Grants:Programs/Wikimedia Community Fund/General Support Fund/Community User group Uganda Multi Year Grant 2025/27

statusAwaiting grantee reply

Wikimedia Community Fund

Community User group Uganda Multi Year Grant 2025/27

Fluxx IDR-GS-2409-16974

start date2025-01-01

end date2027-12-31

budget (local currency)708416667 UGX

amount requested (USD)191272.5 USD ^{[note 1]}

grant typeWikimedia Affiliate (chapter, thematic org., or user group)

funding regionSSA

decision fiscal year2024-25

funding program roundRound 1

organization (if applicable)Wikimedia Community User Group Uganda Ltd.

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Applicant information

Organization name or Wikimedia Username for individuals. (required): Wikimedia Community User Group Uganda Ltd.

Do you have any approved General Support Fund requests? (required): Yes, I have already applied and received a General Support Fund

You are applying as a(n). (required): Wikimedia Affiliate (chapter, thematic org., or user group)

Are your group or organization legally registered in your country? (required): Yes

Do you have a fiscal sponsor?: No

Fiscal organization name.: N/A

Please provide links to the following documents if they are available

These documentation can be provided in your local language(s), no translations required.

Organizational website
Detailed financial reporting and/or audits
Documentation of the governance structure, board list, governance processes
Documentation of the general assembly decision on your plan

Website: https://meta.wikimedia.org/wiki/Wikimedia_Community_User_Group_Uganda

Audit Report 2023: https://drive.google.com/file/d/12aG1sBWP7H21fJjmT2rpp3F4IYGxDFy_/view?usp=sharing Strategy plan: https://drive.google.com/file/d/1VSEHBOiEn8NqGn3eN8V8p2Qv1EscM92o/view?usp=drive_link

Main proposal

1. Please state the title of your proposal. This will also be a title for the Meta-Wiki page. (required): Community User group Uganda Multi Year Grant 2025/27

2. Do you want to apply for the multi-year base funding for 3 years? (required) (only for returning applicants): Yes

2.1. Provide a brief overview of Year 2 and Year 3 of the proposed plan and how this relates to the current proposal and your strategic plan? (required)

We have a 5-year strategic plan for 2024 to 2028 which is based on for our plan for the next three years

3. Proposed start date. (required): 2025-01-01

4. Proposed end date. (required): 2027-12-31

5. Does your organization or group have an Affiliate or Organizational Annual Plan that can help us understand your proposal? If yes, please provide it. (required)

Yes

https://drive.google.com/file/d/140zj4mNV4_bwKPIRdauosJjkwjijzzg1/view?usp=drive_link

Wikimedia Community User Group Uganda Annual Plan 2025.pdf

6. Does your affiliate, organization or group have a Strategic Plan that can help us understand your proposal? If yes, please provide it. (required)

Yes

https://drive.google.com/file/d/1VSEHBOiEn8NqGn3eN8V8p2Qv1EscM92o/view?usp=drive_link

Wikimedia Community User Group Uganda Strategic Plan 2024-2028.pdf

7. Where will this proposal be implemented? (required): Uganda

8. What are your programs, approaches, and strategies? What are the challenges that you are trying to address and how will your strategies support you in addressing these challenges? (required)

Our programs, approaches, and strategies are designed to address key challenges across four strategic objectives:

1. Community Development & Growth Challenge: A limited pool of contributors with diverse skills and knowledge. Strategy: We aim to increase and diversify our membership base by engaging various demographic groups, including students and local experts. We are organizing community outreach events, workshops, and partnerships with educational institutions to attract new members and offer targeted skill-building opportunities. This will help broaden the community's collective knowledge base and improve the quality of both contributors and contributions.

2. Content Creation & Improvement Challenge: Insufficient quantity and quality of Ugandan-relevant content on Wikipedia platforms. Strategy: Our focus is on creating and improving content that reflects Uganda's culture, history, languages, monuments, and knowledge. We conduct content drives, edit-a-thons, and collaborations with local experts to enhance the authenticity and coverage of Ugandan content on Wikipedia. We also aim to improve accessibility by creating content in local languages and ensuring content is inclusive and diverse. This strategy will address the gap in Ugandan representation in global knowledge databases.

3. Advocacy & Awareness of Open Knowledge Challenge: Limited public understanding of the importance of open knowledge and barriers to inclusive knowledge creation. Strategy: We promote the value of inclusive open knowledge by engaging with policymakers, educational institutions, and civil society organizations. Our advocacy campaigns focus on raising awareness about the benefits of open knowledge and advocating for inclusive policies that support free and accessible knowledge sharing. This will increase community buy-in and encourage collaboration, helping to overcome legal and societal barriers to open knowledge creation in Uganda.

4. Organizational Capacity & Sustainability Challenge: Ensuring long-term sustainability through strong governance, operational efficiency, and diversified funding. Strategy: We are focused on building robust governance and operational structures to ensure the smooth running of our organization. We are developing policies, improving financial oversight, and fostering leadership within the community. To secure long-term sustainability, we are working to diversify our funding sources, including seeking grants, partnerships, and donations. Strengthening organizational capacity will enable us to execute our programs effectively and sustain our impact over the long term. These strategies collectively aim to address the challenges we face by increasing community engagement, improving the quality of content, advocating for open knowledge, and building a sustainable organization.

9. What categories are your main programs and related activities under? Please select all that apply. (required)


Category	Yes/No
Education	Yes
Culture, heritage or GLAM	Yes
Gender and diversity	Yes
Community support and engagement	Yes
Participation in campaigns and contests	Yes
Public policy advocacy	Yes
Other	No

Education

9.1.1. Select all your programs and activities for Education. (required): Editing Wikipedia Training, Wikidata programs, Other Wikimedia project programs; Other programs and activities if any: N/A
9.1.2. Select all relevant audience groups for Education. (required): Vocational, tertiary, or higher education, Teachers or professors; Other groups if any: N/A

Culture, heritage or GLAM

9.2. Select all your programs and activities for Culture, heritage or GLAM. (required): Supporting institutions to open up their collections, data, metadata, and research, Supporting GLAM professionals to incorporate use of Wikimedia in their work, through documentation, training, or Wikimedian in Residence programs, Partnering with institutions, professional associations, and allied organizations to raise awareness of open culture, ethical sharing, and related issues; Other programs and activities if any: N/A

Gender and diversity

9.3. Select all your programs and activities for Gender and diversity.: Bringing in women and/or gender diverse participants and editors, Focusing on creating content about women and/or gender diverse groups, including biographies, intersectional topic areas and/or adding images, Focusing on creating content about marginalized (underrepresented) communities and their knowledge, Focusing on knowledge equity by bringing in contributors from underrepresented communities, Building organizer skills in women and diversity groups; Other programs and activities if any: N/A

Community support and engagement

9.4. Select all your programs and activities for Community support and engagement.: On-wiki training of community members, Off-wiki training of community members, Organizing meetups, conferences, and community events, Supporting community members' participation in events and conferences; Other programs and activities if any: N/A

Participation in campaigns and contests

9.5. Select all campaigns that apply. (required): 1Lib1Ref, Art+Feminism, Feminism and Folklore, Wiki Loves Africa, Wiki Loves Earth, Wiki Loves Folklore, Wiki Loves Monuments, WikiForHumanRights, WikiGap, Wikipedia Pages Wanting Photos; Other programs and activities if any: N/A

Public policy advocacy

9.6.1. What specific laws, or legislative topics, are you targeting with your advocacy plans? Please be as specific as possible. (required)

1. Advocating for freedom of information laws, and ensuring public access to government information which is crucial for transparency, accountability, and knowledge creation 2. Copyright and Intellectual Property Laws, by advocating for laws that promote the use of open licenses, like Creative Commons, and allow for reasonable exceptions to copyright for purposes such as education and research 3. Open Educational Resources (OER) Policies, encourage the adoption of policies that support the creation, use, and sharing of OER, making education more accessible and affordable.

9.6.2. What are the main methods and tactics via which you plan to advocate for this public policy change? Please be as specific as possible. (required)

1. Direct Engagement: Meet with policymakers, submit policy recommendations, and participate in public consultations. 2. Public Awareness: Utilize media outreach, social media campaigns, and public events to raise awareness and mobilize support. 3. Collaboration: Build coalitions with other organizations like creative commons, leverage the Wikimedia network, and engage in joint advocacy initiatives. 4. Capacity Building: Train community members on advocacy skills and develop informative materials. 5. Evidence-Based Advocacy: Conduct research, collaborate with experts, and use data and stories to support advocacy efforts.

9.6.3. Approximately, how much of the requested budget will you dedicate to public policy advocacy (local currency)?

43066667

10. Please include a link to or upload a timeline (operational calendar) for your programs and activities. (required)

https://docs.google.com/spreadsheets/d/1cZTYZYyZ0zZxxwg3vtBsI-Wkh9Y5Ibs5/edit?usp=drive_link&ouid=114456652381635528263&rtpof=true&sd=true

Wikimedia Community User Group Uganda Activity Timeline 2025.xlsx

11. Describe your team. (required)

Currently, we have 1 full-time staff, the finance and administrative officer, and 5 part-time project leads (working 8 hours per week), and four consultants. However, with the new grant proposal, we are planning to get 4 full-time positions

12. Will you be working with any internal (Wikimedia) or external partners? Describe the characteristics of these partnerships and bring a few examples of the most significant partnerships. (required)

Yes we will be working with both internal and external partners, internally we will work with other affiliates who are doing programs aligned with our strategic objectives, externally we have been working with different partners in Uganda some of which we plan to engage with again in the next year. Mainly educational institutions, GLAM institutions, Refugee organizations. In addition to that, we hope to establish new partnerships around Advocacy.

13. In what ways do you think your proposal most contributes to the Movement Strategy 2030 recommendations. Select all that apply. (required): Increase the Sustainability of Our Movement, Ensure Equity in Decision-making, Coordinate Across Stakeholders, Invest in Skills and Leadership Development, Identify Topics for Impact

Metrics

Wikimedia Metrics

14. Please select and fill out Wikimedia Metrics for your proposal. (recommended)

14.1. Number of participants, editors, and organizers.

All metrics provided are optional, please fill them out if they are aligned with your programs and activities.

Participants, editors, and organizers
Metrics name	Target	Description
Number of all participants	300	N/A
Number of all editors	100	N/A
Number of new editors	50
Number of retained editors	50
Number of all organizers	20	N/A
Number of new organizers	5	N/A

14.2. Number of new content contributions to Wikimedia projects. (recommended)

Contributions to Wikimedia projects
Wikimedia project	Created	Edited or improved
Wikipedia	300	500
Wikimedia Commons	700	300
Wikidata	300	200
Wiktionary
Wikisource	150	50
Wikimedia Incubator
Translatewiki
MediaWiki
Wikiquote
Wikivoyage
Wikibooks
Wikiversity
Wikinews
Wikispecies
Wikifunctions / Abstract Wikipedia

Description for Wikimedia projects contributions metrics. (optional)

Other Metrics

15. Do you have other quantitative and qualitative targets for your project (other metrics)? (required): Yes


Other Metrics	Description	Target
Partnerships	New partnerships established	4
Local languages	One Uganda local language is taken into the incubator	1
Governance	New governing board elected by the membership will put in place	1
N/A	N/A	N/A
N/A	N/A	N/A

Budget

16. Will you have any other revenue sources when implementing this proposal (e.g. other funding, membership contributions, donations)? (required): No

16.1. List other revenue sources. (required)

N/A

16.2. Approximately how much revenue will you have from other sources in your local currency? (required): N/A

17. Your local currency. (required): UGX

18. What is the total requested amount in your local currency? (required): 708416667 UGX

Multi-year funding request summary
Year	Amount (local currency)
Year 1	708416667 UGX
Year 2	1487675000 UGX
Year 3	2147483647 UGX

Requested amount in USD: 191272.5 USD ^{[note 1]}

Multi-year funding request summary in USD
Year	Amount USD ^{[note 1]}
Year 1	N/A USD
Year 2	N/A USD
Year 3	N/A USD

↑ ^a ^b ^c The following amount in US dollars was calculated by Wikimedia Foundation staff using the fixed currency rates. This amount is approximate and may not reflect the actual currency exchange rates on the day of submission or distribution. If the application is funded, the funding will be sent in the recipient’s local currency.

19. Does this proposal include compensation for staff or contractors? (required): Yes

19.1. How many paid staff members do you plan to have? (required)

Include the number of staff and contractors during the proposal period. If you have short-term contractors or staff, please include them separately and mention their terms.

4 Paid staff

19.2. How many FTEs (full-time equivalents) in total? (required)

Include the total FTE of staff and contractors during the proposal period. If you have short-term contractors or staff, please include their FTEs with the terms separately.

4 FTE

19.3. Describe any staff or contractor changes compared to the current year / ongoing General Support Fund if any. (required only for returning grantees): This year we had the equivalent of 2 FTE, ie 1 Finance and Admin officer, and then 5 project leads each with 0.2 FTE.

In 2025 we would to have 4 FTE to help us in the implementation of our strategic plan these will be

Executive Director Finance and Admin Community and Communications Manager Advocacy, Partnerships, Grant and Fundraising Manager

In addition to we shall have 5 part-time contractors, with the equivalent of 1 FTE

20. Please provide an overview of your overall budget categories in your local currency. The budget breakdown should include only the amount requested with this General Support Fund (required).


Budget category	Amount in local currency
Staff and contractor costs	328800000 UGX
Operational costs	135610000 UGX
Programmatic costs	224006667 UGX

21. Please upload your budget for this proposal or indicate the link to it. (required)

https://docs.google.com/spreadsheets/d/1ggYyMl93rlf6mAj0COTbC-utvgTumbnk/edit?usp=drive_link&ouid=114456652381635528263&rtpof=true&sd=true

Additional information

22. In this optional space you can add any other additional information about your proposal or organization that you think can help us when reviewing your proposal. (optional)

By submitting your proposal/funding request you agree that you are in agreement with the Application Privacy Statement, WMF Friendly Space Policy and the Universal Code of Conduct.

We/I have read the Application Privacy Statement, WMF Friendly Space Policy and Universal Code of Conduct.

Yes

Feedback

Please add any feedback to the grant discussion page only. Any feedback added here will be removed.

[fixedrate-1] The following amount in US dollars was calculated by Wikimedia Foundation staff using the fixed currency rates. This amount is approximate and may not reflect the actual currency exchange rates on the day of submission or distribution. If the application is funded, the funding will be sent in the recipient’s local currency.

[note 1]