Grants:Programs/Wikimedia Community Fund/General Support Fund/Annual Project Plan 2024 Wikimedia Kenya Usergroup/Final Report
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Part 1: Understanding your work
[edit]Per the recent update on the Wikimedia Foundation Affiliates Strategy process, Wikimedia Affiliates that are General Support Fund grantees will fulfill their affiliate reporting requirements through their final or yearly grantee report.
If you are a Wikimedia Affiliate, you will use this form for your affiliate reporting and to address the affiliate health criteria. You do not need to submit a separate report to AffCom. Follow the guidance in the green boxes to report on how you met the corresponding affiliate health criteria.
If you are not a Wikimedia Affiliate, aligning your responses with the affiliate criteria is optional and not required.
1. Please share to what extent your programs, approaches, and strategies contributed to addressing the challenges you shared in your proposal. If they did not contribute as you believed they would, please share what obstacles you faced and what, if anything, you learned from them? (required)
For affiliates, use this space (Question 1.) to address Affiliate Health Criterion 1.1 (Goal delivery). Describe how you actively delivered on mission goals, e.g. content creation.
Administrative & Community Building - Our strategic approach in 2024 focussed on strengthening and formalizing some administrative processes such as developing contracts for paid roles, developing campaign organizer briefs, and enhanced documentation.
We also hosted regular community meet-ups and training aimed at enhancing community engagement and on wiki skills for both existing editors and newcomers.
Improved in the quality of contributions - We noted significant improvement in the quality of contributions made vis-a-vis quantity, which led to satisfaction and motivation among editors as their contributions were not reverted or deleted by wiki functionaries.
This was made possible by the regular engagement during campaigns that encouraged editors to cross-check and collaborate in reviewing sandbox drafts during campaigns such as Afrocine/months of African Cinema and wiki quotes.
Newcomers were also excited about wiki quotes.
Wikipedia and Wiki Commons editing basics - Our focus on Wikipedia and Wiki Commons editing basics that covered policies in all our trainings also contributed a great deal in enhancing the quality of contributions and enhancing capacity for organizers.
Stakeholder Workshops - Our focus on hosting workshops with relevant external stakeholders in key global campaigns such as Wiki for Human Rights and Art & Feminism also proved productive in enhancing advocacy about our movement, our community and identifying avenues of collaboration in enhancing knowledge and content gaps on the topics at hand both at the community level. This year we engaged Community based organizastions working in the areas of gender, environment, human rights and climate change.
2. Is there a plan to build on the key successes you had? If yes, please describe the plan and if no, please share the limitations to do so. For instance, did the activities lead to any new priorities, ideas for activities, or goals for the future? (required)
Yes, we plan to build on things that worked well and learn to enhance our activities in 2025.
Advocacy work - Our advocacy work through the workshop we conducted with external stakeholders is one of the areas we saw as a great opportunity to grow our community and contributions. We plan to continue engaging and collaborating with external thematic organizations and join their networks. This will help in our outreach and community growth.
We plan to also send representatives to attend some of the external events organized by like-minded organizations and leverage on these to host on-wiki trainings.
We also plan to activate a new community in an additional county, possibly Machakos County as resolved in our 2024 AGM.
3. Please provide a link to reports that detail the activities that took place in the last year. This can include an annual report, Meta pages, and websites. If there are no links available, briefly describe the implemented activities and programs below or upload any files. (required)
For affiliates, use this space (Question 3.) to address Affiliate Health Criteria 2.1 (Affiliate health & resilience), 4.1 (Internal engagement), 4.2 (Community connection), and 4.3 (Partnerships and collaboration):
- Describe your activities engaging new users, new members for your decision-making body(ies), and developing leaders and organizers (2.1).
- Describe your activities creating or hosting spaces to encourage greater collaboration and engagement among your members (4.1).
- Describe how you engage with the contributing community that you serve and/or support (4.2).
- Describe your partnerships with other affiliates or with non-Wikimedia entities (4.3).
- Describe your activities engaging new users, new members for your decision-making body(ies), and developing leaders and organizers (2.1).
- All our events have an allocation for newcomers and we take time to host separate trainings for them.
- We activated a community at Pwani University, in Kilifi County, trained and continue to mentor a community organizer to lead in the coordination of activities on that end.
- Hosted 3 capacity-building workshops that trained filmmakers, students and youth in civil society organizations on how to contribute to Wikipedia.
- Onboarded 6 newcomers in our community and involved them in our AGM
- Trained 3 new community members in campaign organizing. Campaign organizers are considered as an additional layer of leadership in the UG and are involved in strategy, project budgeting and reporting.
- Describe your activities creating or hosting spaces to encourage greater collaboration and engagement among your members (4.1).
- Hosted two in-person community meetings and a monthly virtual meet-up to maintain consistent engagement, collaboration and problem-solving
- We also encourage a culture of knowledge exchange and article review during edit-a-thons to help improve on quality of contributions.
- Each campaign Lead is also required to work with a Co-organizer, as part of a mentorship approach aimed at training more organizers. In 2025; the Teams will switch roles; with the co-leads in 2024 taking up Lead Roles to gauge their capacities.
- Describe how you engage with the contributing community that you serve and/or support (4.2).
- Through regular/monthly meet-ups, email and WhatsApp group
- Describe your partnerships with other affiliates or with non-Wikimedia entities (4.3).
- We are part of EARTHub, and continue to work and engage closely with other Wikimedians including West and South African communities.
- 3 of our community members supported Wikimedia ZA in organizing Wiki Indaba 2024 in programming, scholarships and Communications., which is a good illustration of leadership capacities, team work and regional collaboration.
4. Are you interested in sharing what you achieved or learned this year with the wider community through different peer learning programs (e.g. Let's Connect program, Diff)? (optional)
5. Did you collect feedback from your community or target groups on how the activities implemented impacted them? If yes, please attach/provide information on the results (e.g. community surveys, stories, impact booklets/reports, interviews with partner institutions, etc). Did you collect other impact-specific data? (required)
For affiliates, the response to Question 5. also partially addresses Affiliate Health Criteria 4.1 (Internal Engagement), 4.2 (Community Connection), or 4.3 (Partnerships & collaboration), where applicable.
Yes, we always after each event give participants room to provide feedback of the experience and share recommendations for future events; most feedback is verbalized and captured in our documentation or video recordings; some of which has been shared on in our social media page and respective project reports shared.
After each campaign, organizers also do a retro to review outcomes and things that worked or didn't work well.
We also engage members during the AGM for additional feedback and recommendations on general matters.
“It was amazing to meet humans who write on wikipedia and to learn about the policies that govern the platform. I’m incredibly glad that i have gotten skills that will help me become a contributor as well,”Doddi (OAY)
6. During the fund period, did your efforts do any of the following? (required):
For affiliates, the response to Question 6. also partially addresses Affiliate Health Criterion 2.2 (Diversity balance).
- 6.1 Bring in participants from the following groups: women, neurodiverse people, people from lower socioeconomic status, young people, speakers of minority languages, underrepresented geographical regions (ESEAP, LATAM, SSA, MENA, SA)
- 6.2 Develop content about the following underrepresented topics or groups of people: women, speakers of minority languages, underrepresented geographical regions (ESEAP, LATAM, SSA, MENA, SA)
- 6.3 Support the retention of: Editors, Organizers
7. What, if any, effective tactics or approaches can you share that worked well when dealing with the programs under points 6.1-6.3 that you selected? (optional)
- Early planning and standardization of training - early planning, which was made possible by the APG ensured that we planned activities way ahead of time. We also created training materials and templates that has helped standardize our trainings as the content is standard regardless of who is leading the training.
- Accountability - effortless accountability and responsibility among the Core Team ensured that work is done and delivered as expected with room for holding each other accountable and supporting where gaps are noted.
- Documentation - Our culture of documentation includes doing respective Campaign reports and our social media management activities ensure that we have a reference point when it comes to planning and tracking our progress.
8. If you developed partnerships, which of the following factors most helped you to build partnerships? Please pick a MAXIMUM of the three most relevant factors (optional):
N/A
Part 2: Metrics
[edit]| Metrics name | Target | Result | Comments and tools used |
|---|---|---|---|
| Number of all participants | 100 | 125 | Dashboard and event registration forms |
| Number of all editors | 100 | 61 | General and Campaigns dashboard |
| Number of new editors | N/A | 35 | |
| Number of retained editors | N/A | 25 | |
| Number of all organizers | 6 | 7 | |
| Number of new organizers | N/A | 3 |
| Wikimedia project | Target - Number of created pages | Target - Number of improved pages | Result - Number of created pages | Result - Number of improved pages |
|---|---|---|---|---|
| Wikipedia | 100 | 26 | 147 | |
| Wikimedia Commons | 500 | 300 | 232 | |
| Wikidata | 500 | 1000 | ||
| Wiktionary | ||||
| Wikisource | ||||
| Wikimedia Incubator | ||||
| Translatewiki | ||||
| MediaWiki | ||||
| Wikiquote | 500 | 200 | 59 | 94 |
| Wikivoyage | ||||
| Wikibooks | ||||
| Wikiversity | ||||
| Wikinews | ||||
| Wikispecies | ||||
| Wikifunctions or Abstract Wikipedia |
Tool used and comments (optional):
General and Campaigns dashboard
11. Did you set other quantitative and qualitative targets for your project (other metrics)? (required): No
11.1. Other Metrics.
In your application, you outlined some other open metrics that you would like to measure. Please fill out the achieved results for each of the open metrics you defined.
| Other Metrics name | Metrics Description | Target | Result | Tools and comments |
|---|---|---|---|---|
Part 3: Skill Development / Capacity Building
[edit]12. Reflecting on your programmatic (external) and organizational (internal) work, did your grant support you to undergo any skill development that made a difference to your success? If yes, what skill was developed, and how did it lead to success? (e.g. received coaching on public speaking, attended training on nonviolent communication, hosted professional development conversations on leadership, learned and used a new tool for project management, etc.)? Can you share any materials? (required)
For affiliates, use this space (Question 12.) to address Affiliate Health Criteria 2.2 (Diversity balance) and 3.1 (Diverse, Skilled, and Accountable Leadership):
- Describe actions taken to prioritize gender balance in affiliate leadership, as well as any areas of diversity relevant to your affiliate's context (2.2).
- Describe the management, financial, or other leadership skills of your affiliate leaders. If you have a succession plan, please include it here (3.1).
- Describe any training or skill development (as outlined in the question above) (3.1).
- Incorporate into the annual report a disclosure of conflict of interests (if any) from the leadership (3.1).
- Describe actions taken to prioritize gender balance in affiliate leadership, as well as any areas of diversity relevant to your affiliate's context (2.2).
- We have been intentional in enhancing women's participation and nurturing female leadership in our affiliate.
- 2 of the 3 folks trained in community organizing this year, are female.
- We also ensure a gender balance in our external campaigns and outreach events such as workshops.
- Describe the management, financial, or other leadership skills of your affiliate leaders. If you have a succession plan, please include it here (3.1).
- Our core team comprises of individuals with skills that complement each other in the following areas; Leadership, Project Management, Communications and Community Relations.
- As we move to strengthen our operations in 2025, we will be looking into registering as an organization to formalize the leadership structure and terms of office. The UG’s representatives are keen on having a board of Trustees.
- Describe any training or skill development (as outlined in the question above) (3.1).
- Incorporate into the annual report a disclosure of conflict of interests (if any) from the leadership (3.1).
If yes, what skill was developed, and how did it lead to success? (e.g. received coaching on public speaking, attended training on nonviolent communication, hosted professional development conversations on leadership, learned and used a new tool for project management, etc.)? Can you share any materials?
Not in 2024 but in 2025 two of our leaders have enrolled in the CLI Leadership Development program.
13. What is one capacity/skill area that you would like to focus on for the next year? And how do you plan to achieve this capacity? (required)
- Project Management, budgeting and reporting - two of our leaders have signed up for the CLE Mentroship program, we believe this will go along way in enhancing these capacities among others.
- Graphic design & Social Media content creation - training more members in this are will help in having folks with skills who can volunteer.
- Dashboard and other tracking tools -
- Conflict Resolution -
- Onwiki editing policies -
14. If you have additional information or reflections that don’t fit into the above sections, please write them here. Use the space below to upload any additional documents that would be useful to understand your report.
For affiliates, also use this section (Question 14) to fulfill the Affiliate Health Criteria requirements.
- Describe and link to any public-facing documentation for affiliate governance, including affiliate leadership and membership with a breakdown of the demographics; how elections are conducted; how conflicts of interest are declared; and how decisions are made and communicated (2.2, 2.3, 3.1).
- Describe and link to any public-facing documentation for activities incorporating, promoting awareness about, or enforcing the Universal Code of Conduct in your affiliate's activities (3.3).
- Describe and link to any public-facing documentation for internal membership engagement, such as notes from your regular meetings and how you communicate to or involve your membership (4.1).
1. [4]
We always ensure that we speak about community guidelines including the UCOC and the friendly space policy in all our community events especially those with new commers. This aware is also part of our new commers onboarding resources. This has helped in protecting our members against admin blocks.
We also have an internal community guidelines ( [5]) that we adopted to enhance cohesion, collaboration and members responsibilities and expectations. This has helped the community to avoid conflicts and maintain good community relations for. One of greatest achievement as a community is members retention.
Decision making:- We have since 2023, hosted an AGM where members get to discuss and deliberate key issues about the community, review projects, funding and share feedback on areas that needs improvement. We have also created a culture of peer learning where experienced organizers work with less experienced volunteers as part of growing the number of community organizers.
Part 4: Financial reporting
[edit]For affiliates, also use this section (Part 4: Financial reporting) to address Affiliate Health Criterion 3.2 (Financial & Legal Compliance).
| Description | Planned / received budget for this category (KES) | Amount spent (KES) |
|---|---|---|
| Personnel costs | 75000 | 350000 |
| Operational costs | 461400 | 181576 |
| Programmatic costs | 3093400 | 1824500 |
| Total General Support Fund | 2417000 | 2356076 |
| Other revenue | ||
| Remaining funds from General Support Fund | 61824 |
15. Please state the total amount spent from this fund in your local currency. (required)
2356076 KES
16. Please provide an overview of the amount spent from this fund in the following budget categories in your local currency. (required)
- Operational costs: 181576 KES
- Programmatic costs: 1824500 KES
- Staff and contractor costs: 350000 KES
17. Did you have any other revenue sources (e.g. other funding, membership contributions, donations)? (required): No
- 17.1. Provide the total amount received from other revenue sources in your local currency. (required): KES
- 17.2. Provide the total amount spent from other revenue sources in your local currency. (required): KES
18. Provide a financial report document which will provide the details of funds received and spent in the currency of your fund. (required)
- Upload Documents, Templates, and Files.
- Report funds received and spent, if template not used.
- (Google sheet) https://docs.google.com/spreadsheets/d/1vHJQaPC7Bwr1np6d-z9Wk5KL4iLo7DQL/edit?gid=2082344268#gid=2082344268
(PDF) https://drive.google.com/file/d/1aJduBk2QfOsvmCcuq-y5rcr9zZoQaZpW/view
18.2. If you have not already done so in your financial spending report, provide information on changes in the budget in relation to your original proposal. (optional)
N/A
19. Do you have any unspent funds from this funding?: Yes
- 19.1. Please list the amount of unspent funds in your local currency. (required)
- 61824
- 19.2. Explain why you did not use the amount. (required)
- The funds include budget spillovers from Afrocine and W4HR campaigns from transport,video recording money and miscellaneous balances from different campaigns that was not spent.
- 19.3. What are you planning to do with the underspent funds?
- A. Propose to use the underspent funds within this Fund period with PO approval
- 19.4. Please provide details of hope to spend these funds.
- We plan to channel into the 2025 budget in the administrative budget.
20. Final confirmations (required)
- 20.1. Are you in compliance with the terms outlined in the fund agreement? You must be in compliance with relevant tax laws and regulations restricting the use of the Funds as outlined in the grant agreement. In summary, this is to confirm that the funds were used in alignment with the Wikimedia Foundation mission and for charitable/nonprofit/educational purposes.
- Yes
- 20.2. Are you in compliance with all applicable laws and regulations as outlined in the grant agreement?
- Yes
- 20.3. Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Funds as outlined in the grant agreement? In summary, this is to confirm that the funds were used in alignment with the WMF mission and for charitable/nonprofit/educational purposes.
- Yes
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