Grants:Programs/Wikimedia Community Fund/General Support Fund/Hausa Wikimedians User Group Annual Plan 2024/Final Report
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Part 1: Understanding your work
[edit]Per the recent update on the Wikimedia Foundation Affiliates Strategy process, Wikimedia Affiliates that are General Support Fund grantees will fulfill their affiliate reporting requirements through their final or yearly grantee report.
If you are a Wikimedia Affiliate, you will use this form for your affiliate reporting and to address the affiliate health criteria. You do not need to submit a separate report to AffCom. Follow the guidance in the green boxes to report on how you met the corresponding affiliate health criteria.
If you are not a Wikimedia Affiliate, aligning your responses with the affiliate criteria is optional and not required.
1. Please share to what extent your programs, approaches, and strategies contributed to addressing the challenges you shared in your proposal. If they did not contribute as you believed they would, please share what obstacles you faced and what, if anything, you learned from them? (required)
For affiliates, use this space (Question 1.) to address Affiliate Health Criterion 1.1 (Goal delivery). Describe how you actively delivered on mission goals, e.g. content creation.
Our programs and strategies were effective towards addressing the key challenges we identified in our proposal, particularly the scarcity of quality Hausa-language content on Wikimedia projects and the limited number of skilled and active contributors in the language and Hausa-speaking region. Through our regular in-person editing programs, capacity-building workshops for different cohorts of Wikimedians with varying levels of editing experience, and targeted community outreach, we were able to grow participation, improve editor skills, and generate new, high-quality contents on Hausa Wikipedia particularly.
In our application, we outlined five broad strategies for addressing the challenges we stated, and each of the strategies we employed directly helped to achieve strategic objectives of the project.
Our core content creation editathons and experts workshops resulted in steady creation of new Hausa Wikipedia articles and the improvement of existing ones through referencing, expansion and translation, directly addressing the scarcity of Hausa-language content and enhancing the skills of our contributors. This resulted in creation of more than 5,000 articles and improvement of more than 20,000 as recorded on the Wikimedia Programs & Events Dashboard and kept contributors engaged throughout the project.
In community building and resilience, as we outlined, we held regular meetings that strengthened collaboration among organizers and members, fostering shared responsibility, peer support, faster feedback loop and stronger bonds within the community. We organized virtual sessions to retrain more facilitators and speakers to reduce dependency on a small group of organizers. This made our community more sustainable and able to plan, implement and manage programs collectively to achieve shared goals.
Our recruitment of new users and public engagement strategies also worked well. We organized multiple special editathon programs with focus on new editors that have not contributed to Wikimedia projects before and also participated in Wikimedia campaigns like Wiki Loves Earth and Wikipedia Pages Wanting Photos contests to further drive editor recruitment. These are complemented by strategic social media campaigns and partnerships with tertiary institutions.
While the strategies and approaches explained so far helped in increasing participation in the project, we also thought about and planned for increasing retention rate (for existing contributors) and reducing barriers to joining in the first place. Our Volunteer Data Support program directly addressed one of the challenges for our community participation, high internet subscription costs. Providing data support enabled active editors to continue contributing outside organized events, helping sustain engagement and improve contributor skills, the program completed with 100 beneficiaries as we proposed in our application. We also organized multiple contests and awarded prizes to top performers in each of them to further incentivize continuation of contribution and reward quality and consistent contributions.
Our partnership strategy resulted in the first joint editathon and awareness campaigns at Hassan Usman Katsina Polytechnic where we organized an editing program for students and staff of the college that brought many new editors and raised awareness of Wikimedia projects in Hausa. Collaboration with educational institutions like these enabled us to introduce Hausa Wikipedia editing into academic settings and contributed directly to addressing the challenges of low participation and limited awareness about Hausa Wikimedia projects especially to college students.
However, we also faced problems that limited our ability to achieve impact at the scale we had envisioned. For instance, our approach and strategy for expanding reach to far places as proposed in the application was largely hampered by the huge cost of transportation and slashed budget.
On Collaboration and partnerships, we also learned that while partnerships proved effective, collaborations like that require continuous follow-up and ample resourcing to be able to organize some form of activities from time to time to remain impactful before the programs get fully established in the partner institution or able to get some sort of external funding. Some institutions were eager to collaborate but needed structured engagement to translate interest into action. Moving forward, we plan to improve our partnerships approach and establish regular joint activities subject to funding availability, and explore collaborations with libraries and educational institutions to help more in expanding content creation, awareness and participation.
On core content creation/improvement programs, we learned that combining in-person events with online follow-up improves continuity, and that partnerships with libraries and universities are essential for overcoming content and resource gaps.
2. Is there a plan to build on the key successes you had? If yes, please describe the plan and if no, please share the limitations to do so. For instance, did the activities lead to any new priorities, ideas for activities, or goals for the future? (required)
Several of our programs, particularly the Volunteer Data Support initiative, thematic editathons, and institutional partnerships, proved highly impactful and have directly informed our priorities for the coming year as we will continue with them although expanded and with improvements.
Building on these successes, we plan to expand the Volunteer Data Support program to reach more contributors, as it has consistently addressed barriers around data affordability and helped with retention. We also intend to formalize a structured mentorship framework, drawing on the positive outcomes of community building and training events, to provide systematic guidance to new editors.
In addition to strengthening existing programs, these successes have inspired new priorities. For example, from our learning survey members expressed interest in working more closely with libraries and women’s associations particularly to increase women participation, which we plan to explore. We also see the need to create more peer learning and leadership development opportunities, including participation in regional and global Wikimedia events. Altogether, these plans reflect our commitment to sustaining momentum, learning from what worked well, and adapting our strategies to achieve greater long-term impact.
3. Please provide a link to reports that detail the activities that took place in the last year. This can include an annual report, Meta pages, and websites. If there are no links available, briefly describe the implemented activities and programs below or upload any files. (required)
For affiliates, use this space (Question 3.) to address Affiliate Health Criteria 2.1 (Affiliate health & resilience), 4.1 (Internal engagement), 4.2 (Community connection), and 4.3 (Partnerships and collaboration):
- Describe your activities engaging new users, new members for your decision-making body(ies), and developing leaders and organizers (2.1).
- Describe your activities creating or hosting spaces to encourage greater collaboration and engagement among your members (4.1).
- Describe how you engage with the contributing community that you serve and/or support (4.2).
- Describe your partnerships with other affiliates or with non-Wikimedia entities (4.3).
Hausa Wikimedians User Group 2024 Activities
4. Are you interested in sharing what you achieved or learned this year with the wider community through different peer learning programs (e.g. Let's Connect program, Diff)? (optional)
We are interested in sharing that. In particular, we would like to share our experience in sustaining engagement through the Volunteer Data Support program, which has proven effective in reducing barriers to participation in our context and some user groups are now even organizing some versions of the program.
We are open to doing this through platforms such as the Let’s Connect program which our organizers are already members of. We also encourage and support our organizers and members to enable them to share the story of our work through community blogs like Wikimedia Diff.
5. Did you collect feedback from your community or target groups on how the activities implemented impacted them? If yes, please attach/provide information on the results (e.g. community surveys, stories, impact booklets/reports, interviews with partner institutions, etc). Did you collect other impact-specific data? (required)
For affiliates, the response to Question 5. also partially addresses Affiliate Health Criteria 4.1 (Internal Engagement), 4.2 (Community Connection), or 4.3 (Partnerships & collaboration), where applicable.
We collect anonymous feedback after most of our in-person editing programs to gauge participants' feelings about the program and usually we incorporate the feedback in subsequent programs where possible. In 2025 we organized a general survey to ask contributors about the whole project of 2024. The report of the survey is summarized here: [[1] Hausa Wikimedians User Group Survey Report]
6. During the fund period, did your efforts do any of the following? (required):
For affiliates, the response to Question 6. also partially addresses Affiliate Health Criterion 2.2 (Diversity balance).
- 6.1 Bring in participants from the following groups: women, people from lower socioeconomic status, young people, underrepresented geographical regions (ESEAP, LATAM, SSA, MENA, SA), other
- 6.2 Develop content about the following underrepresented topics or groups of people: women, indigenous groups, underrepresented geographical regions (ESEAP, LATAM, SSA, MENA, SA), other
- 6.3 Support the retention of: Editors, Organizers, Partnerships
7. What, if any, effective tactics or approaches can you share that worked well when dealing with the programs under points 6.1-6.3 that you selected? (optional)
One effective approach that worked well for bringing in young participants and women was combining targeted outreach with practical support, and special incentives for women. Also by partnering with educational institutions we were able to reach young people and women directly on campuses, while the Volunteer Data Support program ensured that contributors from lower socioeconomic backgrounds could continue participating without barriers due to internet subscription cost. Then the project in whole is being organized in SSA which is one of the underrepresented geographical regions.
For developing content on underrepresented topics; thematic editathons approach proved very effective. Campaigns such as Wiki Loves Folklore and International Hausa Day special programs are focused events on Hausa culture and give participants a clear theme. This not only generated relevant content but also motivated editors by connecting them to topics that reflect their own identities and communities.
In supporting retention, apart from the Data Support program, another impactful approach was creating continuity between events through follow-up sessions and in-event recognition through mentions, certificates and small prizes.
8. If you developed partnerships, which of the following factors most helped you to build partnerships? Please pick a MAXIMUM of the three most relevant factors (optional):
Volunteers from our communities, Partners proactive interest, Permanent staff outreach
Part 2: Metrics
[edit]| Metrics name | Target | Result | Comments and tools used |
|---|---|---|---|
| Number of all participants | 500 | Wikimedia Outreach Dashboard as well as individual events participants registration records | |
| Number of all editors | 200 | 339 | Wikimedia Outreach Dashboard |
| Number of new editors | 100 | 121 | |
| Number of retained editors | 40 | 36 | |
| Number of all organizers | 20 | 10 | Manual count. Organizers reduced because of requirements of reduced budget and project scope. |
| Number of new organizers | 5 | 2 |
| Wikimedia project | Target - Number of created pages | Target - Number of improved pages | Result - Number of created pages | Result - Number of improved pages |
|---|---|---|---|---|
| Wikipedia | 1000 | 1000 | 5000 | 20000 |
| Wikimedia Commons | 1000 | 500 | 730 | |
| Wikidata | ||||
| Wiktionary | ||||
| Wikisource | ||||
| Wikimedia Incubator | ||||
| Translatewiki | ||||
| MediaWiki | ||||
| Wikiquote | ||||
| Wikivoyage | ||||
| Wikibooks | ||||
| Wikiversity | ||||
| Wikinews | ||||
| Wikispecies | ||||
| Wikifunctions or Abstract Wikipedia |
11. Did you set other quantitative and qualitative targets for your project (other metrics)? (required): Yes
11.1. Other Metrics.
In your application, you outlined some other open metrics that you would like to measure. Please fill out the achieved results for each of the open metrics you defined.
| Other Metrics name | Metrics Description | Target | Result | Tools and comments |
|---|---|---|---|---|
| Micro-grant beneficiaries | The minimum number of people (or group of people) that will be supported support through the Community developmemt micro grant program | 12 | 0 | |
| Volunteer Data Support beneficiaries | The number of people that will be provided with internet subscription support through the Volunteer Data Support program | 60 | 100 | Data from Internal Data Support Application System |
| Tertiary institutions partnerships | At least 2 strategic partnership with public universities/colleges will be forged through formal agreements. Building these partnerships will contribute to the longer-term sustainability of Wikimedia activities and expansion of the community in university campuses in our focus region. | 2 | 2 | Manual count |
| People reached on social media | Estimated number of people we should reach though our social media channeles by the end of the project | 10000 | 18000 | Facebook Page Insight |
Part 3: Skill Development / Capacity Building
[edit]12. Reflecting on your programmatic (external) and organizational (internal) work, did your grant support you to undergo any skill development that made a difference to your success? If yes, what skill was developed, and how did it lead to success? (e.g. received coaching on public speaking, attended training on nonviolent communication, hosted professional development conversations on leadership, learned and used a new tool for project management, etc.)? Can you share any materials? (required)
For affiliates, use this space (Question 12.) to address Affiliate Health Criteria 2.2 (Diversity balance) and 3.1 (Diverse, Skilled, and Accountable Leadership):
- Describe actions taken to prioritize gender balance in affiliate leadership, as well as any areas of diversity relevant to your affiliate's context (2.2).
- Describe the management, financial, or other leadership skills of your affiliate leaders. If you have a succession plan, please include it here (3.1).
- Describe any training or skill development (as outlined in the question above) (3.1).
- Incorporate into the annual report a disclosure of conflict of interests (if any) from the leadership (3.1).
Yes, our organizing members participated in the Wikimedia Summit 2024 and Nigeria National Conference which all provided valuable training in leadership, community engagement and avenue for idea exchanges with other affiliate leaders and organizers. Participation in these events further developed the skill of our organizers through post-event knowledge sharing and helped us to plan our programmes more effectively.
Through the support of the grant our team members also received training in project management, and facilitation skills which helped us to develop stronger skills in event management, volunteer coordination and distributing of responsibilities across organizers. The grant also allowed us to train others through our special programs for expert editors wishing to serve as facilitators for newcomer events. Nurturing new facilitators ensured our programs were not overly dependent on a few individuals. These special sessions continue to provide an opportunity for training future leaders and position the community for more sustainable growth and continuity.
13. What is one capacity/skill area that you would like to focus on for the next year? And how do you plan to achieve this capacity? (required)
We would like to focus more on community engagement and retention to strengthen our community capacity and better knowledge sharing between experts and new contributors to keep the community growing.
To achieve this, we plan to build on programs that have already proven effective. The Volunteer Data Support program has played an important role in reducing barriers for contributors and we intend to continue and expand it. In addition, we will develop a structured mentorship framework that will pair experienced community members with newcomers to guide their continued growth and contributions to Wikimedia while also building leadership skills among mentors.
14. If you have additional information or reflections that don’t fit into the above sections, please write them here. Use the space below to upload any additional documents that would be useful to understand your report.
For affiliates, also use this section (Question 14) to fulfill the Affiliate Health Criteria requirements.
- Describe and link to any public-facing documentation for affiliate governance, including affiliate leadership and membership with a breakdown of the demographics; how elections are conducted; how conflicts of interest are declared; and how decisions are made and communicated (2.2, 2.3, 3.1).
- Describe and link to any public-facing documentation for activities incorporating, promoting awareness about, or enforcing the Universal Code of Conduct in your affiliate's activities (3.3).
- Describe and link to any public-facing documentation for internal membership engagement, such as notes from your regular meetings and how you communicate to or involve your membership (4.1).
This project helped greatly in addressing key challenges that we sought to tackle in our proposal such as dearth of content and quality content on Hausa Wikipedia as well as internet accessibility problem which through the Volunteer Data Support program, we were able to ensure that more contributors could actively participate from Hausa-speaking regions. Overall it has been instrumental in growing our community, fostering engagement and participation in Wikimedia activities from the region.
While we are still developing formal election processes, our current decision-making model relies on consensus forming during regular and non-regular meetings, and conflicts of interest are declared whenever relevant. Decisions, outcomes, announcements, and calls for action generally are communicated through our WhatsApp group which is the dominant means of quick communication, as well as through mailing list, email, our social media accounts and website.
In our programs, we actively promote the Universal Code of Conduct (UCoC) during our events and training programs, ensuring that participants are aware of the standards expected across Wikimedia spaces and that has greatly helped in making the atmosphere of the programs conducive to people of all kinds. At the start of workshops and editathons, facilitators highlight UCoC principles such as respect, inclusivity, and safe participation.
- [[2] Strategic Plan: Hausa Wikimedians UserGroup]
Part 4: Financial reporting
[edit]For affiliates, also use this section (Part 4: Financial reporting) to address Affiliate Health Criterion 3.2 (Financial & Legal Compliance).
| Description | Planned / received budget for this category (NGN) | Amount spent (NGN) |
|---|---|---|
| Personnel costs | 30240000 | 15120000 |
| Operational costs | 5925000 | 2730000 |
| Programmatic costs | 31575000 | 19650000 |
| Total General Support Fund | 20661155 | 37500000 |
| Other revenue | ||
| Remaining funds from General Support Fund | N/A |
15. Please state the total amount spent from this fund in your local currency. (required)
37500000 NGN
16. Please provide an overview of the amount spent from this fund in the following budget categories in your local currency. (required)
- Operational costs: 2730000 NGN
- Programmatic costs: 15120000 NGN
- Staff and contractor costs: 19650000 NGN
17. Did you have any other revenue sources (e.g. other funding, membership contributions, donations)? (required): No
- 17.1. Provide the total amount received from other revenue sources in your local currency. (required): NGN
- 17.2. Provide the total amount spent from other revenue sources in your local currency. (required): NGN
18. Provide a financial report document which will provide the details of funds received and spent in the currency of your fund. (required)
- Upload Documents, Templates, and Files.
- Report funds received and spent, if template not used.
18.2. If you have not already done so in your financial spending report, provide information on changes in the budget in relation to your original proposal. (optional)
N/A
19. Do you have any unspent funds from this funding?: No
20. Final confirmations (required)
- 20.1. Are you in compliance with the terms outlined in the fund agreement? You must be in compliance with relevant tax laws and regulations restricting the use of the Funds as outlined in the grant agreement. In summary, this is to confirm that the funds were used in alignment with the Wikimedia Foundation mission and for charitable/nonprofit/educational purposes.
- Yes
- 20.2. Are you in compliance with all applicable laws and regulations as outlined in the grant agreement?
- Yes
- 20.3. Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Funds as outlined in the grant agreement? In summary, this is to confirm that the funds were used in alignment with the WMF mission and for charitable/nonprofit/educational purposes.
- Yes
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