional recommended).
Wikimedia sister projects visibility in Croatian is minimal and the only prominent Wikipedia has negative reputation for over a decade. This created multiple gaps and prevented development of local work in structured way with instititions. We hope that more content from Croatia and about Croatia will be contributed in the future when Wikidata becomes more visible and both individuals and institutions start donating open data in volumes.
- 16. Please state if your proposal includes any of these areas or THEMATIC focus. Select up to THREE that most apply to your work and explain the rationale for identifying these themes.
Education, Advocacy, Open Technology, Other
- 17. Will your work focus on involving participants from any underrepresented communities?
Gender Identity, Sexual Orientation, Geographic , Linguistic / Language, Age
- 18. Do you intend to invite or engage with non-Wikimedian individuals or organizations? If so – can you explain your intention for this outreach?
We will collaborate with partners of HR OPEN including (but not only) the main Faculty of the Electrical Engineering and Computing in Zagreb, as well as Open Street Maps community Croatia.
- 19. What will you do to make sure participants continue to engage in your activities after the event?
We will do post-event workshops and clinics for Wikidata and Wikibase.
- 20. In what ways do you think your proposal most contributes to the Movement Strategy 2030 recommendations. Select a maximum of THREE options that most apply.
Increase the Sustainability of Our Movement, Invest in Skills and Leadership Development, Innovate in Free Knowledge
Logistical Aspects
[edit]- 21. Do you have any proposed venue for the event?
Algebra - private polytechnic was host in 2024 and was in Zagreb wider center (easily accessible with public transport). It is likely to be the same in 2025 unless we manage to find sponoring for even bigger venue.
- 22. Is the event venue and hotel accessible for people with physical disabilities?
Yes
- 23. How many scholarships would you like to offer?
We would not offer scholarships, but will cover costs of food and local travel for students coming from outside of Zagreb.
- 24. What expenses will the scholarship cover?
4.500eur for 300 meals = 50 x 3 day x 2 meals x 15eur 1.500eur for 50 travel compensation = 30eur (aproximate bus and train tickets)
- 25. How will scholarship recipients be selected?
Based on participation in online pre-conference events. We will organize multiple webinars and presentation and offer these benefits to those participating as tokens and coupons.
- 26. In which ways can Wikimedia Foundation staff support your event onsite?
We are in touch with Denny Vrandečić for to join us both in person as a keynote and as advisor. We would love to have online support of at least one Wikidata admin and Wikibase developer for weekly consultations when working on pre and post conference workshops and clinics.
It would be also nice to have at least the local MediaWiki developer Željko Filipin, who is based in Zagreb and speaks Croatian to join us at the conference and contributed in discussions on how Wikimedia Foundation is developing, testing and deploying software with profesional staff, contractors and volunteers.
It would be nice if some amount of Wikimedia promotional material and goodies is made available as gifts to most commited contributors and enthusiastic participants.
- 26.2. Do you intend to invite any WMF staff members to your event? (please note that all WMF staff travel and accommodation costs will be covered by the foundation). Please indicate what is the limit number of WMF staff members you would like to welcome at your event.
We were only thinking of Denny Vrandečić and Željko Filipin from WMF, but if Tisza Gergő is in Hungary it might be worthwhile for him to join and help with outreach to new users and possibly presenting the work of Growth team.
- 27. Please outline the roles and responsibilities of the organizing team for the conference.
Valerija Olić - lead conference organizer and secretary of Open.hr dr. sc. Svebor Prstačić - president of Open.hr and program board Andrei Zvonimir Crnković - vice-president of Open.hr and finnancial accounting
User:MarkoK1984 - Wikidata tutor in clinics User:Hana_Gaon - design of educational and promotion materials User:Zblace - international networking, education and outreach work
- 28. Do you have plans to co-organize the event with other Wikimedia communities, groups or affiliates?
No
- 28.1. If yes, can you please explain how you are going to co-organize the event and what responsibilities each partner will have.
- 29. What kind of risks do you anticipate and how would you mitigate these?
At the moment we can not see obvious problematic issues externally as we will have people register accounts and do work on Wikidata.org and Wikibase.cloud, not on HR Wikipedia. As for internal issues - Conference team has been stable (re-elections were just done before summer) and only addition this year was Open Street Maps community who built up a #3 track in the conference - shares interest in MediaWiki/Wikidata/Wikibase as they use it also (at least partially by most informed members).
- 30. Friendly space policy - Please add the link to the friendly space policy that your community will be using for this event.
We will use Wikimedia Friendly Space policy for technical spaces.
Learning, Sharing, and Evaluation
[edit]- 31. What do you hope to learn from your work organising this conference?
How interested are IT conference participants in general know-how about Wikimedia and its technologies?
What are the expert topics that created the most engagement around Wikidata and Wikibase?
What are the prefered modes of learning, coordinating and collaborating locally and/or regionally?
- 32. Main open metrics
| Main Open Metrics | Description | Target |
|---|---|---|
| WIKIMEDIA more then Wikipedia | I got better informed of Wikipedia and related ecosystem of Wikimedia projects and its technologies. | 50 |
| Wikimedia research, developed and deployment | I am interested in general about Wikimedia research, developed and deployed technologies? | 40 |
| fallow up on Wikidata/Wikibase | I care about expert topics around Wikidata and Wikibase and want to follow up
or None of the above / I do not care to join. |
35 |
| prefered mode of organizing education | What are the prefered modes of learning locally and/or regionally?
Webinars, clinics and in person workshops or None of the above / I do not care to join. |
30 |
| prefered mode of organizing info | What are the prefered modes of coordinating and collaborating locally and/or regionally? (for HR/SR/BS language)
Discourse forum, Telegram group, Mailing list... or None of the above / I do not care to join. |
30 |
Financial Proposal
[edit]- 33. What is the amount you are requesting from Wikimedia Foundation? Please provide this amount in your local currency.
16600
- 34. Select your local currency.
EUR
- 35. Please upload your budget for this proposal or indicate the link to it.
- 36. Do you expect to receive funding for this conference from other organizations to support your work?
Yes
- 36.1. If yes, what kind of resources are you expecting to get?
Conference is usually supported by multiple sponsors (usually as cost of speakers covered), donors (general costs of catering and promotion), discounts on services (space rental) and subsidies (compensations for student regoistration). Most of the event labor is done by students on voluntary basis on the days of the conference. For more details check out the past conference info on the website.
- We/I have read the Application Privacy Statement, WMF Friendly Space Policy and Universal Code of Conduct.
Yes
- Please use this optional space to upload any documents that you feel are important for further understanding your proposal.
- Other public document(s):
Endorsements and Feedback
[edit]Please add endorsements and feedback to the grant discussion page only. Endorsements added here will be removed automatically.
Community members are invited to share meaningful feedback on the proposal and include reasons why they endorse the proposal. Consider the following:
- Stating why the proposal is important for the communities involved and why they think the strategies chosen will achieve the results that are expected.
- Highlighting any aspects they think are particularly well developed: for instance, the strategies and activities proposed, the levels of community engagement, outreach to underrepresented groups, addressing knowledge gaps, partnerships, the overall budget and learning and evaluation section of the proposal, etc.
- Highlighting if the proposal focuses on any interesting research, learning or innovation, etc. Also if it builds on learning from past proposals developed by the individual or organization, or other Wikimedia communities.
- Analyzing if the proposal is going to contribute in any way to important developments around specific Wikimedia projects or Movement Strategy.
- Analysing if the proposal is coherent in terms of the objectives, strategies, budget, and expected results (metrics).