Grants:Programs/Wikimedia Community Fund/Conference Fund/Wikipedia Healthcare Conference 2025:Enhancing Global Collaboration and Quality in Healthcare Content
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Applicant details
[edit]- A. Are you applying as a(n)
Group of individuals not registered with an organization
- B. Full name of organization presenting the proposal.
N/A
- F. Do you have an account on a Wikimedia project?
Yes
- F1. Please provide your main Wikimedia Username.
Innocentbunny
- F2. Please provide the Usernames of people related to this proposal.
Mouryan, AbhiSuryawanshi, Faismeen, WAqil (WMYS), Pavanaja, Prajna gopal, Pranayraj1985
- G. Are you legally registered?
If you are applying as an individual or your group is not a legally registered nonprofit in your country, we require that you have a fiscal sponsor.
- I. Fiscal organization name.
Margika
Objectives and Strategy
[edit]- 1. Please state the title of your proposal.
Wikipedia Healthcare Conference 2025: Enhancing Global Collaboration and Quality in Healthcare Content
- 2.1. When will the event begin? Please enter the event start date.
2025-05-14
- 2.2. When is the last day of your event?
2025-05-20
- 3.1. When will you begin preparing for your event?
2025-02-15T00:00:00Z
- 3.2. When will you expect to complete your last event payment?
2025-06-15T00:00:00Z
- 4. In which country will the conference take place?
United States of America
- 4.1. In which city will the conference take place?
New York City
- 5. Is it a remote or in-person event?
In-person event
- 5.1. What will be the total number of participants at the event? (including scholarship recipients + organizing team + other guests + self funded guests) (required)
100
- 6. Please indicate whether your work will be focused on one country (local), more than one or several countries in your region (regional) or has a cross-regional (global) scope.
International
- 6.1. If you have answered regional, please write the country names and any other information that is useful for understanding your proposal.
- 7. If you would like, please share any websites or social media accounts that your group or organization has.
- 8. Do you work with any thematic or regional platforms such as WISCom, CEE, Iberocoop, etc.
Yes
- 8.1. Please describe what platforms and your work with them.
WikiProject Medicine WikiProject SWASTHA
- 9. Please describe the target participants for this event.
The target participants for the Wikipedia Healthcare Conference 2025 include experienced Wikipedia editors who contribute to healthcare-related content across various language Wikipedias, as well as newcomers interested in this area. We welcome participants with a minimum of six months of editing experience to ensure productive collaboration. Additionally, the event is open to healthcare professionals, external partners, and members of specific Wikimedia projects like WikiProject Medicine. Our goal is to create a diverse, inclusive environment where participants can share best practices, learn from each other, and contribute to improving the quality of healthcare information on Wikipedia.
- 10. Please provide the link to the event's page if you already have one.
https://en.wikipedia.org/wiki/Wikipedia:SWASTHA/Meetups/Wikipedia_Healthcare_Conference
The following questions (11-14) will refer to the Community Engagement Survey which is required in order to submit a proposal. Here is the survey form that you can copy and use (if the link does not work): https://docs.google.com/forms/d/1ieEI8EFf2vxjD9wN_h8-srYeRCp4fhSp7_1_wiR2jh8/edit. This survey is required to access a Conference grant.
- 11. How many people did you send the community engagement survey to?
100
- 11.1. When did you conduct the survey, and for how long?
July 2024 - August 2024
- 12. How many people responded to the survey?
51
- 13. What are the main objectives of the event?
The main objectives of the Wikipedia Healthcare Conference 2025 are:
Enhance Collaboration: Bring together global healthcare editors to share best practices and collaborate on improving the quality and accuracy of healthcare content across various language Wikipedias.
Build Community: Strengthen the network of Wikipedia healthcare contributors by fostering connections and encouraging ongoing collaboration beyond the conference.
Knowledge Sharing: Provide a platform for participants to learn from experienced editors and healthcare professionals, gaining new insights and skills to apply in their work on Wikipedia.
Address Challenges: Identify and discuss common challenges faced by healthcare editors, including issues related to sourcing reliable medical information and combating misinformation.
Increase Participation: Encourage more healthcare professionals and new editors to join the Wikipedia healthcare community, expanding the pool of contributors and enhancing content quality.
- 14. Based on survey responses, what are the most important things your community should do at the conference to achieve these objectives?
Based on survey responses, the top priority for the Wikipedia Healthcare Conference 2025 is to engage healthcare professionals as editors. To achieve this, we will focus on:
Workshops: Providing hands-on training to teach healthcare professionals how to edit Wikipedia effectively.
Panels: Hosting discussions where experienced editors and healthcare professionals share the value of contributing to Wikipedia and their experiences.
Networking: Offering opportunities for healthcare professionals to connect with seasoned Wikipedia editors for mentorship and collaboration.
Outreach: Creating strategies to encourage more healthcare professionals to join and stay involved in the Wikipedia editing community.
- 15. Please state if your proposal aims to work to bridge any of the identified CONTENT knowledge gaps (Knowledge Inequity)? Select up to THREE that most apply to your work.
Content Gender gap, Language, Important Topics (topics considered to be of impact or important in the specific context)
- 15.1. In a few sentences, explain how your work is specifically addressing this content gap (or Knowledge inequity) to ensure a greater representation of knowledge. (optional recommended).
Our work at the Wikipedia Healthcare Conference 2025 will specifically address content gaps by bringing together a diverse group of healthcare editors from underrepresented regions and languages. By focusing on geography and language, we aim to ensure that healthcare content on Wikipedia reflects global perspectives and is accessible to a broader audience. Through targeted workshops, panels, and collaborative sessions, we will empower participants to create and translate content on critical healthcare topics that are often overlooked. This approach will not only improve the quality of information available but also bridge knowledge inequities by ensuring that diverse cultural, regional, and linguistic perspectives are represented on Wikipedia.
- 16. Please state if your proposal includes any of these areas or THEMATIC focus. Select up to THREE that most apply to your work and explain the rationale for identifying these themes.
Education, Human Rights, Public Policy, Other
- 17. Will your work focus on involving participants from any underrepresented communities?
Disabilities, Linguistic / Language, Digital Access
- 18. Do you intend to invite or engage with non-Wikimedian individuals or organizations? If so – can you explain your intention for this outreach?
Yes, we intend to invite and engage with non-Wikimedian individuals and organizations at the Wikipedia Healthcare Conference 2025. Our goal is to bring healthcare professionals, academics, and experts from various fields into the Wikipedia editing community. By involving these external partners, we aim to enhance the quality and accuracy of healthcare content on Wikipedia, leveraging their specialized knowledge and experience.
Our outreach will focus on: Healthcare Professionals: We plan to invite doctors, nurses, and other healthcare practitioners to share their expertise and learn how to contribute to Wikipedia. Their involvement will help ensure that medical information on Wikipedia is up-to-date, reliable, and reflects the latest in healthcare practices.
Academic Institutions: We will engage with universities and research institutions to bring in students and faculty members who can contribute to the creation and review of healthcare articles. This collaboration will help bridge the gap between academic research and accessible public knowledge on Wikipedia.
Health Organizations: Collaborating with health-focused NGOs and public health organizations will allow us to incorporate a broader range of perspectives and ensure that Wikipedia’s healthcare content addresses the needs of diverse populations, particularly those in underserved regions.
Technology and Data Experts: Engaging with experts in data analysis and health informatics can help improve the organization, accessibility, and accuracy of healthcare information on Wikipedia. Their input will be valuable in developing tools and strategies to make Wikipedia’s healthcare content more user-friendly and impactful.
- 19. What will you do to make sure participants continue to engage in your activities after the event?
We will implement several strategies:
Follow-Up Workshops: We will organize regular online workshops and meetups to reinforce the skills and knowledge gained during the conference, allowing participants to continue collaborating and learning.
Online Community Platform: We will create a dedicated online platform or forum where participants can stay connected, share updates, and work on collaborative projects. This will help maintain the momentum and foster ongoing communication.
Mentorship Program: We will establish a mentorship program pairing experienced editors with newcomers and healthcare professionals to provide ongoing support and guidance as they continue editing healthcare content.
Periodic Check-Ins: We will conduct periodic check-ins with participants to gather feedback, offer assistance, and encourage active involvement in Wikipedia’s healthcare editing community. These strategies aim to build a sustained and active community of healthcare editors.
- 20. In what ways do you think your proposal most contributes to the Movement Strategy 2030 recommendations. Select a maximum of THREE options that most apply.
Increase the Sustainability of Our Movement, Improve User Experience, Invest in Skills and Leadership Development, Identify Topics for Impact
Logistical Aspects
[edit]- 21. Do you have any proposed venue for the event?
We propose hosting the Wikipedia Healthcare Conference 2025 at the United Nations Campus, New York City. This location offers excellent facilities, easy access to public transportation, and proximity to a large community of medical professionals and academic experts. Possible challenges include coordinating accommodation for international participants and managing costs, but the UN environment will greatly enhance the event’s impact.
- 22. Is the event venue and hotel accessible for people with physical disabilities?
Yes
- 23. How many scholarships would you like to offer?
We plan to offer 20 international scholarships. Each scholarship will cover travel expenses (up to $3,000) and accommodation (up to $1,000) for selected participants. Scholarships are intended for contributors from underrepresented regions and language communities, ensuring diverse global participation in the conference.
- 24. What expenses will the scholarship cover?
The scholarship will cover the following expenses: Travel: Up to $3,000 per recipient for international travel costs. Accommodation: Up to $1,000 per recipient for lodging during the conference. Visa Fees: Up to $500 per recipient to cover visa application costs.
- 25. How will scholarship recipients be selected?
Contribution to Wikipedia Healthcare Content: Priority for editors with a strong record of healthcare-related contributions on Wikipedia, especially from underrepresented regions and language communities. Geographical Diversity: Focus on broad global representation, with an emphasis on underrepresented regions in the Wikipedia healthcare community. Commitment to Continued Engagement: Priority to applicants who show commitment to ongoing participation in the Wikipedia healthcare community, including future collaborations and mentorship roles. Financial Need: Consideration of financial need to support editors who might not otherwise have the means to attend. Newcomer Support: Scholarships reserved for newer editors who show potential and enthusiasm for contributing to Wikipedia's healthcare content. The selection process will be transparent, with a committee reviewing all applications against these criteria to ensure fairness and diversity.
- 26. In which ways can Wikimedia Foundation staff support your event onsite?
- 26.2. Do you intend to invite any WMF staff members to your event? (please note that all WMF staff travel and accommodation costs will be covered by the foundation). Please indicate what is the limit number of WMF staff members you would like to welcome at your event.
N/A
- 27. Please outline the roles and responsibilities of the organizing team for the conference.
Organizing Team for Wikipedia Healthcare Conference 2025 Conference Chairs: Leadership: Oversee all planning and ensure the conference meets its objectives. Coordination: Serve as main contacts with the Wikimedia Foundation and other stakeholders. Wikimedia Foundation Liaison: Communication: Act as the link with the Wikimedia Foundation, managing guidelines and grant processes. Logistics Coordinators: Venue & Travel: Handle venue booking, accommodation, travel, and on-site logistics. Conference Program Committee: Agenda: Develop the conference schedule, including speakers, panels, and workshops. Speaker Management: Coordinate with invited speakers and session moderators. Scholarship Committee: Selection: Review applications and select scholarship recipients. Support: Assist scholarship recipients with preparations. Communications Team: Promotion: Manage conference promotion, social media, and community engagement. Volunteer Coordinators: Volunteer Management: Recruit, train, and oversee volunteers during the event. Sponsorship and Partnership Manager: Sponsorships: Secure sponsors and build partnerships to support the conference. Technology and Support Team: Tech Setup: Ensure all technical needs, including AV and live streaming, are met. IT Support: Provide on-site tech assistance.
- 28. Do you have plans to co-organize the event with other Wikimedia communities, groups or affiliates?
Yes
- 28.1. If yes, can you please explain how you are going to co-organize the event and what responsibilities each partner will have.
The United Nations is a potential partner. We expect to get their space, and other specialties. We also plan to reach out to other Wikimedia affiliates, and thematic groups who can act as knowledge partners.
- 29. What kind of risks do you anticipate and how would you mitigate these?
- 30. Friendly space policy - Please add the link to the friendly space policy that your community will be using for this event.
https://meta.wikimedia.org/wiki/Friendly_space_policies
Learning, Sharing, and Evaluation
[edit]- 31. What do you hope to learn from your work organising this conference?
1. Engagement and Collaboration: Learning Question: Did the conference effectively increase collaboration among Wikipedia healthcare editors across regions and languages? Data Collection: Track participant diversity and numbers at the event and in subsequent online collaborations. Conduct follow-up surveys and interviews to assess ongoing collaboration and new partnerships.
2. Skill Development and Knowledge Sharing: Learning Question: Did participants gain new skills and knowledge to improve healthcare content on Wikipedia? Data Collection: Conduct pre- and post-conference surveys to measure changes in skills and knowledge. Collect qualitative feedback through interviews and discussion sessions to understand how participants apply what they've learned.
3. Engagement of Healthcare Professionals: Learning Question: Were we successful in engaging healthcare professionals as new or more active Wikipedia editors? Data Collection: Monitor attendance and subsequent contributions by healthcare professionals. Use surveys and interviews to explore their motivations, challenges, and ways to sustain engagement.
4. Addressing Content Gaps: Learning Question: Did the conference help reduce content gaps in underrepresented regions and languages on Wikipedia? Data Collection: Analyze edits and new content from participants, focusing on contributions to underrepresented regions and languages to assess the impact on bridging content gaps.
5. Community Building: Learning Question: Did the conference strengthen the sense of community among Wikipedia healthcare editors, leading to increased retention and participation? Data Collection: Evaluate community engagement metrics, including participation in follow-up events, online forums, and collaborative projects. Gather feedback on how the conference influenced participants' sense of belonging.
6. Evaluation of Event Effectiveness: Learning Question: Which aspects of the conference were most and least effective in achieving our goals? Data Collection: Use post-event surveys and feedback forms to gather opinions on various aspects of the conference, such as session quality, logistics, and overall experience, to identify strengths and areas for improvement.
Implementation Plan: We will use a mix of quantitative data (e.g., participation numbers, content contributions) and qualitative data (e.g., surveys, interviews, feedback forms) to answer these questions. The evaluation plan includes regular check-ins with participants post-conference to track long-term impact and adjust future strategies based on insights gained.
Budget and Resources: Allocate a specific budget for evaluation activities, including developing surveys, data collection tools, and follow-up interviews. Consider hiring an external expert for data analysis to ensure a thorough and effective evaluation process.
- 32. Main open metrics
| Main Open Metrics | Description | Target |
|---|---|---|
| N/A | N/A | N/A |
| N/A | N/A | N/A |
| N/A | N/A | N/A |
| N/A | N/A | N/A |
| N/A | N/A | N/A |
Financial Proposal
[edit]- 33. What is the amount you are requesting from Wikimedia Foundation? Please provide this amount in your local currency.
172800
- 34. Select your local currency.
USD
- 35. Please upload your budget for this proposal or indicate the link to it.
https://docs.google.com/spreadsheets/d/1xSQHTW1jfxQIYLbfoLAAyRjvYdQ_lA03TGDpRDw7dRQ/edit?usp=sharing
- 36. Do you expect to receive funding for this conference from other organizations to support your work?
Yes
- 36.1. If yes, what kind of resources are you expecting to get?
Space, Logistics support, Technical support, etc.
- We/I have read the Application Privacy Statement, WMF Friendly Space Policy and Universal Code of Conduct.
Yes
- Please use this optional space to upload any documents that you feel are important for further understanding your proposal.
- Other public document(s):
Endorsements and Feedback
[edit]Please add endorsements and feedback to the grant discussion page only. Endorsements added here will be removed automatically.
Community members are invited to share meaningful feedback on the proposal and include reasons why they endorse the proposal. Consider the following:
- Stating why the proposal is important for the communities involved and why they think the strategies chosen will achieve the results that are expected.
- Highlighting any aspects they think are particularly well developed: for instance, the strategies and activities proposed, the levels of community engagement, outreach to underrepresented groups, addressing knowledge gaps, partnerships, the overall budget and learning and evaluation section of the proposal, etc.
- Highlighting if the proposal focuses on any interesting research, learning or innovation, etc. Also if it builds on learning from past proposals developed by the individual or organization, or other Wikimedia communities.
- Analyzing if the proposal is going to contribute in any way to important developments around specific Wikimedia projects or Movement Strategy.
- Analysing if the proposal is coherent in terms of the objectives, strategies, budget, and expected results (metrics).