Grants:Programs/Wikimedia Community Fund/General Support Fund/Deepening Wikipedia Asian Month — Strengthening the Sustainability and Collaboration of Cross-Wiki Initiatives (2026-2027 WAM annual plan)

statusUnder review

Deepening Wikipedia Asian Month — Strengthening the Sustainability and Collaboration of Cross-Wiki Initiatives (2026-2027 WAM annual plan)

Fluxx IDR-GS-2602-22081

proposed start date2026-07-01

proposed end date2027-06-30

amount requested (local currency)4394212 TWD

amount requested (USD)143690.73 USD ^{[note 1]}

grant typeWikimedia Affiliate (chapter, thematic org., or user group)

funding regionESEAP

decision fiscal year2025-26

funding program roundRound 2

applicant and people related to proposal[[User:|]] ([[User talk:|talk]] • accounts • contributions • edit count)

organization (if applicable)Asia-Pacific Open Knowledge Association

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Applicant information

Organization name or Wikimedia Username for individuals. (required): Asia-Pacific Open Knowledge Association

Do you have any approved General Support Fund requests? (required): Yes, I have already applied and received a General Support Fund

You are applying as a(n). (required): Wikimedia Affiliate (chapter, thematic org., or user group)

Are your group or organization legally registered in your country? (required): Yes

Do you have a fiscal sponsor?: No

Fiscal organization name.: N/A

Please provide links to the following documents if they are available

These documentation can be provided in your local language(s), no translations required.

Organizational website
Detailed financial reporting and/or audits
Documentation of the governance structure, board list, governance processes
Documentation of the general assembly decision on your plan

Main proposal

1. Please state the title of your proposal. This will also be a title for the Meta-Wiki page. (required): Deepening Wikipedia Asian Month — Strengthening the Sustainability and Collaboration of Cross-Wiki Initiatives (2026-2027 WAM annual plan)

2. Do you want to apply for the multi-year base funding for 3 years? (required) (only for returning applicants): No

2.1. Provide a brief overview of Year 2 and Year 3 of the proposed plan and how this relates to the current proposal and your strategic plan? (required)

N/A

3. Proposed start date. (required): 2026-07-01

4. Proposed end date. (required): 2027-06-30

5. Does your organization or group have an Affiliate or Organizational Annual Plan that can help us understand your proposal? If yes, please provide it. (required): Yes; https://docs.google.com/document/d/19IDv_0gQL4nhHOAmpATnG4iaO7PSTZNrS3y4CLdizCQ/edit?tab=t.3mea9cvd0l7p#heading=h.ep95f5yydyw1

6. Does your affiliate, organization or group have a Strategic Plan that can help us understand your proposal? If yes, please provide it. (required): Yes; https://docs.google.com/document/d/19IDv_0gQL4nhHOAmpATnG4iaO7PSTZNrS3y4CLdizCQ/edit?tab=t.3mea9cvd0l7p#heading=h.ep95f5yydyw1

7. Where will this proposal be implemented? (required): International (more than one country across continents or regions); 1. Scope of the Campaign: The campaign is global in nature. All Wikipedia language editions are eligible to participate, with no restrictions based on region or country.

Organizing Structure: The user group is overseen by an international steering committee composed of regional representatives from Asia and international members as special advisors, along with WAM ambassadors representing different regions across Asia.

8. What are your programs, approaches, and strategies? What are the challenges that you are trying to address and how will your strategies support you in addressing these challenges? (required)

Background In 2025, Wikipedia Asian Month User Group successfully re-engaged over 60 communities, with 15 in-person events organized, significantly exceeding participation levels from the past four years. This renewed momentum demonstrates strong community interest. The strategic focus for 2026 is to transform this short-term enthusiasm into sustained organizational capacity and long-term engagement. Building on the framework established in 2025, we will further strengthen the operations of the International Steering Committee (StC) and improve the user experience of the campaign tools to support stable cross-wiki collaboration.

Three Annual Strategic Objectives Strategy 1. Institutionalizing International Governance We aim to shift from ad hoc administrative coordination toward sustainable operations by establishing standardized and replicable models for international collaboration. This includes formalizing governance structures, developing mentor succession and knowledge transfer systems, and supporting the long-term growth of local communities.

Strategy 2. Tech-Driven - Fountain Tool Enhancement In 2025, we identified key interface and functionality pain points within the Fountain Tool. In 2026, we will adopt a dual-track, user-centered approach to remove technical barriers, significantly improve overall participation and user experience.

Strategy 3. Expanding Media Frontiers We seek to move beyond a text-centric editing model by connecting multiple Wikimedia projects and building a comprehensive archive of Asian culture across diverse media formats. Several pilot initiatives in 2025 received strong community response. In 2026, we aim to further stabilize and scale these efforts, including the WAM Postcard Design Contest, the Wikivoyage Special Edition, and the WMA Improve Program. By linking Wikimedia Commons with Wikivoyage, these initiatives foster a sense of ownership among Asian communities and advance the documentation and representation of Asian cultures.

9. What categories are your main programs and related activities under? Please select all that apply. (required)


Category	Yes/No
Education	Yes
Culture, heritage or GLAM	Yes
Gender and diversity	Yes
Community support and engagement	Yes
Participation in campaigns and contests	Yes
Public policy advocacy	No
Technology (software development)	No
Other	No

Education

9.1.1. Select all your programs and activities for Education. (required): Editing Wikipedia Training, Other Wikimedia project programs; Other programs and activities if any: N/A
9.1.2. Select all relevant audience groups for Education. (required): Vocational, tertiary, or higher education, Teachers or professors; Other groups if any: N/A

Culture, heritage or GLAM

9.2. Select all your programs and activities for Culture, heritage or GLAM. (required): Partnering with institutions, professional associations, and allied organizations to raise awareness of open culture, ethical sharing, and related issues; Other programs and activities if any: N/A

Gender and diversity

9.3. Select all your programs and activities for Gender and diversity.: Focusing on creating content about marginalized (underrepresented) communities and their knowledge, Focusing on knowledge equity by bringing in contributors from underrepresented communities; Other programs and activities if any: N/A

Community support and engagement

9.4. Select all your programs and activities for Community support and engagement.: Off-wiki training of community members, Organizing meetups, conferences, and community events, Supporting community members' participation in events and conferences, Offering micro-funding and other financial support to community members , Offering non financial support and services to community members (equipment, space, books, etc.); Other programs and activities if any: N/A

Participation in campaigns and contests

9.5. Select all campaigns that apply. (required): Wikipedia Asian Month; Other programs and activities if any: N/A
10. Please include a link to or upload a timeline (operational calendar) for your programs and activities. (required): https://docs.google.com/document/d/19IDv_0gQL4nhHOAmpATnG4iaO7PSTZNrS3y4CLdizCQ/edit?tab=t.3mea9cvd0l7p#heading=h.ep95f5yydyw1

11. Describe your team. (required)

[Operations Team] In addition to the existing Executive Director, Betty2407, who oversees and coordinates this project, 1.5 full-time staff members will be hired to assist with project management, accounting and social media management.

[Fountain Tool Contractor] For matters related to the Fountain Tool, the current external contractor will continue to carry out further tool enhancements. Project-based fees will be provided upon completion of the assigned tasks.

[Campaign Organizer Volunteers] WAM in each language edition are independently organized. Each language community determines its own organizer.

[Ambassadors] For Asia Month 2024, four regional ambassadors have been successfully recruited: Borschts, Santhosh Notagar99, Batyrbek.kz, and Avicenno. The ambassadors are responsible for regional event promotion, supporting offline activities, and assisting with funding applications for local events. A new group of ambassadors will be recruited this year.

[Steering Committee] A Steering Committee has been established in 2025 as the highest advisory body of the campaign. Please find the list of StC members here: https://meta.wikimedia.org/wiki/Wikipedia_Asian_Month_User_Group/Steering_Committee

12. Will you be working with any internal (Wikimedia) or external partners? Describe the characteristics of these partnerships and bring a few examples of the most significant partnerships. (required)

[Main Campaign] We collaborate with communities across different language editions worldwide. Following past practice, we invite organizing teams from various language editions of Wikipedia to lead local campaign activities, including promotion, judging, and offline events. In addition, a spring follow-up campaign will be held, with a focus on improving article quality.

[Special Campaigns] We will organize the WAM Postcard Design Contest and WikiVoyage Asia Month on Wikimedia Commons.

[Offline Activities] We will collaborate with external partners such as libraries, schools, and museums to develop diverse partnerships, including hosting edit-a-thons, workshops, and other outreach events.

13. In what ways do you think your proposal most contributes to the Movement Strategy 2030 recommendations. Select all that apply. (required): Increase the Sustainability of Our Movement, Improve User Experience, Ensure Equity in Decision-making, Coordinate Across Stakeholders, Manage Internal Knowledge, Identify Topics for Impact

Metrics

Wikimedia Metrics

14. Please select and fill out Wikimedia Metrics for your proposal. (recommended)

14.1. Number of participants, editors, and organizers.

All metrics provided are optional, please fill them out if they are aligned with your programs and activities.

Participants, editors, and organizers
Metrics name	Target	Description
Number of all participants	700	This estimated figure includes not only online editors but also participants in offline activities, such as event organizers and external collaborators. However, due to the nature of WAM, the vast majority of participants will still be online editors.
Number of all editors	600	As the campaigns are organized independently by different language communities, it is difficult to accurately track the number of newly registered editors and those who continue editing afterward. Therefore, the figures provided are only approximate estimates.
Number of new editors	100
Number of retained editors	500
Number of all organizers	65	N/A
Number of new organizers	10	N/A

14.2. Number of new content contributions to Wikimedia projects. (recommended)

Contributions to Wikimedia projects
Wikimedia project	Created	Edited or improved
Wikipedia	5000	200
Wikimedia Commons	30	10
Wikidata
Wiktionary
Wikisource
Wikimedia Incubator
Translatewiki
MediaWiki
Wikiquote
Wikivoyage	30	10
Wikibooks
Wikiversity
Wikinews
Wikispecies
Wikifunctions / Abstract Wikipedia

Description for Wikimedia projects contributions metrics. (optional)

Other Metrics

15. Do you have other quantitative and qualitative targets for your project (other metrics)? (required): Yes


Other Metrics	Description	Target
Collaborating with other Wikimedia projects on WAM related activities.	Collaborating with other Wikimedia projects, such as Wikivoyage, on event-related activities, such as organizing special sub-events. (Unit: Number of other Wikimedia projects involved)	2
Internal Asian community organizes bilateral collaborative sub-events.	Communities from different language regions within Asia jointly organize edit-a-thons or offline events. (Unit: Number of event sessions)	4
Offline events	Offline events organized by language communities in their local areas, with grants provided to encourage their organization. (Unit: Number of event sessions)	20
Collaborating with non-Wikimedia communities on Asia Month event-related activities	Partnering with institutions such as libraries, schools, museums, etc., in various formats. (Unit: Number of institutions)	2
N/A	N/A	N/A

Budget

16. Will you have any other revenue sources when implementing this proposal (e.g. other funding, membership contributions, donations)? (required): No

16.1. List other revenue sources. (required)

N/A

16.2. Approximately how much revenue will you have from other sources in your local currency? (required): N/A

17. Your local currency. (required): TWD

18. What is the total requested amount in your local currency? (required): 4394212 TWD

Multi-year funding request summary
Year	Amount (local currency)
Year 1	N/A TWD
Year 2	N/A TWD
Year 3	N/A TWD

Requested amount in USD: 143690.73 USD ^{[note 1]}

Multi-year funding request summary in USD
Year	Amount USD ^{[note 1]}
Year 1	N/A USD
Year 2	N/A USD
Year 3	N/A USD

↑ ^a ^b ^c The following amount in US dollars was calculated by Wikimedia Foundation staff using the fixed currency rates. This amount is approximate and may not reflect the actual currency exchange rates on the day of submission or distribution. If the application is funded, the funding will be sent in the recipient’s local currency.

19. Does this proposal include compensation for staff or contractors? (required): Yes

19.1. How many paid staff members do you plan to have? (required)

Include the number of staff and contractors during the proposal period. If you have short-term contractors or staff, please include them separately and mention their terms.

2.5 paid staff

19.2. How many FTEs (full-time equivalents) in total? (required)

Include the total FTE of staff and contractors during the proposal period. If you have short-term contractors or staff, please include their FTEs with the terms separately.

2.5 FTEs

19.3. Describe any staff or contractor changes compared to the current year / ongoing General Support Fund if any. (required only for returning grantees): As international projects continue to grow in scale and complexity, the staffing structure will be expanded from one staff member to 2.5 positions. This includes two full-time staff members and a half, which is planned to be jointly hired in collaboration with the ESEAP Hub.

These roles will serve as operations and technical coordinators across projects, providing contest operations support, community management assistance, and technical implementation coordination. This adjustment represents a transition from a purely volunteer-driven collaboration model toward a more structured semi-professional operational framework, ensuring greater continuity and the preservation of institutional knowledge despite personnel changes.

20. Please provide an overview of your overall budget categories in your local currency. The budget breakdown should include only the amount requested with this General Support Fund (required).


Budget category	Amount in local currency
Staff and contractor costs	2490552 TWD
Operational costs	442860 TWD
Programmatic costs	1460800 TWD

21. Please upload your budget for this proposal or indicate the link to it. (required)

https://docs.google.com/spreadsheets/d/12nLjea5-JwsZZVoqR7GBP6LBjhWuyzkLt2yynieNXEk/edit?gid=1728270842#gid=1728270842

Additional information

22. In this optional space you can add any other additional information about your proposal or organization that you think can help us when reviewing your proposal. (optional)

Mid point conversation 2025-2026

https://docs.google.com/document/d/14Mq23b1L_SomkJYpbG9AFmcTERoJW_r0bL7EqTB9ygo/edit?tab=t.0#heading=h.q5zisrhu8j78

Meeting Minutes | WAMUG StC

https://docs.google.com/document/d/1VnlJzJ_8blhCq30_Y32klwTv7vk5dSkrlr0VucYaB7Y/edit?tab=t.0#heading=h.tm7nw2z8n5wx

By submitting your proposal/funding request you confirm that you have read and agree to the Application Privacy Statement, WMF Friendly Space Policy, and the Universal Code of Conduct.

Yes

Feedback

Please add any feedback to the grant discussion page only. Any feedback added here will be removed.

[fixedrate-1] The following amount in US dollars was calculated by Wikimedia Foundation staff using the fixed currency rates. This amount is approximate and may not reflect the actual currency exchange rates on the day of submission or distribution. If the application is funded, the funding will be sent in the recipient’s local currency.

[note 1]