Grants:Programs/Wikimedia Community Fund/General Support Fund/Basque Wikimedians User Group - 2025 (renewal in 2024-25)/Final Report
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Part 1: Understanding your work
[edit]Per the recent update on the Wikimedia Foundation Affiliates Strategy process, Wikimedia Affiliates that are General Support Fund grantees will fulfill their affiliate reporting requirements through their final or yearly grantee report.
If you are a Wikimedia Affiliate, you will use this form for your affiliate reporting and to address the affiliate health criteria. You do not need to submit a separate report to AffCom. Follow the guidance in the green boxes to report on how you met the corresponding affiliate health criteria.
If you are not a Wikimedia Affiliate, aligning your responses with the affiliate criteria is optional and not required.
1. Please share to what extent your programs, approaches, and strategies contributed to addressing the challenges you shared in your proposal. If they did not contribute as you believed they would, please share what obstacles you faced and what, if anything, you learned from them? (required)
For affiliates, use this space (Question 1.) to address Affiliate Health Criterion 1.1 (Goal delivery). Describe how you actively delivered on mission goals, e.g. content creation.
As we noted in the 2024 grant, which was renewed in 2025, our main goal with this grant was gaining stability, as our current revenues from public institutions were centered on specific projects, but made quite difficult to make projects outside of those. Citing the original grant request:
"Examples of this issue are evident: we can't make education projects in Navarre, as the grant covers only GLAM; we can't do GLAM in the Basque Autonomous Community, as the grant covers education; we can't continue funding the capacity building for teachers in the Ikastola schools net, which brings nearly a thousand students every year... in the last two years we have covered some of the expenses with an Erasmus+ grant, whil will end by the next year, adding more stress to our budget."
Two years later we have a different situation. As we have a full time officer for Navarre, now we can cover education there, and we have regular projects with schools and Universities. Now we are running a large GLAM project in the Basque Autonomous Community ("History of the Basque Country in 100 objects") which has been partially payed with the WMF project. As we have some extra money, we can fund other projects, including the one with the Ikastolas, which is now fully funded with the grant from the Basque Government after reducing our dependence on that grant for paying the EDs cost.
Of course, as we asked for some money, and we got less than that, some of the ideas couldn't be made. The end of the Erasmus+ project made it more difficult, and we couldn't get a renewal on that. We couldn't make all the videos we planned in Ikusgela, because our budget was still tight. However, we could manage to make more things and center more in long-term stability.
2. Is there a plan to build on the key successes you had? If yes, please describe the plan and if no, please share the limitations to do so. For instance, did the activities lead to any new priorities, ideas for activities, or goals for the future? (required)
As we mentioned in the multi-year grant proposal, we are now building over these past experiences. However, we are not getting the budget we need, so we sill try to center our priorities. We have built from the last experiences in our 2026 annual plan: [1]
3. Please provide a link to reports that detail the activities that took place in the last year. This can include an annual report, Meta pages, and websites. If there are no links available, briefly describe the implemented activities and programs below or upload any files. (required)
For affiliates, use this space (Question 3.) to address Affiliate Health Criteria 2.1 (Affiliate health & resilience), 4.1 (Internal engagement), 4.2 (Community connection), and 4.3 (Partnerships and collaboration):
- Describe your activities engaging new users, new members for your decision-making body(ies), and developing leaders and organizers (2.1).
- Describe your activities creating or hosting spaces to encourage greater collaboration and engagement among your members (4.1).
- Describe how you engage with the contributing community that you serve and/or support (4.2).
- Describe your partnerships with other affiliates or with non-Wikimedia entities (4.3).
General report of the User Group: [2]
Specific report about our major grant (Basque Government), where most of the activities are reported: [3]
4. Are you interested in sharing what you achieved or learned this year with the wider community through different peer learning programs (e.g. Let's Connect program, Diff)? (optional)
We usually do. We can explain our activities if needed.
5. Did you collect feedback from your community or target groups on how the activities implemented impacted them? If yes, please attach/provide information on the results (e.g. community surveys, stories, impact booklets/reports, interviews with partner institutions, etc). Did you collect other impact-specific data? (required)
For affiliates, the response to Question 5. also partially addresses Affiliate Health Criteria 4.1 (Internal Engagement), 4.2 (Community Connection), or 4.3 (Partnerships & collaboration), where applicable.
Some of the activities have their own impact assesment, as specified in the general report for the Basque Government. The activities in the Ikastolas have their own satisfaction poll for students and teachers, however not fully public (page 11 of the report). Visualizations for multimedia are begin collected and specified in the document. However, we can't have full statistics because the WMF fails on providing the tools needed.
We also share our activities and have feedback in the annual meeting celabrated some days before this report should be finished ([4], full report pending).
6. During the fund period, did your efforts do any of the following? (required):
For affiliates, the response to Question 6. also partially addresses Affiliate Health Criterion 2.2 (Diversity balance).
- 6.1 Bring in participants from the following groups: women, indigenous groups
- 6.2 Develop content about the following underrepresented topics or groups of people: women, neurodiverse people, indigenous groups
- 6.3 Support the retention of: Editors, Partnerships
7. What, if any, effective tactics or approaches can you share that worked well when dealing with the programs under points 6.1-6.3 that you selected? (optional)
For the 6.1 section, we are helping to build a wider network of WikiWomen groups and many of our activities are centered in the Basque people, which is indigenous to Europe.
For section 6.2, we helped launching the wikiproject autism, adding to the activities done to promote women representation and Basque representation. Now 35% of our biographies are about women, one of the highest ratio in developed Wikipedias.
For section 6.3, we have launched many editing contests that make editors happy and engaged, and we are mantaining partnerships with Museums within our GLAM project.
8. If you developed partnerships, which of the following factors most helped you to build partnerships? Please pick a MAXIMUM of the three most relevant factors (optional):
Permanent staff outreach
Part 2: Metrics
[edit]| Metrics name | Target | Result | Comments and tools used |
|---|---|---|---|
| Number of all participants | N/A | It's quite complex to know how many people are involved in activities funded by the grant, as we have more (and larger grants). However, we are using the Education Dashboard to track our overall participation in education projects (https://outreachdashboard.wmflabs.org/campaigns/hezkuntza_programa/programs) and UKBot (mantained by WMNO) for regular edition contests.
The Annual Meeting, which is funded by the grant, gathered 35 wikimedians, some of them new, but we didn't ask them about experience. The Project with the Ikastolas, which is not funded by the grant, but is now possible to fund because the grant is paying for other operative expenses gathered around 1.200 students, all of them new. | |
| Number of all editors | N/A | ||
| Number of new editors | N/A | ||
| Number of retained editors | N/A | ||
| Number of all organizers | N/A | ||
| Number of new organizers | N/A |
| Wikimedia project | Target - Number of created pages | Target - Number of improved pages | Result - Number of created pages | Result - Number of improved pages |
|---|---|---|---|---|
| Wikipedia | 1000 | 2100 | ||
| Wikimedia Commons | 1500 | 1000 | ||
| Wikidata | ||||
| Wiktionary | ||||
| Wikisource | 10 | |||
| Wikimedia Incubator | ||||
| Translatewiki | ||||
| MediaWiki | ||||
| Wikiquote | ||||
| Wikivoyage | ||||
| Wikibooks | ||||
| Wikiversity | ||||
| Wikinews | ||||
| Wikispecies | ||||
| Wikifunctions or Abstract Wikipedia |
Tool used and comments (optional):
Tracking this is complex. Wikipedia articles is the sum of edition contests, University activities and untrackable Txikipedia additions. The number may be higher than that, and the number of articles edited is obviously higher.
Commons files are calculated only within the "History of the Basque Country in 100 objects" project. Other ~7000 were uploaded within othe projects not funded by this grant. However, some images that were already uploaded by others (WMFR) where categorized within the project.
Wikisource is also complex and we are counting editions made under the "History of the Basque Country in 100 objects" project
11. Did you set other quantitative and qualitative targets for your project (other metrics)? (required): Yes
11.1. Other Metrics.
In your application, you outlined some other open metrics that you would like to measure. Please fill out the achieved results for each of the open metrics you defined.
| Other Metrics name | Metrics Description | Target | Result | Tools and comments |
|---|---|---|---|---|
| Secondary-school participants in Txikipedia | In the last 3 years we have run a project to teach secondary students the use of Txikipedia, engaging them with content creation. We plan to extend this project, adding more students and teachers. The number of participants for this year will be one thousand. | 1000 | 1200 | Report by the schools, we don't track underage children. |
| Pedagogy proposals program | We plan to run a pedagogy proposals office, centered in projects creation and evaluation. Knowing how many students will participate is difficult, but we plan to build and test one proposal per season. Total proposals should be, at least, 4. | 4 | 4 | |
| Online learning activities | We plan to give users the possibility to learn online. We expect to have a total of 20 editors doing these capacity building sessions. | 20 | 8 | |
| Summer Wikimeeting | At least 20 Basque editors should participate in this meeting where we will share knowledge, projects and experiences. | 20 | 34 | |
| Ikusgela series | We plan to improve our Ikusgela video series, as we give stability to our current budget, allocating more money to this project. This will allow us to create or publish one video per week during 2024. | 52 | 76 |
Part 3: Skill Development / Capacity Building
[edit]12. Reflecting on your programmatic (external) and organizational (internal) work, did your grant support you to undergo any skill development that made a difference to your success? If yes, what skill was developed, and how did it lead to success? (e.g. received coaching on public speaking, attended training on nonviolent communication, hosted professional development conversations on leadership, learned and used a new tool for project management, etc.)? Can you share any materials? (required)
For affiliates, use this space (Question 12.) to address Affiliate Health Criteria 2.2 (Diversity balance) and 3.1 (Diverse, Skilled, and Accountable Leadership):
- Describe actions taken to prioritize gender balance in affiliate leadership, as well as any areas of diversity relevant to your affiliate's context (2.2).
- Describe the management, financial, or other leadership skills of your affiliate leaders. If you have a succession plan, please include it here (3.1).
- Describe any training or skill development (as outlined in the question above) (3.1).
- Incorporate into the annual report a disclosure of conflict of interests (if any) from the leadership (3.1).
Most of the learning happened within the Executive Director's meetings, where leadership and management issues are regularly discussed. The possibility to attend those meetings comes from the direct budget we receive from the WMF, as it isn't covered by other specific grants.
13. What is one capacity/skill area that you would like to focus on for the next year? And how do you plan to achieve this capacity? (required)
Better co-ordination of staff members, aligning it with the OKRs in the Annual Plan. We plan to do it with more regular meetings.
14. If you have additional information or reflections that don’t fit into the above sections, please write them here. Use the space below to upload any additional documents that would be useful to understand your report.
For affiliates, also use this section (Question 14) to fulfill the Affiliate Health Criteria requirements.
- Describe and link to any public-facing documentation for affiliate governance, including affiliate leadership and membership with a breakdown of the demographics; how elections are conducted; how conflicts of interest are declared; and how decisions are made and communicated (2.2, 2.3, 3.1).
- Describe and link to any public-facing documentation for activities incorporating, promoting awareness about, or enforcing the Universal Code of Conduct in your affiliate's activities (3.3).
- Describe and link to any public-facing documentation for internal membership engagement, such as notes from your regular meetings and how you communicate to or involve your membership (4.1).
As we receive most of our funding from other sources, it is difficult to know what is related to the WMF funding and what is not.
Part 4: Financial reporting
[edit]For affiliates, also use this section (Part 4: Financial reporting) to address Affiliate Health Criterion 3.2 (Financial & Legal Compliance).
| Description | Planned / received budget for this category (EUR) | Amount spent (EUR) |
|---|---|---|
| Personnel costs | 49000 | 33610 |
| Operational costs | 8000 | 8284 |
| Programmatic costs | 28000 | 9511 |
| Total General Support Fund | 51400 | 51405 |
| Other revenue | 346000 | 346000 |
| Remaining funds from General Support Fund | N/A |
15. Please state the total amount spent from this fund in your local currency. (required)
51405 EUR
16. Please provide an overview of the amount spent from this fund in the following budget categories in your local currency. (required)
- Operational costs: 8284 EUR
- Programmatic costs: 9511 EUR
- Staff and contractor costs: 33610 EUR
17. Did you have any other revenue sources (e.g. other funding, membership contributions, donations)? (required): Yes
- 17.1. Provide the total amount received from other revenue sources in your local currency. (required): 346000 EUR
- 17.2. Provide the total amount spent from other revenue sources in your local currency. (required): 346000 EUR
18. Provide a financial report document which will provide the details of funds received and spent in the currency of your fund. (required)
- Upload Documents, Templates, and Files.
- Report funds received and spent, if template not used.
18.2. If you have not already done so in your financial spending report, provide information on changes in the budget in relation to your original proposal. (optional)
N/A
19. Do you have any unspent funds from this funding?: No
20. Final confirmations (required)
- 20.1. Are you in compliance with the terms outlined in the fund agreement? You must be in compliance with relevant tax laws and regulations restricting the use of the Funds as outlined in the grant agreement. In summary, this is to confirm that the funds were used in alignment with the Wikimedia Foundation mission and for charitable/nonprofit/educational purposes.
- Yes
- 20.2. Are you in compliance with all applicable laws and regulations as outlined in the grant agreement?
- Yes
- 20.3. Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Funds as outlined in the grant agreement? In summary, this is to confirm that the funds were used in alignment with the WMF mission and for charitable/nonprofit/educational purposes.
- Yes
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