Jump to content

Grants:Programs/Wikimedia Community Fund/General Support Fund/Annual plan of Wikimedia Serbia for 2025

From Meta, a Wikimedia project coordination wiki
statusFunded
Annual plan of Wikimedia Serbia for 2025
Fluxx IDG-GS-2409-17131
start date2025-01-012025-01-01T00:00:00Z
end date2025-12-312025-12-31T00:00:00Z
budget (local currency)179184 EUR
amount requested (USD)194848.27 USD [note 1]
amount recommended (USD)194848.27
amount recommended (local currency)179184 EUR
grant typeWikimedia Affiliate (chapter, thematic org., or user group)
funding regionCEECA
decision fiscal year2024-25
funding program roundRound 1
organization (if applicable)Wikimedia Serbia (Викимедија Србије)

This is an automatically generated Meta-Wiki page. The page was copied from Fluxx, the web service of Wikimedia Foundation Funds where the user has submitted their application. Please do not make any changes to this page because all changes will be removed after the next update. Use the discussion page for your feedback. The page was created by CR-FluxxBot.

Applicant information

[edit]
Organization name or Wikimedia Username for individuals. (required)
Wikimedia Serbia (Викимедија Србије)
Do you have any approved General Support Fund requests? (required)
Yes, I have already applied and received a General Support Fund
You are applying as a(n). (required)
Wikimedia Affiliate (chapter, thematic org., or user group)
Are your group or organization legally registered in your country? (required)
Yes
Do you have a fiscal sponsor?
No
Fiscal organization name.
N/A
Please provide links to the following documents if they are available

These documentation can be provided in your local language(s), no translations required.

  • Organizational website
  • Detailed financial reporting and/or audits
  • Documentation of the governance structure, board list, governance processes
  • Documentation of the general assembly decision on your plan
Organizational website - https://wikimedia.rs/

Detailed financial reporting and/or audits - https://rs.wikimedia.org/wiki/Извештаји#Финансијски_извештаји Documentation of the governance structure, board list, governance processes https://rs.wikimedia.org/Политике https://wikimedia.rs/o-nama/upravni-odbor/ https://rs.wikimedia.org/wiki/Статут Documentation of the general assembly decision on your plan https://upload.wikimedia.org/wikimedia/rs/3/3a/Board_Resolution_12-38-2024.pdf

Main proposal

[edit]
1. Please state the title of your proposal. This will also be a title for the Meta-Wiki page. (required)
Annual plan of Wikimedia Serbia for 2025
2. Do you want to apply for the multi-year base funding for 3 years? (required) (only for returning applicants)
No
2.1. Provide a brief overview of Year 2 and Year 3 of the proposed plan and how this relates to the current proposal and your strategic plan? (required)

N/A


3. Proposed start date. (required)
2025-01-01
4. Proposed end date. (required)
2025-12-31
5. Does your organization or group have an Affiliate or Organizational Annual Plan that can help us understand your proposal? If yes, please provide it. (required)
Yes
6. Does your affiliate, organization or group have a Strategic Plan that can help us understand your proposal? If yes, please provide it. (required)
Yes
Strategy - https://drive.google.com/file/d/1t2Co-6NLQqtFMlRyK415zHcC83oLlUoJ/view?usp=sharing Strategic plan - https://drive.google.com/file/d/1PIHhgRmDFeIIoChBuw1hoFhuG2mzhazB/view?usp=sharing
7. Where will this proposal be implemented? (required)
Serbia
8. What are your programs, approaches, and strategies? What are the challenges that you are trying to address and how will your strategies support you in addressing these challenges? (required)

In 2025, Wikimedia Serbia will continue the strategy implementation, created for the period 2024-2026, which is mostly realized through three programs: Education, GLAM and Diversity Program, but also through the work within the global and regional activities. In all three programs, volunteer support activities are integrated, both for those who are already part of the community, and for those who are just planning to be more actively involved in the organization's programs or in the work of Wikimedia projects.

The challenges WMRS faces in education are the lack of free educational content, the stigma about Wikipedia in academic circles, the misunderstanding of the concept of free knowledge in the academic environment, as well as the commitment of professors to use a traditional approach in teaching. Approaches that are applied to solve these problems are cultivating existing and creating new partnerships in order to work together on the education of project participants, developing the skills of both students and teachers, especially through the availability of seminars for professional development. In addition, we pay great attention to thematic conferences and the creation of papers in order to reduce the stigma around Wikipedia in the academic environment. This is all done with our Education Program.

As cultural heritage is often a subject to damage over time or improper handling, the GLAM Program enables its preservation for future generations and a global audience. By decentralizing activities, it is possible to emphasize the richness of Serbia's regional cultural diversity. Cooperation with cultural institutions enables greater availability of information, which leads to greater transparency of cultural institutions, but also better access to cultural heritage. Many cultural institutions have valuable materials that, due to lack of resources, they are unable to digitize and contribute to Wiki projects. By implementing the Wikipedia in residence program within them, this problem is successfully solved.

The insufficient representation of certain groups on Wikimedia projects and the lack of free knowledge about the problems of marginalized and vulnerable groups is the reason why we implement the Diversity Program. Through activities within it, we want to reduce demotivation and less participation of volunteers in Wikimedia projects. We also want to decentralize activities in smaller cities to provide the community with equal opportunities to contribute to free knowledge. We strive for organic growth of the organization through investment in independent teams and training of trainers.

The strategy also includes work at the regional and global level, since one of the strategic goals is to achieve a leadership role in the region in terms of initiating interregional cooperation among Wikimedia affiliates and achieving greater impact. In this regard, Wikimedia Serbia will have a greater presence and activity at events and networks in the Movement, such as CEE hub, Let's connect, network of executive directors, etc. Events, conferences and meetings, whether in an offline, online or hybrid format, will have representatives from the organization to provide advice and expertise. The goal is to increase the visibility of projects and activities, as well as success stories and applicable project models, which will be presented through Education, GLAM and CEE hub's newsletters If the grant proposal is approved, Wikimedia Serbia will also support the Youth group conference, organized and hosted by Wikimedia Czech Republic, together with the CEE hub.

The Activity plan (https://docs.google.com/spreadsheets/d/1ObHjwPRW7lKMLHP2lcyuJ66Sk-_OElfxmpKm5zX0yzg/edit?gid=577247326#gid=577247326) is created, within which the time frame is presented, as well as local, regional and international activities. Planned outcomes with indicators that will be indicators of success are available. In addition to the program tasks, organizational tasks are also presented with the aim of efficient and effective operation of the organization and the cultivation of transparent processes.

WMRS’ programs are created based on long-term and sustainable partnerships and the mutual interest of the parties involved. A wide network of partners, both internal and external, enables the use of common resources, the effective achievement of goals, better reaching the desired target groups, but also the building of the organization's reputation. The regional connection of Wikimedia affiliations provides the possibility of organizing joint events, community networking and launching projects aimed at cross-enrichment of Wikimedia projects. External partnerships refer to cooperation with educational institutions (schools and faculties), organizations that deal with informal education, GLAM institutions (museums, libraries, archives, institutes...), as well as non-governmental organizations that specialize in certain issues (human rights, minorities...). All collaborations are established with long-term and sustainability in mind. Possible models aimed at mutual benefit and achieving better results are presented. Whether it is involving students in work on Wikipedia, digitizing cultural heritage or educating members of underrepresented and vulnerable groups, WMRS strives to multiply resources with partners and work together to achieve the same goal.

A certain capacity will be invested in collecting external resources (financial, time, human...) in order to increase financial stability and sustainability. These resources can improve work on programs and enrich capacities.

9. What categories are your main programs and related activities under? Please select all that apply. (required)
Category Yes/No
Education Yes
Culture, heritage or GLAM Yes
Gender and diversity Yes
Community support and engagement Yes
Participation in campaigns and contests Yes
Public policy advocacy No
Other No

Education

9.1.1. Select all your programs and activities for Education. (required)
Wiki Camp, Editing Wikipedia Training, Translation, Wikimedia Commons programs, Other activities
Other programs and activities if any: Accredited seminar for professional development of teachers

Thematic conferences in education Education for seniors

9.1.2. Select all relevant audience groups for Education. (required)
Secondary school students, Vocational, tertiary, or higher education, Teachers or professors, Senior citizens
Other groups if any: N/A

Culture, heritage or GLAM

9.2. Select all your programs and activities for Culture, heritage or GLAM. (required)
Supporting institutions to open up their collections, data, metadata, and research, Supporting GLAM professionals to incorporate use of Wikimedia in their work, through documentation, training, or Wikimedian in Residence programs
Other programs and activities if any: N/A

Gender and diversity

9.3. Select all your programs and activities for Gender and diversity.
Bringing in women and/or gender diverse participants and editors, Focusing on creating content about women and/or gender diverse groups, including biographies, intersectional topic areas and/or adding images, Focusing on creating content about marginalized (underrepresented) communities and their knowledge, Focusing on knowledge equity by bringing in contributors from underrepresented communities
Other programs and activities if any: N/A

Community support and engagement

9.4. Select all your programs and activities for Community support and engagement.
On-wiki training of community members, Organizing meetups, conferences, and community events, Supporting community members' participation in events and conferences, Offering micro-funding and other financial support to community members , Offering non financial support and services to community members (equipment, space, books, etc.)
Other programs and activities if any: N/A

Participation in campaigns and contests

9.5. Select all campaigns that apply. (required)
1Lib1Ref, CEE Spring, WikiForHumanRights, WikiGap, Wikipedia Pages Wanting Photos, Wikipedia Birthday or Anniversary
Other programs and activities if any: N/A
10. Please include a link to or upload a timeline (operational calendar) for your programs and activities. (required)
https://docs.google.com/spreadsheets/d/1ObHjwPRW7lKMLHP2lcyuJ66Sk-_OElfxmpKm5zX0yzg/edit?gid=577247326#gid=577247326
11. Describe your team. (required)

Board members (volunteers): Miroslav Loci (president) - user:Mickey Mystique Filip Maljković(vice-president) - user:dungodung Đorđe Stakić - user:Djordjes Marko Adam - user:AxeAdam20 Aleksandar Seferović - user:Acaalexaca Milena Životić Ilić - user:Anelimche Jovana Milošević - user:ImperatorkA


Staff members (paid staff, full time): Ivana Madžarević - Executive Director - user:IvanaMadzarevic Nebojša Ratković - Education Program Manager - user:Neboysha87 (contractor) Gorana Gomirac - GLAM Program Manager - user:Gorana Gomirac (VMRS) Milena Milenković - Diversity Program Manager - user:Vilena66 Bojan Cvetanović - Office Manager - user:Bojan Cvetanović


Wiki Ambassadors (volunteers): Sara Horvat - user:Sara Horvat 1300 Tijana Majstorović - user:Teenkee Viktorija Stanković - user:Viktorija22 Ivana Krmpota - user:Ivs2 Isidora Živković - user:1s1dora26 Jana Vuković - user:JanicaKrembananica Veljko Josipović - user:Zetetika1i1 Aleksandra Pandurović - user:Aleksandra Pandurovic Aleksandra Stojićević - user:Aleksandra Stojićević Marko Rufić - user:Vacant0


In addition to the above, it is important to note that Wikimedia Serbia has an average of 10 projects led by volunteers (together with their teams) within the annual plan, as well as 6-9 projects that will receive microgrants during the 2025 for the realization of their ideas. Most of these projects are led by volunteers who are already involved in WMRS’ activities for years, but some of them will be new to the organization, since we want to engage new people.


Wikipedians in residence (within GLAM Program) are also part of WMRS’ team as well. Since they are selected during the year, it’s not possible to add them in the annual plan.

12. Will you be working with any internal (Wikimedia) or external partners? Describe the characteristics of these partnerships and bring a few examples of the most significant partnerships. (required)

Wikimedia Serbia has a wide network of partners, both internal and external. In terms of internal partners, WMRS mostly cooperates with the Wikimedians of Republika of Srpska and Wikimedia Macedonia. Regional connectivity provides the possibility of organizing joint events, community networking and launching projects aimed at cross-enrichment of Wikimedia projects. Potential for stronger internal partnerships is much bigger since the launching of the CEE hub, which we’re a part of (WMRS has SC member representative). In 2025 we will support the Youth group conference, if the grant is approved. This is led by Wikimedia Czech Republic in collaboration with the CEE hub.


External partnerships refer to cooperation with educational institutions (schools and faculties), organizations that deal with informal education, GLAM institutions (museums, libraries, archives, institutions, institutes...), as well as non-governmental organizations that specialize in certain issues (human rights, minorities...). All collaborations are established with long-term and sustainability in mind. Possible models aimed at mutual benefit and achieving better results are presented. Whether it is involving students contributing to Wikipedia, digitizing cultural heritage or educating members of underrepresented communities, Wikimedia Serbia strives to multiply resources with partners and work together to achieve the same goal.


Examples of such partnerships follows:

  • Wiki Librarian project - implemented in collaboration with "Svetozar Marković" University Library. The project is completely self-sustaining, as it has a built team of librarians who carry out activities from year to year, and aims to network and educate librarians from all over Serbia regarding the use of Wikipedia in libraries, digitization and release of materials from numerous cultural institutions in Serbia.
  • Collaboration with Habiprot organization - Students editing Wikipedia on biology topics, but also organizing photo tours and conducting Wikipedia editing workshops completely independently. We strive for WMRS to develop a support system, and therefore have sustainable growth.
  • Wiki Senior - It has been implemented for several years now in partnership with Belgrade City Library. Wiki Senior gathers many senior citizens who have the possibility to become active editors on Serbian Wikipedia and contribute to the spread of free knowledge on various topics.
  • Wikipedian in residence in various GLAM institutions - This project is supported by Ministry of Culture in Serbia, which provides us with various opportunities in terms of our partners’ network. Wikipedian in residence usually spends a month of two (sometimes even longer, depending on the arrangements) during which their tasks are focused on digitization, conducting Wikipedia workshops for staff and being the liaison for WMRS.
13. In what ways do you think your proposal most contributes to the Movement Strategy 2030 recommendations. Select all that apply. (required)
Increase the Sustainability of Our Movement, Provide for Safety and Inclusion, Ensure Equity in Decision-making, Coordinate Across Stakeholders, Invest in Skills and Leadership Development

Metrics

[edit]

Wikimedia Metrics

[edit]
14. Please select and fill out Wikimedia Metrics for your proposal. (recommended)
14.1. Number of participants, editors, and organizers.

All metrics provided are optional, please fill them out if they are aligned with your programs and activities.

Participants, editors, and organizers
Metrics name Target Description
Number of all participants 2550 The number of people who attend our events, programs or activities, either in person or virtually. This definition does not include people organizing activities, social media followers, donors, or others who are not participating directly.
Number of all editors 1768 New and active editors on Wikimedia projects.
Number of new editors 1400
Number of retained editors 368
Number of all organizers 121 People who're involved in organizing edit-a-thons, competitions, thematic weeks, meet-ups, conferences and community events in general.
Number of new organizers 50
14.2. Number of new content contributions to Wikimedia projects. (recommended)
Contributions to Wikimedia projects
Wikimedia project Created Edited or improved
Wikipedia 6460 1140
Wikimedia Commons 12090
Wikidata 2950
Wiktionary
Wikisource 550
Wikimedia Incubator
Translatewiki
MediaWiki
Wikiquote 600
Wikivoyage
Wikibooks 27
Wikiversity
Wikinews
Wikispecies
Wikifunctions / Abstract Wikipedia
Description for Wikimedia projects contributions metrics. (optional)


Other Metrics

[edit]
15. Do you have other quantitative and qualitative targets for your project (other metrics)? (required)
No
Other Metrics Description Target
N/A N/A N/A
N/A N/A N/A
N/A N/A N/A
N/A N/A N/A
N/A N/A N/A

Budget

[edit]
16. Will you have any other revenue sources when implementing this proposal (e.g. other funding, membership contributions, donations)? (required)
Yes
16.1. List other revenue sources. (required)

The Ministry of Culture of the Republic of Serbia - Grant for "Wikipedian in Residence" project - 3,000.00 EUR Individuals - Donations and membership fees - 300.00 EUR.

As in-kind donations: SKIP center - Space for the WikiLive Conference, WMRS 20 birthday celebration and various edit-a-hons - 3,800.00 EUR Various Educational institutions in Serbia - Space for 6 accredited seminars including catering and refreshment - 3,000.00 EUR Wikimedia CEE Meeting organizers - Scholarship for 2 participants - 1,200.00 EUR Wikimedia Europe - Scholarshop for WMEU General Assembly - 500.00 EUR Wikimedia CEE Hub - Scholarshop for Steering Committee Meeting - 500.00 EUR.

16.2. Approximately how much revenue will you have from other sources in your local currency? (required)
12300
17. Your local currency. (required)
EUR
18. What is the total requested amount in your local currency? (required)
179184 EUR
Multi-year funding request summary
Year Amount (local currency)
Year 1 N/A EUR
Year 2 N/A EUR
Year 3 N/A EUR
Requested amount in USD
194848.27 USD [note 1]
Multi-year funding request summary in USD
Year Amount USD [note 1]
Year 1 N/A USD
Year 2 N/A USD
Year 3 N/A USD
  1. a b c The following amount in US dollars was calculated by Wikimedia Foundation staff using the fixed currency rates. This amount is approximate and may not reflect the actual currency exchange rates on the day of submission or distribution. If the application is funded, the funding will be sent in the recipient’s local currency.
19. Does this proposal include compensation for staff or contractors? (required)
Yes
19.1. How many paid staff members do you plan to have? (required)

Include the number of staff and contractors during the proposal period. If you have short-term contractors or staff, please include them separately and mention their terms.

5 (five)
19.2. How many FTEs (full-time equivalents) in total? (required)

Include the total FTE of staff and contractors during the proposal period. If you have short-term contractors or staff, please include their FTEs with the terms separately.

5 (five)
19.3. Describe any staff or contractor changes compared to the current year / ongoing General Support Fund if any. (required only for returning grantees)
WMRS didn't have any changes in terms of organizational structure, but in the beginning of the year we did have a change of person on Diversity Manager position.

During 2024, Wikimedia Serbia lost the right to state subsidies for persons employed in two positions, which conditions the growth in the staff budget. For those who are reading our grant proposal for the first time, we are talking about multi-year subsidies that the Republic of Serbia gave for hiring persons who have not been employed in the previous period. Net salaries have been adjusted to follow the average net salary for central Belgrade municipalities (Savski venac is the municipality where the Wikimedia Serbia office is located).

20. Please provide an overview of your overall budget categories in your local currency. The budget breakdown should include only the amount requested with this General Support Fund (required).
Budget category Amount in local currency
Staff and contractor costs 122952 EUR
Operational costs 26277 EUR
Programmatic costs 30555 EUR
21. Please upload your budget for this proposal or indicate the link to it. (required)

https://docs.google.com/spreadsheets/d/1ysmkZz8s3hgPwH5JGC1jYLn2aNYjx8bhaqB508typDM


Additional information

[edit]
22. In this optional space you can add any other additional information about your proposal or organization that you think can help us when reviewing your proposal. (optional)

Budget notes: https://docs.google.com/document/d/1qNhT3PAxU5nl6r71dze4gITFZ-AIzEbHsoepHzgbjEo/edit



By submitting your proposal/funding request you agree that you are in agreement with the Application Privacy Statement, WMF Friendly Space Policy and the Universal Code of Conduct.

We/I have read the Application Privacy Statement, WMF Friendly Space Policy and Universal Code of Conduct.

Yes

Feedback

[edit]