Grants:Programs/Wikimedia Community Fund/General Support Fund/AvoinGLAM 2025/Final Report
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Part 1: Understanding your work
[edit]Per the recent update on the Wikimedia Foundation Affiliates Strategy process, Wikimedia Affiliates that are General Support Fund grantees will fulfill their affiliate reporting requirements through their final or yearly grantee report.
If you are a Wikimedia Affiliate, you will use this form for your affiliate reporting and to address the affiliate health criteria. You do not need to submit a separate report to AffCom. Follow the guidance in the green boxes to report on how you met the corresponding affiliate health criteria.
If you are not a Wikimedia Affiliate, aligning your responses with the affiliate criteria is optional and not required.
1. Please share to what extent your programs, approaches, and strategies contributed to addressing the challenges you shared in your proposal. If they did not contribute as you believed they would, please share what obstacles you faced and what, if anything, you learned from them? (required)
For affiliates, use this space (Question 1.) to address Affiliate Health Criterion 1.1 (Goal delivery). Describe how you actively delivered on mission goals, e.g. content creation.
The main goal of our 2025 program was to nurture a strong cultural commons and build resilience in the open culture ecosystem.
We found ourselves not always being empowered to do this. The funding of our fiscal sponsor Open Knowledge Finland was ended and the issue of survival became urgent. Other times we found ourselves not being part of the networks we wanted to bridge between.
However, it is this uncertainty that our work is addressing, the gap we are trying to fill for cultural heritage in the internet. We must focus on collaboration over competition, and inclusion over exclusion with our peers to be stronger together.
2. Is there a plan to build on the key successes you had? If yes, please describe the plan and if no, please share the limitations to do so. For instance, did the activities lead to any new priorities, ideas for activities, or goals for the future? (required)
In short, AvoinGLAM's 2026 will be focused on two topics only: Oulu Löyly and the Finnish Advocacy Network. This is not to say that we will not be agile and respond to activities that need doing.
In response to uncertainties, we find that our priority is to keep the Finnish open ecosystem alive, nurture the local network and increase understanding between the different branches and layers of open knowledge. Also, we must be prepared for changes in funding and thus match our work more closely with the societal challenges and opportunities in Finland and internationally.
3. Please provide a link to reports that detail the activities that took place in the last year. This can include an annual report, Meta pages, and websites. If there are no links available, briefly describe the implemented activities and programs below or upload any files. (required)
For affiliates, use this space (Question 3.) to address Affiliate Health Criteria 2.1 (Affiliate health & resilience), 4.1 (Internal engagement), 4.2 (Community connection), and 4.3 (Partnerships and collaboration):
- Describe your activities engaging new users, new members for your decision-making body(ies), and developing leaders and organizers (2.1).
- Describe your activities creating or hosting spaces to encourage greater collaboration and engagement among your members (4.1).
- Describe how you engage with the contributing community that you serve and/or support (4.2).
- Describe your partnerships with other affiliates or with non-Wikimedia entities (4.3).
4. Are you interested in sharing what you achieved or learned this year with the wider community through different peer learning programs (e.g. Let's Connect program, Diff)? (optional)
5. Did you collect feedback from your community or target groups on how the activities implemented impacted them? If yes, please attach/provide information on the results (e.g. community surveys, stories, impact booklets/reports, interviews with partner institutions, etc). Did you collect other impact-specific data? (required)
For affiliates, the response to Question 5. also partially addresses Affiliate Health Criteria 4.1 (Internal Engagement), 4.2 (Community Connection), or 4.3 (Partnerships & collaboration), where applicable.
The Oulu Löyly community engagement survey was a major undertaking that was required to apply for the Conference Grant. It also allowed us to manifest AvoinGLAM’s program and receive insightful responses from our stakeholders for our activities. However, it did not address the impact of our past work.
6. During the fund period, did your efforts do any of the following? (required):
For affiliates, the response to Question 6. also partially addresses Affiliate Health Criterion 2.2 (Diversity balance).
- 6.1 Bring in participants from the following groups: women, neurodiverse people, people from lower socioeconomic status, underrepresented geographical regions (ESEAP, LATAM, SSA, MENA, SA)
- 6.2 Develop content about the following underrepresented topics or groups of people: indigenous groups, underrepresented geographical regions (ESEAP, LATAM, SSA, MENA, SA)
- 6.3 Support the retention of: Organizers, Partnerships
7. What, if any, effective tactics or approaches can you share that worked well when dealing with the programs under points 6.1-6.3 that you selected? (optional)
Our community comprises of people with a mix of backgrounds and that provides a healthy environment to develop ideas.
I am cautious about quantifying the content creation of vulnerable groups, and would like to put that forward as the key consideration. The only way forward is to empower the communities to open their materials and use the platforms when and if they want. It's on us to provide all the necessary knowledge for them to make informed decisions about their materials.
Partnerships take time and should be allowed to fail.
The slogan regarding indigenous knowledge is always equally important: "Nothing about us without us."
8. If you developed partnerships, which of the following factors most helped you to build partnerships? Please pick a MAXIMUM of the three most relevant factors (optional):
Staff hired through the fund, Volunteers from our communities, Partners proactive interest
Part 2: Metrics
[edit]| Metrics name | Target | Result | Comments and tools used |
|---|---|---|---|
| Number of all participants | 160 | 615 | See the breakdown of all metrics in https://docs.google.com/spreadsheets/d/1LS9zD2V3KdHFNbiurUugfeeZm06M7DQl3O9GcR6KoZE/edit?gid=1826104872#gid=1826104872 |
| Number of all editors | 30 | 20 | |
| Number of new editors | N/A | ||
| Number of retained editors | N/A | ||
| Number of all organizers | 36 | 82 | |
| Number of new organizers | N/A |
| Wikimedia project | Target - Number of created pages | Target - Number of improved pages | Result - Number of created pages | Result - Number of improved pages |
|---|---|---|---|---|
| Wikipedia | ||||
| Wikimedia Commons | ||||
| Wikidata | 200 | 200 | 239 | 239 |
| Wiktionary | ||||
| Wikisource | ||||
| Wikimedia Incubator | ||||
| Translatewiki | ||||
| MediaWiki | ||||
| Wikiquote | ||||
| Wikivoyage | ||||
| Wikibooks | ||||
| Wikiversity | ||||
| Wikinews | ||||
| Wikispecies | ||||
| Wikifunctions or Abstract Wikipedia |
Tool used and comments (optional):
11. Did you set other quantitative and qualitative targets for your project (other metrics)? (required): Yes
11.1. Other Metrics.
In your application, you outlined some other open metrics that you would like to measure. Please fill out the achieved results for each of the open metrics you defined.
| Other Metrics name | Metrics Description | Target | Result | Tools and comments |
|---|---|---|---|---|
| Visitors | Visitors to sites, impressions | 3000 | 2102 | Estimate |
| Partners | Partnering organizations | 34 | 100 | estimate |
| Outputs | Train the trainers: Learning materials
GLAM-Wiki: Structures for materials management Advocacy pipeline: Translatable advocacy materials, Advocacy report |
3 | 10 | count |
Part 3: Skill Development / Capacity Building
[edit]12. Reflecting on your programmatic (external) and organizational (internal) work, did your grant support you to undergo any skill development that made a difference to your success? If yes, what skill was developed, and how did it lead to success? (e.g. received coaching on public speaking, attended training on nonviolent communication, hosted professional development conversations on leadership, learned and used a new tool for project management, etc.)? Can you share any materials? (required)
For affiliates, use this space (Question 12.) to address Affiliate Health Criteria 2.2 (Diversity balance) and 3.1 (Diverse, Skilled, and Accountable Leadership):
- Describe actions taken to prioritize gender balance in affiliate leadership, as well as any areas of diversity relevant to your affiliate's context (2.2).
- Describe the management, financial, or other leadership skills of your affiliate leaders. If you have a succession plan, please include it here (3.1).
- Describe any training or skill development (as outlined in the question above) (3.1).
- Incorporate into the annual report a disclosure of conflict of interests (if any) from the leadership (3.1).
Not applicable
13. What is one capacity/skill area that you would like to focus on for the next year? And how do you plan to achieve this capacity? (required)
As a community, we can strive to create more mobilizing narratives for advocacy for open culture. It is also our strength as a community based on creative thinking. We can nurture capacities that underline the value of culture in society and be outspoken about that. We can achieve this by prioritizing advocacy, developing our communications strategies, engaging in strategic collaborations in the area of communications, and developing our own rhetoric and storytelling skills.
14. If you have additional information or reflections that don’t fit into the above sections, please write them here. Use the space below to upload any additional documents that would be useful to understand your report.
For affiliates, also use this section (Question 14) to fulfill the Affiliate Health Criteria requirements.
- Describe and link to any public-facing documentation for affiliate governance, including affiliate leadership and membership with a breakdown of the demographics; how elections are conducted; how conflicts of interest are declared; and how decisions are made and communicated (2.2, 2.3, 3.1).
- Describe and link to any public-facing documentation for activities incorporating, promoting awareness about, or enforcing the Universal Code of Conduct in your affiliate's activities (3.3).
- Describe and link to any public-facing documentation for internal membership engagement, such as notes from your regular meetings and how you communicate to or involve your membership (4.1).
Part 4: Financial reporting
[edit]For affiliates, also use this section (Part 4: Financial reporting) to address Affiliate Health Criterion 3.2 (Financial & Legal Compliance).
| Description | Planned / received budget for this category (EUR) | Amount spent (EUR) |
|---|---|---|
| Personnel costs | 48900 | 48900 |
| Operational costs | 3100 | 3100 |
| Programmatic costs | 8000 | 6147 |
| Total General Support Fund | 60000 | 58146 |
| Other revenue | 1150 | 1145 |
| Remaining funds from General Support Fund | 1853 |
15. Please state the total amount spent from this fund in your local currency. (required)
58146 EUR
16. Please provide an overview of the amount spent from this fund in the following budget categories in your local currency. (required)
- Operational costs: 3100 EUR
- Programmatic costs: 6147 EUR
- Staff and contractor costs: 48900 EUR
17. Did you have any other revenue sources (e.g. other funding, membership contributions, donations)? (required): Yes
- 17.1. Provide the total amount received from other revenue sources in your local currency. (required): 1150 EUR
- 17.2. Provide the total amount spent from other revenue sources in your local currency. (required): 1145 EUR
18. Provide a financial report document which will provide the details of funds received and spent in the currency of your fund. (required)
- Upload Documents, Templates, and Files.
- Report funds received and spent, if template not used.
18.2. If you have not already done so in your financial spending report, provide information on changes in the budget in relation to your original proposal. (optional)
19. Do you have any unspent funds from this funding?: Yes
- 19.1. Please list the amount of unspent funds in your local currency. (required)
- 1853
- 19.2. Explain why you did not use the amount. (required)
- This amount was budgeted for events. As the OKFI funding was cut, these events did not take place. We arranged the Winter Festival, but the event costs were covered by KR21 support through the OKFI budget.
- 19.3. What are you planning to do with the underspent funds?
- A. Propose to use the underspent funds within this Fund period with PO approval
- 19.4. Please provide details of hope to spend these funds.
- We would like to allocate this to the following categories
Travel costs: This budget item would allow us to invite Nordic open knowledge (eg. Open Knowledge Network, Creative Commons) representatives to visit us to create advocacy collaboration in the Nordic/Baltic area or join our events. These organizations are not funded like Wikimedia chapters are. If travel budget for joining Wikimania is not sufficient, we would ask to be allowed to top up the budget category.
Event costs: The Winter Festival, which is a joint effort of all OKFI communities (AvoinGLAM, Creative Commons Finland, Finnish Committee for Research Data) will also convene the participants of the Finnish Open Knowledge Network, possibly Nordic/Baltic peers.
20. Final confirmations (required)
- 20.1. Are you in compliance with the terms outlined in the fund agreement? You must be in compliance with relevant tax laws and regulations restricting the use of the Funds as outlined in the grant agreement. In summary, this is to confirm that the funds were used in alignment with the Wikimedia Foundation mission and for charitable/nonprofit/educational purposes.
- Yes
- 20.2. Are you in compliance with all applicable laws and regulations as outlined in the grant agreement?
- Yes
- 20.3. Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Funds as outlined in the grant agreement? In summary, this is to confirm that the funds were used in alignment with the WMF mission and for charitable/nonprofit/educational purposes.
- Yes
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