Grants:Programs/Wikimedia Community Fund/General Support Fund/Open Foundation West Africa Multiyear Grant 2024/26/Yearly Report (2024)
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Part 1: Understanding your work
[edit]Per the recent update on the Wikimedia Foundation Affiliates Strategy process, Wikimedia Affiliates that are General Support Fund grantees will fulfill their affiliate reporting requirements through their final or yearly grantee report.
If you are a Wikimedia Affiliate, you will use this form for your affiliate reporting and to address the affiliate health criteria. You do not need to submit a separate report to AffCom. Follow the guidance in the green boxes to report on how you met the corresponding affiliate health criteria.
If you are not a Wikimedia Affiliate, aligning your responses with the affiliate criteria is optional and not required.
1. Please share to what extent your programs, approaches, and strategies contributed to addressing the challenges you shared in your proposal. If they did not contribute as you believed they would, please share what obstacles you faced and what, if anything, you learned from them? (required)
For affiliates, use this space (Question 1.) to address Affiliate Health Criterion 1.1 (Goal delivery). Describe how you actively delivered on mission goals, e.g. content creation.
In our initial proposal, we outlined that we assessed the impact of our programs to guide our organizational and program strategy. This evaluation highlighted critical challenges, such as the need to prioritize certain programmatic areas to maximize impact. To address these challenges, we restructured our strategic focus to concentrate on key areas: Education and Skills Building Programs (e.g., Kiwix4Schools, WikiSkills for Librarians), Capacity Building and Community Development (e.g., TOT, Wiki Training ), Advocacy and Initiatives (, the Africa Wiki Challenge etc).
Education and Skills Development:
Kiwix4Schools Project : We engaged stakeholders in discussions and workshops to create a comprehensive program. This approach helped redefine the program's objectives and develop an effective implementation plan. A key challenge was the resignation of the partnerships manager at a crucial moment, causing delays. However, the new partnerships manager has been onboarded and has begun exploring partnerships with us.
For the Wiki Skills for Librarians initiative, we conducted two training sessions, equipping librarians with digital skills and demonstrating the value of Wikimedia for their work. The northern session took place in Tamale, while the southern session was relocated from Accra to Ho this year to improve access. Librarians showed particular interest in Wikidata, leading to the formation of our first Professional Wiki Club.
Capacity Building and Community Development:
Africa Wikimedia Technical Program (AWMT): The Wikimedia Tech Safari was an innovative program which sought to tackle pressing challenges such as content localization, developing technological tools, and enhancing African digital skills. Our major challenges were the exchange rate fluctuation difficulty in finding the right platforms for funds transfer to other parts of Africa. A good strategy adopted after encountering these challenges was the establishment of wikitech clubs on university campuses across the country.
Train the Trainers: Our first activity of the year was to host a three-day workshop for our hub leaders to build their capacity for the role. Trainings mainly focused on refresher courses and advanced wiki skills. They were also taught proper reporting and budgeting.
Advocacy & Initiatives
Africa Wiki Challenge (AWC): This year’s campaign focused on amplifying stories of innovative learning methods, transformative educational policies, and groundbreaking initiatives that shape Africa’s future. The challenge saw a significant increase in participation, culminating in 1,230 editors—a notable rise that underscores the growing enthusiasm for this campaign. Enhanced communication and providing support for interested participants through dedicated office hours helped us to achieve our goals. These editors contributed to 23,200 existing articles and created 6,830 new ones under the campaign’s theme. Contributions were made in 14 local languages across Africa, including Swahili, Hausa, Igbo, Fante, Twi, Dagbani, Frafra, Ghanaian Pidgin, Gurene, Kinyarwanda, and others.
Two new initiatives namely: "Shine Her Light" and "Ghana Polls" were introduced in the year to support our advocacy efforts. Shine Her Light sought to bridge the contributor and content gap on women specifically African women. While we made significant progress with the latter we did not see much improvement in the former as female participation was considerably low.
Ghana Polls : The Ghana Polls 2024 is an initiative by Open Foundation West Africa that seeks to provide accurate, unbiased updates on Wikipedia during the elections, ensuring that citizens across Ghana can access accurate, reliable information throughout the electoral process. Two key events—a workshop on combating misinformation and an edit-a-thon to enrich election-related content on Wikipedia—were successfully organized to equip stakeholders with tools to counter disinformation and document reliable information during the just-ended Ghana General elections.
2. Is there a plan to build on the key successes you had? If yes, please describe the plan and if no, please share the limitations to do so. For instance, did the activities lead to any new priorities, ideas for activities, or goals for the future? (required)
Yes.
We have learned from the various trainings and feedback from participants, the need to establish clubs and provide contextualixed support and training for various categories of our training participants. For instance, trainings should be professional based for people in different professions. Here, we focus most on the wikimedia projects and tools that are most useful for the professional group in particular.
We are also working on providing support for other communities on election based trainings.
We have also appreciated the impact of collaboration in the past year. As such, we will deepen our collaborative efforts this year for grater impact.
3. Please provide a link to reports that detail the activities that took place in the last year. This can include an annual report, Meta pages, and websites. If there are no links available, briefly describe the implemented activities and programs below or upload any files. (required)
For affiliates, use this space (Question 3.) to address Affiliate Health Criteria 2.1 (Affiliate health & resilience), 4.1 (Internal engagement), 4.2 (Community connection), and 4.3 (Partnerships and collaboration):
- Describe your activities engaging new users, new members for your decision-making body(ies), and developing leaders and organizers (2.1).
- Describe your activities creating or hosting spaces to encourage greater collaboration and engagement among your members (4.1).
- Describe how you engage with the contributing community that you serve and/or support (4.2).
- Describe your partnerships with other affiliates or with non-Wikimedia entities (4.3).
4. Are you interested in sharing what you achieved or learned this year with the wider community through different peer learning programs (e.g. Let's Connect program, Diff)? (optional)
Yes
5. Did you collect feedback from your community or target groups on how the activities implemented impacted them? If yes, please attach/provide information on the results (e.g. community surveys, stories, impact booklets/reports, interviews with partner institutions, etc). Did you collect other impact-specific data? (required)
For affiliates, the response to Question 5. also partially addresses Affiliate Health Criteria 4.1 (Internal Engagement), 4.2 (Community Connection), or 4.3 (Partnerships & collaboration), where applicable.
Yes
6. During the fund period, did your efforts do any of the following? (required):
For affiliates, the response to Question 6. also partially addresses Affiliate Health Criterion 2.2 (Diversity balance).
- 6.1 Bring in participants from the following groups: women, young people, speakers of minority languages, underrepresented geographical regions (ESEAP, LATAM, SSA, MENA, SA)
- 6.2 Develop content about the following underrepresented topics or groups of people: women, speakers of minority languages, underrepresented geographical regions (ESEAP, LATAM, SSA, MENA, SA)
- 6.3 Support the retention of: Editors, Organizers, Partnerships
7. What, if any, effective tactics or approaches can you share that worked well when dealing with the programs under points 6.1-6.3 that you selected? (optional)
1. Improved targeted communication and community engagement
2. Volunteer/ membership appreciation or support
8. If you developed partnerships, which of the following factors most helped you to build partnerships? Please pick a MAXIMUM of the three most relevant factors (optional):
Permanent staff outreach, Board members’ outreach, Institutional support from the Wikimedia Foundation
Part 2: Metrics for Year 1
[edit]| Wikimedia Metrics | Target (Year 1) | Results (Year 1) | Comments and tools used |
|---|---|---|---|
| Number of all participants | 1000 | ||
| Number of all editors | 600 | ||
| Number of new editors | 300 | ||
| Number of retained editors | 300 | ||
| Number of all organizers | 50 | ||
| Number of new organizers | 20 |
| Wikimedia project | Target - Number of created pages (Year 1) | Target - Number of improved pages (Year 1) | Result - Number of created pages (Year 1) | Result - Number of improved pages (Year 1) |
|---|---|---|---|---|
| Wikipedia | 5000 | 6000 | 11160 | 8870 |
| Wikimedia Commons | 1000 | 500 | 8982 | 796 |
| Wikidata | 1000 | 500 | 48900 | 5740 |
| Wiktionary | ||||
| Wikisource | ||||
| Wikimedia Incubator | ||||
| Translatewiki | 2000 | 2000 | ||
| MediaWiki | ||||
| Wikiquote | ||||
| Wikivoyage | ||||
| Wikibooks | ||||
| Wikiversity | ||||
| Wikinews | ||||
| Wikispecies | ||||
| Wikifunctions or Abstract Wikipedia |
11. Did you set other quantitative and qualitative targets for your project (other metrics)? (required): Yes
11.1. Other Metrics.
In your application, you outlined some other open metrics that you would like to measure. Please fill out the achieved results for each of the open metrics you defined.
| Other Metrics | Description | Target | Results | Comments | Methodology |
|---|---|---|---|---|---|
| N/A | N/A | N/A | N/A | N/A | N/A |
| N/A | N/A | N/A | 1497 | Total number of editors engaged in 2024 | Tool outreach dashboards:
https://outreachdashboard.wmflabs.org/campaigns/africa_wiki_challenge_2024/programs |
| N/A | N/A | N/A | 22 | Total organisers including hub leads and AWC organisers | Tool outreach dashboards:
https://outreachdashboard.wmflabs.org/campaigns/africa_wiki_challenge_2024/programs |
| N/A | N/A | N/A | N/A | N/A | N/A |
| N/A | N/A | N/A | N/A | N/A | N/A |
Part 3: Skill Development / Capacity Building
[edit]12. Reflecting on your programmatic (external) and organizational (internal) work, did your grant support you to undergo any skill development that made a difference to your success? If yes, what skill was developed, and how did it lead to success? (e.g. received coaching on public speaking, attended training on nonviolent communication, hosted professional development conversations on leadership, learned and used a new tool for project management, etc.)? Can you share any materials? (required)
For affiliates, use this space (Question 12.) to address Affiliate Health Criteria 2.2 (Diversity balance) and 3.1 (Diverse, Skilled, and Accountable Leadership):
- Describe actions taken to prioritize gender balance in affiliate leadership, as well as any areas of diversity relevant to your affiliate's context (2.2).
- Describe the management, financial, or other leadership skills of your affiliate leaders. If you have a succession plan, please include it here (3.1).
- Describe any training or skill development (as outlined in the question above) (3.1).
- Incorporate into the annual report a disclosure of conflict of interests (if any) from the leadership (3.1).
The Executive Director (female) was supported to attend conferences and deliver presentations honing her public speaking skills.
The appointment of Ama Serwaa Nerquaye-Tetteh (Secretary General for Ghana Commission for UNESCO) onto the Board has also helped for her to serve a role model to the Executive Director particularly mentoring her in the areas of strategic thinking and fundraising.
13. What is one capacity/skill area that you would like to focus on for the next year? And how do you plan to achieve this capacity? (required)
Public speaking/ presentation skills
Intentionally coaching and mentoring the core team as well as hub leaders to be able to deliver impactful presentations that effectively communicate the impact we are making.
14. If you have additional information or reflections that don’t fit into the above sections, please write them here. Use the space below to upload any additional documents that would be useful to understand your report.
For affiliates, also use this section (Question 14) to fulfill the Affiliate Health Criteria requirements.
- Describe and link to any public-facing documentation for affiliate governance, including affiliate leadership and membership with a breakdown of the demographics; how elections are conducted; how conflicts of interest are declared; and how decisions are made and communicated (2.2, 2.3, 3.1).
- Describe and link to any public-facing documentation for activities incorporating, promoting awareness about, or enforcing the Universal Code of Conduct in your affiliate's activities (3.3).
- Describe and link to any public-facing documentation for internal membership engagement, such as notes from your regular meetings and how you communicate to or involve your membership (4.1).
Part 4: Financial reporting
[edit]For affiliates, also use this section (Part 4: Financial reporting) to address Affiliate Health Criterion 3.2 (Financial & Legal Compliance).
| Description | Amount spent (GHS) |
|---|---|
| Personnel costs | 973650 |
| Operational costs | 523725 |
| Programmatic costs | 540483 |
| Total (Year 1) | 2037858.7 |
| Other revenue | |
| Remaining funds (Year 1) | N/A |
15. Please state the total amount spent from this fund in your local currency. (required)
2037858.7 GHS
16. Please provide an overview of the amount spent from this fund in the following budget categories in your local currency. (required)
- Operational costs: 523725 GHS
- Programmatic costs: 973650 GHS
- Staff and contractor costs: 540483 GHS
17. Did you have any other revenue sources (e.g. other funding, membership contributions, donations)? (required): No
- 17.1. Provide the total amount received from other revenue sources in your local currency. (required): GHS
- 17.2. Provide the total amount spent from other revenue sources in your local currency. (required): GHS
18. Provide a financial report document which will provide the details of funds received and spent in the currency of your fund. (required)
- Upload Documents, Templates, and Files.
- Report funds received and spent, if template not used.
- https://docs.google.com/spreadsheets/d/1dJYm5FqRNJ4DnMwyg3myxUWSdvulPDduUuHXWxyj1cc/edit?usp=sharing
18.2. If you have not already done so in your financial spending report, provide information on changes in the budget in relation to your original proposal. (optional)
Exchange rate fluctuations forced us to restrategize and amend our priorities within the year in review. An agreement has however been reached with our programs and grant officers to receive our grant funds in dollars in subsequent years.
19. Do you have any unspent funds from this funding?: No
20. Final confirmations (required)
- 20.1. Are you in compliance with the terms outlined in the fund agreement? You must be in compliance with relevant tax laws and regulations restricting the use of the Funds as outlined in the grant agreement. In summary, this is to confirm that the funds were used in alignment with the Wikimedia Foundation mission and for charitable/nonprofit/educational purposes.
- Yes
- 20.2. Are you in compliance with all applicable laws and regulations as outlined in the grant agreement?
- Yes
- 20.3. Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Funds as outlined in the grant agreement? In summary, this is to confirm that the funds were used in alignment with the WMF mission and for charitable/nonprofit/educational purposes.
- Yes
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