Grants:Programs/Wikimedia Community Fund/General Support Fund/Annual Project Plan 2025 Wikimedia Kenya Usergroup

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Applicant information

Organization name or Wikimedia Username for individuals. (required): Wikimedia Community User Group Kenya

Do you have any approved General Support Fund requests? (required): Yes, I have already applied and received a General Support Fund

You are applying as a(n). (required): Wikimedia Affiliate (chapter, thematic org., or user group)

Are your group or organization legally registered in your country? (required): No

Do you have a fiscal sponsor?: Yes

Fiscal organization name.: Kiwix

Please provide links to the following documents if they are available

These documentation can be provided in your local language(s), no translations required.

Organizational website
Detailed financial reporting and/or audits
Documentation of the governance structure, board list, governance processes
Documentation of the general assembly decision on your plan

Main proposal

1. Please state the title of your proposal. This will also be a title for the Meta-Wiki page. (required): Annual Project Plan 2025 Wikimedia Kenya Usergroup

2. Do you want to apply for the multi-year base funding for 3 years? (required) (only for returning applicants): No

2.1. Provide a brief overview of Year 2 and Year 3 of the proposed plan and how this relates to the current proposal and your strategic plan? (required)

N/A

3. Proposed start date. (required): 2025-01-01

4. Proposed end date. (required): 2025-12-31

5. Does your organization or group have an Affiliate or Organizational Annual Plan that can help us understand your proposal? If yes, please provide it. (required): Yes; https://docs.google.com/document/d/1oLY2ywMQDwgW0YJKOcSIYrNfq1bMN2WSOVrC9bCSF0E/edit

6. Does your affiliate, organization or group have a Strategic Plan that can help us understand your proposal? If yes, please provide it. (required)

Yes

https://docs.google.com/document/d/1oLY2ywMQDwgW0YJKOcSIYrNfq1bMN2WSOVrC9bCSF0E/edit

Wikimedia UseGroup 2025 Kenya Project Plan.pdf

7. Where will this proposal be implemented? (required): Kenya

8. What are your programs, approaches, and strategies? What are the challenges that you are trying to address and how will your strategies support you in addressing these challenges? (required)

Owing to the productivity and convenience the 2024 General Support Fund accorded our Affiliate; we seek to re-apply for an annual planning fund for the year 2025 to help advance our objectives and projects. Our 2025 annual project plan is still pegged on community building, which we continue to recognize as essential towards building a sustainable Wikimedia community in line with the movement strategy 2030. This year based on learnings from 2024 project implementation. We are also seeking to strengthen our administrative structure and create a position of Project Coordinator to help oversee the day to day operations of the UsergGroup; oversee work plans and internal report approvals among other things.

In additional to the community building activities that involve regular strategy meetings we will also be prioritizing the four global campaigns; namely Wiki for huMAN rights, Art&Feminism, Wiki Loves Africa, and Months of African Cinema, as in the previous yearr, with a goal to niche down our activities in these community building stage. The activities around the campaigns will include photo walks, edit-a-thon and workshops.
The campaigns will help us shrink Africa`s content gaps on Wikipedia and its sister projects and also help us bridge the gender gaps which is a key objective for our community.
Advocacy & forging partnerships will also be a key area of focus for our community in 2025 and we will focus on making meaningful connections with relevant external stakeholders outside our movement who share the same mission in an effort to build a sustainable community

9. What categories are your main programs and related activities under? Please select all that apply. (required)


Category	Yes/No
Education	No
Culture, heritage or GLAM	No
Gender and diversity	Yes
Community support and engagement	Yes
Participation in campaigns and contests	Yes
Public policy advocacy	No
Other	No

Gender and diversity

9.3. Select all your programs and activities for Gender and diversity.: Bringing in women and/or gender diverse participants and editors, Focusing on creating content about women and/or gender diverse groups, including biographies, intersectional topic areas and/or adding images, Focusing on knowledge equity by bringing in contributors from underrepresented communities, Fomenting female leadership within the movement (either staff, members or boards); Other programs and activities if any: N/A

Community support and engagement

9.4. Select all your programs and activities for Community support and engagement.: On-wiki training of community members, Off-wiki training of community members, Organizing meetups, conferences, and community events, Supporting community members' participation in events and conferences; Other programs and activities if any: N/A

Participation in campaigns and contests

9.5. Select all campaigns that apply. (required)

Art+Feminism, Wiki Loves Africa, WikiForHumanRights, Other

Other programs and activities if any: -Months of Afrocine

10. Please include a link to or upload a timeline (operational calendar) for your programs and activities. (required)

https://docs.google.com/document/d/1_g2pR-5-cQ6Q0cglrH1c9zJV-bY68PHLIOqXCmA6thE/edit#heading=h.3dy6vkm

2025 Project Plan-Wikimedia UG Kenya.pdf

2025 Project Plan-Wikimedia UG Kenya.pdf

11. Describe your team. (required)

We have a core team of four that is providing leadership for the Usergroup. Each of the campaign will also be assigned a project lead. Community organizers who have lead the campaigns in the past will lead the project and will work with a supporting member (co-lead) to ensure knowledge transfer.

We plan to retain the Social media coordinator role to manage our social media accounts as part of our brand advocacy. They will earn a monthly stipend as indicated in the budget.

12. Will you be working with any internal (Wikimedia) or external partners? Describe the characteristics of these partnerships and bring a few examples of the most significant partnerships. (required)

In 2024 we engaged various civil society organizations, The Public Relations Society of Kenya, Pwani University and the US Embassy and collaborated with Africa Narrative to conduct a workshop targeting film makers in Kenya. We plan to continue forging meaningful collaborations with these and more stakeholders.

13. In what ways do you think your proposal most contributes to the Movement Strategy 2030 recommendations. Select all that apply. (required): Increase the Sustainability of Our Movement, Improve User Experience, Provide for Safety and Inclusion, Ensure Equity in Decision-making, Invest in Skills and Leadership Development, Identify Topics for Impact

Metrics

Wikimedia Metrics

14. Please select and fill out Wikimedia Metrics for your proposal. (recommended)

14.1. Number of participants, editors, and organizers.

All metrics provided are optional, please fill them out if they are aligned with your programs and activities.

Participants, editors, and organizers
Metrics name	Target	Description
Number of all participants	100	N/A
Number of all editors	100	N/A
Number of new editors	50
Number of retained editors	100
Number of all organizers	6	N/A
Number of new organizers	2	N/A

14.2. Number of new content contributions to Wikimedia projects. (recommended)

Contributions to Wikimedia projects
Wikimedia project	Created	Edited or improved
Wikipedia	100	200
Wikimedia Commons	500	300
Wikidata	500	1000
Wiktionary
Wikisource
Wikimedia Incubator
Translatewiki
MediaWiki
Wikiquote
Wikivoyage
Wikibooks
Wikiversity
Wikinews
Wikispecies
Wikifunctions / Abstract Wikipedia

Description for Wikimedia projects contributions metrics. (optional)

Other Metrics

15. Do you have other quantitative and qualitative targets for your project (other metrics)? (required): No


Other Metrics	Description	Target
N/A	N/A	N/A
N/A	N/A	N/A
N/A	N/A	N/A
N/A	N/A	N/A
N/A	N/A	N/A

Budget

16. Will you have any other revenue sources when implementing this proposal (e.g. other funding, membership contributions, donations)? (required): No

16.1. List other revenue sources. (required)

N/A

16.2. Approximately how much revenue will you have from other sources in your local currency? (required): N/A

17. Your local currency. (required): KES

18. What is the total requested amount in your local currency? (required): 2625450 KES

Multi-year funding request summary
Year	Amount (local currency)
Year 1	N/A KES
Year 2	N/A KES
Year 3	N/A KES

Requested amount in USD: 29356.22 USD ^{[note 1]}

Multi-year funding request summary in USD
Year	Amount USD ^{[note 1]}
Year 1	N/A USD
Year 2	N/A USD
Year 3	N/A USD

↑ ^a ^b ^c The following amount in US dollars was calculated by Wikimedia Foundation staff using the fixed currency rates. This amount is approximate and may not reflect the actual currency exchange rates on the day of submission or distribution. If the application is funded, the funding will be sent in the recipient’s local currency.

19. Does this proposal include compensation for staff or contractors? (required): Yes

19.1. How many paid staff members do you plan to have? (required)

Include the number of staff and contractors during the proposal period. If you have short-term contractors or staff, please include them separately and mention their terms.

We plan hire an accountant at the end of the year to help with accounting and a project coordinator to work five hours a week.

Accountant
Project Coordinator

19.2. How many FTEs (full-time equivalents) in total? (required)

Include the total FTE of staff and contractors during the proposal period. If you have short-term contractors or staff, please include their FTEs with the terms separately.

None

19.3. Describe any staff or contractor changes compared to the current year / ongoing General Support Fund if any. (required only for returning grantees): Introducing a project coordinator to help with administration and coordination of the Use Group

20. Please provide an overview of your overall budget categories in your local currency. The budget breakdown should include only the amount requested with this General Support Fund (required).


Budget category	Amount in local currency
Staff and contractor costs	460000 KES
Operational costs	2165450 KES
Programmatic costs	2625450 KES

21. Please upload your budget for this proposal or indicate the link to it. (required)

https://docs.google.com/spreadsheets/d/1oGD7lNGd5EwZQX95ZWwWLP5YT4ABEWCvOKbjWKEu6Ew/edit?gid=2035369080#gid=2035369080

Additional information

22. In this optional space you can add any other additional information about your proposal or organization that you think can help us when reviewing your proposal. (optional)

By submitting your proposal/funding request you agree that you are in agreement with the Application Privacy Statement, WMF Friendly Space Policy and the Universal Code of Conduct.

We/I have read the Application Privacy Statement, WMF Friendly Space Policy and Universal Code of Conduct.

Yes

Feedback

Please add any feedback to the grant discussion page only. Any feedback added here will be removed.

[fixedrate-1] The following amount in US dollars was calculated by Wikimedia Foundation staff using the fixed currency rates. This amount is approximate and may not reflect the actual currency exchange rates on the day of submission or distribution. If the application is funded, the funding will be sent in the recipient’s local currency.

[note 1]